YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan Section 1 - Activity Details
Program information YMCA Site: West Pennant Hills YMCA
Program area/name of activity: Vacation Care
Excursion/activity date: Tuesday 19th January 2016
Date assessment is conducted: 5/11/2015
Name of person conducting the assessment: Marion Van Rooyen Position :Administration Co-ordinator
Date: 05/11/2015
Signature: Marion Van Rooyen
Name of Responsible assessment completed in consultation with: John Byrne Position: Children's Services Area Manager
Date: 9/11/2015
Name of Nominated Supervisor/Certified Supervisor:
Contact no. of Nominated Supervisor/Certified Supervisor:
Tim Gillan
0417 697 128
Estimated time children will be involved in excursion/activity
Signature:
Assessed ratio:
Estimated no. of educators:
Estimated no. of children:
1:8
4
32
10.30am-12.30pm Are adults with specialized skills required?
YES
If yes outline reason: First-aid (In case of injury immediate first-aid can be applied)
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
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YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan
Excursion only Excursion destination:
Method of transport: BUS
Action Indoor Sports 7 Gundah Road Mount Kuring-gai NSW 2080 Water hazards nearby: NO
Will this have an impact on the event?
NO
What additional control measures will you implement to ensure for children’s safety? N/A Proposed route to destination (attach a map if required): to be decided in consultation with bus drivers
Has emergency plan been discussed with all educators attending the excursion: To be discussed on the day of excursion
Estimated arrival & Departure times from centre: 10.00am-1.00pm
Has a site visit of the excursion venue been conducted to assist in the preparation of this risk assessment:
Has the excursion venues site specific risk assessment been obtained and attached to this risk assessment?
YES
No
If yes date conducted: 5/11/2015 Items that should be taken on the excursion: Program rolls, first-aid pack, children’s medication, sunscreen, wipes, tissues,
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
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YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan activities to occupy children (cards, tennis balls, etc) Brief background: N/A History of previous incidents: N/A Educator sign off (photocopy additional pages if required) Name:
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YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan Signature
Signature
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Section 2 – Risk Assessment table
Task/Activity
1. Travel on the bus
Potential Hazards & Consequence Traffic/Bus – Accident
Probability (Refer to Probability Matrix) 4D
Control Measures (include reference to legislation, codes and standards
Injury to child/staff while riding bus Injury to child/staff while getting on and off the bus
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
Walk when on public transport. Hold onto handles where available. Remain seated whilst vehicle’s in motion. Staff First Aid trained First Aid Kits available Educate children before leaving Centre about appropriate behaviour Children advised to take extra care when boarding/disembarking bus. Do not exceed the maximum allowance for people on the bus
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Who is the responsible person?
By when
Excursion Coordinator
On the day of the excursion
All educators
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan 2. General
Grazes, cuts and bruises due to slips and falls
2B
3. General
Lost Child
3D
4. General
Participant welfare 1D issues such as: toilet facilities, shade, clean water, disabled access
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
Running only in appropriate areas designated by Staff Staff First Aid trained First Aid Kits available Educate children before arriving at excursion about appropriate behaviour Staff are educated about the facilities they will be visiting at Staff meeting’s prior to the Holidays
Excursion Coordinator
Children wear wristbands with centre phone number and YMCA excursion tshirts Staff do regular head counts to ensure all children are accounted for. Staff spread themselves out amongst children to ensure that maximum supervision is achieved. Follow BE Sharp/SCAN Supervision Techniques.
Excursion Coordinator
Familiarise children with site Toilets available Disabled access available Staff accompany children to bathrooms – at least two children Check bathrooms before children enter to ensure they are clean and have sufficient toilet paper Staff not to leave the children alone
Excursion Coordinator
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On the day of the excursion
All educators
On the day of the excursion
All educators
All educators
On the day of the excursion
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan with members of the public in bathroom
5. Sun Protection
Sunburn, sun stroke, 3D heat stroke
6. Dehydration
7. Food and Diet
Children/staff become dehydrated through lack of water and prolonged heat, sun exposure
2D
Food allergies
1D
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
All children and staff to apply sunscreen before leaving the centre All children and staff to wear appropriate clothing All staff and children to regularly apply sunscreen throughout the day Spend as much time in the shade as possible i.e. lunch time, whilst waiting for activities etc. Ensure all children have a drink bottle or access to drinking water Encourage regular water intake by stopping activities for a drink
Excursion Coordinator
No food to be purchased by children or YMCA Staff. No sharing of food with children or staff.
Excursion Coordinator
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On the day of the excursion
All educators
Excursion Coordinator
On the day of the excursion
All educators
All educators
On the day of the excursion
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan 8. Toilets
Potential to lose children
1D
YMCA staff to check toilets for hazards and remove them. Children always to visit toilets in groups accompanied by a YMCA staff member.
Excursion Coordinator
Staff to educate children about the potential hazards before arriving at the venue Children to be grouped together with staff spread out amongst the children to monitor safe entry of the venue Senior First Aid Training. Appropriate first aid equipment available Staff educated children about expected behaviour in the room as running is not allowed Staff ensure that children do not run. Staff monitor children at all times during activity to ensure safe behaviour Staff to model safe behaviour by walking and not running during activity
Excursion Coordinator
Staff educated children about expected behaviour in the room as running is not allowed Staff ensure all children have had a drink of water prior to entering room Staff to discuss with children process for
Excursion Coordinator
On the day of the excursion
All educators
Venue Specific 1. Inflatable World
Slippery floors, trip hazards entering the premises
2C
2. Inflatable World
3. Inflatable World
Fall/ running into a wall, object or collision with other children Running into fixtures (counter tops, benches, poles, chairs, etc) Over-heating in play area
3C
2D
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
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On the day of the excursion
All educators
Excursion Coordinator
On the day of the excursion
All educators
All educators
On the day of the excursion
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan
4. Inflatable World
Injury to due to slips, trips or falls using equipment: inflatables
2C
5. Inflatable World
Muscular/skeletal injuries from jumping castles
2C
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
accessing staff and getting assistance if overheated Staff to assist children if need to go outside and cool down or get a drink Staff monitor children at all times throughout activity Staff to educate children prior to entering the playground about the boundaries and how to use the equipment to keep themselves and other safe Staff spread out and monitor the behaviour of children at all times Warn children that socks (and no shoes) can be slippery, especially on wet equipment; reminders not to run. Make sure that children are using equipment appropriately, correctly and safely Staff first aid trained First aid kits available Staff to educate children prior to entering the playground about the boundaries and how to use the equipment to keep themselves and other safe Staff spread out and monitor the behaviour of children at all times Warn children that socks (and no shoes) can be slippery, especially on wet equipment; reminders not to run. Make sure that children are using
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Excursion Coordinator
On the day of the excursion
All educators
Excursion Coordinator All educators
On the day of the excursion
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan
6. Venue open to the public – large crowds
Lost or missing child
4E
7. Venue open to the public – large crowds
8. Inflatable WorldToilets
Hot drinks
2C
Canteen: food contamination or allergies Public toilets
3C
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
equipment appropriately, correctly and safely Staff first aid trained First aid kits available Ensure the children are aware of other members of the public All Children are wearing YMCA excursion T-shirt with centre name and contact details clearly marked on clothing. Appropriate ratios are enforced. Roll call, head counts, buddy systems, checklists to be conducted regularly Adequate supervision at all times including during activity Ensure that children know they are not to purchase any food or drink Ensure children stay away from canteen area Instruct children not to run and to be mindful of surroundings Staff to check the toilets prior to children using them Staff to educate children about process for going to the toilet: with a buddy, ask staff first, staff to check toilets and wait outside Staff to conduct headcounts and roll calls regularly
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Excursion Coordinator
On the day of the excursion
All educators
Excursion Coordinator
On the day of the excursion
All educators Excursion Coordinator All educators
On the day of the excursion
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan 9. Inflatable WOrld– Getting on/off bus and travelling to/from facility
Car park/roadway next to facility
4E
Program Management 1. Contract Financial loss due management. to contract obligations not met.
2. Equipment used in programs.
Risks to participants, staff and volunteers associated with equipment failure. Risks associated with use of electrical equipment.
1E
3C
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
Staff to educate children about the boundaries when they arrive at the park Staff to organise children into pairs and walk in two lines to and from the bus Staff to spread out with one at the front, one at the back and one in the middle while walking to and from the bus Staff to arrange with the bus driver to drop them off on the correct side of the road One staff member to stand and supervise between the play equipment and car park/roadway at all times
Excursion Coordinator
Adequate planning and management. Liaison with provider. Liaison with council where relevant
Children’s Services Manager
On the day of the excursion
Indoor Sport Centre Staff Children’s Services Manager
On the day of the excursion
Regular maintenance and replacement schedules. Use of appropriate and adequate equipment. Tagging and checking of electrical equipment. Staff has first aid training. Appropriate first aid equipment available.
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On the day of the excursion
All educators
Indoor Sport Centre Staff
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan 3. Compliance with legal requirements, legislation, regulations and codes
Breach of legal duties or requirements
4D
Compliance with YMCA NSW Policies and Procedure: WHS Policy, Duty of Care Policy, Excursion Policy and Procedure, Providing a Safe Environment Policy Compliance with National Law Section 167; National regulations 100 and 101; National Standard 2.3.2 Compliance with legislative framework: WHS Act 2011 (NSW); WHS Regulation 2011 (NSW); Australian Standard: AS/NZS ISO 31000: 2009 Risk Management Principles and Guidelines; Code of Practice: How to Manage Work Health and Safety Risks
Children’s Services Manager
On the day of the excursion
Indoor Sport Centre Staff
Section 3 – Probability Matrix to be used with YMCA Hazard Identification, Assessment and Control Report Consequence E – Extreme risk – detailed action plan required H - High risk – needs senior management attention M – Medium risk – specify management responsibility
Public Safety/OHS
Injuries or ailments not requiring medical treatment.
Minor injury, First Aid Treatment Case or short term medical intervention.
Serious injury causing hospitalization or multiple medical treatment cases; short-term rehabilitation required.
Reputation & Image
Resolved by day-to-day management; internal review.
Some local press mention, with Senior Management required to prevent escalation.
Some state media mention, with Senior Management required to resolve.
Business
Disruption to service
Disruption of services
Disruption of services up to
L – Low risk – manage by routine procedures
YMCA Hazard Identification, Risk Assessment & Control Plan
High or Extreme risks must be Version 3_Jan 2015 reported to Senior Management and require detailed treatment
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Life threatening or multiple serious injuries causing hospitalization; significant impairment requiring longterm rehabilitation. Intense public and national media scrutiny. Eg: front page headlines, TV, etc; embarrassment for YMCA.
Public inquiry or sustained adverse national media coverage; loss of community participation and confidence.
Disruption of services up to
Disruption of services for
Death or multiple life threatening injuries; permanent disability.
YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan Continuity
Likelihood
Might occur at some time in the future Could occur but doubtful May occur but only in exceptional circumstances
between 1 and 2 days
5 days
1 week
greater than 1 week Very serious long-term effects, with significant impairment of ecosystem functions. Major law suit and/or criminal charges with prosecution/fines; loss of multiple contracts. Govt mandates YMCA not to be preferred supplier.
Environment
Minor effects on biological or physical environment
Moderate, short-term effects, but not affecting ecosystem functions
Serious, medium-term effects.
Serious medium to long-term effects, with some impairment of ecosystem functions
Legal/ Contract Management
Minor complaint, incident or contract issue resolved by Management.
Isolated threat of legal action or threat of loss of contract, resolved by management.
Significant incident with threat of legal action, loss of contract with moderate financial loss & impact to reputation.
Civil law suit laid and/or serious breach of regulation; loss of significant contract & future tenders potentially affected.
Financial
Financial loss up to $100K; minor cost overrun.
Financial loss between 100 & 250K; cost overrun 5% but 8% but 1M; cost overrun >10%.
Insignificant
Minor
Moderate
Major
Catastrophic
1
2
3
4
5
Probability: Is expected to occur in most circumstances Will probably occur
capacity for up to half a day
A
Almost Certain
M
H
H
E
E
B
Likely
M
M
H
H
Extreme
C
Possible
L
Medium
M
High
E
D
Unlikely
Low
M
M
H
H
E
Rare
L
L
M
M
H
Section 3 – Review Risk assessment review – This section is to be completed only if a review has taken place. A blank version of this page can be photocopied each time a review is conducted and attached to the original risk assessment
Reason for review_________________________________________________________________________________________________________________ Name of person conducting the review: Review conducted in consultation with; Name: Educator review sign off:
Position:
Date:
Position:
YMCA Hazard Identification, Risk Assessment & Control Plan Version 3_Jan 2015
Signature Signature:
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YMCA NSW
YMCA Hazard Identification, Risk Assessment & Control Plan Name:
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