VOLVO GROUP Material and substances composition reporting instructions Specific requirements and guidelines

Version 2.0 December 2014

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Table of Contents Introduction 1.

References ...................................................................................................................................................... 4 1.1 VOLVO GROUP standard ...................................................................................................................... 4 1.1.1 VOLVO Standards on related processes ......................................................................................... 4 1.1.2 VOLVO Standards on restricted/reportable substances .................................................................. 5 1.2 Legislation ............................................................................................................................................... 5 1.2.1 ELV-Directive ................................................................................................................................. 5 1.2.2 REACH ........................................................................................................................................... 5

2.

3.

4.

Terminology ................................................................................................................................................... 6 2.1

Acronyms dictionary ............................................................................................................................... 6

2.2

Definition ................................................................................................................................................ 6

Request to Suppliers ..................................................................................................................................... 6 3.1

A new requirement: Material & Substances composition Reporting ...................................................... 6

3.2

Use of Information .................................................................................................................................. 7

3.3

Supplier Internal Communication Requirements .................................................................................... 7

3.4

Cascading of reporting to Sub-tier Suppliers .......................................................................................... 7

3.5

Reporting Language ................................................................................................................................ 7

Pre-requisites ................................................................................................................................................. 7 4.1 Registration in the supplier portal .......................................................................................................... 7 4.1.1 Person(s) in charge of substances reporting .................................................................................... 7 4.1.1.1 How to create a user with IDM ................................................................................................... 9 4.1.1.2 How to modify a user with IDM ............................................................................................... 10 4.1.2 IMDS account ID and Environmental contact mailbox ................................................................ 10 4.2

5.

Registration in IMDS ............................................................................................................................ 12

Material & Substance composition reporting process ............................................................................. 13 5.1

Process overview ................................................................................................................................... 13

5.2 Detailed process .................................................................................................................................... 15 5.2.1 From RFQ to PPAP order ............................................................................................................. 15 5.2.2 From PPAP order .......................................................................................................................... 16 5.2.2.1 Material and substances composition reporting request initiation............................................. 16 5.2.2.2 STIC process ............................................................................................................................. 16 5.2.2.3 MDS process ............................................................................................................................. 17 5.3 Process timing ....................................................................................................................................... 19 5.3.1 New part ........................................................................................................................................ 19 5.3.2 Modified part................................................................................................................................. 20 5.3.2.2 Modification initiated by the supplier ....................................................................................... 20 5.3.3 Carry over part .............................................................................................................................. 20 6.

Reporting in the supplier portal management .......................................................................................... 21 6.1

Supplier portal interface ....................................................................................................................... 21

6.2 STIC management ................................................................................................................................. 21 6.2.1 STIC Creation ............................................................................................................................... 21 6.2.2 STIC Update.................................................................................................................................. 22

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7.

Reporting in IMDS management ............................................................................................................... 22 7.1 IMDS- International Material Data System .......................................................................................... 22 7.1.1 General information ....................................................................... Error! Bookmark not defined. 7.1.2 Access to IMDS, Registration, Password, training, user information ........................................... 22 7.2 MDS content Requirements ................................................................................................................... 23 7.2.1 ........................................................................................................................ 23 7.2.1.1 Structure .................................................................................................................................... 24 7.2.2 Component/Sub component requirements .................................................................................... 24 7.2.2.1 Component specific guidelines ................................................................................................. 24 7.2.2.2 Sub component specific guidelines ........................................................................................... 25 7.2.2.3 Polymeric marking .................................................................................................................... 25 7.2.3 Semi component requirements ...................................................................................................... 26 7.2.3.1 Semi component specific guidelines ......................................................................................... 26 7.2.4 Material requirements ................................................................................................................... 26 7.2.4.1 General ...................................................................................................................................... 26 7.2.4.2 Material specific guidelines....................................................................................................... 26 7.2.4.3 Recyclate information ............................................................................................................... 27 7.2.5 Substance requirements ................................................................................................................. 27 7.2.5.1 Reported substances .................................................................................................................. 27 7.2.5.2 Applications .............................................................................................................................. 27 7.3 IMDS functions: how to perform main activities .................................................................................. 28 7.3.1 E-mail subscription in IMDS ........................................................................................................ 28 7.3.2 Find / Read MDS request & Assign MDS .................................................................................... 28 7.3.2.1 Find / read MDS request ........................................................................................................... 28 7.3.2.2 Assign a MDS to a MDS request .............................................................................................. 29 7.3.3 MDS Sending ................................................................................................................................ 30 7.3.3.1 "Send" in IMDS ........................................................................................................................ 30 7.3.3.2 Volvo Group ID in IMDS ......................................................................................................... 30 7.3.4 MDS Update.................................................................................................................................. 31 7.3.4.1 Request coming from Volvo ..................................................................................................... 31 7.3.4.2 Request coming from the supplier ............................................................................................. 34

8.

Contacts – Volvo.......................................................................................................................................... 35

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Introduction Environment is an AB Volvo Group (hereinafter referred to as “Volvo”) Core Value. Suppliers of production materials, equipment, services and consumption goods play a vital part in the development and production of Volvo products. A true holistic approach means that the Volvo commitment on environmental care must be reflected in the supplier network. This manual is intended to explain to Volvo’s suppliers what Volvo’s requirements for reporting parts material contents are. It comes in complement to the Volvo group standard STD 100-0006 & STD 1000007. The requirements set out in this manual shall be fulfilled for every new & modified part delivered to Volvo Business Areas (Volvo Trucks, Volvo Buses, Volvo Penta Renault trucks, Nissan Diesel, Mack trucks) & ordered by Business Units Volvo strongly recommends the Tier 1 suppliers to pass the information to Tier 2 suppliers and so on. The provisions contained herein do not limit in any way the Supplier’s liability regarding notably the respect of all legal and regulatory provisions.

1. REFERENCES 1.1 VOLVO GROUP standard The supplier portal is master in term of uptodate version of the VOLVO requirements. These requirements can be accessed from the supplier portal home page: http://www.volvo.com/suppliers:

Check SP apperance

for

1.1.1 VOLVO Standards on related processes STD 100-0006: Reporting of substances and material composition to IMDS STD 100-0007: STIC confirmation on the VOLVO Group Supplier Portal STD 103-0002: Generic identification and marking of plastics and elastomer components – Marking of Material type STD 103-0010: Marking of aluminium parts

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1.1.2 VOLVO Standards on restricted/reportable substances Volvo forbidden/restricted/reportable substances are documented in the Volvo standards:  STD 100-0005: Chemical substances which must not be present in products within the Volvo Group. It concerns Global Automotive Declarable substance list which are prohibited in products within the Volvo group (GADSL-P): This list combines all different OEM and Chemical industry requirements regarding substances into one list. More detailed information on the GADSL list on the dedicated website: gadsl.org They are updated yearly to reflect changes in substance regulations worldwide and applicable on all part bought by Volvo.

1.2 Legislation 1.2.1 ELV-Directive The European End-of-Life-Vehicles (ELV) Directive 2000/53/EC that became valid on October 21, 2000, imposes specific rules for materials used in category N1 vehicles (Vehicles used for the carriage of goods and having a maximum weight not exceeding 3.5 metric tons., Refer to EU directive 70/156/EEC ) Art.4: prohibits the use of Pb, Cd, CrVI, and Hg (with exception of the cases listed in Annex II) in category N1 vehicles put on the market after July 1st 2003. Art.8: know the location of all hazardous substances (according to EU Directive 67/548) in category N1 vehicles when they are dismantled, available from October 2002 for each type of new vehicle put on the market. Art.7: recycling targets, 85% recyclability/ 95% recoverability: type approval will be requested by homologation authority for both new type-approved vehicles and all new category N1 vehicles. You as our Supplier are responsible to ensure that the ELV-Directive is fulfilled, and need to inform us about the contents of every part you deliver to Volvo.

1.2.2 REACH REACH is the Regulation for Registration, Evaluation, Authorisation and Restriction of Chemicals. It st entered into force on 1 June 2007 to streamline and improve the former legislative framework on chemicals of the European Union (EU). Presence of SVHC substances must always be reported in IMDS for products/chemicals used in Europe. Note: As per Volvo guidelines, new parts produced after 1st January 2012 must not contain Haeavdlent Chromium or Lead. (above the threshold limit)

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2. TERMINOLOGY 2.1 Acronyms dictionary BOM EC ELV EU FAQ FBOM FS GADSL IDM IMDS PPAP PPCN MDS OEM PVR REACH RFI RFQ SQE STIC SVHC TR

Bill Of Material European Community End of Life Vehicle EUrope Frequently Asked Questions Flat Bill Of Material Functional specification Global Automotive Declarable Substance List Identity Manager International Material Data System Production Part Approval Process Product / Process Notification Change Material Data Sheet Original Equipment Manufacturer Part Version Report Registration, Evaluation, Authorisation and Restriction of Chemicals Request For Information Request For Quotation Supplier Quality Engineer Supplier substance Tracking Commitment Substances of Very High Concern (REACH) Technical requirement

2.2 Definition  Definition of a Part : A part is any item: - Supplied directly to Volvo by a Tier 1 supplier - With an assigned Volvo part number & version (it may be a Volvo Truck, a Mack Truck, a Nissan Diesel Truck, a Volvo Powertrain or a Renault Truck part number)  Definition of a stage: Before being in production, a part can go through different design stage. In Volvo’s systems, it is indicated by an alphabetic symbol in front of the version of the parts: A, B, C, P. “P” means that the part is in production.  Definition of a version: A part is identified by a reference and by a numeric suffix which indicates that the part (at a defined design stage) has been modified but is still interchangeable with the previous version. When the modification made on a part makes it non-interchangeable, a new reference of the part will be taken.

3. REQUEST TO SUPPLIERS 3.1 A new requirement: Material & Substances composition Reporting Material & Substances composition reporting has now to become systematic for new & modified parts ordered with a reference to STD 100-0006 or STD 100-0007 (See paragraph 1 References). There will be 2 reporting means depending on the level of details required: - MDS reporting in IMDS - STIC reporting directly on the Supplier portal

Compliance with this reporting requirement is mandatory and is part of your signed contract with Volvo

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3.2 Use of Information Each Supplier sending substances information to Volvo group acknowledges and agrees that such information can be used by Volvo only for purposes related to the current legislations and regulations, and Volvo’s standard terms and conditions.

3.3 Supplier Internal Communication Requirements This information package shall be communicated to the appropriate department managers in your organization. At least the areas of Product development, purchasing, manufacturing, quality, and environment must be informed, and possibly other.

3.4 Cascading of reporting to Sub-tier Suppliers Tier 1 Suppliers remain sole accountable of the fulfilment of those requirements by any of its subsuppliers therefore it is the responsibility of Tier 1 Suppliers: - To cascade this information and all requirements to all sub-tier Suppliers. - To check that their sub-tier Suppliers comply with the same requirements. - To make sure that submission of the requested material content is carried out. The Tier 1 supplier can decide what method they wish to use to collect the part/material/substance data from their Tier 2 Suppliers. The tier N suppliers must supply data directly to the Tier N-1 Supplier with the format requested by the Tier N-1 supplier.

3.5 Reporting Language Volvo requires that English be the unique language used for fulfilling Material & Substances composition reporting, either in the Supplier Portal or in IMDS. It means that all the fields, including remarks shall be written in English. No other language is allowed.

4. PRE-REQUISITES 4.1 Registration in the supplier portal

Publish this part on open area of Supplier Portal as well!

If a Tier 1 supplier is not yet registered in the supplier portal, he has to get in touch with his Volvo Group Purchasing Contact.

4.1.1 Person(s) in charge of substances reporting If he is already registered in the supplier portal, it is important that the Tier 1 suppliers communicate to VOLVO GROUP the name of the persons in charge of Substances reporting in their company. This action will enable the Tier 1 suppliers to be recognized by the Volvo Group systems and will ensure their future material reporting to be well received (it will give access to Substance tracking application). This registration can be done directly on the supplier portal with the application Identity Minder (IDM). IDM has been designed so that the supplier is self-sufficient for managing users and access to Volvo group application within his company. Only the super user defined for the company can add new user or allow new access.

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The super user has 2 possibilities to communicate the name of the persons in charge of the material reporting: - If the user to be registered already exists and is allowed to others Volvo group application, the “modify” function is to be used to add a new “group” on the user account. - If the user doesn’t exists, the “create” function is to be used

4.1.1.1 How to create a user with IDM This paragraph doesn’t intend to fully explain the use of IDM application. It aims at giving the main keys to ensure correct substance reporting.

Both functions can be used

Do not forget to fill Profile AND Groups tabs: - Profile tab to define the user and his contact - Group tab to define his access

The group « XNET_Suppliers_S_SUBSTRACK » is to be added to allow the user on substance reporting

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4.1.1.2 How to modify a user with IDM This paragraph doesn’t intend to fully explain the use of IDM application. It aims at giving the main keys to ensure correct substance reporting.

Enter the user ID and Click on search

Add the group « XNET_SUPPLIERS_S_SUBSTRACK » in the group tab

4.1.2 IMDS account ID and Environmental contact mailbox It is important that the Tier 1 suppliers communicate their IMDS account ID and the environmental contact mailbox to VOLVO GROUP. This action will ensure them to receive the right information and their reporting to be well driven into the VOLVO GROUP systems This communication has to be done on the supplier portal in the application Substance Tracking.

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2 informations have then to be added in the settings: - The supplier IMDS account ID - The E-mail adress where the reporting request will be sent (= Environmental contact mailbox).This adress is unique for the Parma code attached to the IMDS account ID even if there are several users. Volvo thus recommends the use of a functional mailbox in case of multiple users. The relation bewteen IMDS account ID and Parma code is explained below: IMDS ID

Supplier portal user

E-mail adress in IDM

IMDS ID 1

User 1 User 2

User 1 E-mail adress User 2 E-mail adress

 PARMA 1-1

Same as PARMA 1

User 3

User 3 E-mail adress

Same as PARMA 1

 PARMA 1-2

IMDS ID 2

User 4 User 5

User 4 E-mail adress User 5 E-mail adress

Environmental contact mailbox = Unique E-mail adress : user 4 or User 5 or Functional mailbox

 PARMA 1-3

Same as PARMA 1

User 6 User 7

User 6 E-mail adress User 7 E-mail adress

Same as PARMA 1

Parma code PARMA 1

Environmental contact mailbox in Substances Tracking Environmental contact mailbox = Unique E-mail adress : user 1 or User 2 or Functional mailbox

Note: PARMA1 users can see reporting request made to PARMA1-2. PARMA 1-2 users can only see their own requests. Once registered in IMDS, the supplier can find his IMDS account ID in the chapter “settings” of IMDS application as explained below.

Where to find the IMDS account ID to be communicated

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4.2 Registration in IMDS If the Tier 1 supplier is not yet an IMDS user, he has to register to the system. This can be done directly online at the address www.mdssystem.com :

Go to IMDS public pages and click on system

Fill each field

The person in charge of managing access to IMDS inside the supplier company

The person able to answer to the technical questions on MDS content inside the supplier company Click on next and follow instructions to finalize online registration

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5. MATERIAL & SUBSTANCE COMPOSITION REPORTING PROCESS 5.1 Process overview

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5.2 Detailed process 5.2.1 From RFQ to PPAP order

A RFQ comes usually with a technical requirement or a functional specification. When this TR or FS makes reference to the STD 100-0006 / STD 100-0007, material & substance composition reporting is required: - Reference to STD 100-0006 indicates that a MDS is needed. - Reference to STD 100-0007 indicates that a STIC is needed. A PVR is most of the time attached to the TR/FS or represents itself the TR/FS. The reference to STD 100-0006 and STD-100-0007 is indicated as shown below:

Substance and material content reporting demand: Reporting expectation

STD 100-0006 STD 100-0007 Substance and material content reporting demand : Reportin g exp ect ation STD XXXX- XXX §0

The required level of reporting might be different (STIC or MDS) but in both cases, it is important to start collecting information as soon as possible. Actually, the “official” demand from VOLVO will come at the PPAP order but then the Tier 1 supplier will only have 3 weeks to meet the requirement (Maximum delay; might be shorter see paragraph 1.1). It might take longer to the Tier 1 supplier to get the necessary information from his sub-suppliers. As specified in paragraph 3.4 Cascading of reporting to Sub-tier Suppliers, Tier 1 suppliers can choose the best way to communicate with their suppliers and are responsible for collecting the correct information.

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5.2.2 From PPAP order 5.2.2.1 Material and substances composition reporting request initiation At the initiation of the PPAP order, an automatic material and substances composition reporting request is sent to the supplier portal. Depending on the level of reporting required, a STIC or a MDS is asked: - If it is a STIC, the request is visible on the supplier portal and an e-mail is automatically sent to the Tier1 supplier mailbox (Environmental contact mailbox defined in the Substance tracking application see paragraph 4.2 Registration in IMDS) - If it is a MDS, the request is visible on the supplier portal and in IMDS. An e-mail is automatically sent to the Tier1 supplier mailbox (Environmental contact mailbox defined in the Substance tracking application see paragraph 4.2 Registration in IMDS). The Tier 1 supplier has also the possibility to perform an e-mail subscription. (To know how to proceed see paragraph 7.3.1 E-mail subscription in IMDS) There will be no PPAP validation without a fulfilled Material and substances composition reporting.

5.2.2.2 STIC process Please note that STIC is no more followed for environmental reporting.

When a STIC is required, the Tier 1 supplier has to document it directly on the supplier portal. Once done, there are 2 possibilities: - The part contains no GADSL substances, the reporting is sufficient. The Tier 1 supplier doesn’t need to perform any other actions. The PPAP can be validated. - The part contains GADSL-P & D, the reporting is not sufficient. An MDS request will automatically be sent to the supplier portal and to IMDS. The Tier 1 supplier will then have to follow the MDS process as explained in paragraph 5.2.2.3 MDS process. The PPAP won’t be validated until MDS process is fulfilled. The supplier has also the possibility to document directly a MDS if he prefers to do so. The STIC documentation in the supplier portal is explained in paragraph 6.Reporting in the supplier portal management.

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5.2.2.3 MDS process

When a MDS is required, the Tier 1 supplier has to log in IMDS to assign a MDS to the request. To help the Tier 1 supplier, the Part/Item No and Supplier code fields are automatically filled in the recipient chapter of your assigned MDS (New or reassigned MDS). This automatic action will only work if the Tier 1 supplier answers a MDS request. If he wants to send an MDS without answering a request, the risk is that he doesn’t fill the good information and thus Volvo’s systems might not be able to recognize his MDS. For more information on automatic filling of MDS fields and on how to assign a MDS to a request, please see paragraph 7.3.2 Find / Read MDS request & Assign MDS. Once the MDS documented, assigned to the request and sent to Volvo, there are 3 possibilities: - The MDS is accepted by Volvo: the MDS status in IMDS is “accepted”. It means that the MDS matches the current Volvo’s requirement. It doesn’t mean that the material composition of the part is in compliance with the ELV directive or other regulation requirements. In any way, it limits the supplier’s liability for parts supplied to Volvo.

- The MDS is accepted with Follow up: the MDS status in IMDS is “Accepted” with comments. It means that the MDS is approved thanks to a regulatory exemption, a deviation authorization or the acceptance of a phase out plan. In every instance, the supplier has to rework the part content within the deadline of the exemption, deviation or phase out plan and send a new MDS. Before to receive the VOLVO answer to the MDS (MDS status is still “in process at recipient”), the buyer and / or the design engineer will contact the supplier to discuss the different options and define what sort of modality will be implemented. Once the MDS is accepted with follow up, the SQE is in charge of the follow up / application of the regulation exemption, deviation authorization or of the phase out plan. - The MDS is rejected: the MDS status in IMDS is “rejected”. It means that the MDS doesn’t match the current Volvo’s requirements. Volvo will notify the reasons of the rejection (missing data,

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forbidden substances...) as a comment in IMDS. The Tier1 supplier will then have to update the MDS or send a new one until it is compliant with Volvo’s requirements. The main reason for rejecting an MDS will be: - The part number & version are not correct - Presence of GADSL-P substances without environmental deviation authorization. - Not compliant with environmental technical specifications or regulations (for example: polymeric marking, application code,…)

The supplier portal is updated regularly with MDS status.

Need updates

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5.3 Process timing 5.3.1 New part

The material reporting fulfilment (either by STIC or by MDS) has to be done within 3 weeks after the request and at least 2 weeks before the planned PPAP approval date. Depending on the part, the delay to fulfil the material reporting request might be less than 3 weeks but the reporting will still have to be fulfilled 2 weeks before PPAP. This highlights the need to start collecting substances data as soon as possible to be able to answer quickly to the demand. Material reporting checking and validation by Volvo will be done within 2 weeks after reception. If the reporting is rejected, the Tier 1 supplier shall modify and resend it at least 2 weeks before PPAP.

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5.3.2 Modified part 5.3.2.1 Modification initiated by the supplier The Tier 1 Supplier shall inform Volvo of any modification of the part content (might come from a Tier N Supplier). To contact GTT concerning a proposed modification to a part, the Product / Process Change Notification form can be downloaded from the supplier portal at the following address: https://www.volvo.com/suppliers. The form has to be filled and sent to the buyer for decision.

Check apperance

If your PPCN is accepted by Volvo, there can be 2 possibilities: - There is a PPAP order or amendment, thus a new material & substances composition reporting request. - There is no new PPAP order or amendment; the supplier shall update the corresponding material and substances composition report: ¤ If it is a STIC, The Tier 1 supplier needs to verify that there are still no GADSL substances. If it is not the case, it has to update the STIC as explained in the paragraph 6.2.2 STIC Update. An MDS request will then be automatically sent as explained in paragraph 5.2.2.2 STIC process. ¤ If it is an MDS: The Tier1 supplier needs to send the updated MDS in IMDS as explained in the paragraph 7.3.4.2Request coming from the supplier. The new MDS shall be approved before the part is supplied to production.

5.3.3 Carry over part Material & Substances composition reporting is required for carry over parts. This might evolve linked to incoming regulations.

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6. REPORTING IN THE SUPPLIER PORTAL MANAGEMENT 6.1 Supplier portal interface The supplier portal is to be used: - To check the type of material reporting requested The supplier portal is to be found at the address: https://www.volvo.com/suppliers.

Check apperance

6.2 STIC management 6.2.1 STIC Creation When a STIC is requested, the status “Not filled” appears in the supplier portal:

Check apperance

Click on the status to be able to document the STIC

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It is also possible to directly document a MDS: The supplier has to click on the “optional” link as shown below:

How to document a MDS is explained in more details in paragraph 7 Reporting in IMDS management Once the STIC documented, the following status appear: - If no GADSL substance: “No listed substance occurrence”. The part goes from the section “Parts expecting a substance and material content report” to the section “Parts already reported”. - If GADSL substance: “Listed substance occurrence”. The status of the MDS becomes then “expected”. The supplier has to follow the MDS process as explained in paragraph 5.2.2.3 MDS process. The part remains in the section “Parts expecting a substance and material content report” of the supplier portal. Check apperance

6.2.2 STIC Update

7. REPORTING IN IMDS MANAGEMENT 7.1 IMDS- International Material Data System 7.1.1 Access to IMDS, Registration, Password, training, user information On the public pages of www.mdsystem.com you can find general information such as system requirements, training courses calendar, e-learning, online registration and automotive news etc. Going to the “Public IMDS Pages”, you will then get information on: the system requirements and the online registration (“System”), the training possibilities (“Training”) e-mail addresses and phone numbers to contact EDS in case of questions about IMDS (“Contact”), frequently asked questions (“FAQ”), and many other things. The IMDS help desks are also available to answer questions concerning the functionality of the IMDS.

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7.2 MDS content Requirements 7.2.1 General The rules to follow for creating data are described in the IMDS Recommendations (available on the IMDS Website) and the complementary Volvo specific recommendations (described in the table hereafter) The main Volvo specific recommendation is that the hierarchy number for Materials should be limited to one; Numbers are listed in the table hereafter Recommendation Title

AB Volvo specific recommendations

IMDS 001

General Structure

Cf § 3.4.2 The sentence "In exceptional cases a material can consist of other materials (e.g. filled thermoplastics consisting of the basic polymer, master batch colour and master batch flame retardant which are processed into a new coloured, flame-retarding, filled thermoplastic, see Recommendation IMDS 010). " should be removed. The sentence "A Material consists of basic substances only." should be the unique rule.

IMDS 003

Rubber (Elastomeric) Material Cf § 3.2 Compositions “For complex composed products, containing different rubber or plastic materials (e.g. a fuel hose with inner layer, intermediate layer, outer layer and fiber reinforcement between the layers) it is desirable to add each contained material beneath the material which describes the composite product. The different components of the product can be described as materials” : Only these materials should be declared in IMDS. The "complex rubber material" should not be declared. Plastic Material Composites Cf § 3.1 The sentence “A Plastics Material - like other materials - consists of basic substances or other materials (sub materials) only.” should be replaced by the sentence “ A Plastic Material – like other materials – consists of basic substances only.” since we would like to avoid material within material

IMDS 010

IMDS 014

Automotive Lighting

Cf § 4.1 Example described in this recommendation shows a "Steel + surface treatment" material containing 2 other materials. This is not correct regarding our rules.

IMDS 019

Printed circuit boards (PCB)

Cf § 4.2 Complete standard materials in IMDS are made available for typical printed circuit boards. For example : Use of "PCB-High end printed circuit board" and "PCB-low end printed circuit board" materials should be avoided, since they contain other materials.

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7.2.1.1 Structure Refer to IMDS Recommendation 001 §3.1    

The structure of an MDS must follow the IMDS Recommendation 001. The structure tree of the MDS should represent the actual component or assembly. It is preferable that materials not be attached to materials as this complicates reporting in our inhouse system. The top element of an MDS shall always be a component. The material and semi-component MDS shall be avoided.

7.2.2 Component/Sub component requirements Refer to IMDS Recommendation 001 §3.2

7.2.2.1 Component specific guidelines

Mandatory field

Sample reports are allowed (or even recommended) for parts at stage A,B,C. Sample reports are forbidden for parts at stage P ²

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7.2.2.2 Sub component specific guidelines

Mandatory field

Mandatory field

7.2.2.3 Polymeric marking The polymeric marking is mandatory. If polymeric marking information is not equal to Yes for a part that shall be polymeric marked regarding legal requirements, the MDS will be rejected.

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7.2.3 Semi component requirements cf. IMDS Recommandation 001 §3.3

7.2.3.1 Semi component specific guidelines

Mandatory field

7.2.4 Material requirements 7.2.4.1 General cf. IMDS Recommendation 001 §3.4 For each part a full declaration (100%) of all materials should be submitted in IMDS.If unspecified material (so called “jokers” or “wildcards”) are used for material declaration in an MDS, they must not exceed 10% of the homogenous material and must not be used to “hide” GADSL substances. .

7.2.4.2 Material specific guidelines Reminder: All data should be reported in English

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Mandatory field

Mandatory field

Mandatory field

7.2.4.3 Recyclate information Mandatory to fill in.

7.2.5 Substance requirements cf. IMDS Recommendation 001 §3.5

7.2.5.1 Reported substances The substances to be reported in IMDS are:  All GADSL prohibited and declarable substances.  All the substances lists requested in the PVR / TR Other substances that are not in these lists should be also reported. If unspecified material (so called “jokers” or “wildcards”) are used for material declaration in an MDS, they must not exceed 10% of the homogenous material and must not be used to “hide” GADSL substances.

7.2.5.2 Applications The application information is mandatory. If application information is not correctly documented in IMDS the MDS will be rejected. Supplier Tier1 shall document each "application" case to reflect the real use of the substance within a material for a component.

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7.3 IMDS functions: how to perform main activities This paragraph intends to explain to Volvo’s suppliers what Volvo’s requirements for reporting in IMDS are. This is not a complete training material for IMDS. To get such information, please see paragraph 7.1.1 Access to IMDS, Registration, Password, training, user information.

7.3.1 E-mail subscription in IMDS In the “Settings” menu, the Tier 1 supplier can tick the different options he wants in term of E-mail subscription.

7.3.2 Find / Read MDS request & Assign MDS Volvo uses the function MDS request in IMDS. It guarantees that the supplier is connecting his MDS with the right Part / item No and supplier code. Actually, Volvo strongly recommends that the supplier answers the request, that is to say assign the MDS to the request before sending the MDS back to Volvo. This action ensures that the Part/Item No and Supplier code fields are automatically filled in the recipient chapter of your assigned MDS (New or reassigned MDS). If the supplier sends the MDS without answering the request, the risk is that he doesn’t fill the right information in the recipient chapter of the MDS. If this occurs, the MDS won’t be well driven in Volvo’s systems and thus the MDS might be rejected. To sum up, the MDS has to be assigned to the request before to be sent.

7.3.2.1 Find / read MDS request In the “MDS request” Menu, the search can be performed using different criteria.

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7.3.2.2 Assign a MDS to a MDS request There are 2 ways to assign a MDS to a request: - If the MDS already exists, the function “Assign MDS” is to be used - If the MDS doesn’t exist, the function “Create” is to be used. This function will enable the supplier to both create the MDS and assign it to the request Whatever the function chosen, the recipient chapter of the MDS will automatically be filled.

Automatic filled fields

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7.3.3 MDS Sending 7.3.3.1 "Send" in IMDS In IMDS, there are four possibilities to submit a MDS: - "send": the MDS will be sent to 1 recipient - "propose": the MDS can be sent to several recipients - "internal": the MDS will only be available for internal use only - "Publish": the MDS will be available for everybody. Volvo requires that the supplier use send for each MDS (i.e.: "propose", "internal" and "publish" are not allowed for submitting a MDS to Volvo) to the recipient(s) defined in section 4.3.2., even if the part concerned will be delivered to several companies of the Volvo group Before sending the MDS, the supplier has to assign it to the request. The MDS request status becomes “completed” when the MDS is accepted.

7.3.3.2 Volvo Group ID in IMDS One company ID have been created for the whole Volvo Group in IMDS. The Volvo group company ID is 46569. It is valid for all the Volvo companies (including Volvo Buses, Volvo Penta, Renault trucks, Mack trucks, Volvo trucks), i.e. All the MDS shall be sent to this Volvo Group ID

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7.3.4 MDS Update 7.3.4.1 Request coming from Volvo In IMDS, it is not possible to reassign an MDS already attached to a previous request of the same customer.

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An update of the MDS is necessary. There are 2 types of MDS update: - By the function Copy / Copy. A new MDS ID will be then created. - By the function Copy / New version. No new MDS ID will be created. The version of the IMDS will increase.

Ingredient Chapter

Comments Description can be changed or kept

Function Copy / Copy Example

Function Copy / New version Comments Example

Idem

Substances can be added MDS content update

Contact chapter

Recipient chapter

Needs to be redefined

Needs to be redefined

Empty

Filled with data from previous version of the MDS.

As the demand comes from Volvo, the supplier has to answer the MDS request by either assigning a Copy / Copy or a Copy/version of the previous MDS. Actually, it will ensure that the recipient data is correctly filled.

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The supplier can choose the way that best fits to his internal methods but it must at least respect the warning given on IMDS FAQ:

When assigning a copy / new version to a MDS request, the supplier will have to overwrite the recipient data.

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Results When Copy / New Version function used

Initial MDS

MDS with version

Results When Copy / Copy function used

Initial MDS

MDS with new ID

7.3.4.2 Request coming from the supplier When the modification comes from the supplier, there are 2 possibilities: - The change doesn’t imply an update of the Volvo part number / version, the supplier has to use the Copy / New version data so that he is sure that recipient chapter is right. - The change implies an update of the Volvo part number / version, there will be a new request coming from Volvo. This is the same case as the one described in paragraph 7.3.4.1 Request coming from Volvo. Supplier needs to contact Volvo to receive a MDS request.

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8. CONTACTS – VOLVO If any question about Volvo Substances reporting specific requirements: - Volvo GTT: [email protected] - Volvo CE: [email protected] - Volvo Penta: [email protected] - Volvo Buses: [email protected] This guidelines and other information related to the material and substances composition reporting are available in the section “environment” of the E-library of the Volvo Group Supplier Portal Extranet

Check apperance

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