User Manual

©G-cafe Professional Garena 2015

Table of Contents User Account Details .................................................................................................................... 1 Settings .......................................................................................................................................... 1 Employee .................................................................................................................................... 1 Admin Account .......................................................................................................................... 2 Client Control ............................................................................................................................. 2 Client Admin Password ....................................................................................................... 2 Client Admin Permission ..................................................................................................... 3 Application Control .............................................................................................................. 3 Client Auto Shutdown Scheduler ........................................................................................ 4 Time to Shut Down Available PC ...................................................................................... 5 Time to Kill Tasks on Available PC .................................................................................... 5 Client Price Display ............................................................................................................. 6 Client Status Display ........................................................................................................... 6 User Group ............................................................................................................................. 7 PC Group ................................................................................................................................ 8 Pricing..................................................................................................................................... 9 Pricing Options .................................................................................................................... 9 Charging Rates ................................................................................................................... 9 How to add periodic rate ................................................................................................... 10 Rate Assignment............................................................................................................... 12 Minimum Charge............................................................................................................... 12 Rounding ........................................................................................................................... 13 Products ............................................................................................................................... 13 Category ............................................................................................................................ 13 Items.................................................................................................................................. 14 Database ............................................................................................................................... 14 Backup and Restore ......................................................................................................... 14 Auto Backup ...................................................................................................................... 15 Additional Features ............................................................................................................. 15 Email Report ..................................................................................................................... 15 Point System ..................................................................................................................... 16

©G-cafe Professional Garena 2015

Manage Log Files ............................................................................................................. 17 Display Option Settings .................................................................................................... 18 Delete Inactive Members .................................................................................................. 18 Delete Coupon Members .................................................................................................. 18 Prepaid Login Shortcuts .................................................................................................. 18 Coupons ....................................................................................................................................... 20 Counter ........................................................................................................................................ 21 Reports......................................................................................................................................... 21 How to start a session in G-Cafe Timer ................................................................................... 22 Right Click Guide ........................................................................................................................ 24 PC Control Guide ........................................................................................................................ 25

©G-cafe Professional Garena 2015

G-CAFE TIMER USER MANUAL

Figure 1. Timer Console

1. User Account Details  

Click (1) to log-out and/or switch users NOTE: Confirmation message will appear

Figure 2. Confirmation message

2. Settings 2.1. Employee 

To create an employee, go to Settings > Employee (1), then click Add (2)

Figure 3. Settings window

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2.2. Admin Account 

To change the username or password of current admin account, go to Settings > Admin Account (1)



Type the required information on the blank fields (2)

Figure 4. Admin Account dialog

2.3. Client Control  Client Admin Password  This is where you can change the details of the client admin account  Settings > Client Control > Client Admin Password (1)  Type your preferred username and password then click Apply

Figure 5. Client Control dialog

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G-CAFE TIMER USER MANUAL 

Client Permissions 

Restrict access to commands and/or directories

Figure 6. Client Permissions



Application Control  

Ban Application by File Name You can ban the application as long as the file name remains unchanged Ban Application by Hash File You can ban the application, regardless of any file name changes

Figure 7. Ban Applications dialog

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G-CAFE TIMER USER MANUAL



Client Auto Shutdown Scheduler   



Select Client Auto Shutdown Scheduler (1) Tick Enable Scheduler (2) and select a specific time for Timer to shut down all PC Clients Choose whether or not you would like to display a message on the screens of all online PC during your scheduled shutdown (3) Apply (4) all changes and click Ok (5)

Figure 8. Client Auto-shutdown Scheduler

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G-CAFE TIMER USER MANUAL 

Time to shutdown AVAILABLE clients 

Set a duration after which your PC units will automatically shut down

Figure 9. Shutdown available clients



Time to kill task on AVAILABLE clients   

Set a duration after which your PC units will automatically close all running programs once their respective users log out (2) Set value to -1 to disable this function. NOTICE: If you set the value to 0, all running programs will close immediately after user logs out from PC

Figure 10. Kill tasks on available clients

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G-CAFE TIMER USER MANUAL 

Client Price Display 

Choose how Timer displays the running prices on client PCs (2)

Figure 11. Client price display



Client Status Display  

Set the language display Click on the Apply to save changes

Figure 12. Status display

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G-CAFE TIMER USER MANUAL

2.4. User Group  Add, edit, or delete user groups  Optional: Set the default charging rate for each user group

Figure 13. User group settings

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2.5. PC Group  Add, edit, or delete user groups  Set the group name, description of the group, and rate for each PC unit  Optional: Set the default charging rate for each PC unit  Optional: Move the PC in Client PC Management to the group created

Figure 14. PC Group settings

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G-CAFE TIMER USER MANUAL

2.6. Pricing 



Pricing Option    

Charging discount rates even if rent time ends after discount period Charging discount rates even if rent time starts before discounted period Charging only one unified rate for rent time Charging independently from previous rate

Charging Rates    

Configure price settings Add, edit, or delete charging rates Click Add and enter rate name, price settings, etc. (1) If Periodic Rate is enabled, discount rates can be set to take effect at specific hours of the day

Figure 15. Charging rates

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G-CAFE TIMER USER MANUAL How to setup Periodic Rate/Discount Rate? Create another charging rate, put desired rate/price settings then tick “Periodic Rate” to use it as discount rate/s.

Once the charging rate with ticked periodic rate is done, edit the default charging rate used. Click add in the right side to add a discount period.

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G-CAFE TIMER USER MANUAL Select discount rate/s, select the day and choose a time when the discount period should apply. Then click “OK”.

Discount rate added. Click “Apply” and then click “OK”.

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G-CAFE TIMER USER MANUAL 

Rate Assignment 

Adjust the default charging rate for each group

Figure 16. Rate assignment dialog



Minimum Charge  

Set minimum charge (initial rate) for each user group Set lowest charge for time accounts

Figure 17. Minimum charge

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G-CAFE TIMER USER MANUAL 

Rounding  

Adjust how charging is rounded off Options: Average Rounding, Ceiling Rounding and No Rounding

Figure 18. Rounding settings

2.7. Products 

Category   

Create categories for your products Click Add, enter category, and click OK Edit/Delete created categories, as needed

Figure 19. Category settings

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G-CAFE TIMER USER MANUAL 

Items  

To start adding an item, click Add and enter Name, Price, etc., and click Ok Enable Stock Control if you have limited product stocks

Figure 20. Items settings

2.8. Database 

Backup and Restore   

Backup your database Select location on which to save backup data and click Backup! Click Restore to restore a specific databaseTick Zip Backup files to save backup database as zip file Optional: Password for backup database zip file





o B

Figure 21. Backup/Restore Settings

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Auto-backup



Automatically back-up database hourly, daily, or weekly

Figure 22. Automatic backup scheduling

2.9. Additional Features  Email Report   



To send daily reports to your email, enter your email address in From Address, click Authorization and enter your email address and password to proceed. Enter your email in To address(es) For Gmail users: You must first enable Access for less secure apps and select SSL after Authorization. Gmail SMTP - smtp.gmail.com Port:465 Click Add to set when the report will be sent to your email and click Test.

Figure 23. Email reports settings

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G-CAFE TIMER USER MANUAL 

Point System  

Point system for your members (cash accounts) To Add redeemable items, click Add, select item type (item or free top-up), then enter name and the required points to redeem the item/s

Figure 24. Point system settings

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G-CAFE TIMER USER MANUAL 

To enable point system in member accounts (cash accounts), go to Settings > user group > edit member and tick Enable Top Up Promotion

Figure 25. User group point system settings



Manage Log Files Adjust for how long the log files will be saved

Figure26. Log file D management

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G-CAFE TIMER USER MANUAL 

Display Option Settings



Delete Inactive Members

Set font size of G-café Timer display Delete multiple inactive members



Delete Coupon Members



Prepaid Login Shortcut

Delete multiple coupon members Edit 1-Click login button

Figure 27. Login settings

3. Coupons To create coupon, click Coupon, then Setup New Coupon. Enter relevant details in Coupon name, Money, etc. and click OK

Figure 28. Coupon card settings

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Figure 29. Newly-created coupon

Click newly-created coupon to generate a coupon once you need it and choose Save or Save & Print

Figure 30. Generated coupon

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4. Counter Check current product stock levels

Figure 31. Counter settings

5. Report View your daily, weekly, and monthly income. To generate a report, go to Report then select the type of report needed

Figure 32. Report settings

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G-CAFE TIMER USER MANUAL How to start a session in G-Cafe Timer? There are 2 ways to start a session on G-Cafe Timer. 1. By using “Right Click Command”. Right click a PC, click “Login as guest (open time)” for unlimited session; and click “Login as guest (limited time) for limited time session.

Login as guest (open time) – For unlimited session. By choosing this option, the client PC will automatically start an unlimited session. This session is a Post-pay (Play before pay).

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G-CAFE TIMER USER MANUAL Login as guest (limited time) – By choosing this option, you need to specify the time that will be used by the customer and select whether “Pay Now” (The customer paid for the session before using the computer) or “Pay Later” (The customer will play or use the computer first before paying the session).

Pay Later (Post-pay) – Play before pay Pay Now (Prepay) – Pay before play You can also use the 1 click login in the right side of G-Cafe Timer GUI to start a session.

2. By using “Prepaid Login Shortcut”. Select and click 1 PC and select whether “Pay Now” or “Pay Later” then click the specific amount of time using the prepaid login shortcut (1-Click login).

Pay Later (Post-pay) – Play before pay Pay Now (Prepay) – Pay before play

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G-CAFE TIMER USER MANUAL

Right-click Guide:

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PC Control Guide:

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