User guide
Version 3.6
Supplier portal and labeling
USER GUIDE SUPPLIER PORTAL AND LABELING 1.
FUNCTIONALITIES : .................................................................................................................... 2 1.1. 1.2. 1.3. 1.4.
2.
CONDITIONS OF USE :................................................................................................................ 3 2.1. 2.2. 2.3. 2.4. 2.5.
3.
FUNCTIONALITIES : ....................................................................................................................................... 2 BROWSER : ................................................................................................................................................. 2 NOTIFICATIONS : .......................................................................................................................................... 2 ACCESS : .................................................................................................................................................... 2
CONNECTION : ............................................................................................................................................. 3 DISCONNECTION .......................................................................................................................................... 3 HOMEPAGE OF THE PORTAL : ......................................................................................................................... 3 LIST OF ORDERS :......................................................................................................................................... 4 ACCESS TO THE DOCUMENTS OF AN ORDER ZIP FILE:........................................................................................ 5
HOW TO EDIT AND PRINT LABELS........................................................................................... 5 3.1 BREAKDOWN STRUCTURE OF ORDER ZIP FILE ....................................................................................................... 5 3.2 HOW TO PROCEED FOR PRINTING WITH THE TEMPLATE PREVIEW TOOL .................................................................... 8 3.3 HOW TO PROCEED FOR PRINTING THE LABEL’S WITH TIF FORMAT? ....................................................................... 14 3.4 HOW TO PROCEED WHEN USING THE XML LABEL’S FILE ?.................................................................................... 20
REVISIONS N° révision V1.0 V2.0 V2.1 V2.2 V3.2 V3.3 V3.5 V.3.6
Date 14/12/2011 1/02/2013 5/03/2013 26/03/2013 02/04/2013 20/09/2013 Avril 2014
User Guide__Eurodif_Supplier_Portal_v3.6_English
Writer Slh/Sma Slh Fpe slh fap fap JMP LBE
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Nature Initial version
Adaptation to Genetik English traduction Add of examples of labels Add of information about template preview tool
Adjustments after reading New format of the small Inner label Add of information on XML label’s file Adjustments of the label’s content
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1. Functionalities : 1.1. Functionalities : Eurodif releases on its supplier portal the necessary documents concerning each order :
: • • •
Supplier contractual specifications document provided in french, english List of orders for each supplier For each order : o Order in « PDF » format o Pictures of products labelling (TIF format) o Labelling of inners (TIF format) o Labellig of masters (TIF format) o XML label’s file’s for product/inner/master labels (software format for Eurodif label’s file). o Any other complementary document that the Purchase Department will wish to communicate to the supplier for the order concerned (Exception done for a specific case agreed between the buyer and the supplier) documents are readable with the help of classical softwares (pdf;jpg;jpeg;tiff;png;pps;zip;7z;cdr;ai;doc;xls;docx;xlsx;txt)
1.2. Browser : The portal works better with browsers « internet explorer 6 to 9 », using a different browser is not guaranteed.
1.3. Notifications : Each time a new order is uploaded or any modification of an order on the portal, an automatic notification will be sent to the supplier, for example:
De : A: Date : Objet :
[email protected] [email protected] 11/02/2013 16:05 Order ref. : 530478; H13; “SUPPLIER”
Dear Sir Dear Madam, An order 530478 has been updated on 11/02/13 and is now available through the web portal of Eurodif. URL : https://portailfournisseurs.eurodif.com/DDSshipper Best Regards. Pls, do not reply to this mail, this message is an automatic notification.
1.4. Access : Each supplier will get a login and password by the import dept.:
Contact person : Frédéric Petit email :
[email protected] Tél : (33) 1.44.82.10.10 The supplier portal is reachable through the web in HTTPS (securised) with the url : https://portailfournisseurs.eurodif.com/ddsshipper/
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2. Conditions of use : 2.1. Connection : For any connection each supplier will have the possibility to choose English or French version by clicking on the flag concerned, before entering the login :
Then enter the login Enter the password Submit by clicking on « log In »
2.2. Disconnection Click on « logout »
Users will be automatically disconnected after 45 mn of inactivity
2.3. Homepage of the portal : This screen enables : The access to the supplier contractual specifications document The acess to the orders
Downloading of the supplier contractual specifications document: French English Reach the complete list of the current orders by clicking on « search »
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Reach to an order by typing its number and by clicking on « search »
2.4. List of orders : Click on the order number to edit all details of it and to reach the various documents as well
Edit the list of the documents available by clicking on « attachments »
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2.5. Access to the documents of an order zip file: Each line appearing is linked to a document that you may download by clicking on the ID number.
3. How to edit and print labels 3.1 Breakdown structure of order zip file All the labelling, regarding masters and inners and the one regarding items, are stocked in a single « ZIP » file. The “zip” file is structured as shown in the following picture: 1
2
Order ID
Masters folders and XML labels files for product/inner/master labels
3 Masters label’s and inners folders
4
5
Inners label’s and articles folders
Articles label’s
XML label’s files for product/inner/master labels
Case of order, when the Master package = the Inner : - Labels in format TIF : only the Inners and products label’s files appear, there are no Master folders (there are only ,for the package, Inner’s label to print and stick. For choosing the size of the labels, see paragraph 3.2 or Suppliers Purchasing Terms and and Conditions). This is the same for the Template tool - XML label’s file : the XML label file only content information about Inners and Products labels. The following pictures describes precily the contents of each folder level. User Guide__Eurodif_Supplier_Portal_v3.6_English
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1. Order level : it contents only the folder relative to the order ID
2. Level: You will find here all the folders relative to all Masters corresponding to the order ID (there are no Masters folders when in the order Inner package = Master package) the template preview tool. and the XML label’s files.
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Notes: - The template preview tool is very useful to print templates of all labels relative to one order but also to browse into the different levels. Please refer to the next chapter before use. - For using the XML label’s file, please look at the Supplier’s_portal_label’s_filev 1.2 (technical documentation for the definition of the XML file’s format for labels). This documentation is available on the supplier’s web portal.
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3. Level : Each master folder contains: o The list of the relative Inner o The label of the Master (there are no Masters folders when in the order Inner package = Master package)
4. Level: Each inner folder contains o The list of folders corresponding to all the product color models o The labelling of the inner in normal and small format (Check the supplier contractual specifications document for use) (Only Inners label’s file appear, when in the order Inner package = Master package)
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5. Level: In each product color folder, you will find the list of all corresponding items labels
3.2 How to proceed for printing with the template preview tool
The template preview tool only works with the following OS: Windows XP Windows 7 And the following Excel version: Excel 2003 Excel 2007 Excel 2010 32 bits version
The template preview tool is designed to give the suppliers the possibility to edit a template of each label related to one order ID. The printed template should be used to control dimensions of label samples before industrial printing.
The template preview tool is not designed for industrial printing.
3.2.1 Executive summary Please find bellow the summary to use the Template tool efficiently (for details refer to the next chapter): 1. Save on your Desktop the zip file extracted from the portal 2. Unzip the order zip file on your Desktop 3. Open the Excel file Template_preview_tool.xls 4. Activate macros. If you are not asked to activate macros, you should review your security parameters and allow macros to be activated by opening an Excel file User Guide__Eurodif_Supplier_Portal_v3.6_English
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5. Click on the import Button (you may have to wait for 10 sec.) 6. Double-click on a cell with a Master ID of the column E to get a template (You may have to wait for 30s to 1 min.) 7. Go to the created word ® file 8. Go back to the menu by closing the word ® (save before leaving if necessary) and selecting the Excel file
3.2.2 Detailed process To generate labels templates with the template preview tool: 1.
Get the order zip file on the portal and save it on your computer
2.
Unzip the order zip file in a folder on your Desktop
3.
Open the Excel file “Template_preview_tool.xls”
Masters corresponding to the orders
Template tool to open
4.
Activate macros. If you are not asked to activate macros, you should review your security parameters and allow macros to be activated by opening an Excel file (corresponding to the middle security level of Excel – Contact your IT support )
4.1 Click on the label (Excel 2007) to access the security parameters
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4.2 Choose “activate content” (Excel 2007) and validate
5.
Click on the “Import” Button
You may have to wait during 10 seconds
All the labels are loaded in the Excel file
Product-color models
Masters Order ID
Inners
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Articles
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6.
To preview the printing template with all the labels linked to one master, double corresponding master ID
click on the
6.1 You may have to wait during 30 s. to 1 min.
All the labels linked to the selected master are loaded in a specific word file
Page 1: Master sticker Page 2: Inner sticker in standard format Page 3: Inner sticker in small format From page 4 to the end: articles price tags
A word file will open automatically
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7.
Print the template by using the standard Word print function: Use the standard print button of Word to print the labels of this master
The word ® file is protected and cannot be modified
For innerare labels in small The labels shown in theand right standard format the dimensions dimensions which are given of the admissible cartons are given just bellow
The labels are shown in the right dimensions which are given
The template must be printed in A4 Format (mandatory) Before industrial printing of the labels, check the first printing exemplar with this template to control its dimensions
8.
To go back on menu, close the generated word file (save it if necessary) and click on the Template tool
Close the word file (save if you want to)
9.
And go back to the Excel file
It’s also to print from the menu, by clicking on the hypertext link related to each label:
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Never use the classic Windows® viewer to print but use Paint or equivalent program to print
In case of opening with the standard Windows® viewer, click on “open/ Paint”
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10. To save a copy of the label in an another directory file, use the “save” function of paint or equivalent program (please do not use the standard Windows® viewer)
Use the standard save button of paint!!
3.3 How to proceed for printing the label’s with TIF format? To edit the labels relative to the order ID, please follow the next steps: 1.
Get the order zip file on the portal and save it on your computer
2.
Unzip the order zip file in a folder on your Desktop
3.
Go to the wanted label by using the standard “Browse” function and double-clicking
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4.
Use a software which not auto-adjust the size of pictures like paint for instance to print the wanted label
In case of opening with the standard windows® viewer, click on “open/ Paint”
Never use the classic Windows® viewer to print but use Paint or equivalent printing program Refer to the supplier contractual specifications document for the size of each label 5.
Check the dimensions with the standard label given below (in real size, if you use A4 format to print): Master: Only one size possible o Type A – Standard label : 105 x 148mm Inner: 2 sizes (depending on the cartons format, refer to the supplier contractual specifications): o Type A - Standard format: 105 x 148 mm o Type B - Small format: 70 x 70 mm Product: 4 sizes possible (depending on product sizes, refer to the supplier contractual specifications): o Type A – Standard hangtag: 47 X 63,5 mm o Type B – Hangtag (small size) : 41 X 30,48 mm o Type C – Standard sticker price tag: 46 X 31 mm o Type D – Sticker price tag (small size) : 30 X 20 mm
Master : Type A – Standard label, white color: Dimensions 105 X 148 mm
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Master’s réference
Inner’s n°./master
Case of order, when the Master package = the Inner : - Labels in format TIF : only the Inners and products label’s files appear, there are no Master folders
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Inners : Type A - « Inner » standard format, white color: Dimensions 105 X 148 mm
Inner’s réference
Use the standard format for inners labels only with cartons with the following dimensions in mm [L X l X H]: -
[300 X 200 X 200] [400 X 300 X 200] [400 X 300 X 300] [600 X 400 X 250] [600 X 400 X 300] [600 X 400 X 400] [800 X 400 X 250] [800 X 400 X 300] [800 X 400 X 400] [800 X 600 X 300] [800 X 600 X 400]
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Type B - « Inner » small format, white color: Dimensions 70 X 70 mm
Inner’s réference
Use the small format for inners labels only with cartons with the following dimensions in mm (L X l X H): -
[300 X 200 X 100] [400 X 300 X 100] [600 X 400 X 100]
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Products labels : Type A - Standard hangtag : dimensions 47 X 63,5 mm
Type B - hangtag (small size) : dimensions 41 X 30,48 mm
Type C - standard sticker price tag : dimensions 46 X 31 mm
Type D: sticker price tag (small size) : dimensions 30 X 20 mm
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3.4 How to proceed when using the XML label’s file ? Please look at the technical documentation : “Supplier’s_portal_label’s_file.doc” which is available on the supplier’s web portal.
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