TRIBAL TRANSPORTATION PROGRAM ONLINE REPORTING TOOL July 26, 2016
Objectives What How
is PORT?
do I use a REPORTING KEYCHAIN?
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PROGRAM ONLINE REPORTING TOOL • Tribal Reporting Input Tool • Includes TTIP project data • Hosted on Survey.MAX.gov
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FAST Act TTP Reporting Requirements 23 U.S.C. § 201(c)(6)(C)
FAST Act Section 1117. Federal Lands and Tribal Transportation Programs
(a) TRIBAL DATA COLLECTION.—Section 201(c)(6) of title 23, United States Code, is amended by adding at the end the following: ‘‘(C) TRIBAL DATA COLLECTION.—In addition to the data to be collected under subparagraph (A), not later than 90 days after the last day of each fiscal year, any entity carrying out a project under the tribal transportation program under section 202 shall submit to the Secretary and the Secretary of the Interior, based on obligations and expenditures under the tribal transportation program during the preceding fiscal year, the following data: ‘‘(i) The names of projects and activities carried out by the entity under the tribal transportation program during the preceding fiscal year. ‘‘(ii) A description of the projects and activities identified under clause (i). ‘‘(iii) The current status of the projects and activities identified under clause (i). ‘‘(iv) An estimate of the number of jobs created and the number of jobs retained by the projects and activities identified under clause (i).’’
Reporting Requirement of New TTP Agreements
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FHWA: In order to assist the Tribe with fulfilling the requirements of 23 U.S.C. § 201 (c)(6)(C), FHWA will establish an electronic data reporting system and the Tribe shall be responsible for inputting the data into that system no later than June 30 and December 31 of each year. From that data, a report will be generated by FHWA and BIA for the Secretaries. The Tribe acknowledges its understanding that the submittal of its data is mandated by statute, and that non-compliance with this requirement may be a sole basis for termination of this Agreement by the Administrator.
BIA:
Program Online Reporting Tool
BIA CSTIP
FHWA TIP Database
PORT
Tribe-by-Tribe & National Reports
Program Online Reporting Tool Tribe submits TIP
FHWA TIP Database
Tribe reports on projects
BIA CSTIP
PORT
Email confirmation
Tribe-by-Tribe & National Reports
Summary Report PDF
Program Online Reporting Tool
Financial
Report
Non-construction
Activity Report *REQUIRED
Jobs, Safety, Transit, Administration, Maintenance, Planning, and Other Non-construction activities
Project
*REQUIRED
Reports
Only required for ACTIVE projects
KEYCHAIN: Summary Tribe Nameof Projects
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Financial Report and NonConstruction Activity Report will appear on every keychain. Number of projects on Tribal TIP determine number of project report links. Reports only need to be completed for active projects. 3 additional links for projects that weren’t included in TIP or don’t appear on keychain.
PORT Overview Guide
flh.fhwa.dot.gov/programs/ttp/
Verify Info
FHWA utilizes the system for semi-annual reports. Mid-year covers the first 6 months of the FY. FY report covers the full Oct-Sep period for both FHWA and BIA Agreement Tribes.
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Within non-construction activities report only, Tribe verifies Tribal data BIA/FHWA has on record. Changes can be made by checking the box indicated.
Tribe’s Transportation point of contacts already entered. Only one additional email address can be entered here.
Financial Report
13 Questions 4-6 will only be shown to Tribes administering their program using a BIA G2G Agreement or FHWA Program Agreement.
This includes all funds received from FHWA or BIA since signing their initial Agreement (excludes any 638 contract funds).
This includes all funds spent from those received from FHWA or BIA since signing their initial Agreement (excludes any 638 contract funds).
This includes all remaining funds held by the Tribe of those received from FHWA or BIA since signing their initial Agreement (excludes any 638 contract funds). The amount should be the result of the above question 4 minus question 5.
Non-construction Activities Report
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Permanent position may be full-time or part-time.
Short-term positions have a limited duration, such as seasonal or tied to a construction project.
Non-construction Activities Report
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Safety related construction projects should be included as a separate project on a TTIP and wouldn’t fall within the non-construction activities report.
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PROJECT REPORT
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PORT FAQ- Frequently Asked Questions Available at https://survey.max.gov/162274 General questions addressed :
What is a "reporting keychain"?
How can I obtain a copy of my reporting keychain links?
What fiscal year am I reporting on?
What reporting period do I select?
What is a Federal funding mechanism?
What Federal transportation funds am I reporting on?
What happens when a report is submitted?
How do I update my Tribe’s information?
I submitted my report but discovered changes that need to be made?
Why is there already information within my report?
Why isn't my reporting link working?
PORT FAQ
If you have any questions not addressed on the page, please visit the FAQ page to submit the question online.
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Objectives Review What
is PORT?
Program
Online Reporting Tool for submitting TTP annual reports.
How
do I use a Reporting Keychain?
The
Reporting Keychain is collection of hyperlinks. Simply click on the links to access and complete the required reports (Financial, Non-construction Activities, and Project Reports for projects active during the reporting period.
