Training and Support. Blackboard Collaborate. Collaboration Tools. Collaboration Tools. Scheduling a Collaborate Session
Learning@Griffith Training and Support Collaboration Tools
Collaboration Tools
Blackboard Collaborate Blackboard Collaborate is a virtual classroom ...
Learning@Griffith Training and Support Collaboration Tools
Collaboration Tools
Blackboard Collaborate Blackboard Collaborate is a virtual classroom tool designed to provide staff and students a collaborative environment for conducting online virtual classes, lectures or meetings.
Scheduling a Collaborate Session
1. Open your course and go to the Control Panel in the menu at the left 2. Expand the Course Tools menu 3. Select Blackboard Collaborate
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23 December 2014
Information Services CRICOS No. 00233E
4. Select Create Session.
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5. Complete the Session Information a) Enter a name for the session b) Enter the start and end date and time for the session c) Indicate if this is a repeating session. (See below for further information) d) Set how early students can access the session. (15 minutes is advised)
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Repeating Sessions: If you selected Repeat: a. b. c. d.
Indicate frequency of the repeat; whether Daily, Weekly or Monthly Indicate the repeat every Indicate the repeat on (only applicable for weekly) Indicate the repeat until (number of occurrences or by end date)
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Room Options settings Session Type
Session Type allows access to the session for single or multiple courses
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1. Indicate if the session is Course; for one specific course only or, Shared; for multiple courses you are teaching. (If a course is across multiple campuses, but they are joined in Learning@Griffith please select Course as they are considered to be one course) 2. If the Session Type is set to Shared you can allow participants from each course you select to attend the session. Click into the ‘Additional Courses’ box to access the drop down list to select the other courses you want to share the session with.
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Hints and Tips
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Room Attributes Define the Room Attributes for the Session
Attribute Recording mode Max Simultaneous Talkers Max Cameras View Private Messages Add Permissions
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By default this setting is switched OFF but it is recommended to turn this to ON.
Add Permissions allows all participants to have access to Session resources such as Chat, Microphones, and Whiteboard,
Purpose Controls the recording of the session. Maximum number of simultaneous talkers allowed at the start of the session. Maximum number of simultaneous web cameras allowed at the start of the session. Moderators may view all private chat messages in the session. All participants have access to session resources such as audio, video, whiteboard & chat. NOTE – is set to Off by default, but it’s recommended to set to On
Users automatically raise their hand when they join Raise Hand on Entry the session Allow In-Session Invitations
Moderators may send invitations to join the session from within the session.
Hide Names in Recordings
Names of session participants are hidden from viewers of recordings
Allow Guests
Preload Content
Ability to allow external guests to join the session. (Either non Griffith users or external to the course).
.you can allow external guests to join the session. The guests could either be non-Griffith users or users who are external to the course. Once you have completed session setup and saved the session you will see a green notification banner at the top of the page. This banner supplies a link that you can share with guests or unregistered users.
Once the session is created you can also email this link to your guests. 1. Hover over the Session title to activate the Chevron (grey circle with down arrow) 2. Click on the Chevron and then Select ‘Invite guests’
3. On the ‘Invite Guests’ screen: Enter the name of the invitee > Enter the invitees email address > Press the Add button
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Mark Centre Integration (optional) You can add a Mark Centre column - once the session ends, you can pull an Attendance Report which will allow you to push the points to the Mark Centre.
This mark purely reflects attendance and does not take level of participation etc into consideration. » Points for attending or watching the recording (full points possible – 100) » Points for not attending (0) Note: students will get the full amount of possible points for entering the sessions. There is no deduction for leaving the session early. Please be aware Every time a participant attends a session a new column will be created in the Mark Centre. Each time one or more participants join an empty session, a new column is added to the mark centre. For example, if participants join at 2:00 and all of them leave at 2:30, then one or more rejoin at 2:45, two separate columns will be created for each student's mark centre report – one for the 2:00 period and one for the 2:45. This can be limited by ensuring you have a tightly restricted start and end time for your session.
Roles and Access The Roles and Access settings allows the session creator to determine the roles of the different users within the course or to restrict access to particular users in the course.
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Setting
Purpose
All users join as Moderators
Assign the role of moderator to all session participants. – a useful option when running practice sessions which only include your teaching team. This is not recommended for a general course Collaborate Session.
Add Moderators
Assign Moderator role to specific users in advance of the session. Once you click on ‘Add Moderators’ you will be able to search for and select users to add as Moderators.
Restrict access to this session
Add Participants
Restrict access to the session to a sub-set of the participants registered in the course. Participants can then be assigned the role of Moderator or Participant. Check this option if you wish to limit access to the session to specific users from the course. This will affect both the live session and the recording. This option is only available if you ticked the ‘Restrict access to this session’ checkbox (see screenshot below). Once you click on ‘Add Participants’ you will be able to search for and select users to add as participants.
Roles and Access is the final area of Room Option settings to create a Session.
Now that you have completed setting all the Room Options, you can click on Save to create the session.
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Be aware There is no longer a facility to enter notes that you would appear to Moderators or Participants when they first click on the session link (before Collaborate launches).
Instead you may wish to add this information in the Description or Comment fields in the Details area that is available when you Add a Link to the Session. (See further information and screenshots below).
Add a Link to create an access point to the Session Participants can access Collaborate Sessions and Recordings via the Blackboard Collaborate tool found in the Tools area – in the lefthand menu of the Course Site.
However it may be more convenient for Participants to access a Collaborate session via a link that can sit inside a menu item, such as within the Course Content area. To deploy a link: 1. Hover over the title of the Collaborate Session to activate the Chevron (grey circle with down arrow) and click the Chevron 2. Click on Add Link to open up the Add Link screen
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You can adjust the Name of your Collaborate session if needed Check the Content Area/s where you wish the link to the session to be available Click the Details button to open up the Course Link Options Enter a description of the session and/or a comment about the session. See Suggested Notes below for possible information to include here
Suggested Notes for Participants If you have never participated in a Blackboard Collaborate session before, please check your systems compatibility - (Copy and Paste the following link into a new Browser tab): http://support.blackboardcollaborate.com/ics/support/default.asp?deptID=8336&task=knowledge&questionID =1473 If you have any problems with accessing the session please view the Learning@Griffith help materials at- (Copy and Paste the following link into a new Browser tab): https://intranet.secure.griffith.edu.au/computing/blended-learning-support/using-learning-atgriffith/communication-and-collaboration/collaborate
5. Indicate if this is a required session Please be aware Checking the required box marks the content as required, if left unchecked the content links are marked suggested. This purely provides a visual cue to participants.
6. Set Date Restrictions (if required). By default there are no Date Restrictions set. You will need to tick the date restriction checkboxes and enter your dates if you do wish to include restrictions 7. Press Save. Example Content Area Access Point
Need Additional Support?
For technical support, please contact the IT Service Centre
Prepared by: Learning@Griffith Support Last modified: 14/01/2015 Learning@Griffith
