V E N U E HI R E 2015
Toorak College Venue Hire Heritage with a view
Toorak College Heritage with bay views Toorak College was first established in 1874 as a boys’ school in Toorak and in 1897 the school was converted into an all girls’ school. Co-Principals Miss Isabel Hamilton and Miss Robina Hamilton decided to relocate Toorak College to the countryside, however after negotiations with the new site fell through, their plans were abandoned and the school was set to close. It didn’t take long for a passionate group of parents, students and the old girls, to begin an appeal to save the school. Thankfully their efforts paid off and Toorak College Mt Eliza was established. Toorak College is an independent school located on the stunning Mornington Peninsula in Mt Eliza. Wardle House is open to boys and girls ELC - Year 4, while our Middle and Senior Years are thriving girls only environments with boarding facilities. We are located approximately 40km south of Melbourne, Victoria. This location provides for breathtaking bay views from the school grounds, with easy walking distance to the beach and Mt Eliza village, access to our school’s outstanding facilities, including the heritage listed Hamilton building.
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Venues & Packages Opportunities 4
Wedding Packages
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Christening Packages
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Corporate Events
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Functions
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Performance Spaces
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Sporting Facilities
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Camps
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Venue Hire
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Toorak College Caterers
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Booking Procedure
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Terms and Conditions of Hire
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Map
Toorak College Old Mornington Road, Mt Eliza, VIC, 3930 PO Box 150 Mount Eliza, VIC, 3930 www.toorakcollege.vic.edu.au Phone: (03) 9788 7200 Email:
[email protected]
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Wedding Packages Your perfect day Toorak College has all that you need for your perfect wedding. We offer you and your guests the choice of some of the Peninsula’s most outstanding and enchanted facilities in an amazing location. With the character and charm of heritage buildings dating back to the early 1900’s coupled with manicured gardens and ocean views, the photo opportunities are endless. Our wedding packages are tailored to suit your needs, whether your ideal wedding is a large formal affair, or if you would prefer a small casual gathering, Toorak College can work with you to create the day of your dreams. Toorak Caterers will provide you with a variety of catering packages to choose from and will work with you to customize your own menu to ensure that all of your special requirements will be covered. Other services that can be arranged include photography, flowers, champagne on arrival and a Master of Ceremony. Toorak College will ensure that your wedding day is a day to remember.
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Christening Packages Precious moments Toorak College can accommodate for all your Christening requirements with our onsite Chapel and reception facilities. This beautiful venue offers a peaceful and tranquil ambience and is the ideal location to bring family and friends together to celebrate the Christening of your child. Celebrate this special time with your loved ones and we will ensure that this special occassion is one to remember. Packages can include a ceremony held in the Chapel, floral arrangements, canapes, lunch / dinner (casual or formal options available), photography of the event and a Master of Ceremony is available on request. Packages are based on a minimum of 25 guests and are based on a 4 hour maximum. Please contact us for further details.
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Corporate Events Perfect for your next Conference Make your next corporate event something special. Toorak College’s grounds are sure to offer you a location, venue and package that is perfect for your next conference, event, meeting or convention. With a variety of rooms, halls and our Lecture Theatre you are sure to find the perfect venue to meet your requirements. Our sporting facilities, including swimming pool, diving board, basketball court, squash courts, tennis courts and our barbeque facilities can also be made available for group activities and team building if required. Toorak Caterers will provide you with a variety of catering packages to choose from and will work with you to customize your own menu to ensure that all of your special requirements will be covered. Toorak College’s stunning location on the Mornington Peninsula, is close by to wineries, day spas, village shopping, beach and outdoor activities, which makes it ideal for conferences. Toorak College can tailor your next corporate event to suit your needs and you can be sure it will be one to impress. Packages are based on a minimum of 25 guests. Please contact us for further details.
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Functions Parties, markets, exhibitions... We invite you to make use of our grounds for your next event. Our indoor venues are great for cocktail parties, lunches and dinners, while our outdoor grounds make a picturesque setting for expos, markets and exhibitions. Make use of the Dining Room, Drawing (Board)Room or Pavilion Cafe for a social gathering, whether it be a sit down meal or a cocktail party. Toorak Caterers will work closely with you to ensure that all your catering requirements are met and to tailor the perfect package. Our grounds also make the perfect venue for markets or exhibitions, with the choice of large indoor halls or beautiful outdoor spaces such as the Cloisters or the gardens. Toorak College is a wonderful way to make an impression. Please contact us for further details.
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Performance Spaces State of the art If you are looking for a venue for your next concert or performance, Toorak College can offer a variety of choices of performance spaces. Utilise our state of the art Music Centre, with its indoor / outdoor spaces and modern atmosphere. MacLean Hall offers elevated staging and polished floors and is perfect for an intimate audience of up to 150 people. Mary Herring Hall is a larger venue with an elevated stage, auditorium style tiered seating for up to 600 people, with lighting and sound facilities. The Cloisters is a spectacular outdoor space which provides a special atmosphere for a performance for audiences of up to 250 people. These locations make exciting venues for solo recitals, musical performances, dance recitals and theatre performances. The grounds of Toorak College will add atmosphere to any performance, with your guests feeling that they are truly attending a special event. Please contact us for further details.
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Sporting facilities So much to offer Toorak College offers a variety of Sporting facilities suitable for hire for individuals, sporting clubs, team-building conferences, or one off sporting events. Spaces available include: Tennis courts Squash courts Gymnasium Outdoor netball court Playing fields Oval Swimming pool Diving pool Our sporting facilities are well maintained and there is easy parking on-site. Please contact us for further details.
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Camps Great for team building Toorak College’s boarding house, Joan Ansett Hall, is available for hire during school holidays. It is perfect for groups wanting to organise a gathering over many days. Full catering services are available, plus individual or shared rooms. Our sporting facilities, including swimming pool, diving board, basketball court, squash courts, tennis courts and our barbeque facilities can also be made available for group activities and team building if required. Toorak College’s stunning location on the Mornington Peninsula, is close by to wineries, day spas, village shopping, beach and outdoor activities, which makes it an ideal base for groups wishing to explore the area. Please contact us for further details.
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Venue Hire The Chapel
The Toorak College Chapel was built in 1975 and is surrounded by a garden setting. • Sound system is available • Heating is available • Ample parking • Capacity: 100 (seated) • Cost: $375 including GST
The Cloisters
The Cloisters is a stunning open-air area housed by the Heritage listed Hamilton building, built in 1928. • Open-air area • Under-cover alternative under the Cloisters or marquees can be used. • Popular for weddings • Capacity: 250 (seated) / 400 (standing) • Cost: $375 including GST
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Venue Hire The Dining Room
The Dining Room is ideal for wedding receptions, conferences, birthday parties or other large functions. • Tables and chairs can be arranged as required • Located next to Pavilion cafe which can also be hired • Can accommodate a dance floor area • Heating is available • Lights can be dimmed • Capacity: 90 (seated) or 80 (seated with dance floor) or 150 standing • Cost: $60 per hour (3 Hour Minimum) or $375 for a full day including GST
The Drawing Room
The Drawing Room is a charming room ideal for more intimate functions or sit down meals. • The room houses a grand piano which is available for use subject to prior arrangement • This versatile room leads directly onto the stunning Cloisters area. • Provides lovely views out onto the gardens • Heating is available • Lights can be dimmed • Capacity: 30 (seated) or 70 (standing) • Cost: $60 per hour (2 hour Minimum) or $375 for a full day including GST
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Venue Hire Mary Herring Hall
Mary Herring Hall is located in our Senior School. • Large stage area, balcony seating and large foyer • Full lectern audio mixer and projection facility • Heated and air-conditioned • Capacity: 550 (seated) hall layout / Dinner dance: 200 (seated) / 400 (standing) • Cost: $375.00 including GST
MacLean Hall
MacLean Hall is located in Wardle House. • Elevated platform for stage • Polished hardwood floors • Heated and air-conditioned • Capacity: 150 (seated) hall layout / Dinner dance: (80 seated) • Cost: $375.00 including GST
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Venue Hire Music Centre
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The Music Centre Indoor / Outdoor performance space Stage area can be set up as required Modern atmosphere and facilities Heated and air-conditioned Capacity: approximately 150 seated with staging area (variable) Cost: $550 including GST
Pavilion Cafe
Pavilion Cafe opens onto an outdoor terrace perfect for a cocktail style function. • Open-air space • Views over tennis courts and pool • Located next to Dining Room • Capacity: 150 • Cost: $375 including GST
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Venue Hire The Norman Carson Library
The Norman Carson Library is a state of the art library space located in our Senior School. • Modern light filled room which can be sectioned off from library • Ideal for presentations and workshops • Projector screen available • Heated and air-conditioned • Capacity: 120 approximately • Cost: $60 per hour (2 hour minimum) or $375 for a full day including GST
Bardon House Lecture Theatre
The Bardon House Lecture Theatre is perfect for presentations and conferences. • Multi-media presentation facilities • Conference registration desk and large reception foyer • 3 Breakout rooms each with seating for 20, TV/video and computer display & whiteboard • 2 rooms can be linked for larger groups • Networked lounge with seating for 100, including tea and coffee facilities • Heated and air-conditioned • Capacity: 100 (seated) people • Cost: $60 per hour (2 hour minimum) or $375 for a full day including GST
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Venue Hire Dance Studio
The Dance Studio is a modern facility located on the second floor of the Marjorie Williams Centre • Large open space • Good lighting and sound system • A wall of full length mirrors and a wall of bars • Heating is available • Cost: $40 per hour including GST (2 hour minimum)
Drama Studio (D4)
This purpose built Drama facility was designed specifically for small in-house drama / dance productions. • Make-up room at the rear of the building and rehearsal room adjacent to the make-up room • Control room providing audio and lighting situated on the second level • Capacity: can accomomodate portable tiered seating for up to 300 people • Heating is available • Cost: $60 per hour including GST (2 hour minimum)
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Venue Hire Tennis Courts
Squash Courts
Three outdoor tennis courts are available for hire to the public • Secure parking available • Cost: $350 including GST per season or $15 per hour including GST
The squash courts are located in the Marjorie Williams Centre • 2 courts are available for hire to the public • Toughened glass back wall for observing games • Cost: $15 per hour including GST per court
Playing Fields
Outdoor Basketball Court
The upper and lower playing fields are located between the Senior School and Wardle House. • Upper playing field available with soccer nets • Lower playing field available with goal posts • Cost: $35 per hour including GST per court
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The outdoor basketball court is located next to the lower playing field. • Cost: $35 per hour including GST per court
Venue Hire Gymnasium
This indoor facility provides opportunities for sports including basketball, netball, tennis, volleyball, etc. • Can be divided into 2 separate training areas • Exhibition facility for associations requiring a large display area • Substantial foyer and hallway can be used for displays • Kitchenette available providing refrigeration, cooking facilities, storage and counter space. • Cost: $40 per hour including GST or $300 full day including GST
Swimming Pool
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25 metre heated pool Lane dividers provided Shade sails for spectators Available Terms 1,2 & 4 only Cost: $55 per hour including GST
Diving Pool
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1 metre and 3 metre diving boards Available Terms 1,2 & 4 only Cost: $55 per hour including GST
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Catering Toorak Caterers Do you have a special event coming up? Toorak Caterers have been servicing Toorak College and the broader community for over 15 years. Our experience in all aspects of catering and event management is evident in all that we do. Our services cover: Flexible menus: tailored to your tastes and budgets Corporate catering: with pick-up and delivery service Private catering: at your venue or ours Venue selection: choose from a range of picturesque venues and meeting rooms bar service and staff: friendly and professional Event management: including AV, lighting, music, entertainment, themes and more. Additional charges apply. Please browse our online menu and services selection. But remember, we are always happy to tailor our service to suit you. Toorak Caterers are to be used for all events hosted by Toorak College. Please contact Toorak Caterers on 03 9788 7268 or visit us at www.toorakcaterers. com.au We look forward to making your next event a success.
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Procedure Booking Process All booking requests must be made to the Community Office via
[email protected]. The Community Office will confirm availability and a tentative booking will be placed in the School calendar. The Community Office will provide the Hirer with the Facilities Booking Form and the Terms and Conditions of Hire form which must be completed and returned to the Community Office along with Public Liability papers. If you require catering for your event please contact Toorak Caterers on 03 9788 7268 or visit us at www.toorakcaterers.com.au. Booking Forms must state any special requirements, including set up, catering, AV equipment, and security required. Please note the hire rate is for use of the facilities on an as is basis and additional charges apply for the following: setup/packdown: $45 per hour (2 hour minimum) including gst hire of audio visual/sound equipment: $150 including gst audio visual/sound technician: $55 per hour (2 hour minimum) including gst hire of piano: $100 including gst hire of additional staging: $250 including gst
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Conditions 1. Your booking will not be confirmed until return of the signed Booking Form, signed Terms & Conditions of Hire, copy of a current public liability insurance policy and payment of deposit. You will receive a confirmation letter once your booking has been received and processed. 2. If using Toorak Caterers, final numbers must be confirmed seven days prior to the booking. Special dietary requirements also require seven working days’ notice. 3. The Hirer will take out a public liability insurance policy with a reputable insurer for the period of hire which indemnifies Toorak College for $10 million for any one claim and for all claims whatsoever including injury to persons or property arising from the use of the Toorak College premises or facility by the Hirer. 4. The Hirer hereby indemnifies and will keep indemnified Toorak College against all liability, claim demand actions, suits damages costs and expenses whatsoever (including bodily injury and damage to property) for which it or they may be or become liable directly or indirectly arising out of the use of the Toorak College premises or the facility by the Hirer and for such other amounts either in excess of those contained in any relevant insurance policy or not payable under such policy. 5. Toorak College does not accept any responsibility for any loss or damage to the Hirer’s property left prior to, during or after an event. Goods left after an event without prior arrangement will be deemed abandoned. 6. If the venue booked cannot be made available, Toorak College reserves the right to substitute an alternative venue. 7. It is the Hirer’s responsibility to familiarise themselves with the emergency evacuation procedures and to draw these to the attention of their attendees. 8. All food and liquor must be supplied by Toorak Caterers unless specific arrangements have been agreed upon. 9. The Hirer shall at their own expense apply for and obtain any permit required from any authority for the proposed use of the facility. 10. The Hirer is to use only the part of the buildings and grounds and other facilities specified in the Agreement and the entrances and exits thereto. 11. The Hirer shall observe arrangements regarding opening and closing of gates, doors, etc. and other security systems within Toorak College. 12. The Hirer is responsible for overseeing security of the function and the hire costs of security staff. 13. If the Hirer defaults in observing any of the terms or conditions of this Agreement, Toorak College may forthwith by written notice to the Hirer terminate the Hirer’s rights under this Agreement which shall then forthwith cease save as to the rights of Toorak College in respect of any antecedent break by the Hirer. 14. The Hirer shall observe the following additional conditions: a) The Hirer is to ensure that any furniture and equipment moved during the use of the premises is replaced and that the premises is left in a clean and tidy condition and that proper care is taken of the premises during use and any damage from such use whether causes by negligence, recklessness or the wilfulness of the Hirer or their servants, agents or invitees, is made good at the Hirer’s own cost. b) The Hirer shall provide suitable qualified staff to supervise activities on any part of the Toorak College premises. c) Parking or driving on grassed areas is prohibited. d) Toorak College reserves the right to exclude functions which they feel are inappropriate for the venue. e) A discretionary bond may be set depending on the nature of the function. f) Any damage to property is the responsibility of the Hirer. g) Smoking is not permitted anywhere on Toorak College premises during School hours. Catered events allow smoking ouside in designated areas with use of bins. h) Dogs are not permitted anywhere on Toorak College premises i) Toorak College retains the right to cancel any arrangements for the use of facilities at any time and to apply the bond to any costs incurred as a result of any break whatsoever. Toorak College further retains the right to seek legal recover of any costs incurred as a result of any break in these regulations. j) No items are to be pinned, glued or attached to any wall except by the use of Blu-Tack or similar. 15. Prices are subject to change for future bookings.
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Map
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Learning | Courage | Integrity | Excellence | Leadership Through Service Old Mornington Road Mount Eliza, PO Box 150 Mount Eliza, Victoria 3930 Australia Telephone 03 9788 7200 Facsimile 03 9787 5888 www.toorakc.vic.edu.au ABN 19004 135 246 CRICOS Provider Code: 00349D CRICOS Course Code: 005454G Published January 2015
