The Specialists in SAP® Data & Document Management

Introducing Proceed Proceed have focused on improving business performance through Information Lifecycle Management and transformative Business Process Management solutions for over a decade. We have over 500 satisfied SAP customers spanning North America and Europe. Through unrivalled experience in SAP technologies and our proven best practices, tools and SAP certified add on applications, Proceed provides a perfect individual solution tailored to our customer’s business requirements. Solutions from Proceed improve business and IT performance, lowers total cost of ownership and delivers a high return on investment. “Our success is attributed to employing only the most experienced SAP consultants” Proceed are SAP Data & Document Management Specialists in the following areas:

Contents Introducing Proceed............................................................................................................................... 1 SAP Data Archiving .................................................................................................................................. 3 SAP Document Archiving ........................................................................................................................ 3 Complimentary SAP Data Assessment ................................................................................................ 3 SAP Information Lifecycle Management (ILM) ....................................................................................... 4 Retention management ...................................................................................................................... 4 System decommissioning.................................................................................................................... 4 SAP BW Nearline Storage – Managing BW & HANA Data ...................................................................... 5 SAP & Non-SAP Legacy System Decommissioning -The Factory ............................................................ 7 Vendor Invoice Management for SAP ..................................................................................................... 8 SAP SharePoint Integrator (SSI) .............................................................................................................. 9 SAP Archiving in the Cloud with Cirrus-Stor ......................................................................................... 10 PBS Data & Document Management Solutions .................................................................................... 11 PBS ContentLink ................................................................................................................................ 11 PBS archive add-ons for SAP ERP ...................................................................................................... 11 Archiving Sessions Cockpit for SAP ................................................................................................... 11 Enterprise Database Monitoring........................................................................................................... 12 CONTACT DETAILS ................................................................................................................................. 13

SAP Data Archiving SAP archiving is an important part of an effective data management strategy. Data archiving is used by companies with two main goals in mind: reducing data volumes in the system and complying with legal data retention requirements. SAP Data Archiving is a secure and reliable process through which data from closed business processes, meaning data that is no longer needed in the online business, is written from the database to an archive, and then deleted from the database. Optionally the archived data can then be moved to an external storage system (Content Server). An important aspect of this entire process is that the archived data must be accessible at any time, in case it needs to be viewed again, for example as part of an audit or for business reasons. In terms of legal compliance data must be deleted as soon as the required data retention period has been reached.

SAP Document Archiving SAP generated documents can be moved into the archive (Content Server) to release additional database space. An exact replica of the original document is stored, to fulfil audit and compliance requirements. Archiving also provides a convenient way of accessing documents such as print-lists once they have been removed from the SAP spool and also avoids the performance impact of regenerating documents on the live system.

Benefits at a glance: As an important part of every data management strategy, archiving helps companies curb growth within the system and supports legal compliance policy. More specifically, archiving provides companies with the following:      

Greater system availability through reduced volumes in the database Better use of resources, due to leaner systems Improved system performance, because of smaller database tables Shorter upgrade or enhancement pack projects Backup times are significantly reduced Support in complying with legal retention requirements.

Complimentary SAP Data Assessment : Why not take advantage of our SAP data assessment to ascertain the health of your database, the first step in managing your SAP Data. To download the Overview and instructions: Click Here

SAP Information Lifecycle Management (ILM) SAP Information Lifecycle Management means gaining complete control over what data there is, where it is located and automating the management of that data so that you comply with internal, external, and legal requirements for its retention and destruction.

Retention management addresses the management of the lifecycle of data up to the point of destruction. It uses retention policy management and legal holds to control the retention of data during its entire lifecycle.

System decommissioning covers the decommissioning of legacy systems by moving data into a central ILM system called the retention warehouse. It supports methods for tax and other types of reporting on data from decommissioned systems and includes all retention management functions for legally compliant storage of legacy data.

Benefits at a glance: 

Archive obsolete data to enhance performance and reduce database size and administration costs

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Support data retention rules by creating separate archives based on varying data lifetimes

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Reduce IT management costs by consolidating systems and decommissioning legacy systems

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Preserve compliance auditing and reporting capabilities for decommissioned systems

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Reduce the cost and risk of legal discovery by automating data collection for legal cases

Complimentary SAP Data Assessment : Why not take advantage of our SAP data assessment to ascertain the health of your database, the first step in managing your SAP Data. To download the Overview and instructions: Click Here

SAP BW Nearline Storage – Managing BW & HANA Data Improve decision-making capabilities by bringing unprecedented performance to SAP NetWeaver Business Warehouse with SAP HANA for current data and SAP Sybase IQ for historical data, achieving the perfect balance of cost and performance. The adapter for Sybase IQ as a near-line solution is delivered with the BW system. Integration of Sybase IQ makes it possible for you to separate data that you access frequently from data that you access rarely, thus making fewer demands on the resources in the BW system. The near-line data is stored in compressed form, reducing the costs incurred by data that is accessed less frequently. A three step color coded data management concept: HOT DATA: Active data that has to be accessible on a permanent basis for read and write processes is referred to as ‘hot’ data. As would be expected, this data is stored in the main memory of the HANA DB. WARM DATA: which is not accessed quite so often, is best stored in the HANA DB file system. Whenever this data is loaded into the main memory for processing, it is displaced with higher priority once processing has finished. To achieve this, SAP developed a non-active data concept in order to optimize the displacement strategy for BW tables in the HANA DB. Here, tables with ‘warm’ data are flagged and are prioritized for displacement from the main memory whenever they are used. These tables are normally partitioned in the default setting, and only the partitions of the table that are affected by the transaction are loaded to the main memory. This makes it possible to make more efficient use of the priceless commodity that is main memory space. While the non-active data concept manages the passage of warm data between the main memory and the disk, NLS management is concerned with the next data layer COLD DATA: This is rarely used data which no more updates are anticipated in BW? Removal of this data is in time slices to the Sybase IQ DB. All affected time intervals of an InfoProvider are locked for load processes in BW. Apart from this restriction, the removed NLS data (‘Cold’ Data) remains available at any time for all other processes in BW, for read accesses quite naturally but also for ETL processes or individual lookups. Strategic queries, which analyze data over longer periods of time and thus inevitably also include cold data, are split and procure data both from HANA DB and from Sybase IQ.

The removal process itself is highly complex and must comply with transactional requirements. All this can be easily managed in both directions using BW Data Archiving Processes (DAP) which can be combined in Process chains. Finally, the consistency of the entire data pool must be ensured at all times, even if this is split into two disjoint parts in the case of NLS.

SAP & Non-SAP Legacy System Decommissioning -The Factory Gartner estimates that “On average 10% of applications running in an un-optimised portfolio are candidates for retirement and an additional one-third can require migration or rationalisation”.

These include obsolescent applications that are no longer delivering any business value or have been replaced but not yet shut down, applications on mainframes replaced with less expensive servers and applications with duplicate functionality that have accumulated in the environment through mergers and acquisitions. Obviously retiring legacy applications would create major savings on the IT operating budget by freeing staff for more important assignments, eliminating licensing and maintenance fees, and allowing IT to shut down the hardware they run on, saving power and heating costs immediately. The prospect of these savings is a major driver in establishing application portfolio management and application rationalisation in large IT environments.

But shutting down applications is more complex than it might first appear. The issue is the data, which is often in non-standard formats and which almost always needs to be preserved both for internal business use, compliance and other legal reasons.

Proceed along with its partners provide a highly automated, secure answer to application retirement, data migration, and legacy data access issues. Once the application retirement candidate has been selected the legacy data is migrated to the selected archive platform, while preserving the full metadata, application context, business objects and reports.

Benefits at a glance:       

Reduce IT maintenance costs Legacy data access Compliance & risk mitigation Support for heterogeneous databases, applications and IT infrastructure Massive data compression exceeding 90% with secure archive Building application context for legacy data Outstanding ROI

Vendor Invoice Management for SAP Optimising Accounts Payable Processes in SAP ERP For most companies, invoice processing requires too much manual effort, causing a drain on resources internally and for the vendors involved. Manual keying of invoice data and resolution efforts involve time consuming historical research, communication with the vendor, process documentation, requests for additional information from multiple parties, manual routing, and the labour intensive process of monitoring and providing update reports on the status of unpaid invoices. Accounts Payable staff resources can spend most of their time addressing these problems, while vendors and buyers experience a wide range of disincentives and disadvantages.

Benefits at a glance:      

Minimize invoice processing time, optimize efficiency Increase ROI and save money Reduced cycle times Increased productivity Lower costs, reduce manual data keying Scalable foundation

OpenText Vendor Invoice Management for SAP® Solutions (VIM) is a pre-packaged composite application that works with SAP ERP systems to streamline accounts payable (AP) operations. VIM (sold by SAP as SAP Invoice Management by OpenText) optimizes and simplifies the process of creating, managing, monitoring and routing purchase orders and invoices for AP personnel and vendors. Invoices are processed more efficiently and quickly; problem invoices are automatically routed for problem resolution, approval, and payment. VIM lets you manage invoices through a secure, browser-based interface where AP employees and vendors can collaborate to resolve problems, obtain invoice status, check purchase order numbers, submit invoices, and more.

SAP SharePoint Integrator (SSI) Most organisations have a SharePoint installation within their environment, so it makes perfect sense to use existing infrastructure to support archiving needs.

SSI from Proceed is the most cost-effective archiving solution for SAP data and documents.

Proceeds’ SAP SharePoint integrator is the first SAP certified solution that enables enterprises to leverage their Microsoft investment as part of their SAP data and document archiving solution

Benefits at a glance: 

Leveraging existing technical infrastructure

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Lower cost of deployment

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Minimising maintenance & support costs

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SAP certified solution

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No additional proprietary software required

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A “One stop” SAP archiving solution

SAP Archiving in the Cloud with Cirrus-Stor Proceeds’ Cirrus-Stor archiving solution guarantees data safety, security and resilience by holding three encrypted copies of data at all times, two in automated tape libraries in different geographic locations and one off-line in a secure third party escrow service.

Cirrus-Stor archiving constantly monitors the health of the archive, upgrading and migrating as technology advances to ensure that all the long term data held is always fresh and available. With our transparent approach to long term data storage, organisations can see that auditable processes are in place and are being adhered to.

We offer a 100% guarantee that data placed in the archive is safe and can be easily retrieved to ensure compliance no matter how far in the future the request is made. The Cirrus-Stor archive acts like a normal network file-system; it integrates into the SAP environment, understands permissions and appears to end users just like any other shared storage.

Cirrus-Stor archiving also provides significant economic benefits as an on-going operational expense versus the in-house option which requires a high degree of human input along with a series of large capital equipment investments. Benefits at a Glance:        

Safe Secure Resilient Fully Managed Unlimited Storage Simplified Compliance Seamless Integration Manageable Costs

Digital Archiving Can Reduce Your Carbon Footprint and Your Power Consumption Too! Using Cirrus-Stor archiving not only guarantees to keep data safe and secure forever but being a remote service it will dramatically reduce power consumption and heat generation, to offer a carbon footprint estimated at one tenth of a typical in-house solution. Data tape, the chosen method of archiving at our data Centres’ uses very little energy, making it one of the greenest technologies around. Powered by Arkivum

PBS Data & Document Management Solutions Proceed are a UK Partner of PBS software, who have for the last 20 years been a leading provider for SAP add-on software in the areas of data archiving, extraction and storage. All PBS solutions are SAP Certified.

PBS ContentLink With PBS ContentLink a direct and lean connection between SAP and storage systems can be created, it is a highly efficient content management option gaining traction among SAP users. Being a powerful, lightweight, alternative to traditional content management systems it enables archiving to meet legal requirements and support an ILM strategy.

PBS archive add-ons for SAP ERP Access online and archived data in an integrated manner even after you have performed data archiving using your regular transactions, reports or queries. Your archiving solution is only really complete with PBS archive add-ons that can be seamlessly integrated with your SAP system. They are set up identically to the SAP modules and can be installed with minimal effort.

Archiving Sessions Cockpit for SAP The Archiving Sessions Cockpit is a hands-off process that schedules and automates your archive runs. Ongoing archiving processes require numerous actions such as variant creation, jobs release, run follow up and corrective actions. These activities are typically performed by the SAP BASIS or an Archive Administrator. The Archiving Sessions Cockpit (ASC) performs the complete process in a fully automated manner reducing the need for additional resources whilst providing full control of the archiving process.

Enterprise Database Monitoring Proceeds proactive Enterprise Database Monitoring Solution quickly identifies problems and alerts DBA’s before impacting on data availability. This ensures the peace of mind of knowing that databases that are the core to business applications are being continually monitored. Proceeds Enterprise Database Monitoring Solution enables full visibility and management of database processes and system infrastructure by monitoring and capturing comprehensive views of overall database health, performing comprehensive drill-downs to determine the root cause of performance bottle necks. So whether running a data warehouse application, high availability online transaction systems or regular databases, Proceeds solution ensures peace of mind that systems are running and performing to the agreed service levels.

Benefits at a glance:

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Real-Time Diagnostics Rule based event management Repository & Data reporting Flashback for data analysis Single view of entire enterprise system

CONTACT DETAILS T: +31 20 521 9421

Proceed Group Headquarters

Proceed Group B.V. Herengracht 282,

Fort Dunlop, Fort Parkway Birmingham, B24 9FE United Kingdom

1016 BX , Amsterdam

T: +44 (0) 121 629 7830

T: +31 20 521 9421

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Proceed Group Regus House, Atterbury Lakes

Proceed Group USA 1023 15th Street NW, Suite 401,

Fairbourne Drive Milton Keynes, MK10 9RG

Washington DC, 20005, USA

United Kingdom T +44 (0) 1908 48 7520 F +44 (0) 121 629 7701

[email protected] www.proceedgroup.com

T +1 202 386 6794 F +1 202 386 6723