Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

THE ORGANIZATION a. Name and address of the Organization Alachua County Coalition for the Homeless and Hungry, Inc. (ACCHH) 3055 NE 28th Drive Gainesville, FL 32609

b. Contact Person for the Organization Karen Slevin, Development Director [email protected] 352-792-0800 ext. 117 352-219-9872 Cell phone

c. Is the Contact Person a member of any of the five Alachua County Rotary clubs? No, Ms. Slevin is not a Rotary Club member.

d. I s the Contact Person directly affiliated with the Organization? If not, what is the relationship? Yes, Ms. Slevin is the Development Director for ACCHH

e. Is the Contact Person a member of the Board of Directors of the Rotary Clubs of Gainesville Foundation, Inc.? Foundation Board members are not eligible to represent an organization. No, Ms. Slevin is not a member of the Board of Directors of the Rotary Club of Gainesville Foundation.

f. On what date was the Organization was formed? The Coalition was formed 22 years ago in 1994 and incorporated as a 501(c)(3) nonprofit with the IRS in 2002.

g. Is the Organization recognized by the Internal Revenue Service as a non-profit, tax exempt organization? The successful applicant(s) will be required provide a copy of their IRS’s ruling (See item 7 below.) Yes, the Coalition was designated at 501(c) 3 in July of 2002

h. What is the Organization’s Federal Employer Identification Number? EIN 43-1960048

i.

What type of entity is the Organization? 1

Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 i. Corporation: The successful applicant(s) will be required to provide a copy of their Articles of Incorporation and the by-laws.

i.

What are the Organization’s sources of financial support? Please list in order of percent of total support.

Source of Income

Amount

City Services Agreement Individual/Business Contributions Challenge Grant Revenue Emergency Shelter Grant HMIS Revenue DCF Revenue TANF Revenue Rapid ReHousing Grant Contintum of Care Grant Earned Revenue Corporate Business Grants Government Grants Emergency Food and Shelter Grant

$ 725,515.08 $ 182,691.45 $ 119,598.29 $ 120,479.45 $ 87,361.00 $ 73,280.06 $ 48,418.00 $ 48,348.39 $ 19,740.60 $ 12,450.29 $ 7,000.00 $ 2,565.00 $ 3,485.00 $1,450,932.61

% of Total 50 13 8.24 8 6.02 5.05 3.33 3.3 1.36 0.8 0.5 0.2 0.2 100

k. What is the total amount of support and revenue received by the Organization from all sources for the past fiscal year? The ACCHH received $1,450,932 in support and revenue in our Fiscal Year 15 – 16. This includes grants secured by the Continuum of Care that are administered by ACCHH. It does not include the value of In-Kind donations.

l.

Of all the support and revenue received by the Organization for its last fiscal year what percentage went to: 1. Our Fundraising expenses are 5.6% of our budget 2. Disbursements to members of the Organization? 0% 3. Compensation to officers, directors and trustees of the Organization? 0% 4. Other salaries and wages? 51% * 5. Payments to outside consultants? 1.24% 6. ACCHH does not pay rent for the buildings it uses in the Empowerment center. We do pay utilities and a CAM fee (Common Area Maintenance) totaling 7.4% of our budget.

*Providing services to 300 clients is very labor intensive. Case Management loads must be kept a manageable size to ensure that clients receive the services that they need. Staff is also crucial for a shelter that is open 24 hours a day, 7 days a week, 365 days a year. GRACE also pays 85% of the health insurance costs for individuals and 75% of the health insurance cost for employees and dependent’s coverage

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

m. What are the Organization’s programs and activities? The ACCHH is responsible for 4 major programs: 1. GRACE Marketplace is the one stop homeless center in Gainesville. GRACE Marketplace opened two years ago and this grant is seeking support for our new Community Services Center. More information on this program is in the body of this grant. 2. The Continuum of Care is a coalition of all the homeless service providers in Alachua County. This group works together to coordinate services within the community, secures Federal and State grants, and reduces duplication of efforts. ACCHH is the lead agency for the Continuum. 3. The Homeless Management Information System (HMIS) is used by all homeless service providers to help keep track of the services provided by each agency for an individual. The data management system helps to provide an overview of the services received by each homeless person. The system insures that all agencies are working together to provide the best services possible without duplication of efforts. 4. Coordinated Entry is the first step in the Rapid Rehousing process. Each person who comes into any agency is evaluated using the super tool called the VI- SPDAT (Vulnerability Index- Service Prioritization Assessment Tool). The tool then provides each person with a score that is used to determine which is the best housing track for them.

n. Does the Organization control, or is it controlled by, any other organization? If yes, please explain. ACCHH is not controlled by any other organization and does not control any other organization.

o. Is the Organization financially accountable to any other organization? If yes, please explain. ACCHH is financially accountable to our grant funders. We must provide accounting and program data as requested by each funder.

p. What assets does the Organization have that are used in the performance of its functions? We have office equipment and furniture, computers, shelter furniture, and a 15-person van. We also have a lease with the City of Gainesville for the Empowerment Center.

q. What is the Organization’s annual budget. The successful applicant will be required to provide the most recent copy of your 990. (Please do not provide this information with your application. The successful applicant(s) will be required to provide this information later.)

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 The annual budget for ACCHH is $1,450,932. We can supply our 990 on request.

2)

THE PROJECT a. What is the Organization’s Project? Please describe it in detail.

GRACE Marketplace opened its doors 2 years ago as the one stop center for homeless services recommended in the City and County 10-Year Plan to End Homelessness. After an arduous search for a location the City was able to secure a 25-acre former prison located just off 39th Avenue near the Airport and contracted with ACCHH to open and manage GRACE Marketplace on a portion of the campus. The one stop concept is simple and powerful. If you are homeless, or at risk of becoming homeless rather than have to run all over town to get the services that you need, you can come to GRACE and you will be able to connect with everything while your most basic human needs for safety, food, and shelter are met. This initial contact helps to get our clients on the right housing path quickly. We are currently serving between 250 – 300 people a day. There are currently 115 people staying at GRACE and anywhere from 150 to 200 people living in Dignity Village. Dignity Village is the tent city that surrounds GRACE. GRACE is not responsible for the management of Dignity Village, but we do provide services to the people who choose to live there. GRACE offers a wide range of services including • • • • • • • • • • • • • • • •

Four dorms: Men’s (40 beds), Women’s (10 beds), Veteran’s (10 beds), and a low barrier Pavilion (55 beds) serving 115 clients a night A full service commercial kitchen offering 3 meals a day Showers and restroom facilities Free laundry facility Storage for important paper and personal items Mail service Computer Lab Assistance with obtaining an ID – Holy Trinity Episcopal Church Legal assistance – 3 Rivers Legal Service Assistance getting Food Stamps – DCF Mental Health Services – Meridian Medical Services – Wound Care, UF Mobile Medical Bus, HIV Testing Job training – CareerSource and in-house Culinary Training Program Support group meetings NA, AA, Women’s Issues Church sponsored services and Bible Studies Stress management programs- Yoga, self-care,

The problem is that we have run out of space to effectively provide the services our clients require. Service providers are doubled up in offices, sharing space and taking their files back to their main office after each shift at GRACE. Every available space in the buildings we occupy is booked to capacity. The solution to this problem is to the rehab one of the unused buildings on campus into a Community Services Center. This U shaped building has offices, meeting space, 4

Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 and several rooms that open directly to the outside that could be used for support groups. Thanks to the Women’s Giving Circle, the building will also house a women’s safe space. Activating the Community Services Center would give us the last piece we need to complete the one stop concept. The 10-Year Plan to End Homelessness called for the campus to be used to provide community services, not just services for the homeless. With the addition of the new Community Service Center we will be able to fulfill this mandate. With the additional space we will be able to increase the number of hours that service providers are on campus and in many cases we will be able to provide real time services rather than just setting up appointments. The buildings at GRACE are sturdy and meant to last. However, since it was a prison there are some challenges. In each concrete wall there is a thick steel sheet that prevents escape and makes it very difficult to run wires. The State did not need to meet building codes when they built these buildings so major rehabs require significant upgrades. Luckily the new Community Services Building does not need a gut and rebuild, but rather an upgrade to HVAC, new handicapped rest rooms, some electrical work and other upgrades. Working with Dr. Bernie Machen we have been able to raise $150,000 to cover the rehab cost of this project but still need funding for a number of items that will make the center more efficient and effective. A detailed list if provided below. 1. Communications system – This includes Wi-Fi, wiring the building and installing two network jacks in each room (4 in some of the bigger ones), 3 wireless conference phones, and expansion of the phone control unit to accommodate 8 lines and 30 more phones (more than 50 total), instead of the 4 lines and 20+ phones we have now. The anticipated cost is $27,527.97 An estimate for the work is attached. 2. Security Cameras and key cards – Unfortunately in this day and age we need to imagine the worst and then plan for it. Because the Community Services Center will house so much personal information we need to be sure that it is secure. Exterior security will be provided by strategically located security cameras that can be accessed at any time by laptop or mobile device. Interior security will be provided by a key card entry system. When a traditional key is lost the only response is to rekey the lock and provide new keys to everyone. This is partially difficult at an old prison facility since the locks are not standard. By moving to a key card system we can deactivate a key card without having to change the entire system. We anticipate this will cost $30,000. An estimate for the work is attached. 3. Campus Information System- Effective communication with 300 clients on a 25-acre campus is challenging. When you add the space covered by Dignity Village it is almost impossible. We have tried to communicate service opportunities by using bulletin boards but that does not allow for real time changes. We want to place four TV screens on campus that are constantly scrolling service information and other messages. This will be extremely helpful in emergency situations (i.e. hurricanes, to notify people about cold night shelter, etc.). These TVs will be placed in the Welcome Center, Café 131 (the dining hall), the Community Services Building, and the Intake office. By using the computer program associated with the system we can add services in real time and

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 make changes to the schedule if a service provider is running late. We anticipate that this will cost $ 1,676. An estimate for the work is attached. 4. Energy Efficient window blinds – A prison is built with unobscured line of sight. You can see almost the entire campus for any vantage point. We have been planting trees to soften the look, but it will be years before they provide any shade. That means that GRACE is a hot place on a sunny day. Having a new energy efficient HVAC system will help keep energy costs lower in the building but being able to secure energy efficient window blinds throughout the building would help even more. Currently our GRU bill is roughly $8,000 a month for the entire campus so any efforts at energy efficiency really help. This building has total of 27 windows (20 single windows and 7 double windows). We have priced 2-inch faux wood blinds for a total cost $1,696.73. Information about the blinds is included. 5. ADA Compliant Wayfinding Signs — Because the Community Service Center has 29 rooms signage will be extremely important as clients search for the right office for their appointment. Cost for the sigs is estimated at $2,371.95. Information about the signage is attached,

b. If the Project is funded, how would Rotary be recognized? The Rotary will be acknowledged as a major donor on the donor board to be located in the lobby of the Community Services Center as the second largest donor for this project. A plaque will be placed on each TV used in the Campus Information System. We will feature the Rotary at the ribbon cutting and will acknowledge the Rotary grant in all of our press releases regarding the project.

c. What is the geographic area the Project will serve? (e.g., the City of Gainesville, or Alachua County, or the City of High Springs, etc.) The Community Service Center will be available to anyone in Alachua County who needs services.

d. How does the Project benefit, improve or serve the Alachua County community? The new Community Services Center at GRACE will provide a place where anyone who is homeless, or at risk of becoming homeless, can come to the one stop center to receive the services they need to deal with their situation. By using homelessness diversion tactics we will be able to prevent homelessness in many cases and keep citizens out of a crisis. By centralizing homeless services we are also preventing concentration of homeless people in the woods and on the downtown plaza. When people can access service and are provided a stable place to stay we also decrease the number of trips to the Emergency Room and save on police time dealing with camps spread thought out the community.

6

Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

e. Does the completion of the Project depend on receipt of this Grant? We will be able to complete the rehab of the Community Services Center, however the Rotary Grant will make the building more efficient and effective, and therefore more productive for the community.

j.

How many people in each of the following categories will benefit from the Project? 1. Economically disadvantaged -1500 2. Socially disadvantaged - 1500 3. Disabled youth * 4. Youth* 5. Senior Citizens – It should be noted that 45% of the people who received services at GRACE last year were 50 years old or older. 6. Other- please identify and explain

*GRACE shelters only serves single homeless men and women. We do not house families or children. Shelter is provided for them with other organizations. When the new building opens we anticipate that some of the people using our services will be families but it is impossible to determine that number at present time.

3)

USE OF GRANT FUNDS a. How much Grant money is the Organization requesting for its Project from the Foundation? We are requesting $62,500.

b. Is this Grant the major funding source of the Project? No, we have currently raised $150,000 for this project. These funds will be spent on the rehab of the building. The City and the County have also budgeted $18,000 for Year 1 building operations.

c. How will the Grant funds be used? 1. Communications system – This includes Wi-Fi, wiring the building and installing two network jacks in each room (4 in some of the bigger ones), 3 wireless conference phones, and expansion of the phone control unit to accommodate 8 lines and 30 more phones (more than 50 total), instead of the 4 lines and 20+ phones we have now. The anticipated cost is $27,527.97 An estimate for the work is attached. 2. Security Cameras and key cards – Unfortunately in this day and age we need to imagine the worst and then plan for it. Because the Community Services Center will house so much personal information we need to be sure that it is secure. Exterior security will be provided by strategically located security cameras that can be access at any time by laptop or mobile device. Interior security will be provided by a key card entry 7

Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 system. When a traditional key is lost the only response is to rekey the lock and provide new keys to everyone. This is partially difficult at an old prison facility since the locks are not standard. By moving to a key card system we can deactivate a key card without having to change the entire system. There will be key card access. The cost is estimated at $30,000. An estimate for the work is attached. 3. Campus Information System- Effective communication with 300 clients on a 25-acre campus is challenging. When you add the space covered by Dignity Village it is almost impossible. We have tried to communicate service opportunities by using bulletin boards but that does not allow for real time changes. We want to place four TV screens on campus that are constantly scrolling service information and other messages. This will be extremely helpful in emergency situations (i.e. hurricanes, to notify people about cold night shelter, etc.). These TVs will be placed in the Welcome Center, Café 131 (the dining hall), and the Community Services Building. By using the computer program associated with the system we can add services in real time and make changes to the schedule if a service provider is running late. We anticipate that this will cost $ 1,676. An estimate for the work is attached. 4. Energy Efficient window blinds – A prison is built with unobscured line of sight. You can see almost the entire campus for any vantage point. We have been planting tree to soften the look, but it will be years before they provide any shade. Having a new energy efficient HVAC system will help but being about to secure energy efficient window blinds throughout the building would help even more. Currently our GRU bill is roughly $8,000 a month, so any efforts really help. This building has total of 27 windows (20 single windows and 7 double window). We have priced 2-inch faux wood blinds for a total cost $1,696.73. 5. ADA Compliant Wayfinding Signs — Because the Community Service Center has 29 rooms signage will be extremely important as clients search for the right office for their appointment. Cost for the sigs is estimated at $2,371.95. Information about the signage is attached,

d. What are the other funding sources of the Project, and what commitments have you received? With the help of Dr. Bernie Machen and the Community Foundations Amazing Give program we have been able to raise $150,000 for the rehab of the building. We have this cash in hand and are hoping to begin work on the project before the end of the year.

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

e. What is the total budget or cost of the Project including all sources of funds? Request of the Rotary: Communications system Building Security and Key card system Campus Information system Energy Efficient Window Covering ADA Signage

$ $ $ $ $ $

26,528.0 30,000.0 1,676.0 1,696.7 2,372.0 62,272.6

Fundraised through GRACE: Cost for rehab of building $ City/County funds for 1st Year building operations $ Total Project Costs $

150,000.0 18,000.0 230,272.6

k. What is the timeframe for starting and completing the project? We anticipate beginning the rehab portion of the project before the end of the year. We anticipate that it will take 4 months to complete the work. The pieces that we are seeking funding for can be added when the funds become available.

4)

SUPPORT OF THE WILD GAME FEAST

Participation in the planning and operation of the Wild Game Feast by the recipient is critical to ultimate success of the event. We ask the recipient to provide help for our cleanup days prior to the Feast, at the event itself and for our cleanup day on the Saturday following the Feast. The pre-feast cleanup days are normally the Saturdays immediately preceding the event. In question 14 of the summary please let us know how many people you will provide to help. GRACE has strong volunteer support and we are confident that we can provide the number of volunteers that you need before, after, and during this event.

5)

THE ROTARY SPONSOR Who is the Rotary Sponsor of this Project? Please give name, address, phone number, fax number and e-mail address. We are proud to have several sponsors from the Wednesday Rotary Club. This Club supports GRACE in numerous ways. The Club is responsible for running the Clothes

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016 Closet every Saturday, helping to provide clothing to those in need. They have also come to GRACE and prepared breakfast for our clients.

Walter Berry 1411 NW13th Street Gainesville, FL 32605 [email protected]

Al Losch 11413 NW 33rd Avenue Gainesville, FL32606 alosch1941@ cox.net 352-514-1214

Judy Locascio 3936 NW 7th Place Gainesville, FL 32706 [email protected] 352-335-2505

6)

FOUNDATION POLICY ON LOBBYING

Any contact by either a Grant applicant or someone representing a Grant applicant with a member of the Board of the Foundation for the purpose of promoting the applicant’s request during the selection, presentation or balloting process is a violation of the selection procedure; and can lead to the disqualification of the applicant’s Grant application. Lobbying efforts by a Foundation Board member on behalf of an applicant will have a negative effect on the applicant’s request. Lobbying activity may detract from the merit of an application. The Foundation intends to select what it views as the most worthy project based on the merit of the application and the criteria set forth herein; and not on any lobbying (no matter how well intended). The Foundation intends that the process is fair to all concerned.

7)

WHEN and WHERE

The DEADLINE for submittal of your Application for Grant is 5:00PM on Friday, October 7, 2016. Your proposal MUST be submitted by email to: [email protected].

8)

CONFIDENTIALITY AGREEMENT

The successful applicant(s) will be required to provide the information requested in 1 g, i and q above within 7 days of notification that they were selected. The applicant(s) will be notified within 5 business days after receipt of the required information whether or not they have met all conditions of the grant. In the event that the Foundation determines that they do not meet the conditions the award will be granted to another applicant. During this period the applicant(s) must not discuss the award.

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

9)

CONDITIONS OF AWARD

As a condition to funding the project, the successful applicant shall maintain its IRS publication 78 listing on the IRS Select Check web site and other qualifying requirement(s) through the payment of the award. The sums paid must be used for the approved purpose within a reasonable time frame. Funds will be distributed as the project progresses. In the event the total project cost exceeds the grant amount, the amount distributed will be on a pro rata basis. Grant funds must be used for the purposes in the request and as communicated to the Foundation in the application. Distribution of funds will be contingent upon progress in completing the project. The successful applicant will be required to provide the Foundation with quarterly updates on the status of their project beginning on April 1, 2017. The net proceeds generated by the WILD GAME FEAST vary; and therefore a specific amount cannot be guaranteed. The Foundation’s actual contribution will be determined by the Board of Directors of the Rotary Clubs of Gainesville Foundation after the event when the net amount realized can be determined and allocated.

11

10)

CERTIFICATION BY THE APPLICANT

The following certification, by the applicant, must accompany each Grant application. Failure of the applicant to attach and execute the Certification may lead to disqualification of the application without further consideration by the Foundation Board.

I certify, to the best of my knowledge, that the statements and information contained herein are true and correct. I understand the Board’s policy on lobbying activities, and will comply with it.

Dated: October 5, 2016

Applicant, Organization: Alachua County Coalition for the Homeless and Hungry

___

Signature of authorized person for applicant Organization

Printed Name:

Theresa Lowe

Title:

Executive Director

Address:

GRACE Marketplace 3055 NE 28th Drive Gainesville, FL 32609

Phone Number: 352-792-0800 x 105

12

Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

Application Summary Please complete the following summary. Answers should be kept to one sentence. 1. Name of Agency: Alachua County Coalition for the Homeless and Hungry 2. Specific request (what is the purpose of the grant?): Enhancements for the rehab of the Community Service Center 3. Does your organization have a 501(c)(1) or (3) exempt status with the IRS (Y/N): Yes 4. Are you asking for funds for more than one year?: No 5. Does your request benefit primarily Alachua County residents (Y/N): Yes 6. Briefly describe the project: We have raised $150,000 to rehab a building for use as a Community Services Center. When this building is complete we will be able to centralize and expand the services that we can offer to, not only those who are homeless but also those who are on the verge of homelessness. These expanded services will help us to expand our diversion efforts and prevent homelessness from occurring. While we have raised the funds to rehab the building we need funds for several major systems to make the building as effective and efficient as possible including communications, security, a campus information system, and energy efficient window coverings. 7. What is the amount requested for this grant? $62,500 8. Will Rotary be the primary contributor? No 9. What is the total project cost? $230,272. 10. How will Rotary be recognized? On the donor wall in the lobby, on the TVs used for the Campus Information System, in press releases and print materials, and at the Ribbon cutting. 11. Does the completion of this project depend on receiving this grant? No we have the funds to rehab the building, but need funds for those systems that will make it as efficient and effective as possible. 12. Which of the following categories of service result from this project; economically disadvantaged, socially disadvantaged, disabled youth, senior citizens, other (please describe): We serve the homeless population that is economically and socially disadvantaged, and senior citizens. It should be noted that last year 45% of the people who received services are GRACE were 50 years old or older. While we do not serve children and youth on campus, we will be impacting them through the new Community Service Center as we work with their parents on homelessness diversion. 13. What is the total public support (dollar amount) that your organization received in the most recent fiscal year? $182,691.45 14. How many people will you be able to provide at: the cleanup days prior to the Feast: __15___; the day and evening of the Feast: __15____; at the Saturday

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center Grant Application - October 2016

15. cleanup following the Feast _15____. With have a close working relationship with numerous churches, civic organizations, and Greek organizations and we are confident that we can secure their services to help with this project as needed. If you need more volunteers we believe we can provide them.

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Service Center

Attachments  Exterior Photos - Page 16  Interior Floor Plans - Page 17  Estimated for work to be covered by grant Communications System Page 18 Security and Key Card System Page 19 Campus Communications System - Page 20 Energy Efficient blinds Page 21 ADA approved office signage Page 23

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Alachua County Coalition for the Homeless and Hungry GRACE Marketplace Community Services Center

Current Photo of the Community Service Center

Artist rendering of the Community Service Center

16

Artist rendering of interior floor plan of Community Service Center

Potential floor plan for various organizations using the buildingFloor

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ESTIMATE ADDRESS

SHIP TO

Alachua County Coalition for the Homeless Jon DeCarmine 2845 NE 39th AVE Gainesville, FL 32609

Services Building wiring, networking & phone system upgrade.

ESTIMATE # 2058 DATE 09/21/2016

ITEM

QTY

Ericsson-LG IPECS UCP-100 Call Server with 50 Ports (expands to 199), 4 Analog CO, 4 SIP, 4 Analog Extension UCP100 8 Channel VOIP License (Max 2 LIC for 20 trunk total) Ericsson-LG UCP-100 System Port Expansion License (50 Ports) Ericsson-LG UCP100 Maintenance License - 5 Year from Start Ericsson-LG 8-Port SLT/Analog Gateway LG-E Gateway Power Supply LG-E iPECS 19" Single Gateway Rack Mount Kit LG-E IPECS 8012-E Gigabit IP Phone Polycom SoundStation 2W Enhanced Conference Phone, Wireless w. Display, Non-Expandable ICC 30RMS Wall Mount Rack, 19" Wide by 18" Deep ICC 48-Port HD Patch Panel ICC Front Horizontal Finger Duct Panel 48-Slots, 2RMS ICC 2-PACK SINGLE-SIDE SLOTTED 6.5"VERTICAL CABLE MNGT PANELS 8-Conductor Category 5e Modular Jack, Multi-Port Module (Existing Cables) Minuteman 1000VA Rack Mount UPS Netgear 48-Port Gigabit POE Switch Netgear Compatible MM Fiber Optic 1000M G-BIC Dual Category 5e Network/Phone Outlet (Non-Plenum) Single Category 5e Network/Phone Outlet (Non-Plenum) ICC 3M Jumper, LC-ST Duplex, MM, 62.5 ICC 10M Jumper, LC-ST Duplex, MM, 62.5 EnGenius Wireless Access Point, Ceiling Mount Category 5e Patch Cable, 5-Foot Category 5e 7-Foot Patch Cable Labor: Phone System Upgrade Installation & Programming Labor: Network Upgrade Labor: Terminate & Test Existing Network Outlets (Cables/Outlets are assumed to be in working order) - Trade In of Old Phone System Control Unit (MFIM-50)

With payment of 1/2 down and remainder upon completion.

$27,527.97

TOTAL

Any alteration or deviation from the above specifications involving extra costs, will be executed only upon proper orders, and become an extra charge over and above the estimate. All material has a one-year North Florida Communications 5200 NW 43rd ST, #102-174 Gainesville, FL 32606 (352)378-7730

1 1 1 1 1 1 1 30 3 1 3 6 1 79 1 2 4 23 3 2 2 3 35 35 1 1 79 1

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October 4, 2016 Grace Market Place – Community Service Center 3055 NE 48th Drive Gainesville, FL 32609 352-212-9642 Jon DeCarmine [email protected] Prices are an estimate only. Site visit may effect pricing.

Access Control System Proposal Crime Prevention Security Systems will provide access control at seven entry doors, with a card access reader, request to exit motion detector and request to exit button. 1. 2. 3. 4. 5. 6. 7.

Four, two door controller installed in office GEC-TP-ADD-2D2R Seven, Mag Lock 600LB ALC 600S Seven, REX motion detector RCR-REX-W Seven, REX button TS-9 Seven, three-piece Z bracket for Mag lock 200 Access Cards All wiring and installation

Total $15,383.99 taxes and labor included Camera System Proposal 1. One, TruVision NVR TruVision NVR 10, 16-Channels, H.264 ONVIF/PSIA, POE Switch,80Mbps Bandwidth, 6TB Storage TVN-1016S-6T 2. Sixteen, TruVision IP Camera TVW-3101 OR TVB-3101 3. One, SnapAV 8-port POE switch AN-310-3W-R-8-POE 4. All wiring and installation labor

Total $13,975.00 taxes and labor included Thank you, Steve Griffis Account Manager 352.538.1474 [email protected] 19

TV Schedule Broadcasting Proposal

Our tech volunteers have looked into possibilities and they suggest 4 “smart” TVs linked to our network. Schedule can be controlled by OnSign software by multiple admins. The four recommended locations are: 1. Welcome Center 2. Café 131 Dining Hall 3. Current Admin/ Case Managers building 4. Community Service Center These locations will provide the most coverage because they are located in places where the clients congregate. OnSign software will allow us to make real time changes to the schedule as needed.

SUPPLIES: 

TCL40FS3800 Flat Smart Roku TV = 40" $240



Installation = $140 each, includes mounting bracket



DSL Cable 25ft = $9 each



OnSign TV Scheduling Software = $9.99/month, $120/year

TOTAL:

4 40" TVs = $1,676

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10/4/2016

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Quantity 40

Total $2,360.00

Sign Part Number: CURVED­WP251­S­B End Cap & Divider Strip Color: Black Plastic Frame Size: 6.1875"H x 7.87"W ­ $59.00 (7­ 3/4" Lens Width) Personalize Top Portion of Sign ­ Tactile Text (May be character limit due to ADA regulations). This will be ADA compliant unless noted otherwise.: Sample Choose Font: Helvetica Personalize Main Sign Area Here (Second Surface Black Vinyl): Sample Choose Mounting: Foam Tape (standard ­ for most smooth, clean surfaces) Special Instructions in Detail :

Desk, Wall & Door Nameplates Name Tags & Name Badges Restroom Signs Medical Office and Hospital Signs Corridor Flags & Directory Signs Full Color Nameplates & Signs ADA Braille Signage Floor Signs & Yard Signs Insert Signs & Window Signs

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Ceiling Signs Engraved Office Signs Vinyl Lettering, Banners & Decals Custom Office Stamps Plaques, Gifts & Awards With selected items... Send Your Logo Architectural Frame Colors Font Choices Our Customer List Frequently Asked Questions Mounting Options Smart Office Sign Design View Your Cart GSA Buyers ­ eLibrary Site Map Directory Purchase Orders Shipping Policy Customer Reviews Careers News! My Account

 

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Subtotal: $2,360.00

Zip/Postal Code: 32609

Item

40

Curved Sign System ­ ADA Braille & Full Personalization Included

$11.95

Estimated Tax:

$0.00

Total: $2,371.95 Custom ­ Flat Rate Shipping ­ No PO Boxes Please ($11.95)

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Total $2,360.00

$2,360.00

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