THE EPPING HOTEL – FUNCTION PACK The Epping Hotel is the perfect choice if you’re planning a celebration to mark a special occasion. Ideally situated in central Epping, we are ready to help you organise an event that will linger in the memory of your guests Depending on the number of guests you are expecting and the type of function you have in mind, we have organised this function pack in order to help you plan your function clearly and simply

Just follow these simple steps: 1. 2. 3. 4. 5. 6.

Room Hire Catering Menus Beverage Options Other Options & Conditions Booking Sheet & Deposit Confirmation & Payment

Room Hire Our functions staff can best advise you on which room or area is best suited to you and your guests We have three distinct areas available for hire: 1. The Bistro Terrace 2. The Lounge 3. The Club Tracks Room Charges may apply for exclusive use of Club Tracks. The amounts below are up to maximum – we can divide up some areas into sections creating a more intimate atmosphere

1. The Bistro Terrace Seats: up to 40 people Description – The Bistro Terrace is located on the western side of the hotel and is beautifully appointed room with modern furnishings. Best suited for small or larger seated menu events.

2. The Den Room hire: $100 – refundable if 30 or more guests Stands: up to 50 people Description – The Den is located on the Beecroft Road side of the Hotel and is a well presented area with a casual atmosphere.

3. Club Tracks Room hire: Negotiable* Seats: up to 40 people Stands: up to 300 people Description – Club Tracks is a Sydney icon and is a groovy venue for any celebration requiring atmosphere. * Book the whole room or your exclusive section. We have several areas which can be reserved at no charge. Conditions apply. Cocktail Menu (Standing)

1. Cocktail Menu: a. Our most requested of function menus is our cocktail menu. All you basically have to do is choose enough platters to suit your appetite or on how much you want to spend. b. Additions for these types of menu's can be made on the day for those functions that seem to expand overnight. (Subject to availability). c. All food is served on platters with condiments and napkins. d. The platters are placed on tables and brought out at intervals discussed prior to your event. All Platters to be served by 9.30pm Beverage Options 2. Free Bottle of Sparkling per 10 guests a. Complimentary bottles of Sparkling placed on tables in accordance with the number of guests. 3. a. b. c.

Guests to Purchase Own Drinks (GPO ) All guests can pay for their own drinks All drinks must be served from the bar. All Prices include GST and maybe subject to change without notice.

4. Bar Tab a. All your guests can be charged to a nominated credit card or you can place a specific dollar amount against a bar tab set behind the bar. b. Once the amount is reached your guests can then pay for their own drinks. You can also select the beverages available on your bar tab. c. Guest can be identified by wristbands provided by the hotel if you require. Other Options 5. Decorations a. For that special occasion, birthday, reception, staff party, we are able to cater for all your needs and requests. We have available helium filled coloured balloons and candle tea lights b. Please indicate on the booking sheet which selection you require. However, you are more than welcome to supply decorations of your own and this can be discussed with a Hotel Manger. 6. Audio/Visual Available in Club Tracks only, we have a microphone link-up system and our projector screen for your audio and visual needs. If bringing your own equipment it is advised to come in prior to event to ensure compatibility. 7. a. b. c. d.

Cakes We require 7 days notice to prepare our cakes We make all our cakes on site, for a 30cm diameter cake: Chocolate Baked Mud Cake/ Blueberry Cheese Cake - $45 Or if you wish to do-it-yourself we can store it for you. We will also supply you with a knife and napkins.

Transportation & Parking (parking areas) a. The Epping Hotel is located on the main road of Beecroft Road in central Epping. There is a very large council car park available behind the Hotel in Rawson Street. b. Public transportation – There are buses available up Epping and Beecroft Roads towards the city and from the city. (Bus numbers 289, 290, 291, 292, 293)

Conditions: Catered functions carry the following terms and conditions. Please read them carefully and contact us at the Hotel if you have any questions regarding any matter.

Bookings, Deposits, Payments & Cancellations 1.

Booking Deposits When making your booking, a deposit of 10% of the total cost of the function (minimum $200) must be paid. The booking deposit once paid is non-refundable.

2.

Minimum Spend Charges may apply for exclusive use of Club Tracks and The Den. Minimum spend may be required if Club Tracks booked at discretion of Management

3.

Payment of Balance The balance of the payment for your function must be paid, and the confirmation of number of guests must be received one week from the reservation date.

4.

Conditions of Cancellation a. The booking can be cancelled at any time up to one week prior to the booked date, however your deposit will not be refunded. b.

If the booking is cancelled within the one week or less prior to the booking date, 50% of the total food bill will be forfeit to the Epping Hotel.

c.

If the group booked does not present themselves on the booked date, without prior notification of cancellation, the total cost of the chosen menu for the amount of booked guests will be deducted from the client's credit card.

d.

Any deductions from the client's credit card regarding cancellation fees will be discussed prior with the client.

e.

Cancellations must be made with a hotel manager.

f.

The credit card details will be used to pay for the booking, unless by request by the cardholder, and this request is prior to the function date.

g.

The confirmation form must be completed and received via fax or email , one week prior to the booking. This includes the likelihood and number of special food allergy requests, music, a/v requests, decoration requests or birthday cakes, etc

5.

Minors A minor is anyone under the age of 18 years; minors are permitted in the function areas of the hotel only when accompanied by a responsible adult.

6.

All Guests a. All peoples entering the hotel with the function are subject to the full laws governed by the Hotel, particularly the responsible serving of alcohol, all other relevant laws and the Epping Hotel own code of practice. b. The hotel reserves the right to refuse entry or service to any function guest.

7.

Damage a. The client is responsible for any loss or damage to hotel property caused by the guests attending the function. b. The Hotel does not accept any responsibility for the loss or damage to any equipment, merchandise or personal effects left on the premises prior to, during or after the function

I have read the terms and conditions of booking a function at The Epping Hotel and agree to the all included information. Signed:

Print Full Name: Date:

The Epping Hotel - Function Booking Sheet Booking Date Booking Name/ Company Name Food Start time

Booking Time Approx Start & Finish Times

Time periods

Number of Guests Contact name Mobile

Land Phone Function Room E-mail Special Requests Type of Function (please circle)

Cocktail Menu (Standing)

Set-Menu (Standing)

Menu Chosen (please attach platter menu)

PAX

$

Beverage Option

PAX

$

Decorations

$ $

Extras / Other Charges

$

Cake (s)

Audio Visual

Music Card Type

Expiry Date

Card Name Card Number Expected Total Cost of Function Booking Deposit (min$200) Balance of Payment (To be paid one week prior) Card Signature

Comments:

$

Office Use Only Authorised by Date Paid

$ $

Date Paid Date Paid

PLATTER MENU No of Items per Platter

Price per Platter

Satay chicken skewers w' spicy peanut sauce

25 pieces

$69.00

Mini gourmet beef & pepper pies

24 pieces

$48.00

Bowls of calamari rings in polenta flour (gf)

20 pieces

$40.00

Lamb Cutlets with Harissa served with Tzatziki

10 pieces

$49.00

Soy & honey glazed chicken mini drumettes

40 pieces

$60.00

1 platter

$35.00

Sausage rolls

24 pieces

$40.00

Mini vegetable samosa w' mint yogurt dipping sauce

96 pieces

$59.00

Mixed Sushi & Nori rolls

40 pieces

$79.00

Satay beef skewers w' spicy peanut sauce

40 pieces

$75.00

Vegetarian mini spring rolls w' chilli dipping sauce

96 pieces

$49.00

Zucchini Flowers filled with Spinach & Ricotta in a light batter (v)

20 pieces

$69.00

Tartlet of Sugar Cured Salmon & Dill Creme Fraiche

20 pieces

$40.00

Tartlet of Seared Lamb Fillet, Roasted Pumpkin & Chilli Jam

20 pieces

$49.00

Finger Food

Tapas 3 dips with wood fired bread

# of Items

$

Fork Food Baked Vegetable Frittata

20 pieces

$40.00

Caesar Salad with shaved parmesan

20 pieces

$75.00

Cocktail bagels w' Tasmanian smoked salmon

20 pieces

$80.00

Mini Beef Burgers, tomato, cheese, sauce

20 pieces

$65.00

Fish & Chips with tartare & lemon

20 pieces

$80.00

Calamari Rings & chips with aioli and lemon

20 pieces

$75.00

Wok-Tossed soy chicken with jasmine rice

20 pieces

$75.00

US style BBQ Chicken Wings with spicy sauce

20 pieces

$60.00

Australian Banana Prawns lightly dusted in Garlic, Chili, Coriander served with Avocado Salsa

20 pieces

$60.00

Amount to be inserted to menu section on booking sheet

Total

WE ALSO HAVE FURTHER OPTIONS AVAILABLE FOR SEATED MEAL SERVICE, THESE OPTIONS ARE AVAILABLE FOR GROUPS THAT ARE LOOKING FOR A MORE FORMAL SEATED MEAL DURING THEIR FUNCTION. PLEASE LOOK THROUGH OUR CHOICES, AND OFCOURSE SHOULD YOU HAVE ANY SPECIAL REQUESTS PLEASE DO NOT HESITATE TO SPEAK DIRECTLY WITH THE STAFF OR HEAD CHEF TO SEE WHAT CHANGES CAN BE MADE.

$

EPPING HOTEL BISTRO SEATED FUNCTION MENU OPTIONS All prices are calculated per person

MENU 1 Single course $20, two course $33, three courses $39 ( prices are calculated per person ) GARLIC BREAD INCLUDED FREE

GARLIC BREAD Platters of toasted Turkish bread with garlic butter

Entrees (choose any two from the following to be served alternately) Crispy skin pork belly served with sea scallops and herb salad Marinated salt and pepper squid lightly fried, served with lemon and aioli Zucchini flowers with baby zucchini filled with spinach & ricotta in light beer batter Crispy king prawn cutlets in polenta flour with lemon, lime, and avocado salsa (gf)

MAINS (choose any two from the following to be served alternately) House made chicken schnitzel w beer battered chips and tossed salad 300gm Rangers Valley 300 day grain fed rump w creamy mash potato and veggies or salad Beer battered flathead fillets w coleslaw, beer battered chips and lime aioli Braised duck & wild mushroom ravioli in pancetta and creamy mushroom sauce Linguine with marinated king prawns, in cherry tomato, chili , garlic and white wine

DESSERTS (alternating) Sticky date pudding w butterscotch sauce and vanilla ice cream Tiramisu- traditional dessert of mascarpone, coffee & TIA MARIA

MENU 2 Single course $25, Two Courses $39, Three Courses $45 GARLIC BREAD INCLUDED

GARLIC BREAD Platters of toasted Turkish bread w garlic butter to share

Entrees (Choose any two from the following to be served alternately) Crispy pork belly and sea scallops topped w soy, ginger & coriander dressing w Indonesian herb salad Australian banana prawns lightly dusted w garlic, chili, coriander, served w avocado salsa King prawn cocktail served w salad & avocado salsa Zucchini flowers filled w spinach & ricotta in light beer batter (v)

MAINS (Choose any two from the following to be served alternately) Cashew crusted whole chicken breast topped w garlic prawns and creamy garlic sauce, served w fresh garden salad Atlantic salmon fillet w soy & ginger glaze w Indonesian style salad (gf) Spaghetti in marinara sauce w king prawns, mussels, clams, calamari, and baby octopus Char-grilled grain fed black angus scotch fillet ( 300gms ) w creamy mash and vegetable panache (gf)

DESSERTS (Alternating) Sticky date pudding w butterscotch sauce and vanilla ice cream Tiramisu- traditional dessert of mascarpone, coffee & TIA MARIA

Menu 3 PIZZA & PASTA ( ALL YOU CAN EAT ) $25 PP Start with complimentary Garlic Bread Followed by Platters of pasta from the a LA CARTE menu ( including seafood) Selection of Pizza from the A LA CARTE menu

MENU 4 PIZZA ( ALL YOU CAN EAT ) $20 pp Start with complimentary Garlic Bread Follow with a selection of PIZZA from the A LA CARTE section of the menu (including seafood) and we won’t stop until you say stop, or we stop when the Kitchen closes

ADD AN ANTIPASTO PLATTER OF CURED MEATS INCLUDING IMPOERTED PROSCIUTTO DI PARMA, SPANISH SALAMI, DOUBLE SMOKED LEG HAM, SELECTION OF MARINATED VEGETABLES, LARGE SICILIAN OLIVES, ASSORTED DIPS AND CHEESE FOR JUST $5 PP