Technology  Update   Computer  Lease  Summary    

Agenda —  Lease Summary —  Replacement Strategy —  Apple iMacs —  Ncomputing —  Mobile Devices

—  Elementary East and Elementary West Lease —  Budget

Lease Summary —  Highlights —  4 year lease cycle replacing 3 grades per year plus administration final year —  Consistent annual replacement —  Budget expense known —  —  —  — 

—  Reduced budget $553,000 Technology remains current OS and applications remain current Reduce downtime and maintenance expenses Technology maintains 4-5 images per campus

—  FY14 is Year 2 of Cycle 2 —  Elementary East and Elementary West Schools Replacement —  Board direction in October was to replace only those computers used by students in FY14

Replacement Strategy —  Replacement Inventory of Elementary East and

West Student Computers —  Staff/Student computer —  Instructional Labs —  Internet Labs —  Intervention computer (currently 10 year old eMac) —  Technology committee recommends 3 stations for intervention —  Replacing with mobile devices

—  Learning Resource Centers

Replacement Strategy —  Staff/Student Laptops —  —  —  — 

Replace desktop with MacBook Air Staff can checkout and use at home Cost difference with iMac closing gap Mobility in the classroom

Replacement Strategy —  Replacing the Instructional Labs with Apple iMacs

Replacement Strategy —  NComputing —  Windows computers —  One Host Computer drives up to 33 workstations —  Cost averages just under $300 per workstation —  iMac costs just under $1000 —  Runs Office and other Windows Applications —  Not a lot of overhead and host computer is powerful so they are fast Internet devices —  Security is tight —  Students have a subset of applications they can use and if they try to alter they are put back to login

—  PARCC approved —  Middle School Lab Tested during MAP —  Lab checked out 90%+

Replacement Strategy Replacing Internet Labs with Windows NComputing

Replacement Strategy —  Mobile Devices —  Student Interventions and Internet Lookup in the Classroom —  Legacy eMac computers today —  Checkout technologies to students

—  Interventions and low income students could increase use time

—  PARCC testing —  Still finalizing requirements and device standards as we complete the field test this spring —  Windows and Mac OS devices look to be most stable

solution based on preliminary PARCC technical information

Replacement Strategy —  “Key” requirements for student mobile devices used in intervention at Elementary Schools will be the following: —  OS – must support an operating system that can

support Internet, server and stand-alone applications —  Support both keyboard and touch screen —  Screen size recommendation for PARCC at 11” or larger —  8 GB new Woodland standard for memory requirement

Replacement Strategy Mobile Device Choices

Replacement Strategy —  ASUS Recommended Device for Student Intervention

Replacement Strategy —  Training —  Teachers will receive one on one training during —  —  —  — 

deployment TA’s will receive training on the devices and work with students Customize panel of the devices similar to what we do today with eMacs. Touch screen panels will be very familiar to them Create functional poster for reference Create Student Intranet Page for remote use

Lease Details —  Each school will get 30 Apple desktop computers for replacement of two key instructional labs

—  Each school will get 54 NComputing desktops computers for replacement of two Internet labs

—  Each school will get 19 NComputing desktops for learning resource center replacements

—  Each core classroom, 42 on each side will receive one Mac Book Air Laptop

—  Each core classroom, 42 on each side, will receive 3 Asus laptops per classroom

—  Each school will receive 8 Mac Book Air laptops for reading and math specialists

Lease Details —  Costs —  We will be leasing Windows and NComputing computers

and technology with CDW and their Leasing Arm Providence Capital Network —  315 computers —  Memory upgrades for Primary and Intermediate —  Screens, mouse, keyboards for laptop stations and staff/

student computer —  Cost $247,343.50 with a yearly lease cost of $66,507.49

—  We will be leasing Apple computers —  145 computers —  Cost $178,062 with a yearly lease costs of $46,741.39 —  Total lease cost per year $113,248.88

Budget Original budget for FY14 $149,000