Substitute Teacher Handbook 2016-2017
Jennifer Gill Superintendent of Schools
TABLE OF CONTENTS Preface………………………………………………………………………………….i Superintendent’s Message…………………………………………………………..ii Professional Image Guidelines for Staff of Spfld School Dist 186 (Dress Code). ........1 Substitute Teacher Requirements ..................................................................................2 Substitute Teacher (Gen Info) ................................................................................... 3-4 General Instructions (In the School) ......................................................................... 5-6 Permanent Substitute .....................................................................................................7 First Call Substitute .......................................................................................................8 The Principal ..................................................................................................................9 Contracted Teacher ................................................................................................ 10-11 District #186 School Map ............................................................................................12 District #186 School Directory ....................................................................................13 School Attendance Calendars ................................................................................ 14-15 Substitute Report Form ................................................................................................16 Substitute Teacher Payroll Information ................................................................. 17-21
Revised 9-2-16
PREFACE
Substitute teachers are professional educators. The role of the substitute teacher is challenging, exciting and rewarding. We recognize the service given by substitutes in assisting with the on-going academic program as specified in the Springfield Public School system curriculum.
For the students to reap the benefit of our instructional program, substitutes must present themselves in a professional manner. This handbook, therefore, has been developed to provide suggestions not only for the substitute but for the principal and regular classroom teacher as well.
The suggestions in this handbook are not meant to be exclusive, but are designed to serve as a form of procedural orientation.
i
Substitutes serve an important role in upholding the high standard of teaching in the Springfield Public School system. By conforming to general policies, you will help strengthen our program. Providing a strong substitute staff enables the District to maintain its high quality of instruction.
Your cooperation and support, coupled with our experienced educational staff, will insure continuity of our program. We are pleased to have your professional services and trust that you will be equally proud of our schools.
I hope your service as a substitute teacher in the Springfield Public Schools will be rewarding.
Sincerely,
Mrs. Jennifer Gill Superintendent of Schools
ii
Professional Image Guidelines for Staff of Springfield School District #186 District 186 employees are encouraged to demonstrate a positive attitude at work and to present themselves in a professional manner. Employee attire should promote cleanliness and good grooming to enhance and maintain an atmosphere most conducive to learning. It is recommended that the following attire be considered appropriate for District 186 staff. This includes part-time, full-time, regular and substitute employees, as well as student teachers and interns. These suggestions reflect careful consideration given to the wide range of job duties performed by employees. The following guidelines should be adhered to except on “spirit days” which may be determined by individual schools. Staff members participating in field trips would also be exempt should the type of trip require such an exemption. Teachers*, Administrators, Clerical Staff, Other Professional and Technical Staff, Assistants, and Attendants Dresses Jumpers Skirts Blouses Shirts (woven, knit, polo, turtleneck) Slacks Denim slacks other than blue jeans Skorts/Walking shorts Tee Shirts/Sweatshirts that have seasonal, curricular, or school logos or designs Suits Shirts and ties Blazers/sports coats *P.E. Teachers may also wear jogging suits/sweat suits/coaching shorts
1
SUBSTITUTE TEACHER REQUIREMENTS The following items must be on file in the Personnel Department: Substitute Teacher Authorization Completed Application Federal and State Withholding (W4) forms Proof of have taken1/2 day substitute training class College/University transcripts (copies acceptable) Copy of Social Security card and Drivers License Other forms as required by law I-9 DCFS Criminal background check Policy on Drug Free Workplace Teacher Retirement Forms Statement Concerning Your Employment in a Job Not Covered by Social Security NEW REQUIREMENTS: *Upon expiration of your teaching or sub certificate, you must obtain a physical and be fingerprinted at the Regional Office of Education. Upon background check clearance, you will be mailed a Substitute Teacher Authorization certicate. There is a $50 fee for fingerprinting in addition to the $100 certificate application fee and the $50 registration fee.
Teacher
2
SUBSTITUTE TEACHERS (General Information) Answering service Telephone: 1-217-717-9116 1. If circumstances require, a substitute may submit (to the Human Resource Office) the name of one person to accept calls from the answering service. This service will be denied when messages are not relayed. NOTE: Substitute teachers do not call in for assignments unless the answering service leaves a message to return their call. 2.
A.
Pay Scale Substitutes Permanent First Call Regular
Pay $130.00 per 7 1/4 day of work $107.00 per 7 1/4 day of work $98.00 per 7 1/4 day of work
When regular substitutes are assigned to the same classroom continuously for an extended period of time, pay is as follows: THOSE HOLDING TEACHING CERTIFICATES 1 - 10 days 11 - 20 days 21 - 49 days 50 + days
THOSE HOLDING SUBSTITUTE TEACHING CERTIFICATES
$98.00 $101.00 $107.00 $182.00
1 - 10 days 11 - 20 days 21 - 49 days 50 + days
$98.00 $101.00 $107.00 $157.00
Substitutes shall be paid on a full day, half day, basis or three quarter day basis Full day shall consist of 7-1/4 hours Half day shall consist of: a.
from teacher's arrival to lunch period or
b.
from lunch period to end of teacher's day
c.
three quarter day shall be from mid morning to the end of the workday, or beginning of day to mid afternoon
Decision for pay shall be made by the principal/designee and noted in the electronic payroll database (i.e., full day, half day, or three quarter day). Exceptions to the above guidelines must be discussed with the Director of Human Resources. 3.
Substitutes must remain in the assigned position until released by the Answering Service. If you are unable to continue the assignment, contact the Answering Service.
4
Evaluations for regular substitutes are completed after each assignment. Permanent substitutes and First Call Substitutes will be evaluated at least once a year by the principal/designee. Substitutes may make an appointment in the Personnel Office (525-3000) with Adrean Snapp to view evaluations.
3
Substitute's evaluations are averaged on a five (superior) to one (unsatisfactory) point system. Each regular substitute is listed according to performance point average on the substitute list. The higher the substitute’s rated performance, the greater the frequency of employment. 5.
Be professional and ethical in the kind of comments made outside of school or to visitors who come to the school.
6.
Attention Removal From Sub List - Sub Teachers are placed on the list at the discretion of the Human Resource Office and may be removed from the list in the same manner. Please note - If we receive 3 written requests from principals to remove a sub from the list we will remove that sub for a one year period. If this reoccurs again the sub will be permanently removed from the list.
7.
Attention Removal From Sub List (Continued) – Sub teachers must be continually substitute teaching throughout the current school year. Any sub teacher that has not sub taught within 60-days, will be removed from the substitute teacher list.
8.
Medical note – If during the school year you have received medical services that requires you to wear a cast, sling, use crutches, etc., you will be required to provide the district office at 1900 W. Monroe a copy of a doctors note allowing you to return to work before you can continue to substitute.
9.
INSURANCE - A substitute teacher, after fulfilling application requirements, may participate (at his/her own expense) in the District 186 major-medical group insurance program. To maintain eligibility and continue participation in the health insurance program, a substitute teacher must accept assignments when contacted, averaging a minimum of 20 hours per week on a monthly basis. A substitute teacher must enroll for insurance coverage within 30 days of the date on the substitute application form. A substitute teacher will be ineligible to continue participation in the insurance program if: a.
He/she resigns from the substitute position.
b.
The substitute teacher is terminated for any cause.
PROCEDURE 1.
Premium must be mailed or delivered to the Payroll Office, 530 West Reynolds Street no later than the 15th of each month.
2.
Make check payable to Springfield Public Schools. For further information call Payroll at 525-3003
4
GENERAL INSTRUCTIONS (In the school) A.
B.
Before Students Arrive 1.
Report to the building as early as possible to prepare for the day.
2.
Upon arrival, REPORT TO THE OFFICE to ensure that someone of authority is aware of your presence and sign in with the secretary. Inquire about student pass and discipline procedures.
3.
Check teachers’ mailbox and request a Substitute Report Form.
4.
Secure lesson plans and time schedules.
5.
Review lesson plans, schedules and other instructions. If unable to locate or understand, request assistance.
6.
Check attendance and take lunch count when applicable.
During Student Day 1.
Follow established routine as closely as possible and start the class quickly and firmly.
2.
Follow lesson plans left by regular teacher.
3.
Familiarize yourself with students' names.
4.
Check attendance and take lunch count, if required.
5.
Expect good behavior from students. Be fair and consistent. Be sure that misbehavior is not due to misunderstanding.
6.
No student shall be sent home without approval of principal or designee.
7.
Report any school accidents to principal or designee.
8.
Remember, all student personnel records are confidential.
9.
Face the class with confidence.
10.
Avoid making threats which cannot be followed through.
11.
Move around the room and maintain eye contact with students.
12.
If instructed by the regular teacher, use prep time to correct papers or workbooks.
13.
Solve problems yourself. Adhere to District discipline procedures. This strengthens your student relationships BUT when all else fails, use common sense and seek assistance.
14.
DO NOT USE COMPUTERS IN THE CLASSROOMS FOR PERSONAL USE.
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C.
After Students Are Dismissed 1.
If you have been assigned for a full day, remain in the building until the teacher day is officially ended.
2.
Leave the room as you found it.
3.
Leave a brief report for the classroom teacher.
4.
Return materials to locations in which they were found.
5.
Close windows, adjust shades and turn off lights before leaving the building.
6.
Complete your Substitute Report Form (green sheet) and leave in school office.
7.
Return key (if one was given to you.)
8.
Return your Substitute Teacher badge before leaving the building.
9.
Return to your assignment the following day unless released by the Answering Service.
SUGGESTIONS FOR SUCCESSFUL CLASSROOM MANAGEMENT 1.
The students' first impression of the substitute will determine the discipline in the classroom. Be pleasant, enthusiastic, and appear confident but let the students know that "anything doesn't go." Be consistent.
2.
Start class immediately and keep students busy and involved.
3.
Direct your questions so that only one student will answer--not the entire class.
4.
Let students know that you may not do things exactly as the regular teacher. Try, however, to stick to class routine.
5.
Identify problem students and ask them to help you. This may win their support.
6.
Praise students. Utilize positive reinforcement - "That was an excellent response to my question."
7.
Solve problems immediately. Praise in public; censure in private. Do not punish the entire group for the misbehavior of one student.
Students are our concern. They are unique in temperament, intelligence and physical make-up. Their attitudes are ever changing. They are active, interested and curious. Treat them as individuals.
6
PERMANENT SUBSTITUTES (High School) Permanent Substitutes: 1.
Are paid $130.00 per 7-1/4 hour day.
2.
Work the 180 day teacher calendar.
3.
Are entitled to 12 sick days a year, accumulative to 180 days, of which three (3) days may be used for personal leave. Personal leave guidelines shall be those stated in the SEA Agreement.
4.
Receive medical and life insurance provided by the Board of Education.
5.
Will be given assignments through the Answering Service. If the assignment is changed by the principal, the Answering Service must be notified.
6.
Contribute to the Illinois Teachers' Retirement System.
7.
Pay for 180 days will be divided equally over 26 paychecks. Principals, please note: ABSENCES MUST BE REPORTED ON THE P-1 AND A CERTIFICATE OF ABSENCE CARD ATTACHED.
7
FIRST CALL SUBSTITUTES (Middle Schools, Alternative and Lee (Special Needs) A.
First Call Substitutes: 1.
Must be assigned before any special principal requests can be granted. EXCEPTION: Principals may request a substitute for a special education class and trained Library Substitutes will have priority over First Call Substitute assignment.
2.
Are paid $107.00 per 7-1/4 hour day when teaching in assigned middle school and $95.00 per day when accepts assignments in other schools.
3.
A First Call substitute assigned as a traveling substitute (i.e., Music, Art, P.E.) will receive $107.00 per day providing: A.
Part or all of the first day's assignment is in assigned Middle School; and,
B.
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4.
5.
B.
Each day thereafter (in or out of assigned Middle School) is substituting for the same teacher. Assigned to 1/2 day shall receive $54.00 in assigned Middle School and $47.50 outside assigned Middle School. The First Call Substitute may decline such assignment and be placed in the Substitute Teacher pool for any other assignment. Except for #4 above, may refuse an assignment for illness only. Failure to accept assignments in assigned Middle School may be grounds for dismissal as a First Call Substitute.
Miscellaneous 1.
When a regular substitute is assigned, he/she shall remain in that classroom until the absent teacher returns. A First Call Substitute may not "bump" teachers in the above-noted assignments.
2.
First Call Substitutes shall be assigned in alphabetical order so each substitute has an equal opportunity to teach in his/her school.
3.
When an assignment is not available for a First Call Substitute in his/her assigned Middle School, he/she shall be placed on the regular substitute list and contacted as vacancies occur.
8
THE PRINCIPAL (or designee) When a regular teacher is absent and a substitute is assigned, the success of the substitute will depend in large part on your personal contact, as instructional leader of the building. Listed are suggestions which may be helpful in aiding the substitute teacher: 1.
Establish personal contact with the substitute and familiarize him/her with the building. Make certain classroom is unlocked or provide the substitute with a key.
2.
Be sure that adequate lesson plans, instructional materials and supplies are available. Regular staff members should be available to provide helpful information if needed.
3.
Be sure that the substitute is aware of schedules and duties.
4.
Make the substitute aware of the District Discipline Procedures including referral slips.
5.
Each principal is encouraged to provide the substitute teacher with a folder containing data that applies to the specific school, i.e.: a. b. c. d.
6.
Building map General philosophy Discipline referrals Bell schedule
Only principals may make a substitute request but such request cannot be granted until Permanent and/or First Call Substitutes are assigned. EXCEPTION: Principals may request a substitute for a special education class. Such request will have priority over placement of any other substitute.
7.
If a substitute assignment is changed in your building, notify Adrean Snapp and she will notify the Answering Service; otherwise, the wrong substitute may be released, causing confusion in the educational process.
9
CONTRACTUAL TEACHERS (In the school) You never know when you may need to be absent from work. It is necessary that you plan ahead for a substitute teacher. So that the substitute teacher is equipped to execute your plans, DETAILED LESSON PLANS are vital, along with an arrangement of textbooks and materials on or near your desk. A.
B.
Have in or on the desk the following materials which are appropriate to your level and/or discipline. 1.
Class seating chart
2.
Lesson plans
3.
Time schedule of classes
4.
List of students who leave the room for other activities
5.
Record of students on free or reduced lunches
6.
List of students in various reading/math groups, indicating present levels
7.
List of supervisory responsibilities
8.
Procedure for fire and emergency drills
9.
List of students with special needs
10.
Student Discipline Referral forms
CONSOLIDATED CALL CENTER SERVICES (Answering Service) (1-217-717-9116) If a substitute teacher is NOT required, do not call the Answering Service, but report your absence to the building principal (designee) or supervisor, as appropriate.
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CONRACTUAL TEACHERS (Answering Service) Telephone: 1-217-717-9116 The CONSOLIDATED CALL CENTER SERVICES has a contractual Agreement with District #186 to call and assign substitute teachers. The answering service will attempt to call subs MONDAY THRU FRIDAY 5:30 A.M. TO 10:00 P.M. SATURDAY 8:00 A.M. TO 7:00 P.M. SUNDAY 12:00 NOON TO 10:00 P.M. GUIDELINES: I. Use of Answering Service A.
II.
Information To Be Given To Answering Service A. B. C. D. E. F.
III.
Certificated teachers requiring substitutes shall call and report their absences to the designated answering service.
Name Home telephone number Assignment (When it starts, etc.) Assigned Parking Space (if any) Reason for absence (This would include such general categories as sick day or personal day and would not require any specific information.) Estimated duration of absence.
Request for Substitutes If at all possible, requests for substitutes should be made no later than one and one-half (1-1/2) hours prior to the teacher's first assignment. If two subs are assigned to the same position by error of the answering service the first sub to arrive will be placed in the position and the second sub to arrive will be assigned for 1/2 day to whatever duties the principal has available. If the second sub does not wish to remain for 1/2 day he/she may refuse the assignment and not be paid.
IV.
Advance Notification of Absence Teachers may call the designated answering service up to five (5) days in advance when they know they will be absent, indicating the date or dates they will be absent and the date they will return.
V.
Returning from Absence Persons returning from absence shall call the answering service unless automatic release was given when a substitute was requested. Every effort shall be made to call the evening before and no later than one and one-half (1-1/2) hours prior to their first assignment.
VI.
Substitute Not Required If a substitute is not required, report absence to the building principal (designee) or supervisor, as appropriate. Do not call the answering service.
VII.
Automatic Release An automatic release of the substitute may be made at the time of request if duration of absence is known, i.e., conference, workshop, house-closing, doctor appointment or personal day.
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District 186 School Map 20
23 8 29
7
1
34
19
32 25
5
31
27
10
9
17 4
24 16
28 18
13
33
30 2
3 6
11
21 26 22
14 12 15
1
ELEMENTARY SCHOOLS Addams 10 Babiak Ln., 62702 217/787-3144
2
Ball Charter School 2530 Ash St., 62707 217/525-3275
3
Black Hawk 2500 South College St., 62704 217/525-3195
4
Butler 1701 S. Macarthur Blvd., 62704 217/787-3189
5
Dubois 120 South Lincoln Ave., 62704 217/787-3066
6 7
Early Learning Center 2501 South 1st St., 62704 217/525-3163 Enos 524 West Elliott Ave., 62702 217/525-3208
8
Fairview 2200 Ridgely Ave., 62702 217/525-3211
9
Feitshans Academy 1101 South 15th, 62703 217/525-3030
10
Graham 900 West Edwards St., 62704 217/525-3220
19
McClernand 801 North Sixth St., 62702 217/525-3247
11
Harvard Park 2501 South 11th St., 62703 217/525-3214
20
Ridgely 2040 North Eighth St., 62702 217/525-3259
29
Hazel Dell 850 West Lake Shore Dr., 62712 217/525-3223
21
Sandburg 2051 Wabash, 62704 217/787-3112
HIGH SCHOOLS Lanphier High School 1300 North 11th St., 62702 217/525-3080
30
Iles 1700 South 15th St., 62703 217/525-3226
22
Southern View 3338 South Fifth St., 62703 217/585-5837
Southeast High School 2350 East Ash St., 62703 217/525-3130
31
Laketown 1825 Lee St., 62703 217/585-5819
Springfield High School 101 South Lewis St., 62704 217/525-3100
23
32
ALT/OPTIONAL/ADULT Douglas Alt Programs 444 West Reynolds St., 62702 217/525-4400
12 13 14 15
Lee 1201 Bunn Ave., 62703 217/585-5828
16
Lindsay 3600 Fielding Dr., 62707 217/546-0200
17
Marsh 1100 Avon Dr., 62704 217/787-3173
18
Matheny-Withrow 1200 Pope Ave., 62703 217/525-3245
12
24 25 26 27
Wilcox 2000 Hastings Rd., 62702 217/525-3281 MIDDLE SCHOOLS Franklin Middle School 1200 Outer Park Dr., 62704 217/787-3006 Grant Middle School 1800 West Monroe St., 62704 217/525-3170 Jefferson Middle School 3001 Allis St., 62703 217/585-5810 Lincoln Magnet School 300 South 11th St., 62703 217/525-3236
28
33 33
34
Washington Middle School 2300 East Jackson St., 62703 217/525-3182
Lawrence 101 East Laurel, 62704 217/525-3144 Springfield Learning Academy 101 East Laurel, 62704 217/525-3358 Wanless – SCOPE Office 2120 East Reservior St., 62702 217/525-3309
School Elementary Schools Addams Ball Charter Black Hawk Butler Dubois Early Learning Ctr Enos Fairview Feitshans Graham Harvard Park Hazel Dell
Phone/Direct Extension
Address
787-3144/ 71500 525-3275/ 35500 525-3195/ 72500 787-3189/ 74500 787-3066/ 76500 525-3163/ 25500 525-3208/ 77500 525-3211/ 78500 525-3030/ 16500 525-3220/ 31500 525-3214/ 73500 525-3223/ 11500
#10 Babiak Lane 2530 E. Ash 2500 S. College 1701 S. MacArthur 120 S. Lincoln 2501 S. First St. 524 W. Elliott 2200 Ridgely 1101 S. 15th St. 900 West Edwards 2501 S. 11 th St. 850 W. Lake Shore Dr.
Iles Laketown Lee Lindsay Marsh Matheny-Withrow McClernand Ridgely Sandburg Southern View Wilcox
525-3226/ 12500 585-5819/ 13500 585-5828/ 75500 546-0200/ 28500 787-3173/ 17500 525-3245/ 18500 525-3247/ 19500 525-3259/ 23500 787-3112/ 24500 585-5837/ 26500 525-3281/ 32500
Middle Schools Franklin Grant Jefferson Lincoln Washington High Schools Lanphier Southeast Springfield
Zip
Principal
Time
02 03 04 04 04 04 02 02 03 04 03 12
Mike Grossen Matthew Fraas Terrance Jordan Tracy Gage Donna Jefferson Charlena Jackson Claudia Johnson Patricia Nikson Erica Filipiak Steve Miller Jim Hayes Jamar Scott
9:00-3: 9:00-3: 9:00-3: 9:00-3: 8:30-3: 9:30-3: 8:30-3: 8:30-3: 9:00-3: 8:30-3: 8:30-3: 9:00-3:
1700 S. 15 th St. 1825 Lee St. 1201 Bunn Ave. 3600 Fielding 1100 Avon Dr. 1200 Pope 801 N. 6 th St. 2040 N. 8th St. 2051 Wabash 3338 S. 5th St. 2000 Hastings
03 03 03 11 04 03 02 02 04 03 02
Kenyatta Revelle Renee Roy Nathan Kochanowski Jennifer Hanson Kathy Wanless Kathy Hulcher Michelle Robertson Ken Gilmore Keith Kincaid Alicia Miller Doug Goss
8:30-3: 9:00-3: 9:00-3: 8:30-3: 9:00-3: 8:30-3: 8:30-3: 9:00-3: 9:00-3: 9:00-3: 8:30-3:
787-3006/ 41500 525-3170/ 42500 585-5810/ 79500 525-3236/15500 525-3182/ 44500
1200 Outer Park Dr. 1800 W. Monroe 3001 Allis St. 300 S. 11th St. 2300 E. Jackson
04 04 03 03 03
Tod Davis Cindy Baugher Karen Stapleton-Crump Nichole Heyen Vincent Turner
8:00-2:3 8:00-2:3 8:00-2:3 8:00-2:3 8:00-2:3
525-3080/ 51500 525-3130/ 53500 525-3100/ 52500
1300 N. 11 th St. 2350 E. Ash 101 S. Lewis
02 03 04
Artie Doss Jason Wind Lisa Leardi
8:24-3:1 8:24-3:1 8:24-3:1
Douglas/Prep
525-4400/ 56500
444 W. Reynolds
02
Kari Borders
9:00-2:3
Springfield Learning Acad @ Lawrence HS Alt to Suspension @ Lawrence Adult Ed.
525-3358/ 60520
101 East Laurel
04
9:00–2:
525-3358/ 60520
101 East Laurel
04
Reiko Hurd, Site Administrator Reiko Hurd, Site Administrator
Alternative Ed.
13
9:00-2:5
Lawrence
525-3144/ 60500
101 East Laurel
04
Kathi Lee
* You must first dial 9 plus the seven-digit number to reach this party. Updated 09/02/2016
updated 9-02-2016
14
8:50-2:3
190-Day Special Ed. Attendant (delete page)
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2016-2017 School Calendar—Balanced 2016-2017
Balanced Calendar
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18
19
20
11
12
16
17
18
19
20
21
22
21
22
23
24
25
26
27
18
19
23
24
25
26
27
28
29
28
H
30
31
32
33
34
25
30
31
32
33
34
35
36
35
36
37
38
39
40
41
32
2 9
Sun Mon Tue Wed Thu
TI = Teacher Institute Day -No School for Students 60-Minute Early Dismissal for Students Only 60-Minute Early Dismissal for Students/Teachers
16
39
S-5 T-5
June
-4
-5
32
Sun Mon Tue Wed Thu
Fri
Sat
0
1
2
LD
E
E
13
14
15
16
17
20
21
22
23
24
26
27
28
29
30
31
33
34
35
36
37
38
End of Grading Period H = Holiday -No School P/T Conferences -No School for Students
3 10
2016 - 2017 School Calendar— Regular school 2016-2017
2016-2017 Draft B
School Calendar S-0 T-0
July Sun Mon Tue Wed Thu
S-8 T - 10
August Sun Mon Tue Wed Thu
Fri
Sat
Fri
Sat
-4
-3
-2
-1
0
1
2
0
1
2
3
4
5
6
-3
3
4
5
6
7
8
9
7
8
9
10
11
12
13
4
10
11
12
13
14
15
16
14
NT
NT
17
18
19
20
21
22
23
21
24
25
26
27
28
29
30
28
31
32
33
34
35
36
37
35
Sun Mon Tue Wed Thu
Sun Mon Tue Wed Thu -2 H
Fri
Sat
-1
0
1
2
3
6
7
8
9
10
16
17
TI
TI
20
11
12
13
14
15
23
24
25
26
27
18
19
20
21
22
29
30
31
32
33
34
25
26
27
28
29
30
31
36
37
38
39
40
41
32
33
34
35
36
37
38
FD
S - 19 T - 20
October
S - 20 T - 21
September
17
S - 19 T - 19
November
24
S - 15 T - 15
December
Fri
Sat
Fri
Sat
-5
-4
-3
-2
-1
0
1
-1
0
1
2
3
4
5
-3
-2
-1
0
1
2
3
2
3
4
5
6
7
8
6
7
8
9
10
H
12
4
5
6
7
8
9
10
14 21
15
13
14
15
16
17
18
19
11
22
23
H
H
26
18
14 SQ
17
21
13 20
16
20
12 19
15
22
X
H
29
27
28
29
30
31
32
33
25
36
34
35
36
37
38
39
40
32
9
H
11
12
13
16
17
18
19
20
23
24
25
26
27
30
31
32
33
34
FQ
P/T 35
Sun Mon Tue Wed Thu
TI
S - 19 T - 20
January Sun Mon Tue Wed Thu
Fri
Sat
Sun Mon Tue Wed Thu
February
Fri
Sat
TI
4
5
6
7
-2
-1
0
1
2
3
4
-2
8
9
10
11
12
13
14
5
6
7
8
9
10
11
5
15
H
17
18
19
20
21
12
13
14
15
16
17
18
12
22
23
24
25
26
27
28
19
H
21
22
23
24
25
19
29
30
31
32
33
34
35
26
27
28
0
0
0
0
36
37
38
39
40
41
42
0
0
0
0
0
0
0
Fri
Sat
X
X
H
33
34
35
36
37
-1
May Sun Mon Tue Wed Thu
Fri
Sat
31 38
Sat
9
3 10 TQ
11
15
16
17
18
22
23
24
25
28
29
30
31
32
35
36
37
38
39
1
2
7
8
13
14
20
21
26
27
33
34
S - 19 T - 19
24
Fri
0
H
Sat
S - 22 T - 22
March
H
April
X
Sun Mon Tue Wed Thu
1
Sun Mon Tue Wed Thu
H
S - 19 T - 19
Sun Mon Tue Wed Thu
S - 15 T - 15
Finals Finals Finals
Fri
4
S-0 T-0
June Sun Mon Tue Wed Thu
Fri
Sat
-5
-4
-3
-2
-1
0
1
0
1
2
3
4
5
6
-3
-2
-1
0
E
E
3
2
3
4
5
6
7
8
7
8
9
10
11
12
13
4
E
6
7
8
9
10
16 23
17 24
18 LD
19
20
11
12
13
14
15
16
17
26
27
18
19
20
21
22
23
24
9
X
X
X
X
H
15
14
15
16
17
18
19
20
21
22
21
22
23
24
25
26
27
28
29
28
H
E
E
32
`
34
25
26
27
28
29
30
31
30
31
32
33
34
35
36
35
36
37
38
39
40
41
32
33
34
35
36
37
38
TI = Teacher Institute Day-No school for Students 60 minute early dismissal for students only 60 minute early dismissal for students/teachers STUDENT ATTENDANCE: 175 SCHOOL IMPROVEMENT EMERGENCY TOTAL
17
0 5 180
Finals Finals Finals
Elementary End of Grading Period Holiday- No school P/T Conference-No school for students TEACHERS: STUDENT DAYS INSERVICE TEACHER INSTITUTE PARENT/TEACHER TOTAL CHECK TOTAL
180 0 4 1 185 185
QTR 1 QTR 2
42 39
QTR 3 QTR 4
45 49
81
94 175
2016-2017 District Calendar
Holidays:
Labor Day Columbus Day Veterans’ Day Thanksgiving Winter Break Martin Luther King, Jr. Presidents Day Pulaski Day Spring Break Memorial Day
Workshops:
New Teacher Teacher Institutes
Opening and Closing Days:
Teachers Report First Day Student Attendance Last Day Student Attendance
Other Special Days:
Parent Teacher Conferences High School Graduation Registration
September 5 October 10 November 11 November 24 & 25 December 22 – January 2 January 16 February 20 March 6 April 10-April 14 May 27
August 15-16 August 18-19, Sept 23, January 3
August 18 August 22 May 25
October 27 (evening), October 28, June 3 August 4 (all schools), August 5 (MS/HS only)
Number of Attendance Days: Pupil Attendance Teacher Institutes Parent Teacher Conference
175 days 4 days 1 day
180 days
5 days
185 days
Emergency
Emergency Days:
May 26,30-31, June 1-2
In the event of Emergency Day use, the initial makeup days will be May 26, 30-31. Prior to Winter Break, the Board of Education will determine whether additional Emergency Days will be made up during Spring Break (April 10-April 14) or the remaining proposed emergency days (June 1-2, 2017).
Students dismissed 60 minutes early: Every Wednesday staring August 24 Teachers dismissed 60 minutes early: October 27, November 23, December 21
18
2016-2017 Balanced Calendar
Holidays:
Labor Day Fall Intersession Veterans’ Day Thanksgiving Winter Break Martin Luther King, Jr. Presidents Day Pulaski Day Spring Intersession Memorial Day
Workshops:
New Teacher Teacher Institutes
Opening and Closing Days:
Teachers Report First Day Student Attendance Last Day Student Attendance
Other Special Days:
Parent Teacher Conferences High School Graduation
Number of Attendance Days: Pupil Attendance Teacher Institutes Parent Teacher Conference
September 5 September 26-October 14 November 11 November 24 & 25 December 19 – January 6 January 16 February 20 March 6 March 30-April 14 May 27
August 15-16 July 18-19, October 17 , January 9
July18 July 20 June 7
September 22 (evening), September 23 June 3
175 days 4 days 1 day
180 days
5 days
185 days
Emergency
Emergency Days:
March 27-29, June 8-9
In the event of Emergency Day use, the initial makeup days will be March 27-29. Prior to Winter Break, the Board of Education will determine whether additional Emergency Days will be made up during Spring Break (March 30-April 4) or the remaining proposed emergency days (June 8-9, 2017).
Students dismissed 60 minutes early: Every Wednesday staring July 20 Teachers dismissed 60 minutes early: September 22, November 23, December 16
19
20
Substitute Report SUBSTITUTE REPORT
SCHOOL ______________________________________________
DATE
SUBSTITUTE TEACHER CLASS OR SUBJECT
SUBSTITUTING FOR FULL DAY HALF DAY
PLEASE ANSWER THE FOLLOWING: 1.
DATE AND TIME CALLED BY ANSWERING SERVICE:
2.
DID ANSWERING SERVICE GIVE YOU ADEQUATE INSTRUCTIONS AND INFORMATION ABOUT THE ASSIGNMENT?
YES
NO
UPON ARRIVAL AT SCHOOL WERE YOU PROVIDED WITH ADEQUATE INSTRUCTIONS FOR THE DAY?
YES
NO
A. LESSON PLANS
YES
NO
B. CLASS MANAGEMENT PLAN
YES
NO
C. ATTENDANCE SHEET
YES
NO
3.
4.
WERE THE FOLLOWING ITEMS MADE AVAILABLE TO YOU?
5.
WERE THE LESSON PLANS CLEARLY WRITTEN?
YES
NO
6.
WERE LESSON PLANS SUFFICIENT TO KEEP THE CLASS OCCUPIED?
YES
NO
WOULD YOU RETURN TO THIS SCHOOL?
YES
NO
WOULD YOU RETURN TO THIS ASSIGNMENT?
YES
NO
COMMENTS
PRINCIPAL’S COMMENTS ___________________________________________________________________________________
21
_____________________________________________________________________________________ ______________________ ___________________________________ PRINCIPAL’S SIGNATURE
_______________________________ DATE
22
Sign up for direct deposit!
TO:
Substitutes
FROM:
Payroll Department
DATE:
July 2016
SUBJECT:
2016/2017 Payroll Procedures
Payroll Webpage http://www.sps186.org/business/payroll
All District substitutes will be provided with a username and temporary password which will be used to log on to the District’s Intranet online to view and approve time worked. A computer will be available for Substitutes to use at all District schools as well as at the District’s Administrative building located at 1900 W. Monroe and the District’s Business Services building located at 530 W. Reynolds St. If you are a returning substitute, you will need to continue to use the username that was previously assigned to you. You are welcome to contact the Payroll department at 217-525-3003 or Human Resources at 217-525-3000 if you need assistance obtaining your username. If you need assistance with your password you can contact Payroll department at 217-525-3003. All substitutes must sign in and out when arriving and leaving the building in which you are working. This is the record of your time from which sub cards are made. Always list your employee ID on this form. This will assure correct sub card entries so that you can be paid promptly. Your payment for time cannot be guaranteed if you do not sign in and out. All Substitute hours will be entered by each school’s payroll administrator. Substitutes will receive an email each time hours are entered online by the schools. Once the school has entered your time, substitutes will need to log into the District’s intranet to verify the time submitted before you can be paid. If you have any questions or concerns regarding the hours that were entered by the school, please contact that school directly. DO NOT APPROVE ANY SUB CARDS THAT ARE INCORRECT. Contact the school to have the corrections made. Sub cards must be verified promptly so that if there is an error with the sub card it can be corrected as soon as possible and will not delay payment. We strongly urge you to sign up for direct deposit. If you are not signed up for direct deposit, you will receive a paper check. All checks are mailed. Lost checks will not be replaced until one week following the payday. NO EXCEPTIONS! Direct Deposit forms are available at the Payroll department, Human Resources, all school offices and on the intranet at the Payroll Webpage - http://www.sps186.org/business/payroll. Payroll dates – The schedule on the back of this memo explains when your online substitute report is due to be verified and on which date you will be paid. Reminder emails will be generated to all substitutes who have sub cards that need approval for the upcoming payroll date.
Your cooperation is greatly appreciated.
23
2016-2017 PAYROLL DATES DAYS WORKED BETWEEN START AND END DATE WILL BE PAID ON THE PAY DATE MUST BE VERIFIED BY DATE IS LAST DAY TO VERIFY SUB CARDS TO ENSURE PAYMENT ON THE PAY DATE
MUST BE VERIFIED BY:
START
END
PAY DATE
6/17/16 7/1/16
6/30/16 7/14/16
7/15/16 7/29/16
7/28/16 8/11/16
7/14/16 7/28/16 8/11/16
8/12/16 8/26/16 9/9/16 9/23/16
8/25/16 9/8/16 9/22/16 10/6/16
10/7/16
10/20/16
10/20/16 11/3/16
10/21/16
11/3/16
11/17/16
11/7/16
11/4/16 11/18/16
11/17/16 12/1/16
11/21/16 12/5/16
12/2/16 12/16/16 12/30/16 1/13/17
12/15/16 12/29/16 1/12/17 1/26/17
12/1/16 12/15/16 12/29/16 1/12/17
1/27/17 2/10/17 2/24/17 3/10/17
2/9/17 2/23/17 3/9/17 3/23/17
3/24/17 4/7/17 4/21/17
4/6/17 4/20/17 5/4/17
5/5/17 5/19/17 6/2/17
5/18/17 6/1/17 6/15/17
8/25/16 9/8/16 9/22/16 10/6/16
1/26/17 2/9/17 2/23/17 3/9/17 3/23/17 4/6/17 4/20/17 5/4/17 5/18/17 6/1/17 6/15/17 6/29/17
6/20/16 7/5/16 7/18/16 8/15/16 8/29/16 9/12/16 9/26/16 10/10/16 10/24/16
12/19/16 1/2/17 1/16/17 1/30/17 2/13/17 2/27/17 3/13/17 3/27/17 4/10/17 4/24/17 5/8/17 5/22/17 6/5/17 6/19/17
PLEASE NOTE: Payroll starts the process of approving sub cards for payment the first day of the week after payroll closes (pay day) unless there are holidays or during breaks. In that case the payroll process time is shortened and Verify Before dates may be earlier.
24
Substitute Payroll Instructions All substitutes shall have an email address on file with Human Resources. Please contact Human Resources to provide this required information or to update information that is presently on file at 217/525-3000. All substitutes will be assigned a computer generated username and temporary Password. Your username and password will be used to verify your online sub cards for payroll processing. How to obtain a Username: Please contact the Payroll department at 217/525-3003 and request that a username be generated for you. Your temporary password will be the last four digits of your social security number (i.e., XXX-XX-1234). Upon logging into the Intranet the first time, you will be prompted to change your password to something you desire. How to verify sub-cards online: Please refer to the Instructions for Verifying Online Substitute Reports as shown on page 23 of the Substitute Handbook. You are welcome to verify your time worked as often as you like. However, please refer to the Online Substitute Report Verification schedule for payroll’s deadlines. Instructions are available on page 21 in this handbook or at all District schools. Please see the school’s Payroll Secretary for a copy. Additional payroll information online: Alternatively you can access substitute cards via the Intranet from the “Payroll Information” menu on the left-hand side of the screen. Click “Payroll Information”, and then click on the “Sub Cards” at the top of the page. This program will allow you to view all unverified substitute cards by clicking on “Unverified List”. You can also view all subs cards that have been created for you by clicking on “Paid Sub Cards”. This report will provide the date of the sub card, the date the sub card was verified on and the date the sub card was paid (if applicable). The Start Date / End Date feature should only be used if you are looking for a specific dated sub card or range of sub cards. Do not enter any dates if you want to view ALL unverified and/or paid sub cards. For substitutes who have signed up for Direct Deposit and paperless, they will have the opportunity to view their paycheck history online using the Intranet. If you wish to view your Pay History online, please contact the Payroll Department at 217/525-3003. Emails Substitutes will receive an email each time a school enters your time worked. Reminder emails will be sent every other Thursday, Friday and Sunday to all substitutes who have outstanding time needing verified. These reminder email days are subject to change due to a change in payroll date (i.e., if payroll happens to be on a Wednesday instead of a Thursday.)
25
Updated Feature to the Sub Card Program The sub card program has updated the ‘Paid’ column to conveniently provide the payroll date that each sub card was paid on. Sub cards that have not been marked as ‘Paid’ have already been verified and are pending for payment.
Follow the steps below to access the ‘Paid Sub Card’ feature: 1.) Go to the District’s Homepage at: www.springfield.k12.il.us 2.) Sign into the ‘Intranet’ using your assigned username and your password. 3.) Click on ‘Payroll Information’ in the toolbar on the left-hand side of the page. 4.) Click on ‘Sub Cards’ in the toolbar at the top of the screen.
5.) Click on ‘Paid Sub Cards’ - this will bring up a list of all the sub cards which have been created, verified, paid or pending to be paid.
6.) Locate the ‘Paid’ column that provides the date the sub card was paid.
26
Instructions for Verifying Online Substitute Reports 1.) Go to the District’s Homepage at:
www.springfield.k12.il.us
2.) Click on the Intranet button
2.) Click the Intranet button: 3.) Log into the Intranet using your assigned Username and Password. Click Login.
4.) Review, Verify and Submit your Sub Cards:
27
