Faculty/Staff Fall Kickoff BCTC, Newtown Campus August 8, 2014

Imagine More: Your Role with Student Retention

Imagine More: Your Role with Student Retention

Imagine More: Your Role with Student Retention

August 8, 2014

August 8, 2014

Agenda

Special Activities 8:00 am-2:55 pm

8:00-8:30 am

REGISTRATION & CONTINENTAL BREAKFAST (Megowan Gymnasium)

8:30-8:40 am

8:40-9:25 am

9:25-9:55 am

WELCOME (Megowan Gymnasium) Dave Hellmich, Vice President, Academics

(Classroom Building, Conf. Room—CB123)

11:00 am-1:00 pm

A showcase event to educate BCTC employees on transfer and transfer opportunities at schools all around KY and surrounding states. The more we know, the better we can inform and prepare students for life after BCTC. The Showcase will operate as a “fair” to provide an opportunity for employees to interact with a variety of 4-year schools.

COLLEGE UPDATES (Megowan Gymnasium) President Augusta Julian

9:55-10:20 am BREAK 10:20-11:05 am CONCURRENT SESSION 1 (Classroom Building)

Noon-1:00 pm LUNCH *On Your Own (Cash/Credit Accepted) Athenian Greek Grill & Firehouse Subs - Food Vendors, Outside Classroom Building - Seating, Outside/Inside Classroom Bldg. (1st/2nd floor)

What now? Help students imagine more! (Classroom Building, 2nd Floor Atrium)

KEYNOTE ADDRESS (Megowan Gymnasium) Student Success Trends to Retain & Graduate Students Barbara Endel, PhD Program Director, Jobs for the Future

11:15 am-Noon CONCURRENT SESSION 2 (Classroom Building)

Food/Clothing Drive BCTC Career Clothing Closet/ Hope Center

2:10 pm-TBD

Division Meetings (Classroom Building, Confirm room number with your AD)

Staff Council Meeting (CB302)

1:15-2:00 pm

CONCURRENT SESSION 3 (Classroom Building)

*Registration will continue

2:10-2:55 pm

CONCURRENT SESSION 4 (Classroom Building)

in the Classroom Building Lobby at 10:20 am

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  A Forum for Exploring the Differences Between College Retention and Student Persistence (Room CB109) This session will offer some time for reflection on the keynote address in small group discussions. Participants will be asked to identify those strategies that work best for the college (faculty, staff, students and their families, community partners) to retain students in the first year and those that support student persistence through to graduation. To keep the session realistic, participants will clarify which strategies can be measured in terms of impact on student retention and graduation rates. Participants may choose to collaborate via a GoogleDoc (use of mobile technologies encouraged) or via paper/pen. Randolph Hollingsworth, Assistant Provost, Division of Undergraduate Education, University of KY

 A Look at BCTC data: Who Are We losing? Where Are They Going? What Can We Do to Keep Them? (Room CB107) A look at BCTC data: Who are we losing? Where are they going? What can we do to keep them? - A detailed look at student cohorts used for KCTCS performance measures for persistence. Identify characteristics of students we are losing and when we are losing them. Tie to data from Enrollment Management Committee from applicants who do not enroll and survey of non-returning students; also to analysis of retention from new FYE 105 course. Mary Forbes, IPRE Director Alan Lawson, IPRE Research Analyst

 Bb Overview (Room CB108 – Moved to Room CB209) Interested in using Blackboard to enhance your course? Attend this session for ideas on how to convert existing content for use in an online environment Connie Rine, IT Support Center Manager

 BCTC ALLiance Safe Space Training (Room CB110) This workshop will provide education that encourages faculty and staff to become allies and to provide a “safe” space for the LGBTQIA community. It is open to all BCTC staff and faculty and will provide all materials, certificates, and office stickers to participants. For more information about Safe Space visit: http://glsen.org/safespace. Greg Feeney, Academic Dean

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

 Engage your students to “Go the Distance” (Room CB113) Are your students functioning like a well-honed relay team, or training individually like long-distance runners or are students just fumbling over hurdles? Come explore training tools such as Team Based Learning, Flipped Classrooms, Emporium Learning and Competency Based Learning to help your students in their pursuit of the educational finish line. Tracy Knowles, Professor, Environmental Science Kausha Miller, Professor, Mathematics

 “Hanging On” with BCTC Tutoring Services (Room CB210) Beyond helping students gain academic skills, how does tutoring improve retention? How many of our students need tutoring? What can we do to get students to use our tutoring services? Join us in a lively interchange of ideas. Be the first to guess a correct answer and receive a retention-related prize that will make you the envy of your peers. Becky Womack, Tutoring Center Faculty Barbara Thomas, Tutoring Center Support Staff

 Online Course Design (Room CB301) You know how to use basic Blackboard tools, but how you can design a course that increases learner outcomes and student completion? Yes, you can do this! This session will provide tips, tools and tricks, to design a “quality” web-enhanced or completely online course. Elizabeth Dalton, Instructional Designer, System Office

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

 Social Media as a Retention Tool (Room CB316) This session will cover how students engage with the college through social media and ultimately how this affects retention. Discussion will include proper uses of social media, how to market college social media to students, and how to submit social media content to Public Information and Marketing for publication. We will also explain analytics and share additional social media opportunities used to engage students, including hashtags by cohort or program and CampusYou. Sarah Dudik, PR/Marketing Generalist Jill Page, Assistant Director of Admissions

 Staff PPEs are on the Move...to PeopleSoft (Room CB212) The success of BCTC lies in the hands of our employees. Robust performance planning will help to achieve BCTC’s mission and goals through our employees! This session will discuss the new PeopleSoft Planning Portion of Staff PPEs, review the PeopleSoft process, and discuss ideas for developing goals. Together, we can set goals that will encourage retention and help our students reach their full potential. Join one of our sessions to learn the mechanics of the new process. Deb Catlett, Associate VP for Institutional Development Jane Goatley, Human Resources Director

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

CONCURRENT SESSION 1 10:20-11:05 am (Classroom Building)

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 Starfish! (Room CB105/CB106) (Fulfills Advising Requirement for PPE)

 The Good, the Bad, and the Ugly of Customer Service: Providing Customer Service that Promotes Retention (Room CB112)

Starfish is replacing AdvisorTrac and EARS reporting. You may use it to allow your students to schedule their office hours with you, keep attendance and more. Come learn what all the fuss is about. Ben Worth, Assistant Dean of Distance Learning

 The Buck Stops Here: The Library as Front Line for Student Retention (Room CB310) When students come into the library, it's not just to ask reference questions. Often, the library is the place students go when they don't know where to go! This is a unique opportunity to introduce them to services and resources - both inside and outside the college - that they may not have known they needed. We'll talk about our efforts to increase students' comfort and competence, and keep them coming back. Terry Buckner, Public Services Librarian, Newtown Learning Commons Jenni Link, Public Services Librarian, Cooper LRC

We are going to provide an overview of customer service, why it’s important, and how it is directly related to retaining students, faculty, and staff. Our presentation will be fun and interactive, while communicating the importance and value of providing excellent customer service. Each presenter will share a personal experience with how they’ve provided this type of customer service at BCTC and ways we can take action on this. Melissa Anderson, Professor, Cosmetology/Aesthetics Kay Brewer, Maintenance & Operations Supervisor Mary Margaret Pendleton, Division Office Manager, CHLSS Lou Ann Sunley, Sr. Administrative Assistant, Finance & Operations Julia Voss, Staff Assistant, Records & Registration

 Wellness and Life Balance: Let's Share What Works (Room CB302) This presentation will review common areas of life stressors, impact on wellness and how to maintain a balance while providing strategies that work for others. Finally, the information provided and shared can filter down to our students who have wellness and life balance issues too. Janie C. Thompson RN, MSN, CNE, Associate Professor, Nursing

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  BCTC 2020 – Recent and Future Campus Changes and the Impact on Academic Program Locations (Room CB107) Information sharing and lively discussion concerning campus development and the impact on academic program locations. Get the latest word on planned and possible campus facility and academic program changes. Help shape the future of BCTC as we grow into new spaces. Dave Hellmich, VP Academics Rob Knight, Dean of Operations

 Connect: An Alternative Course Management System (Room CB302) This session will demonstrate how instructors who use McGraw-Hill textbooks can incorporate McGraw-Hill Connect into their courses. Connect is a Course Management System (CMS) that links with BlackBoard or provides an alternative platform to BlackBoard, in the event that BlackBoard is unavailable. One interesting feature of connect is the LearnSmart module that allows students to self-assess their comprehension of reading material through a series of questions. Join the session to learn more! Brent Eldridge, Associate Professor

 Financial Aid: What Faculty Need to Know About Financial Aid and Student's Progress in Their Courses (Room CB110) Financial Aid has a huge impact on student retention, and it is affected by a number of things. This session will discuss Satisfactory Academic Progress and Confirming Attendance. Join this session to learn how you can support this process. Michael Birchett, Financial Aid Director

 Hazardous Waste Training (Room CB112) This training will outline the requirement of the OSHA standard, Hazard Communication (1910 CFR 1200), for chemicals and hazardous waste. It will also outline the new requirements of the Globally Harmonized System of Classification and Labeling of Chemicals (GHS) as it impacts the Hazard Communication standard. This is required annual training for anyone working with hazardous waste. Rae Ann Gill, Chemistry Instructional Specialist

 How the LRC Can Enhance Your Classroom (Room CB109) The library is in a time of change, and we would like to re-focus on student learning. Come have a discussion with Steve about how we can best help faculty help students. Should we create more webbased tools, more drop-in sessions, more opportunities for librarians to work with other faculty, or something else. The library has a wealth of resources: come talk about how we can best share the wealth. Steve Stone, Library Director

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

 Intentional Academic Advising = Developmental Student Success (Room CB105/CB106) (Fulfills Advising Requirement for PPE) Intentional advising is a key to student success!! Positive academic advising is the first step toward a college degree. Our developmental reading students sometimes lead complicated lives. Through the advising process, faculty can provide the encouragement and motivation needed to support and retain these students. Learn the specific parameters, test scores and academic courses that are applicable to the developmental student population. Beth Healander, Associate Professor Tanya White, Developmental Studies Coordinator

 Microsoft 2013 Overview (Room CB108 – Moved to Room CB209) BCTC will be moving to Office 2013 in the near future. Explore the new look and some new features at this session. Connie Rine, IT Support Center Manager

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

 Pathways are the Way (Room CB210) Advising potential transfer students has just gotten easier! Did you know that CPE, KCTCS, and all Kentucky public four-year universities are partnering to develop transfer pathway guides? Based on the innovative BCTCblue+ pathways, these new guides will help students, faculty & staff create a transfer plan for students interested in transferring from BCTC to any KY public four-year institution. Learn how to navigate the Knowhow2transfer and BCTC Transfer Center websites so you can let students know that PATHWAYS ARE THE WAY! Angel Clay, Director, Transfer Center Sara Price, UK Transfer Advisor

 Performance Coaching (Room CB113) Ever feed the monkeys? This session will address some of the problems, issues and challenges that are brought to managers/ supervisors/ leaders and suddenly become their monkey for ongoing care. Gain information and tips on ways to help others solve problems and coach for maximum performance. Pam Hatcher, Director of Workforce Solutions

 Personal Safety Tips & Techniques (Room CB301) This session will give examples of “How to be more aware of your surroundings” and ” What to do when dealing with difficult people and situations”. Scott Coleman, Safety & Security Officer, Ret. Police Officer

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

 Staff PPEs are on the Move...to PeopleSoft (Room CB212) The success of BCTC lies in the hands of our employees. Robust performance planning will help to achieve BCTC’s mission and goals through our employees! This session will discuss the new PeopleSoft Planning Portion of Staff PPEs, review the PeopleSoft process, and discuss ideas for developing goals. Together, we can set goals that will encourage retention and help our students reach their full potential. Join one of our sessions to learn the mechanics of the new process. Deb Catlett, Associate VP for Institutional Development Jane Goatley, Human Resources Director

 Student Resources for Success (Room CB310) This session will provide an overview of the services available to students, the referral process and how these services aid in retention. Ellen Biddle, Ready to Work Coordinator Anita Dubose, Ready to Work Coordinator Kirk Fraser, Work & Learn Program Coordinator Veronica Miller, Director of Disability Support Services Nathan Smith, Educational Advisor, Student Support Services Jessica Wooldridge, Counselor

CONCURRENT SESSION 2 11:15 am-Noon (Classroom Building)

 What BCTC’s Marketing Department Can Do for You! (Room CB316) There has been a lot of conversation around BCTC’s marketing campaign this year, and our new commercial and tagline of “Imagine More”. Find out what you can do to help market our college to the community and get the news out about your program and its accomplishments! This session will provide an overview of the services offered through Public Information and Marketing and best design practices when creating college materials. Sarah Dudik, PR/Marketing Generalist Jennifer Tyson, PR/ Marketing Coordinator

CONCURRENT SESSION 3 1:15-2:00 pm (Classroom Building)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  Advising the ESL Student (Room CB107) (Fulfills Advising Requirement for PPE) Not all ESL students have the same needs. What's the difference among international, immigrant, and refugee students? Come to this session and learn how to help our diverse ESL population. Sarah Galvin, ESL Coordinator

 Bb Overview (Room CB108 – Moved to Room CB209) Interested in using Blackboard to enhance your course? Attend this session for ideas on how to convert existing content for use in an online environment. Connie Rine, IT Support Center Manager

 Campus Safety What’s Your Plan (Room CB109) We will provide information for all faculty and staff on how to diffuse disruptive behavior in and outside the classroom. Review campus protocol for preparedness in case of an emergency situation. James Chambers, Assistant VP and Dean of Students Jenny Jones, Associate Professor

CONCURRENT SESSION 3 1:15-2:00 pm (Classroom Building)  Creative Facilitation Techniques: How to Keep Classrooms or Training Presentations Alive… without Coffee! (Room CB113) Whether your presentations are face to face or online, the techniques and tools in this session will engage learners and leave them wanting more. Come learn how you can incorporate more active learning techniques to increase learning and performance outcomes! Miranda Hines, Professional Development Manager

 Diversity Student Success- From the Community to the Classroom to the Hallway (Room CB112) This session will explore how ALL BCTC Faculty and Staff impact the success of underrepresented, low income and first generation college students. A brief data review will provide a foundation for faculty and staff to learn about effective advising, mentoring and student engagement practices that lead to student success. Understanding of key components of student success (building networks, connecting to social justice, fostering engagement and intentional advising) will lead participating faculty and staff to create/articulate actions steps they will apply to their interaction with students on campus and within the community. Gaby Baca, Hispanic/Latino Outreach Coordinator Erin Howard, Director of Latino Outreach & Student Support

CONCURRENT SESSION 3 1:15-2:00 pm (Classroom Building)

 CANCELLED - FYE 105: Achieving Academic Success = Increasing Student Retention (Room CB110) Come to this session to find out why first-time freshmen who passed this first experience course were 320% more likely to be retained than students who did not take the course freshmen year. This course promotes student success through connection with campus and community. This session will explore strategies that promote academic, interpersonal, and intrapersonal success at Bluegrass Community and Technical College. Discussion will include how faculty can use some of these strategies to promote retention. Kathi Crowe, Assistant Professor, FYE Coordinator

 Hazardous Communication Training (Room CB210) This session will be an Awareness level course. Emphasis is placed on understanding Material Safety Data Sheets, Labeling, and will touch on the GHS (Global Harmonized System). The general audience is those individuals typically in a non-lab setting, who may handle chemicals related to cleaning supplies or mechanical/maintenance substances. Todd Gray, Security & Safety Manager

 Mission Possible: Getting Your Curriculum through the Approval Process (Room CB316) This session will cover the BCTC and KCTCS curriculum approval processes, timelines, meeting dates, and forms. Kathy Swango, Associate Professor, English

CONCURRENT SESSION 3 1:15-2:00 pm (Classroom Building)

 Program Related Community Interactions, Student Projects, and the Effect on Retention (Room CB301) Many of our students are seldom expected to exceed onedimensional stereotypes and anticipated hyperbole. Challenge your students to expect more of themselves through program related community interactions and student projects. Fight to exceed their expectations and they’ll fight to stay. Shawn Gannon, Welding Technology Instructor

 Staff PPEs are on the Move...to PeopleSoft (Room CB212) The success of BCTC lies in the hands of our employees. Robust performance planning will help to achieve BCTC’s mission and goals through our employees! This session will discuss the new PeopleSoft Planning Portion of Staff PPEs, review the PeopleSoft process, and discuss ideas for developing goals. Together, we can set goals that will encourage retention and help our students reach their full potential. Join one of our sessions to learn the mechanics of the new process. Deb Catlett, Associate VP for Institutional Development Jane Goatley, Human Resources Director

CONCURRENT SESSION 3 1:15-2:00 pm (Classroom Building)

CONCURRENT SESSION 4 2:10-2:55 pm (Classroom Building)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~  Starfish! (Room CB105/CB106) (Fulfills Advising Requirement for PPE) Starfish is replacing AdvisorTrac and EARS reporting. You may use it to allow your students to schedule their office hours with you, keep attendance and more. Come learn what all the fuss is about. Ben Worth, Assistant Dean of Distance Learning

 CANCELLED - Time Saving Tips (Room CB310) Using both tech and non-tech ideas to save you time and energy in your office and beyond. For faculty and staff. Laura Williams, Associate Professor

 Microsoft 2013 Overview (Room CB108 – Moved to Room CB209) BCTC will be moving to Office 2013 in the near future. Explore the new look and some new features at this session. Connie Rine, IT Support Center Manager

 Staff PPEs are on the Move...to PeopleSoft (Room CB212) The success of BCTC lies in the hands of our employees. Robust performance planning will help to achieve BCTC’s mission and goals through our employees! This session will discuss the new PeopleSoft Planning Portion of Staff PPEs, review the PeopleSoft process, and discuss ideas for developing goals. Together, we can set goals that will encourage retention and help our students reach their full potential. Join one of our sessions to learn the mechanics of the new process. Deb Catlett, Associate VP for Institutional Development Jane Goatley, Human Resources Director

 Division Meetings - 2:10 pm-TBD (Classroom Building, Confirm room number with your AD)  Staff Council Meeting - 2:10 pm-TBD (Room# CB302)

Thank you to all who participated in and assisted with this year’s Fall Kickoff!!!