SOMAX
Maintenance Management Information Systems
Equipment Module
Equipment Module: Information for each piece of equipment (name, location, make model, serial number)
Each screen is completely customizable: add, delete, move, or rename fields as needed
Unlimited Tree (parent/child) Structure
Lock Out/Tag Out
Interface with CAD drawings and scanned diagrams
Downtime Tracking
Equipment/Parts cross reference can be automatically created and maintained
Technical information by specific Equipment ID, Make and Model, or Catalog or Asset Number
From Equipment History, model new Work Orders
Warranty Tracking
Cost Roll-Up feature to total Maintenance costs
Link to Meters, Charge Accounts and Vendor Contracts
Relocation Tracking
Detailed TPM Records automatically maintained
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Preventive Maintenance Module
Preventive Maintenance Module: A wide range of schedule types are supported, including last done, last due, day of week/week of month, meter, meter high/low, meter and/or frequency, specific weeks of year, and daily with day of week exclusion
Multiple criteria can be used for generating a PM Work Order(WO); If a PM Master is tagged with both meter and time based triggers, SOMAX will issue to whichever comes first, then update the remaining information
PM checklist items can be generated automatically for each equipment item belonging to a group, department, or sharing a common parent ID
PM Association allows the combination of multiple PM tasks with overlapping frequencies (daily, weekly, etc.) into one PM Work Order
Automatically generates WO’s when due
Forecast PM Work Orders from current or historical data
Generate PM Work Orders from Real Time meter readings
Graphic images may be attached to PM tasks
Link to, change, add, delete, update any Module or function associated with Preventive Maintenance (PM)
Repetitive work, operator checklists, outage/down work activities can be planned completely in PM module
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Work Order Module
Work Order Module: Tracks Preventive, Corrective, and Emergency Maintenance Work Orders through initiation, planning, scheduling, performance, and completion
Route Work Orders for review to individuals or predefined routing lists. All approvals are recorded and the next person on the list is automatically notified through Email
The View Yours function shows only those Work Orders assigned to you
Generate subordinate Work Orders for repetitive tasks, and report costs to the parent Work Order
Send Work Orders to History when completed
Attach CAD drawings, pictures and other files to WO`s
Records estimated and actual costs
Reserve parts based on Job Plans
Includes a material request and parts reservation system
Track equipment downtime
Use on-line work sheets to schedule crafts
Automatic notice of equipment under warranty or contract Model new Work Orders from existing or historical Work Orders Compare actual and estimated costs on current and/or historical Work Orders
Relate Work Orders to projects for cost tracking Free-form text area for descriptions, instructions, or comments
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
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©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Work Request Module
Work Request Module: The Work Request module provides a fast, easy, and effective way to report maintenance problems
Work Request Approval Notification via Email (MAPI) is available
Work Requests are easy to initiate and can be entered by anyone in the facility
Completed Work may also be recorded via the Work Request module
Approved Work Requests automatically become Work Orders to be performed directly or planned, routed for cost approval, scheduled and then tracked through the SOMAX Work Order Module
Work Priority may be input directly or computed via a RIME Class (Ranking Index for Maintenance Expenditures) associated with Work Request/Order Priority and Equipment Importance
Approved or disapproved, Work Requests are always passed to Work Request History
The Work Request module provides an accurate record of the actual response time for every request
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Projects Module
Projects Module: Full Project Status Tracking from Conception to Completetion
Inactivate projects and the system will allow futher charges to that Project
Work Order Status tracking from the Project Module
Split Project Costs across multiple Cost Centers
Track Budgeted vs Actual Dollars Spent
Track Project Budgets and Completion Status
Track Multiple Vendor estimates per Project
Email functions to notify Project Manager when costs near budgeted
Quick Receipts function for Spot Buys against Projects
Completely customizable to meet client specific needs
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Parts/Inventory Module
Parts/Inventory Module:
Manage unlimited storage locations for each Inventory Item
Store unlimited Alternate Parts and Vendors per Part
Purchase for any Storeroom
Manage Repairable Parts
Limit user access to specific Storeroom(s)
Keep track of stock and non-stock (direct buy) Parts
Transfer parts between Storerooms
Associate all Parts to General Ledger Accounts
Display Material Safety Data Sheets (MSDS), scanned images, digital photos, sketeches, CAD drawings, etc. Log all transactions for each Part automatically
All Parts movements, issues, receipts, transactions and changes are date, time and user ID stamped for full audit trail Bar Coding data collection fully supported
Quick Receipts allow receiving parts without using purchasing system
Issue Parts, one at time or in batch, to Work Orders, Equipment, Material Requests, or Account numbers
Receive Parts directly into any Storeroom
Generate transfer requests automatically
Create Purchase Requisitions when stock falls below user defined Reorder Points
Full-featured Parts History stores before and after values, ties to Work Orders, Material Requests, Projects and PO’s.
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Purchasing Module
Purchasing Module: Route Purchase Requests for review to individuals or pre-defined routing lists. All approvals are recorded and the next person on the list is notified
Purchase Request Consolidation - line items consolidated by preferred vendor, and both stocked and non-stocked items on same PO
Line item Expediting
Completely customizable screens and PO forms
Multiple methods to determine reorder quantities
Buyer controlled selection of parts for review
Consolidate PR line items to Purchase Orders
Issue Parts directly to equipment or work orders upon receipt Supports multiple Accounts, Work Orders, Project Numbers, and Equipment ID’s on one PO Create PRs from the Inventory or Work Order modules
Full Auto-Purchasing capabilities, completely paperless, if desired Blanket Purchase Orders Supported
Purchase Request approvals based on dollar limits
Change Orders are recorded to subordinate database
View active and/or closed Purchase Orders
Analyze Vendor Performance
Receipts: update inventory quantities and prices, track partial receipts and backorders
Purchase Request creator may be notified via Email (MAPI) when items are received
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Vendor Module
Vendors:
Vendor/Stock type cross reference identifies the types of goods and products available from the vendor
Modify any or all information, change Vendors, addresses, contact names, etc., all date, time, and user ID stamped
Vendor Contracts management and Blamket PO`s Supported
Unlimited Vendors for each Inventory Item or Part
Vendor/Parts Cross Reference
Direct link to vendor’s Internet page is available
Each Vendor has an area for free-form Notes
Information for equipment, maintenance, and parts vendors
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Labor Records
Labor Records: Collect time by day or week
All changes are date, time, and user ID stamped
Track contractors and work against contracts
Each screen is completely customizable
Assign time to a work order, equipment, or general ledger account.
Maintain information about each Craft: standard pay rates, overtime rates, differentials for hazards, etc.
Track for vacation, sick, training, etc.
Note and change Pay Codes, Shift, Crew, and Department
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Hand Held/Mobile Interface
SOMAX Hand Held Interface Update real time work order information to a portable hand held computer. Use bar coding to capture equipment information, failure codes, action codes, employee information and other critical information. True paperless work orders. Add new work orders to the Palm Pilot and download all updated information at the end of a shift. Eliminate the need for typing with bar codes.
Symbol MC-50 With built-in bar code scanner
Custom interfaces are also available for inventory, part issues and other data collection.
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
Part Issues to Work Orders to Charge Accounts to Equipment to Projects
Inventory Time Reporting Work Orders Lube Routes Downtime Recording Fire Extingisher Checks Plus Much More!!
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
SOMAX Optional TPM Module
TPM Module:
Allow Add, Review and Modification of TPM Activities.
Each screen is completely customizable: add, delete, move, or rename fields as needed.
Provide access to TPM information at work stations throughout plant.
Store detailed plans for all down activities.
Interface with CAD drawings and scanned diagrams.
Allow for efficient schedule changes of down activities.
Schedule TPM Activities according to Frequencies by computer.
Efficiently record work completions and noncompletions.
Allow modification of day-to-day and shift-to-shift activities.
Develop and make available reports for analysis of TPM results.
Analyze equipment downtime vs TPM Activities.
Determine present status and develop target parameters for improvement.
Collect equipment downtime and causes.
Detailed TPM Records automatically maintained.
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
Facilities Condition Assessment Module
FCA Module: Prioritize, schedule, estimate costs and plan for addressing deficiencies.
Justify, Plan, Track and Control Capitol Expenditures.
Track progress in addressing deficiencies.
Complete Project Planning and Tracking.
Track estimated vs actual costs.
Import your existing records into SOMAX.
Easily calculate a Facility Condition Index
Full reporting capabilities.
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
SOMAX
Maintenance Management Information Systems
iSOMAX Web Based Work Request Module
Internet/Intranet Work Request Module: The Internet/Intranet Work Request module provides a fast, easy, and effective way to report maintenance problems
Work Request Approval Notification via Email (SMTP) is available.
Work Requests are easy to initiate and can be entered by anyone with an internet connection and web Browser.
The Work Request module provides an accurate record of the actual response time for every request.
SOMAX Web Request runs in a standard Web Browser without the need for plug-ins or third party software.
Fully Intergrated with all SOMAX Modules. Realtime data from the complete SOMAX System.
View all active Work Requests and their status from any web connected PC.
Approved Work Requests automatically become Work Orders to be performed directly or planned, routed for cost approval, scheduled and tracked through the SOMAX Work Order Module.
SOMAX, Inc. 11175 Cicero Dr, Suite 100 Alpharetta, GA 30022 Phone: 770.518.1514Fax: 770.518.8214 www.somax.com
©2012 SOMAX, Inc. All Rights Reserved SOMAX is a registered trademark of SOMAX, Inc.
