Mailing Address: Box 9819, Stn Prov Govt, Victoria, British Columbia V8W 9W3

40-001

Location Address: 2nd Floor, 800 Johnson Street, Victoria, British Columbia V8W 1N3 Tel: (250) 356-1718 E-mail: [email protected] Fax: (250) 387-4099 Website: www.bcartscouncil.ca

Scholarship Awards Program Guidelines The aim of the BC Arts Council Scholarship Program is to support the development of B.C.’s future professional artists by assisting with pre-professional training of outstanding B.C. students of the arts. Successful applicants in this program can be found on stages and in galleries the world over. The Scholarship Program, the oldest program of Council, provides funding of up to $6,000 per year to outstanding arts students studying at the post-secondary level. B.C. residents attending full-time studies in a fine-arts diploma or degree program at a recognized college, university, institution or academy, in any country, are eligible to apply. Half-day high school dance programs may also be eligible. This is a highly competitive, adjudicated process, and successful applicants will be assessed on their portfolio as well as the rest of their application. Recognized disciplines include arts administration, community-based arts practice, museology, creative writing, conservation, dance, media arts, theatre, music, curatorial practice, contemporary applied arts and visual art. Application deadline: April 30 (postmarked) for the upcoming year of study.

Contents Scholarship Awards Program Guidelines ........................................................... 1 About the BC Arts Council .................................................................................. 2 Who can apply? ................................................................................................... 3 What types of activity will this program fund? .................................................. 3 What types of activity will this program not fund?............................................ 4 How much can I apply for? ................................................................................. 4 When is the application deadline? ..................................................................... 5 What are the application requirements? ............................................................ 5 What are the assessment criteria for adjudication? ......................................... 6 How are decisions about grants made? ............................................................. 7 When do I find out whether my application was successful? ........................... 7 What happens if my application is successful? ................................................. 7 Whom do I contact if I have questions? ............................................................. 8 PORTFOLIO REQUIREMENTS ............................................................................. 9 BC Arts Council program guidelines and application forms are revised annually.

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British Columbia Arts Council

Scholarship Awards Program Guidelines

About the BC Arts Council MANDATE The BC Arts Council is an agency of the provincial government established by the Arts Council Act, for the purposes of: • Providing support for the arts and culturee in British Columbia; • Providing persons and organizations with the opportunity to participate in the arts and culture in British Columbia; and • Providing an open, accountable and neutrally administered process for managing funds for British Columbia arts and culture. MISSION AND CORE VALUES The mission of the Council is to engage all British Columbians in a healthy arts and cultural community that is recognized for its excellence. In pursuing this mission, the Council is guided by six core values as laid out in its Strategic Plan 20142018 i:  Artistic Excellence: Foster the development and support the achievements of individual artists and arts and cultural organizations, including those with diverse voices across diverse practices, throughout British Columbia.  Recognition: Acknowledge and promote the work of British Columbia’s artists.  Access: Provide the opportunity for all British Columbians to actively engage and participate in the arts.  Aboriginal Engagement: Embrace Aboriginal culture and heritage and celebrate its ongoing connection to the lives of all British Columbians.  Consultation: Work collaboratively and creatively with artists and cultural communities throughout the province to develop new initiatives and improve existing programs.  Governance: Use fair and transparent processes that adhere to principles of accountability, independence, merit and equity. GOALS The mission and core values, in turn, inform the four current goals of the BC Arts Council:    

Foster Artistic Excellence in All Art Forms and Practices Strengthen Engagement in the Arts Support the Richness of Aboriginal Artists and Communities in British Columbia Enhance Support for Arts and Culture in British Columbia

The core values and goals of Council will be referenced throughout the peer review process to set funding and program priorities. Accordingly, applicants and assessors are asked to consider the values and goals in preparing and evaluating applications for support. Accessibility and Protocols BC Arts Council programs are accessible to Aboriginal artists or arts organizations and artists or arts organizations from diverse cultural and regional communities of British Columbia. All applicants should address and include information about their approaches to cultural protocol where required.

i

Learn more about the BC Arts Council’s strategic direction for 2014-2018 at https://www.bcartscouncil.ca/documents/publicationforms/pdfs/strategic_plan_2014-2018_may2014.pdf

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Who can apply? Applicant Eligibility- Under normal circumstances, to be eligible, an applicant must be: •

At least 15 years of age at the time of application, subject to waiver by the scholarship review committee if the applicant submits a written explanation of special circumstances.

•

A Canadian citizen or Permanent Resident, able to provide a Canadian social insurance number.

•

A permanent resident in British Columbia, as demonstrated by the province in which the applicant filed an income tax return for the most recent calendar year. Applicants must be prepared to provide supporting documents. For the purposes of this program a B.C. resident is one whose primary residence has been in B.C. for at least one year immediately prior to application, and who ordinarily lives in B.C. (for at least six months each year with the exception of attending a post-secondary program of study) and files tax returns to Canada Revenue Agency as a British Columbia resident. If you spent the year prior to application as a full-time student who has continued studying since high school, your residency may also be defined as the Canadian province in which your parent(s) (your main financial supporter), step-parent(s), sponsor or legal guardian have lived most recently for 12 continuous months. B.C. residents should carry B.C. Medical, B.C. drivers licence and, if they have student loans, they should be issued by British Columbia. Students also must intend to return to B.C. when their studies are completed.

What types of activity will this program fund? Recognized areas of artistic study: • • • • • • • • • •

arts administration community-based arts practice museums (museology, conservation, curatorial practice, preparator) literary (creative writing, publishing) dance (performance, choreography) contemporary applied arts (design and craft) media arts (film, video, audio/sound art, new media, interactive digital media) theatre (acting, directing, technical, design, musical theatre) music (performance, composition, conducting) visual arts, craft, and curatorial practice

NOTE: Industry oriented training programs may receive lower priority. Priority may be given to courses of study directly related to the student's artistic discipline. Program Eligibility: The applicant should check with the BC Arts Council to confirm that the proposed program is recognized by the Council. Scholarship Awards of up to $6,000 are available for full-time studies in a fine-arts diploma or degree program in any province or country.

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Under normal circumstances, program eligibility is determined by the following: 1. Diploma or degree program in an eligible discipline (high school diploma for dancers is eligible when attending a half day dance program). 2. Syllabus descriptions must demonstrate basic training for and development of professional artists or arts administrators. 3. Full-time course load for 2 semesters between fall 2015-summer 2016 (one semester full-time is acceptable if completing studies), except for dance which requires a full-time combination of one halfday dance program and high school studies, unless attending at the post-secondary level. For the purposes of this awards program “full-time” is a full course load for two semesters as determined by the educational institution. There are no exceptions to this determination of “full-time.” If a student fails to maintain full-time status, the student must return the award. Summer only programs are not eligible. 4. Eligible for student loans in B.C. – only applicable to B.C. institutions (i.e. accredited http://www.pctia.bc.ca). Support in any given year does not guarantee support the following year. Each application is considered on its merits, not on previous success. In limited circumstances, applications for full-time studies (such as some certificate programs) that support the development of B.C.’s future professional artists but do not meet all of the above criteria may be eligible, subject to a review process through the Scholarship Awards Program. •

For these exceptions, please consult with the Scholarship Program Officer. You will need to submit a statement describing your rationale for pursuing this course of study, and how it aligns with the intentions of the Scholarship Awards Program, along with your completed application.

•

Applications will be subject to review by Management Committee as well as by the Scholarship Adjudication Committee. These committees will determine the eligibility of the studies and the merit of the application.

What types of activity will this program not fund? Disciplines and areas of study not recognized for eligibility under this program include: • • • • • •

language study journalism fashion design interior design teacher training (including fine arts education programs) architecture

• • • • •

music or dance pedagogy music, dance or art therapy make-up artistry history of art, general art appreciation, and work of an essentially academic nature apprenticeships or mentorships

Assistance is not available for travel expenses, basic workshops, seminars, individual projects, or summer school programs or past studies/other retroactive use.

How much can I apply for? The maximum award level is $6,000 for full-time studies of two semesters. Levels of Study: There are two categories of scholarship awards: junior and senior. The criteria for the two levels are as follows:

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Scholarship Awards Program Guidelines

Junior Studies Junior studies are programs up to and including the second year of a university, academy or college program. Awards in this category are available for a maximum of four years. Levels for junior dance studies are outlined in the portfolio section of this document. Applicants should demonstrate a first-class standing in an eligible field of study. Senior Studies Senior studies are for course work or programs following completion of the second year of university undergraduate or professional diploma programs, or for graduate studies. The applicant must be majoring in the applicable arts program. Levels for senior dance studies are outlined in the portfolio section of this document. Senior study awards are available for a maximum of six years. Applicants should demonstrate a first-class standing in an eligible field of study. NOTE: Ballet students should see the portfolio section to determine level of study.

When is the application deadline? For scholarships for the following study season, applications and appraisals must be delivered or postmarked by: • April 30, 2016

NOTE: if the deadline falls on a weekend or statutory holiday, the deadline will be the next business day. Applications may be submitted by postmark or delivered by courier or by hand. BC Arts Council offices are closed on Saturdays and Sundays and after 4:00 pm on weekdays. Application forms and updated guidelines are available in February. If the applicant cannot provide a required document by the application deadline, the applicant must include, in the application, a letter explaining the reason for the omission. Any updates to contact information or course of study are possible after the dealine by contacting the program officer. Applicants failing to meet the April 30th deadline will be ineligible for assistance. It is the applicant’s responsibility to ensure applications are complete and all application requirements are included. The BC Arts Council will not contact applicants to address errors in applications or missing application requirements, including support material, other than that required to determine eligibility. Eligible applications and any supporting material will be assessed as they have been submitted.

What are the application requirements? Applicants should contact the the BC Arts Council to discuss program guidelines and eligibility criteria prior to submitting an application. Please be aware that it is the responsibility of the applicant to ensure that submissions to this program are complete and received by the BC Arts Council. The Council will acknowledge receipt of applications and will assign a file number to each application. An email indicating receipt of the application and any outstanding documentation will be sent to the applicant.

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Scholarship Awards Program Guidelines

Applications require detailed submissions, must be submitted on a current application form, and include: • A signed, completed Scholarship Awards application form. This contains personal data, institution attending, educational history, financial data, artistic appraiser information, artistic information questions and declaration and includes: •

Schedule A - Portfolio Inventory of Support Material and Detailed Information. See the portfolio sections for specific information for each discipline.

•

Schedule B - Repertoire (list of current repertoire for performing arts applicants only). A CV may be included instead of Schedule B.

• A portfolio of recently completed work (please do not submit work in binders or presentation folders).

See following sections for specific portfolio requirements for each discipline. • Two confidential Artistic Appraisals commenting on the applicant’s artistic merit. Forms must be provided to two referees, by the applicant, and are available in electronic format at www.bcartscouncil.ca under Scholarship Awards. Applicants and referees must understand that without appraisals, applications are considered incomplete. It is the applicant's responsibility to advise referees that these appraisals must be completed and can be submitted: (a) with the application in a sealed envelope signed by the referee across the seal; or (b) forwarded directly to the BC Arts Council by the referees (via mail or email) (for email please include applicant`s name in the subject line) . These are due for the April 30th postmark deadline. At least one of the appraisals must be from one of the applicant's current or most recent teachers or tutors. Other options for referees include curators, editors, etc. • A letter of acceptance from the proposed institution of study if entering first year or a new program.

The Letter of Acceptance differs from Proof of Registration. The letter is necessary for an applicant to be eligible for an award. Proof of registration in full-time studies is necessary for the Council to pay out an award. Where students are continuing in the same program at the same institution, the transcript of grades will be used as proof of acceptance. This may be submitted after the deadline when available. • A final transcript of grades from the applicant’s most recently completed period of study. If final spring

grades are not available at the deadline, enclose a copy of the interim transcript for the deadline and provide an update when final grades become available. • Excerpt from a calendar or syllabus from the proposed institution of study to a maximum of 5 pages (if studying outside of British Columbia). Required if an award is granted: • Proof of Registration. Official documentation from the institution verifying registered full-time course load for two semesters between fall 2016-summer 2017. Awards are paid only when the applicant supplies proof of full-time registration from the approved institution. The Council prefers a letter provided through the registrar’s office, stating the student’s name and program, confirming full time status for two upcoming semesters of studies. Applicants are encouraged to provide this information as soon as they have registered, but no later than January 15, 2017, or the award may be cancelled.

What are the assessment criteria for adjudication? The Scholarship Awards Program is highly competitive. On average, one in four applicants is recommended for an award. Consequently, applicants should be aware that samples of artistic work submitted in the application portfolio are the most significant factor in determining awards and the committee is looking for potential to become a professional practicing artist. Your samples of work should best demonstrate your abilities, progress and potential according to program guidelines.

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Applications are further evaluated on the basis of the: •

calibre of work, demonstrated ability, and achievements in comparison to other applicants at the same level of study in the same discipline;

•

quality of presentation of the application, including all supporting documentation;

•

nature and length of the proposed program of study and how it relates to the applicant’s objectives; and,

•

applicant’s goals.

How are decisions about grants made? Merit-based, independent assessment is the primary method of evaluation. Applications to this program are evaluated by a jury comprised of individuals with expertise in particular artistic discipline(s), genre(s) or practices. When selecting jury and committee members, Council considers broad professional knowledge, expertise, geographical representation and diverse aesthetic, institutional, and cultural viewpoints, including those from Aboriginal perspectives. The following process is used to evaluate every application: • The British Columbia Arts Council receives applications and acknowledges receipt, by email, within 3 weeks of the application deadline. • Council staff review applications for eligibility. • A jury evaluates the proposals using the assessment criteria outlined above and determines the successful applicants. • Council informs each applicant of the decision in writing. • Applicants are urged to contact their program officer for feedback on their application.

When do I find out whether my application was successful? Under normal circumstances, notifications of awards are made in writing by the end of August. Grant results are not available by email or telephone

What happens if my application is successful? Letters notifying all applicants of their results are mailed in August. Should an applicant be successful they will also be notified of any outstanding requirements. This scholarship award is for a full-time course load for two semesters (half for each semester) for the academic year 2016/2017. The award may not be used for part-time studies and may not be applied to an account where enrolment is less than full-time. Recipients of awards must advise the Program Officer, Scholarship Awards Program, in writing, of changes in their study intentions or place of study. Awards are not automatically transferable from one institution or program to another Payment Awards are paid in full in Canadian dollars. Under normal circumstances payment goes directly to the student to first cover tuition and then be applied to other student expenses. The Ministry of Finance will send T4As to award recipients by by the end of February. Awards are paid only when the applicant supplies official proof of registration from the approved institution. After January 15, 2017, awards may be cancelled if sufficient documentation has not been provided. BCAC 02/16

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Confidentiality of Information The collection, use, and disclosure of personal information are subject to the privacy provisions of the Freedom of Information and Protection of Privacy Act. Your personal information will be shared in confidence with members of the adjudication jury. The names and locations of successful award recipients will be published, along with the award amount, in the Annual Report of the BC Arts Council as well as in various communications and promotional vehicles of the British Columbia Arts Council and Government of British Columbia. Social Insurance Numbers are provided to Canada Revenue Agency through the issuance of T4As. Required personal information will be shared with relevant institutions to facilitate release of funds.

Whom do I contact if I have questions? The BC Arts Council is committed to assisting applicants to present themselves as favourably as possible to the program juries. Ultimately, however, the responsibility for a complete and thorough application rests with the applicant. These guidelines contain information on the program intention, assessment criteria, application requirements, adjudication process and other general information. All applicants are urged to establish their eligibility and discuss their application prior to submitting an application. Given the high volume of inquiries in the weeks before the deadline, please contact the BC Arts Council as far in advance as possible. BC Arts Council Telephone: (250) 356-1718 or Email: [email protected] Application forms and all supporting documents should be: mailed to Scholarship Awards Program BRITISH COLUMBIA ARTS COUNCIL Box 9819, Stn Prov Govt Victoria, BC V8W 9W3 OR couriered / delivered to BRITISH COLUMBIA ARTS COUNCIL 800 Johnson Street Victoria, BC V8W 1N3

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PORTFOLIO REQUIREMENTS The most important part of the evaluation process is the adjudication of portfolio materials. After hearing or viewing samples of work, juries discuss applications thoroughly in a competitive process. Your samples of work should best demonstrate your abilities, progress and potential according to program guidelines. The following pages describe the portfolio requirements by area of practice. Please read the “PORTFOLIO PLATFORMS” section in addition to your discipline specific section and contact the BC Arts Council with any questions prior to the deadline. Portfolio materials must correspond to the following guidelines in order to be made available during adjudication. Excess support material will not be shown during adjudication. Each submission must be clearly marked with the applicant’s name. Do not submit work in binders, or presentation folders. Materials should not be bound or stapled. Do not send original artworks in any medium. The applicant should be clearly identified in any group work. It is up to the applicant to select the portfolio platform within the parameters of the discipline which most appropriately shows their work. Using Schedule A Applicants should provide written information to support portfolio sample(s). See application form for discipline specific requirements. Please type or print clearly in black ink. PORTFOLIO PLATFORMS: Digital Images All electronic images must be in .jpg format. Suggested minimum parameters for each image are as follows: Resolution 72dpi 1024x768 pixels 500K Please label each file (image) with a number and title: ##title.jpg. The first nine images must begin with a zero to ensure they are presented chronologically and follow your image list (e.g. 01title.jpg). Do not put any special characters or symbols or quotation marks (e.g. #?_”&| …) in the file name. Include the extension in the file name. Do not submit images in a presentation format (MS PowerPoint, PDF, etc.). Still images must be stand alone files, not part of a slide show. Video and Audio Files Preferred: Video may be submitted via Vimeo (https://vimeo.com/). You may choose to password protect your submission and we require that it stay live from April 30th until August 30th. For details on compression see https://vimeo.com/help/compression. Include the hyperlink and password (if necessary) on Schedule A. Video may also be submitted on USB flash drive, CD, or DVD. Submissions must be compatible with Windows Media Player 11 or QuickTime 7.7 software. Please ensure that all files submitted are independent and do not require plug-ins. On Schedule A please indicate the timecode at which you wish the committee members to start their viewing or listening for each work and provide information to identify the applicant in any group material. Works should be indexed for each sample.

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Writing samples All writing must be double spaced in 11 pt font, on plain, single-sided white paper without staple(s) and may be submitted as printed material or on disc or flash drive as a .PDF. Papers and essays will be evaluated on the basis of clarity of ideas and quality of writing, including correct spelling and grammar. FOR ALL PORTFOLIOS: Do not submit compressed files, or any material requiring software, plug-ins, extensions or other executables to be downloaded or installed. NOTE: Before submitting, test the materials to make sure that they are readable and of good quality. It is the responsibility of the applicant to ensure all portfolio submissions arrive intact and in a readable format. Please ensure that your portfolio materials are packaged in such a way as to protect them from damage. Applicants are encouraged to check the quality of images and sound level of recordings.

Discipline Specific Contents ARTS ADMINISTRATION & COMMUNITY-BASED ARTS PRACTICE CONSERVATION STUDIES MUSEOLOGY CURATORIAL STUDIES CREATIVE WRITING DANCE

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11 11 11 11 12

Discipline Specific Contents CONTEMPORARY APPLIED ARTS: DESIGN AND CRAFT MEDIA ARTS MUSIC THEATRE VISUAL ARTS & CRAFTS

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13 14 15 16

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ARTS ADMINISTRATION & COMMUNITY-BASED ARTS PRACTICE

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

• A CV outlining relevant experience in arts administration or community arts practice. • A paper or essay, published or unpublished, in the area of arts administration or community-based arts practice, which deals with issues of concern in the field. Not to exceed 10 pages. • Community-Based Arts Practice applicants may also include visual or audio documentation of relevant projects catalogued in the appropriate section of Schedule A. CONSERVATION STUDIES • A CV outlining relevant experience. • A paper or essay, published or unpublished, in the area of conservation, that deals with issues of concern in the field, and/or documentation of a conservation project, not to exceed five images, catalogued in the appropriate section of Schedule A. Each element of the portfolio must be labelled. Not to exceed 10 pages. MUSEOLOGY • CV outlining relevant experience. • A paper or essay, published or unpublished, in the area of museology, that deals with issues of concern in the field. Not to exceed 10 pages. CURATORIAL STUDIES • A CV outlining relevant experience. • A proposal for an exhibition of 3 to 5 pages that discusses the concept, design, installation, and interpretation of the exhibition. Be specific about the venue (fictitious or actual) in which the exhibition will be presented and how it extends the mandate of that particular venue. • Additional materials may be included (visual documentation of no more than 12 images). CREATIVE WRITING • Up to twenty pages of written work. Portfolios must not exceed 20 pages. If they do, the BC Arts Council jury will only review the first 20 pages. Works do not have to be published. For excerpts please include a paragraph of context information as part of the Schedule A description and up to a 1 page summary as part of the twenty pages of written work. • Applicants should submit the best sample(s) of current work representing the focus of their studies. This may consist of any of the following genres or a combination thereof not to exceed the maximum (see above): Non-fiction/fiction: 1 - 3 short stories or 2 - 3 chapters from a novel with a one-page synopsis of the remainder (synopsis is included in word count) Poetry: 12 poems Playwriting (including screenwriting): a completed one-act play or excerpt from a full-length play with a one-page synopsis of the remainder Graphic novel up to 10 pages and a 1 page synopsis (synopsis is included in word count) Spoken word up to 20 pages and a recording (see Theatre-Acting requirements in the portfolio section) • Playwriting and screenplay applicants should submit, with their play, a letter of assessment of that work from a theatre or screenwriting specialist.

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DANCE

• A sample of recent work, the cumulative duration of which should be no more than 10 minutes in length. All applicants should provide a variety of material with full movement. Dancers must ensure that the entire body, including the feet, can be seen. Dancers should wear light-coloured leotards and avoid wearing costumes so that body movement can be observed clearly. • Dancers should start the recording sample by introducing themselves, stating name, age and current school or institution of study. • Portfolio work must have been completed within the last year. • Each student must submit an individual portfolio recording. The BC Arts Council will not review groups of applicants on one recording. If dancing in a group be sure to clearly identify yourself. • It is not always desirable to include a sample of live performance. Because of distance or light levels, the quality of documentation of live performances does not always assist the jury in its evaluation of the applicant. For this reason, all samples of work may be recorded in-studio. Do not dub sound over movement. Classical Ballet to include: 

No more than 1 minute of barre exercise providing various views, and additionally, 2 minutes of exercises in the centre; and



The remainder should be choreography or excerpts from the classical repertoire. Some pointe work is essential for dancers aged 14 or older. Interpretive movement/improvisation is recommended and an opportunity to show the applicant’s personal artistry (bare feet optional). Please do not include recordings of ensemble stage productions.

Contemporary Ballet to include: 

A short demonstration (2 to 3 minutes) of daily technical work (barre and centre), demonstrating your technical range, control, suitability and capacity for your level of study, for the dance form you are studying and your career trajectory and interests in contemporary ballet; and



Solo repertoire, an in-studio performance excerpt, and improvised movement (recommended to demonstrate personal artistry). Please do not include recordings of ensemble stage productions.

Contemporary and modern dance and other disciplines/forms to include: 

Methodical development and progression of contemporary technical class work (including a range of exercises demonstrating competency in all areas listed: floor work, standing/centre work, and across the floor ) (2 to 3 minutes); and



Solo repertoire, improvised movement, and an in-studio performance excerpt. Please do not include recordings of ensemble stage productions.

Choreography: Provide two contrasting samples of work. The samples may be complete works or excerpts, and should demonstrate how the applicant’s choreographic ideas are developed. If the applicant is an interpreter as well as a choreographer, one sample should consist of work performed by other dancers.

Cecchetti/RAD: Grades 1 to 5, Pre-elementary, Elementary, Intermediate, Advance Foundation, Advanced 1 Royal Winnipeg Ballet School/Russian: Levels I-V National Ballet School: School Grades 5 to 9

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Study Levels For Ballet Students

Junior

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

Portfolio requirements as follows.

Cecchetti/RAD: Advanced 2, Solo Seal Award Royal Winnipeg Ballet School/Russian: Levels VI, VII National Ballet School: School Grades 10 to 12

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CONTEMPORARY APPLIED ARTS: DESIGN AND CRAFT

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

Portfolio requirements as follows. • A maximum of 12 images. Portfolio requirements consist of high-quality digital images (.jpgs) and in some cases video recordings. Still images in presentation formats (such as MS Powerpoint) will not be accepted. Portfolio material should emphasize work completed in the past year; with most recent work presented first in the sequence of images. Do not send original artworks. Applicants pursuing studies in design (graphic design, visual design such as for gaming, industrial design, etc.) or in functional/utilitarian craft practices (clay, jewellery/metal arts, wood, fiber, etc.) will be adjudicated by a jury with expertise in these disciplines. Fashion Design and Architechtural design are currently not eligible. Applicants are strongly encouraged to check the quality of their submissions by viewing images on a projection system. Poor-quality images adversely affect the application’s chances of success. NOTE: Craft artists may choose to come to Visual Arts or Contemporary Applied Arts depending on the expertise and discourse best suited to evaluate their work. See Scholarship FAQs for more information.

MEDIA ARTS Portfolio requirements as follows. • Recording of 2-3 complete works or 2-3 excerpts totaling a maximum of 10 minutes. Works should have been completed within the past two years and demonstrate creative control. When a collaborative project is submitted, a second sample of work directed by the individual applicant should be provided. Format provided must meet the “PORTFOLIO PLATFORMS” section requirements, or may also be 16 mm film (silent or optical track). Prints with split reels must have a 3” core. NOTE: No work prints or double system sound tracks will be accepted. The Council is unable to view samples on Beta Format or 8mm film. Provide specifications on equipment needed to view the film/video. Always view portfolio materials prior to submission. Should you be unclear if the application falls under media arts or visual arts, please consult the Scholarship FAQs.

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MUSIC

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

Portfolio requirements are listed below. • Portfolio work must have been produced within the last year, preferably the last 6 months. • Performance recordings should be of the best possible sound quality, cued as required, and unedited. Test recordings by listening to them before submission, preferably on a different platform/device than the one used to create/copy them. • The Scholarship Committee will listen to no more than 10 minutes of portfolio material for each candidate. Composition: 

Three original compositions.



The selections should demonstrate the applicant’s technical and stylistic abilities.



Please provide a copy of scores for each selection (scores must be provided as either an electronic file(s) or three printed copies).

Performance: INSTRUMENTALISTS: 

Three contrasting selections that demonstrate your technical, stylistic, and interpretive abilities. You must include one Canadian work. Your samples should relect your abitily to perform music of different composes, styles, eras and/or tempi. Ensemble work is advisable only if the applicant's part in the ensemble is of a solo nature and readily distinguished from the rest of the ensemble. Applicants studying collaborative piano should provide three accompanying or chamber music examples that convey a range of technical, stylistic and expressive situations.

VOCALISTS: 

Three recordings providing a survey of the applicant's technical, stylistic and interpretive abilities, including one Canadian work. It is expected that selections are sung in appropriate languages – ordinarily, classical singers will provide at least one selection in a language other than English.

Conducting: 

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Three video recordings providing a survey of the applicant's technical, stylistic and interpretive abilities. It is advisable to record the conducting so that the viewers can see both the ensemble and the conductor. Each sample should be accompanied by a statement of the applicant’s interpretive objective for the work selected. One sample should show the conductor working with the ensemble in rehearsal to achieve the interpretive objective.

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THEATRE

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

Performance Portfolio requirements consist of a sample of recent work in performance or studio, presented according to the guidelines below. • The cumulative duration of samples must not exceed 10 minutes. • Each applicant must submit 3 distinct works which demonstrate a range of styles (ballad, up tempo, comedy, etc.). In any scene, the applicant must play a principal role. One sample work must be an audition-style presentation, filmed in studio for portfolio or audition purposes. A combination of distance and close-up shots is recommended. 

Acting applicants are encouraged to include a classical work and must include one monologue  Musical Theatre applicants are encouraged to demonstrate abilities in singing, dancing and acting; one sample must include acting only. • Applicants are encourage to include Canadian content in their submission Directing (for theatre. If applying for film directing see Media Arts): Portfolio requirements comprise of the following. All portfolio work must have been completed within the past year. The cumulative duration of recorded samples must not exceed 10 minutes. • A video recording accompanied by notated scripts. The sample should contain two short scenes or excerpts, one classical and one contemporary, directed by the applicant. • A concise Director’s Statement, no more than one double-spaced page telling the adjudicating committee why the applicant selected the portfolio excerpts for the application. Applicants should ensure that this statement is clearly labelled. • A Concept Statement about the work submitted. These concept statement(s) should not exceed two double-spaced pages in total. Technical and Design: • Design applicants (sound, lighting, set, costume) should provide written design concept statements relating to the submitted samples of work (requirements listed below). These concept statement(s) should not exceed two double-spaced pages in total. • Applicants majoring in technical and design aspects of theatre should provide samples of work from no more than two of the formats below. Where possible, please include video of work in production as one of your submitted samples. Applicants are encouraged to include and identify samples of the same work at both the concept phase (ie. costume drawings, models, lighting plot, etc.) and in production (ie. production stills or video, etc.) where possible. o

VIDEO:  A recording of the applicant's work in production. Maximum length: 10 minutes.

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IMAGES:  12 digital images including both course work and productions.

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AUDIO:  No more than 5 minutes in length. No DAT or audio tapes will be accepted.

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OTHER:  From costume and set design applicants: a design portfolio.  From stage management applicants: a prompt book OR archival video with audio of applicant calling the cues.

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British Columbia Arts Council

Scholarship Awards Program Guidelines

VISUAL ARTS AND CRAFTS

Portfolio must be submitted in the formats outlined in the PORTFOLIO PLATFORMS section pages 9-10. This includes specifications for images, video, audio and writing samples.

General: Portfolio requirements for visual arts and crafts applicants consist of high-quality digital images (.jpgs) and in some cases, video recordings. In exceptional circumstances, hard copy documentation or slides of images may be permitted. Specific requirements are outlined below. Portfolio material should emphasize work completed in the past year; with most recent work presented first in the sequence of images. Do not send original artworks in any medium or still images in presentation formats (such as MS Powerpoint). Applicants are strongly encouraged to check the quality of their submissions by viewing images on a projection system. Poor-quality images adversely affect the application’s chances of success. Portfolios must not exceed 12 images. If they do, the BC Arts Council will only view the first 12. 2-D: Painting, Drawing, Printmaking, Photography, Conceptual Craft etc.: •

a maximum of 12 images. Images based on sketchbook materials are discouraged.

3-D: Installation, Sculpture, Performance, etc.: •

a maximum of 12 images, which may include multiple views of each installation/piece (each view counts as 1 image), or

•

if installation involves movement or sound, a recording should be used to document the work (maximum 5 minutes, cued to the start of the segment).

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for installation work, where possible, provide a shot of the complete installation in addition to multiple views and indicate scale.

For submissions that combine recordings and still images, a single 5 minute video counts as four images. Integrated/New Media: • •

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Submit one of the following: a maximum of 12 images of single frame material; or a video, if the work involves motion, running a maximum of 5 minutes Should you be unclear if the application falls under media arts or visual arts, please consult the Scholarship FAQs.

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