SCREEN 002 – Position/Occupant/Salary Maintenance This screen contains data relating to a particular PIN, the Current and/or Recommended Occupant of that PIN, and the Salary Recommendation requested for that PIN. There is a great deal of interdependence between various data fields on this screen. As a result data in one field could cause otherwise valid data in another field to be invalid. In some cases, a particular field must be blank, and any non-blank data will cause an error condition. For example, under the NEW RECOMMENDATION function, if the Recommended Occupant Action is 'NH' (new hire), the Recommended From PIN must be blank. The interdependence of data can also cause errors to remain undetected until another error is corrected. For example, the Annual Term From Date is used in editing Recommended ADLOC, Current Title Code and the Recommended Title Code. If the Annual Term From Date is invalid, the editing of the ADLOC and Title Codes will be incomplete. To simplify the operator's task of entering the data, some of the data fields are automatically filled in by the processing program and require no operator input, and other fields are not accessible for input under certain conditions. For example, when correcting Recommendation 0 or creating Recommendation 0 for a new PIN, only the Current Occupant line is accessible. When creating or correcting Recommendation 1, 2, or 3 the Current Occupant is inaccessible while the Recommended Occupant is accessible. Some of the fields are allowed to contain spaces as valid data. Each of these fields can be made blank by typing all dashes ('--') in the field. Annual Term Modifier District County Current Title Code Recommended Title Code Current FLSA New FLSA Position Action Occupant Effective Thru Date Current From PIN Current To PIN Current Occupant Action
Recommended Occupant Name Recommended Social Security Recommended Effective From Date Recommended From PIN Recommended Occupant Action Pay Step (non-classified title codes only) Source Control Pay Range Pay Step Salary Action (only during CORRECTION function)
NOTE: Although all Current and Recommended Occupant data can be made blank, there must always be either a Current or Recommended Occupant present.
002 TAMUS B/P/P System - Position/Occupant/Salary Maintenance Screen: A1 PIN A2 *Position* Adloc A4
C R *Occupant* Last Name C C1 R C6
Correction Recommendation Sub B1
Percent Effort
Adloc
A4
Annual Term Data Assignment From Thru Mod Mnths Dst Cty B2 B3 B4 B5 B6 B7 First Name C2 C7 Eff Thru D2 D7
Eff From D1 D6
C R *Salary*
A3
Pay Ind
Src Ctl
Range /Step
FTE Mtly/Hr
03/13/12 16:07 T BPP0002 R001
MI C3 C8
Cur Tlcd B8 Sufx C4 C9
FTE Budget
New Tlcd B9
C N FLSA B10
Pos Act B11
SSN C5 C10 Fr PIN To PIN Act D3 D4 D5 D8 D10 Salary Action
C R E1 E2 E3 E4 E5 E6 E7 E8 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--Help
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Field Name
Description
A1
Screen
See System Overview
A2
PIN
Valid workstation immediately followed by either: An SSN for Wage PINS A five-digit budget sequence number “90000” for adding a new graduate assistant PIN, OR “99999” for adding a new budgeted PIN
A3
Recommendation
Numeric or blank. RANGE (1-3)
A4
Adloc
Must be a valid ADLOC on Tables File
B1
Sub
Sub Adloc - When used, the ADLOC/sub-ADLOC combination must exist in the TimeTraq ADLOC table.
B2
Annual Term From
Numeric Date; MMDD - Day must be 01or 16; Month must be from 01 - 12
B3
Annual Term Thru
Numeric Date; MMDD – Day must be 15 or last day of month; Month must be from 01 - 12
B4
Annual Term Modifier
Blank - No break in term A10.5 month term B7.5 month term C6.0 month term DOther (must specify annual term months) Reset to no break in term
B5
Annual Term Months
0.5 < Annual Term Mths < 12.0; computer-generated unless Annual Term Modifier is 'D'
B6
Dst
Assignment District – Blank or Numeric; on Table Files
B7
Cty
Assignment County - Blank or numeric; on Tables File (for part 11 ADLOC, must be > 300)
B8
Cur Tlcd
Current Title Code – Numeric; must be on Tables Files
B9
New Tlcd
Recommended Title Code - Numeric; must be on Tables Files
B10
C N FLSA
Current or New Fair Labor Standards Act Code: AAdministrative (Exempt from Overtime) EExecutive (Exempt from Overtime) PProfessional (Exempt from Overtime) XPartially Exempt (Sometimes Exempt from Overtime) NNonexempt (Not Exempt from Overtime)
B11
Pos Act
Position Action: CP - Change Period CR - Create (Iter 01 only) CT - Change Title EL - Eliminate OA - Other Action RA - Reassign Administrator RC - Reclassification
Field Name
Description
C1
C Last Name
Current Last Name
C2
C First Name
Current First Name
C3
C MI
Current Middle Initial
C4
C Sufx
Current Suffix ( Jr, I, II, III, etc…)
C5
C SSN
Current Social Security - Numeric, nine digits; if unknown, enter '888888888'; for VACANT PINs, ‘999999999’
C6
R Last Name
Recommended Last Name
C7
R First Name
Recommended First Name
C8
R MI
Recommended Middle Initial
C9
R Sufx
Recommended Suffix (jr. I, II, III, etc…)
C10
R SSN
Recommended Social Security - Numeric, nine digits; if unknown, enter '888888888'; for VACANT PINs, ‘999999999’
D1
C Eff From
Current Occupant Effective Date - Numeric, MM DD YYYY
D2
C Eff Thru
Current Occupant Effective Thru Date - Blank or Numeric, MM DD YYYY
D3
C Fr PIN
Current From PIN Valid Workstation followed by: a) blanks (wage PIN) b) 5-digit budget sequence number c) 99999 (unknown budgeted PIN) NOTE: For a) and b), the PIN must be on the Tables File if Field 16 is within the current fiscal year.
D4
C To PIN
Current To PIN – Same as Current From PIN; but Current Effective Thru Date is edited instead of Current Effective From Date
D5
C Act
Current Occupant Action: CT - Change Title DI Demote In DO - Demote Out DW - Demote within IR In-grade Promotion IT Involuntarily Terminated NH - New Hire PI Promote In PO - Promote Out PW - Promote Within RC - Reclassification RE - Retire RL - Return Leave SL - Start Leave
Field Name
Description TI TO VA VT -
Transfer In Transfer Out Vacant (Budgeted PINs Only) Voluntarily Terminated
D6
R Eff From
Recommended Occupant Effective From Date – Numeric; MM DD YYYY
D7
R Eff Thru
Recommended Occupant Effective Thru Date – Blank or Numeric; MM DD YYYY
D8
R Fr PIN
Recommended From PIN –Same as Current From PIN; but Recommended Effective Thru Date is edited instead of Current Effective From Date
D10
R Act
Recommended Occupant Action: CT - Change Title DI Demote In DO - Demote Out DW - Demote within IR Ingrade Promotion IT Involuntarily Terminated NH - New Hire PI Promote In PO - Promote Out PW - Promote Within RC - Reclassification RE - Retire RL - Return Leave SL - Start Leave TI Transfer In TO - Transfer Out VA - Vacant (Budgeted PINs Only) VT - Voluntarily Terminated
E1
Percent Effort
Numeric; 0 < PCT EFT < 100.00 ('A' PINs: 0 < PCT EFT < 150.00)
E2
Pay Ind
Payroll Indicator: AMonthly Full Time Budgeted Position BMonthly Less Than 100% Budgeted Position CMonthly Student Worker DBiweekly Full Time Budgeted (overtime paid) EBiweekly Less Than 100% Budgeted (overtime paid) FBiweekly Student Worker (overtime paid) HBiweekly Less Than 100% Budgeted (overtime not paid) IBiweekly Student Worker (overtime not paid) A thru F -
All Work Stations
H and I -
A, F, H, J, and S
E3
Src Ctl
Source Control – Blank or L
E4
Range
Pay Range - Computer generated from Tables File for Recommended Title Code (field 10) if available, or from
Field Name
Description
Current Title Code (field 9) if no Recommended Title Code. E5
Step
Pay Step: AThru L (On Step) WWithin Range But Not on Step XOut of Town YBelow Range ZAbove Range Must be Blank or '-' for non-classified position Title Codes
E6
FTE Mtly/Hr
Numeric; 1.00 < Rate < 99999.99
E7
FTE Budget
Full Time Equivalent Budget Salary - Required field – computer generated from FTE Monthly/Hourly rate if left blank. Numeric; FTE Monthly Annual Term Months; 400 < (FTE Annual Salary/ Annual Term Months)