SCREEN 002 – Position/Occupant/Salary Maintenance This screen contains data relating to a particular PIN, the Current and/or Recommended Occupant of that PIN, and the Salary Recommendation requested for that PIN. There is a great deal of interdependence between various data fields on this screen. As a result data in one field could cause otherwise valid data in another field to be invalid. In some cases, a particular field must be blank, and any non-blank data will cause an error condition. For example, under the NEW RECOMMENDATION function, if the Recommended Occupant Action is 'NH' (new hire), the Recommended From PIN must be blank. The interdependence of data can also cause errors to remain undetected until another error is corrected. For example, the Annual Term From Date is used in editing Recommended ADLOC, Current Title Code and the Recommended Title Code. If the Annual Term From Date is invalid, the editing of the ADLOC and Title Codes will be incomplete. To simplify the operator's task of entering the data, some of the data fields are automatically filled in by the processing program and require no operator input, and other fields are not accessible for input under certain conditions. For example, when correcting Recommendation 0 or creating Recommendation 0 for a new PIN, only the Current Occupant line is accessible. When creating or correcting Recommendation 1, 2, or 3 the Current Occupant is inaccessible while the Recommended Occupant is accessible. Some of the fields are allowed to contain spaces as valid data. Each of these fields can be made blank by typing all dashes ('--') in the field. Annual Term Modifier District County Current Title Code Recommended Title Code Current FLSA New FLSA Position Action Occupant Effective Thru Date Current From PIN Current To PIN Current Occupant Action

Recommended Occupant Name Recommended Social Security Recommended Effective From Date Recommended From PIN Recommended Occupant Action Pay Step (non-classified title codes only) Source Control Pay Range Pay Step Salary Action (only during CORRECTION function)

NOTE: Although all Current and Recommended Occupant data can be made blank, there must always be either a Current or Recommended Occupant present.

002 TAMUS B/P/P System - Position/Occupant/Salary Maintenance Screen: A1 PIN A2 *Position* Adloc A4

C R *Occupant* Last Name C C1 R C6

Correction Recommendation Sub B1

Percent Effort

Adloc

A4

Annual Term Data Assignment From Thru Mod Mnths Dst Cty B2 B3 B4 B5 B6 B7 First Name C2 C7 Eff Thru D2 D7

Eff From D1 D6

C R *Salary*

A3

Pay Ind

Src Ctl

Range /Step

FTE Mtly/Hr

03/13/12 16:07 T BPP0002 R001

MI C3 C8

Cur Tlcd B8 Sufx C4 C9

FTE Budget

New Tlcd B9

C N FLSA B10

Pos Act B11

SSN C5 C10 Fr PIN To PIN Act D3 D4 D5 D8 D10 Salary Action

C R E1 E2 E3 E4 E5 E6 E7 E8 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12--Help

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Field Name

Description

A1

Screen

See System Overview

A2

PIN

Valid workstation immediately followed by either: An SSN for Wage PINS A five-digit budget sequence number “90000” for adding a new graduate assistant PIN, OR “99999” for adding a new budgeted PIN

A3

Recommendation

Numeric or blank. RANGE (1-3)

A4

Adloc

Must be a valid ADLOC on Tables File

B1

Sub

Sub Adloc - When used, the ADLOC/sub-ADLOC combination must exist in the TimeTraq ADLOC table.

B2

Annual Term From

Numeric Date; MMDD - Day must be 01or 16; Month must be from 01 - 12

B3

Annual Term Thru

Numeric Date; MMDD – Day must be 15 or last day of month; Month must be from 01 - 12

B4

Annual Term Modifier

Blank - No break in term A10.5 month term B7.5 month term C6.0 month term DOther (must specify annual term months) Reset to no break in term

B5

Annual Term Months

0.5 < Annual Term Mths < 12.0; computer-generated unless Annual Term Modifier is 'D'

B6

Dst

Assignment District – Blank or Numeric; on Table Files

B7

Cty

Assignment County - Blank or numeric; on Tables File (for part 11 ADLOC, must be > 300)

B8

Cur Tlcd

Current Title Code – Numeric; must be on Tables Files

B9

New Tlcd

Recommended Title Code - Numeric; must be on Tables Files

B10

C N FLSA

Current or New Fair Labor Standards Act Code: AAdministrative (Exempt from Overtime) EExecutive (Exempt from Overtime) PProfessional (Exempt from Overtime) XPartially Exempt (Sometimes Exempt from Overtime) NNonexempt (Not Exempt from Overtime)

B11

Pos Act

Position Action: CP - Change Period CR - Create (Iter 01 only) CT - Change Title EL - Eliminate OA - Other Action RA - Reassign Administrator RC - Reclassification

Field Name

Description

C1

C Last Name

Current Last Name

C2

C First Name

Current First Name

C3

C MI

Current Middle Initial

C4

C Sufx

Current Suffix ( Jr, I, II, III, etc…)

C5

C SSN

Current Social Security - Numeric, nine digits; if unknown, enter '888888888'; for VACANT PINs, ‘999999999’

C6

R Last Name

Recommended Last Name

C7

R First Name

Recommended First Name

C8

R MI

Recommended Middle Initial

C9

R Sufx

Recommended Suffix (jr. I, II, III, etc…)

C10

R SSN

Recommended Social Security - Numeric, nine digits; if unknown, enter '888888888'; for VACANT PINs, ‘999999999’

D1

C Eff From

Current Occupant Effective Date - Numeric, MM DD YYYY

D2

C Eff Thru

Current Occupant Effective Thru Date - Blank or Numeric, MM DD YYYY

D3

C Fr PIN

Current From PIN Valid Workstation followed by: a) blanks (wage PIN) b) 5-digit budget sequence number c) 99999 (unknown budgeted PIN) NOTE: For a) and b), the PIN must be on the Tables File if Field 16 is within the current fiscal year.

D4

C To PIN

Current To PIN – Same as Current From PIN; but Current Effective Thru Date is edited instead of Current Effective From Date

D5

C Act

Current Occupant Action: CT - Change Title DI Demote In DO - Demote Out DW - Demote within IR In-grade Promotion IT Involuntarily Terminated NH - New Hire PI Promote In PO - Promote Out PW - Promote Within RC - Reclassification RE - Retire RL - Return Leave SL - Start Leave

Field Name

Description TI TO VA VT -

Transfer In Transfer Out Vacant (Budgeted PINs Only) Voluntarily Terminated

D6

R Eff From

Recommended Occupant Effective From Date – Numeric; MM DD YYYY

D7

R Eff Thru

Recommended Occupant Effective Thru Date – Blank or Numeric; MM DD YYYY

D8

R Fr PIN

Recommended From PIN –Same as Current From PIN; but Recommended Effective Thru Date is edited instead of Current Effective From Date

D10

R Act

Recommended Occupant Action: CT - Change Title DI Demote In DO - Demote Out DW - Demote within IR Ingrade Promotion IT Involuntarily Terminated NH - New Hire PI Promote In PO - Promote Out PW - Promote Within RC - Reclassification RE - Retire RL - Return Leave SL - Start Leave TI Transfer In TO - Transfer Out VA - Vacant (Budgeted PINs Only) VT - Voluntarily Terminated

E1

Percent Effort

Numeric; 0 < PCT EFT < 100.00 ('A' PINs: 0 < PCT EFT < 150.00)

E2

Pay Ind

Payroll Indicator: AMonthly Full Time Budgeted Position BMonthly Less Than 100% Budgeted Position CMonthly Student Worker DBiweekly Full Time Budgeted (overtime paid) EBiweekly Less Than 100% Budgeted (overtime paid) FBiweekly Student Worker (overtime paid) HBiweekly Less Than 100% Budgeted (overtime not paid) IBiweekly Student Worker (overtime not paid) A thru F -

All Work Stations

H and I -

A, F, H, J, and S

E3

Src Ctl

Source Control – Blank or L

E4

Range

Pay Range - Computer generated from Tables File for Recommended Title Code (field 10) if available, or from

Field Name

Description

Current Title Code (field 9) if no Recommended Title Code. E5

Step

Pay Step: AThru L (On Step) WWithin Range But Not on Step XOut of Town YBelow Range ZAbove Range Must be Blank or '-' for non-classified position Title Codes

E6

FTE Mtly/Hr

Numeric; 1.00 < Rate < 99999.99

E7

FTE Budget

Full Time Equivalent Budget Salary - Required field – computer generated from FTE Monthly/Hourly rate if left blank. Numeric; FTE Monthly Annual Term Months; 400 < (FTE Annual Salary/ Annual Term Months)