Project Plan In-Depth Psychiatry Review Project overview The Centre for Workforce Intelligence (CfWI) has been jointly commissioned by Health Education England (HEE) and the Department of Health (DH) to conduct a six month in-depth review of the psychiatry workforce. The review will consider: the current supply of psychiatrists and forecast future supply; key drivers affecting workforce demand; provide conclusions and recommendations for workforce planning. The review will also assess specific issues such as the current role of psychiatrists and sub-specialty psychiatric training as well as some of the wider issues around mental health service delivery, to understand the competencies necessary for a high quality mental health service (‘skill mix’). The project is currently being scoped from December 2012 and January 2013, and is due to commence in January 2013 through to May 2013.

Project team and key stakeholders The CfWI project team: Governance Board Sponsor – Dr Moira Livingstone CfWI Professional Advisor – Dr Helen Matthews Leadership Team Sponsor – Hannah Darvill Senior Responsible Officer – Grant Fitzner Project Manager – Anna Kosicka Policy Analyst – Vivienne Yip Lead Data Modeller – Dr Andrew Woodward Data Modeller – Nazim Khan Data Modeller – Jack Lawrence Horizon Scanning Lead – Meena Mahil Project reference group: The Royal College of Psychiatrist’s (RCPsych) Psychiatry Taskforce (led by Professor Sue Bailey) will be used as the Project Reference Group. Using the Psychiatry Taskforce will enable the CfWI to engage with a wider range of stakeholders, which include NHS Employers and patient representatives.

Centre for Workforce Intelligence 209-215 Blackfriars Road London SE1 8NL Tel +44(0)1962 814 950 cfwi.org.uk

Proposed project scope A table which defines what is in and out of scope for the current review, which is subject to availability of data and robust intelligence.

Key stakeholders HEE commissioning stakeholders: Patrick Mitchell, Director of National Programmes for Medical Education Dr Stuart Carney, Deputy Director of National Programmes for Medical Education DH commissioning stakeholders: Bruce Calderwood, Director of Mental Health, Disabilities and Equalities Division Dr Hugh Griffiths, National Clinical Director for Mental Health Key expert stakeholders consulted during scoping phase: Professor Sue Bailey, President of RCPsych Dr Aideen O’Halloran, Specialist Advisor for Workforce at RCPsych and Consultant Psychiatrist for West London Mental Health Services

Proposed project stages 1. Project scoping and stakeholder mapping. 2. Stakeholder engagement (continued throughout the duration of the review) and evidence gathering. 3. Scenario generation workshops, horizon scanning interviews and Delphi conducted. 4. Data analysis and modelling. 5. Draft executive summary including key findings and emerging recommendation submitted to DH 6. Draft final report creation. 7. Draft final report submitted to DH. 8. Quality Assurance (QA) review. 9. Final report submitted to DH.

Proposed report structure CONTEXT & PURPOSE KEY FINDINGS Recommendations/next steps CONSIDERATIONS FOR FUTURE REQUIREMENTS Section TBC dependent on topics agreed in scope (please see project overview) Policy drivers affecting demand Demographics Changes in activity Interplay with other related groups CURRENT AND FORECAST SUPPLY Current Supply Regional Variations Age profile Vacancies and employment Recruitment Supply and demand projections CONCLUSION REFERENCES ANNEXES A. B. C. D.

Horizon scanning summary Scenario generation workshops summary The GP systems dynamic model Key data sources and model assumptions

Please note that this is an initial working draft. It is likely that the final draft report will differ from this.

Project stakeholder engagement All stakeholders: Regular monthly briefings to all named stakeholders via email. In this way information about the project will be ‘pushed’ to key interested individuals to ensure a high level of awareness across the system.

Interim Results Paper to be published in February 2013 to disseminate output subsequent to horizon scanning and scenario generation events to encourage discussion and debate. Consulted stakeholders: Horizon scanning focus groups and telephone interviews Timely briefing of key stakeholders and groups, to ensure key influencers have confidence in the project approach and – therefore - its outcomes. Responsible and accountable stakeholders: Scenario generation workshop (approximately 20 responsible participants across the medical sector). This one day workshop – and subsequent communication of the scenarios generated – is the pivotal stakeholder engagement activity for this project. Future scenario focus groups with key senior influencers to ensure they are familiar with the process and scenarios and engage in other opportunities to influence this work. ‘Delphi’ process group to gain consensus on modelling assumptions. There will be no limit to the number of stakeholders who can participate in this consultation stage.

Proposed key deliverables Table 2: Proposed key deliverables

Deliverable Name D1 a) Horizon scanning and scenario generation workshop report

Description

Format

Due Date

A short 4-6 page draft report Word summarising the events held document for the in-depth psychiatry review: horizon scanning focus group and scenario generation workshop. This will be circulated to project sponsors and stakeholders.

To DH and HEE commissioners by XXX

D1 b) Draft interim report

A short 8-12 page draft interim Word report, with key findings and document recommendations, for circulation to project sponsors and stakeholders

To DH and HEE commissioners by XXXXX

Deliverable Name D2 b) Draft final report D3 a) Final report and handling plan

Description

Format

Due Date

Draft final report for consultation to HEE, DH and project sponsors Production of a final report (for publication on the CfWI website and circulation to project sponsors and stakeholders), along with a short Comms handling plan

Word Document

To DH and HEE commissioners by XXXXX To DH and HEE commissioners by XXXXXXXX

D3 b) Stakeholder event

Stakeholder event to launch the final report

Stakeholder event

Word Document

Upon publication of the report

Project dependencies and risks The success of this review depends in part on the contribution from key stakeholders. We assume they have capacity to provide us with the information needed and we will work collaboratively with these identified stakeholders. We will use the knowledge and expertise of the CfWI Board, leadership team and regional leads to facilitate stakeholder contacts where appropriate. As part of the project management arrangements, a full risk log and issues will be developed during the scoping phase. The issues that have been identified are: Data on this workforce is currently not robustly collected, therefore reviewing and updating key model data inputs will be a challenge and will require working closely with key stakeholders and the project reference group to be able to access key sources in the review timescale. There is a risk of not completing phase one of the review within the specified timescales (by 14 February 2013) if there are any delays to the proposed activities within this phase.

Team contact details Senior responsible officer Grant Fitzner, Director of Analytics Mobile: 07748 092348 Email: [email protected] Project manager Anna Kosicka, Senior Analyst Mobile: 0797 022 0884 Email: [email protected] Analyst Vivienne Yip, Policy Analyst Mobile: 07500 078 614 Email: [email protected] Modeller Dr Andrew Woodward, Lead Modeller Mobile: 07833 058 897 Email: [email protected]