POTSDAM TOWN BOARD ORGANZATIONAL MEETING JANUARY 5, 2016 6:30 PM At 6:25 PM, Town Justice James Mason was present to swear in Supervisor Rollin Beattie, Councilpersons Rose Rivezzi and Ann Carvill and Town Clerk Cindy Goliber. Supervisor Rollin Beattie called the Organizational Meeting of the Potsdam Town Board to order at 6:30 PM on 1/5/2016. The meeting was held at the Town Hall 18 Elm Street, Potsdam, New York. PRESENT:

Supervisor Rollin Beattie Councilperson Rose Rivezzi Councilperson Judith Rich Councilperson James Grant Councilperson Ann Carvill

ALSO PRESENT:

Sally Boslet, Supervisor’s Clerk Michael Boysuk, Code Enforcement Officer Cindy Goliber, Town Clerk

EXECUTIVE SESSION MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON RICH TO MOVE INTO EXECTUTIVE SESSION AT 6:33 PM TO DISCUSS A MATTER CONCERNING A PARTICULAR PERSON. ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON GRANT TO ADJOURN EXECUTIVE SESSION AND MOVE INTO REGULAR SESSION AT 6:47 PM. ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

Councilperson Rivezzi noted that action will be taken later in the meeting.

APPOINTMENTS/SET SALARIES MOTION MADE BY COUNCILPERSON CARVILL AND SECOND BY RIVEZZI TO APPROVE THE FOLLOWING RESOLUTIONS: (1-15) ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

1. RESOLUTION TO APPOINT Rosemaria Rivezzi DEPUTY SUPERVISOR. 2. RESOLUTION TO APPOINT Margaret Brusso SUPERVISOR’S BOOKKEEPER: ($40,272.53) 3. RESOLUTION TO APPOINT Sally Boslet PER-DIEM SUPERVISOR’S CLERK: ($21.00/hour)

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4. RESOLUTION TO APPOINT Cindy Goliber TAX COLLECTOR ($4,997.00) 5. RESOLUTION TO APPOINT Karen McAllister DEPUTY TAX COLLECTOR ($1,000.00) 6. RESOLUTION TO APPOINT Cindy Goliber REGISTRAR FOR VITAL STATISTICS: 7. RESOLUTION TO APPOINT Cindy Goliber MARRIAGE OFFICER FOR A 4 YEAR TERM: 8. RESOLUTION TO APPOINT Karen McAllister DEPUTY REGISTRAR FOR VITAL STATISTICS: 9. RESOLUTION TO SET SALARY FOR DEPUTY TOWN CLERK Karen McAllister’s SALARY AT ($38,363.18) 10. RESOLUTION TO SET SALARY FOR Jo-Ann Graham CLERK TO THE ASSESSOR AT ($42,081.43) 11. RESOLUTION TO SET SALARY FOR ASSESSOR: James Snyder ($44,180.00) 12. RESOLUTION TO SET SALARY FOR Sherri Stone DEPUTY COURT CLERK: ($37,676.57) 13. RESOLUTION TO SET SALARY FOR LORI HAYES COURT CLERK: ($40,000.00) 14. RESOLUTION TO APPOINT James Plumley AS PART-TIME CODE ENFORCEMENT OFFICER: $19.73/HOUR 15. RESOLUTION TO APPOINT Robert Narrow CUSTODIAN OF BUILDING: ($12.00/HR) ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

16. MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON CARVILL TO APPROVE A RESOLUTION TO SET SALARY FOR MICHAEL BOYSUK CODE ENFORCEMENT OFFICER: ($32,780.00) ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

Councilperson Rivezzi said that initially it was agreed to raise the CEO’s salary by $2,000 and in the original draft of the Teamster’s negotiations the $780 salary increase was included on the CEO salary, thereby making it $32,780.00

MOTION MADE BY COUNCILPERSON RICH AND SECOND BY COUNCILPERSON RIVEZZI TO APPROVE RESOLUTIONS 17-29. ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

17. RESOLUTION TO APPOINT Karen McAllister BINGO INSPECTOR: ($10/OCCASION plus mileage) 18. RESOLUTION TO APPOINT Donald Hoyt TOWN CONSTABLE: ($300) plus mileage

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19. RESOLUTION TO APPOINT Francis Cappello TOWN ATTORNEY: ($30,000.00) 20. RESOLUTION TO APPOINT SEWER & WATER COMMISSIONERS: John Rose and Michael Moulton 21. RESOLUTION TO APPOINT Mimi Vanduesen HISTORIAN ($800.00) 22. RESOLUTION TO AUTHORIZE SUPERVISOR BEATTIE TO SIGN THE LOCAL HEALTH OFFICER AGREEMENT WITH ST. LAWRENCE COUNTY WHICH APPOINTS THE COUNTY PUBLIC HEALTH DIRECTOR AS THE LOCAL HEALTH OFFICER FOR THE TOWN OF POTSDAM. 23. RESOLUTION TO SET THE FOLLOWING COMMITTEE APPOINTMENTS Audit Committees – Carvill/Rivezzi Rich/Grant Safety Committee - Rich/Rivezzi / Alternate Beattie Economic Development Committee - Beattie/Carvill / Alternate Grant Recreation Committee – Rivezzi & Grant/Alternate Beattie Infrastructure Committee - Carvill/Grant /Alternate Beattie 24. RESOLUTION TO APPOINT Glenn Collins, John Rose, Steve Keleher, Wayne D. Green FIRE WARDENS: ($9.00/hour, plus mileage, plus $1.00/permit) 25. RESOLUTION TO APPOINT Staci Knowlton to a seven-year term on the Planning Board, with term to expire 12/31/2022. (7 members, 7 year term) 26. RESOLUTION TO REAPPOINT Larry Averill to a five-year term on the Zoning Board of Appeals, with term to expire 12/31/2020. (5 members, 5 year term) 27. RESOLUTION TO SET THE SALARIES FOR THE BOARD OF ASSESSMENT REVIEW MEMBERS AT $20.00/HR. FOR CHAIRMAN, $17.50/HR. FOR OTHER MEMBERS AND $20.00/HR. FOR THE MINUTE TAKER. 28. RESOLUTION TO RE-APPOINT ROSE RIVEZZI TO THE BOARD OF ETHICS FOR A THREE-YEAR TERM TO EXPIRE 12/31/2018. 29. RESOLUTION TO SET SALARIES FOR THE ELECTED OFFICIALS AS PRESENTED IN THE 2016 BUDGET: ROLLIN BEATTIE, SUPERVISOR - $15,450.00 ROSE RIVEZZI DEPUTY SUPERVISOR - $5,150; ANN CARVILL, JAMES GRANT, JUDY RICH - $4,120 EACH; TOWN CLERK CINDY GOLIBER - $47,052.52, HIGHWAY SUPERINTENDENT JOHN KELEHER - $69,700.00, JUSTICES SAMUEL CHARLESON, JAMES MASON - $27,000.00 EACH. RESOLUTIONS FOR ATTENDANCE AT CONFERENCES/SEMINARS MOTION MADE BY COUNCILPERSON GRANT AND SECOND BY COUNCILPERSON RIVEZZI TO APPROVE THE FOLLOWING RESOLUTIONS: (30-38) ADOPTED:

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AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

30. RESOLUTION TO ADOPT AN EMPLOYEE TRAVEL POLICY, WHEREBY THE TOWN WILL FOLLOW THE PER DIEM RATES ESTABLISHED ANNUALLY BY THE U.S. GENERAL SERVICES ADMINISTRATION. 31. RESOLUTION TO AUTHORIZE THE TOWN ATTORNEY FRANK CAPPELLO’S ATTENDANCE AT THE ASSOCIATION OF TOWN’S MEETING WHEREBY THE TOWN WILL PAY FOR REGISTRATION, FOOD/PER THE TRAVEL POLICY AND BOARD. 32. RESOLUTION FOR THE HIGHWAY SUPERINTENDENT TO ATTEND SCHOOLS – NYS ASSOCIATION OF TOWNS, CORNELL UNIVERSITY, HIGHWAY CONVENTION WITH EXPENSES PAID AS FOLLOWS: REGISTRATION, FOOD PER THE TRAVEL POLICY/IF APPLICABLE, BOARD, AND MILEAGE. OTHER TRAINING IS SUBJECT TO THE APPROVAL BY THE SUPERVISOR. 33. RESOLUTION FOR THE ASSESSOR TO ATTEND ASSESSOR STATE TRAINING; WITH EXPENSES PAID AS FOLLOWS: REGISTRATION, FOOD PER THE TRAVEL POLICY IF APPLICABLE, BOARD, AND MILEAGE. OTHER TRAINING IS SUBJECT TO THE BY THE SUPERVISOR. 34. Resolution FOR TOWN CLERK AND/OR DEPUTY TO ATTEND TRAINING SEMINARS – NYS TOWN CLERK’S ASSOCIATION CONFERENCE, AND ASSOCIATION OF TOWNS, WITH EXPENSES PAID AS FOLLOWS: REGISTRATION, FOOD PER THE TRAVEL POLICY IF APPLICABLE, BOARD, AND MILEAGE. OTHER TRAINING IS SUBJECT TO THE APPROVAL BY THE SUPERVISOR. 35. RESOLUTION FOR ROSE RIVEZZI TO ATTEND THE ASSOCIATION OF TOWNS MEETING WITH EXPENSES PAID AS FOLLOWS: REGISTRATION, FOOD PER THE TRAVEL POLICY IF APPLICABLE, BOARD, AND MILEAGE. 36. RESOLUTION TO APPOINT ROSE RIVEZZI TO BE A DELEGATE AT THE ASSOCIATION OF TOWNS ANNUAL BUSINESS MEETING AND TO APPOINT CINDY GOLIBER TO BE AN ALTERNATE DELEGATE AT THE ASSOCIATION OF TOWNS ANNUAL BUSINESS MEETING. 37. RESOLUTION TO APPROVE SUPERVISOR BEATTIE TO ATTEND TRAINING SEMINARS AS NEEDED WITH EXPENSES PAID AS FOLLOWS: REGISTRATION, FOOD PER THE TRAVEL POLICY, BOARD, AND MILEAGE. 38. RESOLUTION TO PAY PLANNING BOARD MEMBERS A STIPEND. $500 – CHAIR AND $300 EACH MEMBER INCLUDING THE ALTERNATE, TO BE PAID BY VOUCHERS IN FEBRUARY & JULY. RESOLUTIONS FOR DESIGNATION OF BANKS: MOTION MADE BY COUNCILPERSON GRANT AND SECOND BY COUNCILPERSON CARVILL TO APPROVE THE FOLLOWING RESOLUTIONS: (39-41) ADOPTED:

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AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

39. RESOLUTION TO AUTHORIZE SUPERVISOR ROLLIN BEATTIE OR DEPUTY SUPERVISOR ROSE RIVEZZI TO SIGN ON THE FOLLOWING ACCOUNTS AT COMMUNITY BANK UNDER THE TOWN OF POTSDAM’S FEDERAL TAX ID: GENERAL FUND, GENERAL TOWN OUTSIDE, HIGHWAY DA & HIGHWAY DB, TRUST & AGENCY, SEWER DISTRICT, WATER DISTRICT, WATER CAPITAL IMPROVEMENT, HIGHWAY CAPITAL IMPROVEMENT, HUD LOAN REPAYMENT, SEWER CAPITAL IMPROVEMENT, BOARD DESIGNATED ZONE CREDITS ACCOUNT, CDBG. 40. RESOLUTION for TOWN CLERK DEPOSITS/WITHDRAWALS AT COMMUNITY BANK. 41. RESOLUTION TAX COLLECTOR DEPOSITS/WITHDRAWALS IN AN INTEREST BEARING PUBLIC FUNDS MONEY MARKET ACCOUNT AS ALLOWED UNDER GENERAL MUNICIPAL LAW SECT. 11 AT COMMUNITY BANK. CONTRACTS 42. RESOLUTION TO APPROVE THE FOLLOWING CONTRACTS MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON CARVILL TO APPROVE THE FOLLOWING CONTRACTS. ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

POTSDAM HUMANE SOCIETY

POTSDAM HUMANE SOCIETY - $45,363.00 (DOG CONTROL) POTSDAM HUMANE SOCIETY – $15,637.00 (PS)

SENIOR CITIZENS

SANDSTONERS -$2,000.00 DEBRA DRIVE - $1,750.00 GOLDEN AGERS - $1,600.00

OTHER

CHAMBER OF COMMERCE -$6,800.00 NORWOOD VILLAGE GREEN -$3,700.00

VETERANS

CLARK ROBINSON -$500.00 VFW, POTSDAM -$400.00 AMERICAN LEGION -$250.00

FIRE CONTRACT

POTSDAM FIRE DEPT - $108,400.00 NORWOOD FIRE DEPT -$40,269.00 HANNAWA FALLS FIRE -$5,552.50 WEST POTSDAM FIRE -$80,000.00

RESCUE CONTRACT

POTSDAM RESCUE SQUAD -$32,752.00

AUDIT/SUPERVISOR’S REPORT

PINTO, MUCENSKI, HOOPER, VANHOUSE & CO - $13,200.00

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MUSEUM

NORWOOD MUSEUM - $7,000.00 POTSDAM MUSEUM -$15,500.00

RECREATION

POTSDAM REC - $154,643.00 NORWOOD REC - $14,000.00 CRARY MILLS PLAYGROUND - $500.00

AUDIT/SUPERVISOR’S REPORT

PINTO, MUCENSKI, HOOPER, VANHOUSE & CO - $13,200.00

NEWSPAPER/INSURANCE MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON CARVILL TO APPROVE THE FOLLOWING RESOLUTIONS: (44-48) ADOPTED:

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)

43. RESOLUTON TO DESIGNATE THE Courier Observer and the Watertown Times AS THE OFFICIAL NEWSPAPERS: 44. RESOLUTION TO PAY MILEAGE AT THE IRS RATE FOR 2016 ($.54/MILE) 45. RESOLUTION TO BOND FOR PUBLIC OFFICIAL’S LIABILITY: The Hartford Insurance (Town Clerk, Deputy Town Clerk, Supervisor’s Clerk, Justice Court Clerks, Justices, Supervisor & Tax Collector, Town Board for roll - $1,000,000.00). 46. RESOLUTION FOR PETTY CASH FOR TOWN CLERK, SUPERVISOR’S CLERK, ASSESSOR, JUSTICE COURT CLERK AND CODE ENFORCEMENT: $100.00 EACH FUND 47. RESOLUTION TO ESTABLISH A CASH DRAWER ACCOUNT FOR THE JUSTICE COURT IN THE AMOUNT OF $100.00. 48. RESOLUTION TO SET REGULAR MEETING DATES AS FOLLOWS: Second Tuesday of each month @ 6:30 PM WITH THE FOLLOWING EXCEPTION: October’s meeting will be rescheduled to Wednesday, October 11, 2016. ADJOURNMENT MOTION MADE BY COUNCILPERSON RIVEZZI AND SECOND BY COUNCILPERSON GRANT TO ADJOURN THE MEETING AT 6:15 PM. ADOPTED: Respectfully submitted: Cindy Goliber, Town Clerk 6

AYES 5 NAYS 0 (Beattie, Carvill, Grant, Rich and Rivezzi voting aye.)