MSA Volunteering: Host Scheme Calendar 2017

HOST SCHEME 2017 Important Host Scheme Dates 2017 For Host Scheme Volunteers Semester One Please note: Attendance for all shaded events are Volunteer events. Event

Host Scheme BBQ

X-mas Party Mega Host Training Host Training Host Alternative Training

Toga Party

Date

Wed 7th December ‘16 Thurs 15th December ‘16 Mon 9th Jan ‘17 Tues 10th Jan ‘17 Thurs 12th Jan ‘17

Thurs 12th Jan ‘17

Time

Event Type

Volunteer/Student Event Details

This on campus event is exclusive to Host Scheme volunteers and any volunteers who missed the first BBQ. This event allows new 11:30-2pm Host Only Event volunteers to meet and make friends before the program begins. This event provides a free BBQ and free soft drink to new volunteers. This off campus event welcomes Host Scheme 7pm - late volunteers and their friends to catch up before Host Only Event the holiday season begins. Volunteer Training 10am - 2pm Mega Host Only Event On Campus Volunteer Training 10am - 4pm Host Only Event On Campus 10am – 4pm

7pm - Late

Volunteer Training On Campus Social Event for Hosts and friends. 7-8:30pm for Dinner (Attending? Let us know via Facebook event) 8:30pm till late

Venue

Menzies Lawn, Monash Uni Clayton

The Notting Hill Hotel S1, Building 25 S1, Building 25

Host Only Event

S1, Building 25

Host Only Event

The Notting Hill Hotel

MSA Volunteering: Host Scheme Calendar 2017

Show Bag Packing

Mon 16th Jan ‘17

Enrolments Centre Set-up

Thurs 19th Jan ‘17

PreEnrolments Sessions

Thurs 19th – Fri 27th Jan

1st

Round Enrolments

Camp Training

Fri 20th Mon 23rd Tues 24th Wed 25th Friday 27th Jan ‘17 Fri 27th Jan ‘17

10-3pm

MSA Show Bags are given to all students who purchase an MSA Card

On Campus 10am – 4pm Set up area for enrolments (Tables, Chairs, Posters, Portable Walls, Furniture) On Campus Various Volunteers expected to talk at Pre-Enrolment Information sessions run by faculties

8:30am – 4:30pm

Host Only Event

Monash Self Storage 5-7 Redwood Dr, Notting Hill VIC 3168

Host Only Event

Menzies Lawn/Dining Hall

Host Only Event

Various Lecture Theatres

On Campus After enrolling, new domestic students are ALL HS Volunteers introduced to student services and MSA. Here, 2000+ new Domestic students purchase HS Night Tickets, HS Camps students and MSA Cards.

10 – 2pm

**Invitation Only**

Camp 1

Mon 30th – Wed 1st Feb ‘17

Be at Uni 8am

As part of this student-run program, Host Scheme offers a number of 3-day camps at the spectacular Lord Somers campsite. 120 new students enjoy a trivia night with bonus points challenges, a themed karaoke evening, and get to experience just some of the huge range of activities offered at Monash including student theatre, sports and circus arts!

Camp 2

Wed 1st – Fri 3rd Feb ‘17

Be at Uni 8am

Same As Above

Only Host who are chosen as Camp Parents can attend

Lemon Scented Lawn/Dining Hall

S1, Building 25

HS Volunteers New Students: 140

Lord Somers Campsite

HS Volunteers New Students: 140

Lord Somers Campsite

MSA Volunteering: Host Scheme Calendar 2017

Camp 3

2nd Round Enrolments

Fri 3rd – Sun 5th Feb ‘17 Thurs 9th Fri 10th Feb ‘17

Camp 4

Fri 10th – Sun 12th Feb

Int. Enrolment Set Up

Mon 13th Feb ‘17

International Enrolments

Tues 14th Thurs 16th Feb ‘17

Monash Abroad Orientation Events

Tues 14th – Thurs 16th Feb ‘17

Functions

Sat 18th Sun 19th Feb ‘17

MSA Orientation Festival

Mon 20th – Thurs 23rd Feb ‘17

Be at Uni 8am

Same As Above

HS Volunteers New Students: 140

Lord Somers Campsite

On Campus After enrolling, new domestic students are ALL HS Volunteers Menzies Lawn/Dining 8-4pm introduced to student services and MSA. Here, 2000+ new Domestic Hall students purchase HS Night Tickets, HS Camps students and MSA Cards. Be at Uni HS Volunteers Same As Above Lord Somers Campsite 8am New Students: 140 On Campus Menzies Lawn/Dining 10am – 3pm Set up area for enrolments (Tables, Chairs, Host Only Event Hall Posters, Portable Walls, Furniture) After enrolling, new International students are All HS Volunteers 8am – introduced to student services and MSA. Here, Menzies Lawn/Dining 2000+ new 4:30pm students purchase HS Night Tickets, HS MidHall International students Year Camp spots and MSA Cards. Host Scheme is now responsible for Meet @ Monash orientating Student Abroad Exchange HS Volunteers 6pm-11pm Bus Loop students. Hosts will be expected to attend and New Students: 200 Venue: Various host Melbourne-orientated social events. Functions are small inexpensive events such as 10 HS Volunteers Per bowling and beach gatherings where students Function (100 Total) Various venues in & Varies can meet other Monash Students who live in New Students: 500around Melbourne their area. This is just another way to meet 1000 new car pooling or public transport buddies. Meet @ Host Scheme 8.30amAll HS Volunteers Volunteers are expected to run HS Campus Lounge on Monday 3.30pm New Students 1000+ tours, sign up volunteers at the MSA

MSA Volunteering: Host Scheme Calendar 2017

Volunteering and sell Host Scheme events and the MSA Card. Students are provided with a free lunch, are taken on campus tours, and are provided constant entertainment! From live music to Balloon Artists, this day is not to be missed! Plus, this is the one day where student are able to purchase Host Scheme Night tickets.

20th

Meet @ Lemon Scented Lawns Tuesday, Wednesday, Thursday

Host Scheme Night is the fastest selling night event on the MSA Calendar. The event holds Sold out event Colonial Hotel 1700 guests and has been running since the Ticket Number: 1700+ King Street, Melbourne early 1990s. Volunteers are expected to recruit volunteers All HS Volunteers for Mid-Year HS, sign up volunteers at the New Students 1000+ Lemon Scented Lawns MSA Volunteering table and sell the MSA per day Card.

Host Scheme Night

Mon Feb ‘17

7.30pm till late

MSA Clubs Day

Wed 1st March ‘17

8am-3pm

Wed 22nd March ‘17

11am2:30pm

To promote and sell Host Scheme’s Mid-Year Camp and HSN2.

Volunteers Guests: 300+

Lemon Scented Lawns

Wed 12th April ‘17

11am2:30pm

To promote and sell Host Scheme’s Mid-Year Camp and HSN2.

Volunteers Guests: 300+

Lemon Scented Lawns

Wed 10th May ‘17

11am2:30pm

To promote and sell Host Scheme’s Mid-Year Camp and HSN2.

Volunteers Guests: 300+

Lemon Scented Lawns

HS Mid-Year Camp/HSN2: BBQ Launch HS Mid-Year Camp/HSN2: BBQ Launch HS Mid-Year Camp/HSN2: BBQ Launch

Please note: Attendance for all shaded events are Volunteer events. Volunteers who attend at least 90% of all shaded events will be considered for a Host Scheme Camp Parent Position. Hosts must attend Host Scheme Day to receive a ticket to Host Scheme Night.

MSA Volunteering: Host Scheme Calendar 2017

Second Semester Host Scheme Calendar Event

Date

Time

Mega Host Training

Thus 29th Jun ‘17

11am - 4pm

Host Training

Tues 4th Jul ‘17

10am - 4pm

Alternate Host Training Show Bag Packing

Thurs 6th July ‘17

10am - 4pm

Fri 7th Jul ‘17

10am-2pm

Enrolments Setup

Mon 10th July ‘17

10am - 4pm

Second Semester Enrolments

Tues 11th July – Thurs 13th July ‘16

9am – 4:30pm

Monash Abroad Night Events

Tues 11th July – Thurs 13th July ‘17

5:30pm – Late

Event Type

Volunteer/Student Event

Volunteer Training All Volunteers participating in Mid-Year HS, Mega Host Only Event must attend Volunteer Training All Volunteers participating in Mid-Year HS, Host Only Event must attend Volunteer Training All Volunteers participating in Mid-Year HS, Host Only Event must attend MSA Show Bags are given to all students who Host Only Event purchase an MSA Card On Campus Set up area for enrolments (Tables, Chairs, Host Only Event Posters, Portable Walls, Furniture) On Campus After enrolling, new mid-year students are All HS Volunteers introduced to student services and MSA. Here, New Students: 800+ students purchase HS Night 2 Tickets, HS MidYear Camp and MSA Cards. Host Scheme organises and hosts social events for Monash Abroad students (dominantly American & European exchange students). Events are held in bars and clubs and at tourist attractions.

All HS Volunteers Monash Abroad Students: 200+

Venue S1, Building 25

S1, Building 25

S1, Building 25 Volunteer Lounge/ MSA Central Space Dining Room Campus Centre

Dining Room Campus Centre

Meet @ Monash Bus Loop Venue: Various

MSA Volunteering: Host Scheme Calendar 2017

Functions

Sat 15th Sun 16th July ‘17

Various

Off Campus - Locations Vary Functions are small inexpensive events such as bowling and beach gatherings where students can meet other Monash Students who live in 10 Hosts per Function their area. This is just another way to meet (100) new car pooling or public transport buddies. Guests: 200+ This is just another way to meet new car pooling or public transport buddies.

Campus Welcome & Joint Faculty Lunch

Tues July ‘17

Camp Training

Thur 20th July ‘17

10 – 2pm

**Invitation Only**

Mid-Year Camp

Fri 21st – Sun 23rd July ‘17

Be at Uni 8am

Orientation Camp for new students Off Campus

Mid-Year Festival Set up

Mon 24th July ‘17

12pm – 4pm

On Campus Set up area for Festival (Tables, Chairs, Posters, Portable Walls, Furniture)

ALL HS Volunteers

Mid-Year Festival

Tues 25th July ‘17

11am-2:30pm

Semester Two Equivalent of the First Semester Orientation Carnival

ALL HS Volunteers

18th

8:30am 3:30pm

Joint Faculty Lunch is where 500+ new students will be served lunch. This is a great chance for Host Scheme to promote our awesomeness.

All HS Volunteers New Students: 500+ Only Host who are chosen as Camp Parents can attend HS Volunteers New Students: 120

Various venues in & around Melbourne

Meet: Host Scheme Lounge Event: Sports Hall / Main Dining Hall S1, Building 25

Lord Somers Campsite Meet: Host Scheme Lounge Event Location: Dining Hall / Airport Lounge Meet: Host Scheme Lounge Event Location: Dining Hall / Airport Lounge

MSA Volunteering: Host Scheme Calendar 2017

HSN2 Launch BBQ #1 HSN2 Launch BBQ #2 Host Scheme Bar Event HS 2017 Applications & Second Chance Camp BBQ BBQ Launch

Wed 27th July ‘16

Meet: Host Scheme Lounge Event Location: Menzies Lawn Meet: Host Scheme Lounge Event Location: Menzies Lawn

11am-2:30pm

** Promote HS Semester 2 Night event during a MSA Hump Day**

Volunteers Guests: 300+

Wed 3rd Aug ‘16

11am-2:30pm

All Students MSA and Host Scheme Event

Volunteers Guests: 300+

Thurs 10th Aug ‘17

8pm onwards

Theme chosen by 2016 HS Team

Guests – 100 – 150

Sir John’s Bar

11am-2:30pm

This on campus event targets students who are eager to volunteer for the up and coming Host Scheme Program. This promotional event provides a free BBQ lunch and free soft drink to all students.

HS Volunteers Guests: 300+

Meet: Host Scheme Lounge Event Location: Lemon Scented lawns

HS Volunteers Guests: 300+

Meet: Host Scheme Lounge Event Location: Lemon Scented lawns

Host Only Event

Meet: Host Scheme Lounge Event Location: Lemon Scented lawns

Host Only Event

The Notting Hill Hotel

Wed 30th Aug ‘17

HS 2017 Second Chance Camp BBQ

Wed Sept ‘17

Host Scheme 2016 Host BBQ

Wed 6th December ‘17

11:30-2pm

X-mas Party

Thurs 14th December ‘17

7pm - late

20th

11am-2:30pm

This on campus event targets students who are eager to volunteer for the up and coming Host Scheme Program. This promotional event provides a free BBQ lunch and free soft drink to all students. This on campus event is exclusive to Host Scheme volunteers and any volunteers who missed the first BBQ. This event allows new volunteers to meet and make friends before the program begins. This event provides a free BBQ and free soft drink to new volunteers. This off campus event welcomes Host Scheme volunteers and their friends to catch up before the holiday season begins.

MSA Volunteering: Host Scheme Calendar 2017 Please note: Attendance for all shaded events are Volunteer events. Volunteers who attend at least 90% of all shaded events will be considered for a Host Scheme Camp Parent Position. Hosts must attend Mid Year Festival and Host Scheme Promo BBQs to receive a ticket to Host Scheme Semester 2 evening event.