PART 1 – MEET MANAGER OVERVIEW MAIN MENU

Feature TOP BAR FILE SET UP

EVENTS ATHLETES RELAYS TEAMS SEEDING RUN REPORTS LABELS CHECK FOR UPDATES HELP

What It Does/What it’s Used For Shows which swim meet is currently open in the Meet Manager program. Always double-check you’re in the right meet! To create or open an existing database; to back-up a database; to import and export entries, rosters, events, results, time standards, and records. To specify details about a particular meet, such as date, type of meet, scoring criteria, entry limits, formats for results and reports, set to expect pads at both ends for split times, seed all timed final events fast-slow or slow-fast To establish event numbers, stroke, distance, age group, gender, scoring, timed final or prelim/final, event fee, # of lanes using, seed some events fast-slow or slow-fast To add/delete swimmers in the meet, change swimmer information (age, gender, team), change events entered, seed times or heat/lanes entered in events Add relays to a meet or change relay information: A,B, C, relay, swimmers competing on relay, relay entry/seed time, relay swimmer order To manually enter new teams into a meet or to change information about teams already entered To seed events, scratch swimmers from an event, confirm # of entries and heats per event Run a meet by importing times from a timing console, view/calculate imported times, indicate disqualifications, score an event, adjust swimmers in lanes Create reports on team entry lists, psych sheet, meet heat sheet, session timeline, lane timer sheets, results and scores Create relay cards, award labels, mailing labels Download program updates to Meet Manager when connected to the internet Online help, release notes, maintenance

FILE MENU FEATURE

WHAT IT DOES

OPEN/NEW

Create a new meet or open an existing one

SAVE AS

Saves the meet with a new name

BACK-UP

Back-up the meet – USE OFTEN!

RESTORE

Restore meet data from last back-up

UNZIP FILE

Unzip compacted file to choose file needed

REPAIR AND COMPACT

Repair database to help solve problems

PURGE

Selectively remove meet details to create new meet

IMPORT

Import records, time standards, events, athletes, entries from TM or another meet; merges entries from another meet, course/ site

EXPORT

Export entries for times recon, results for TM, events, athletes and entries for another meet merge

INSTALL UPDATE

Downloads/updates current software

DISABLE LOGIN

Disable Login for networked software

MULTI-USER MODE

Select this option when more than one computer is running a meet = networked

NETWORK ADMIN.

Specifies networking parameters

LICENSE MGMNT.

Allows a change between installed licenses

EXIT

Closes program

SET UP MENU FEATURES MEET SET UP ATHLETE/RELAY PREFS SEEDING PREFS REPORT PREFS ENTRY/SCORING PREFS SCORING SET-UP DIVISION/REGION NAMES

WHAT IT DOES Meet name, start/end dates, LSC, location, course, age group Select swimmer birthdate, meet age, school year, status Seeding for prelims/finals (heats to circle seed) vs. timed finals, course order (LCM, SCM, SCY) Headers, report formats, footer logos, printer set-up Sets parameters for places scored, maximum number of individual and relay swims in a meet Assigns points to place finishes for indiv. and relay events

LANGUAGE PREFS

Create separate divisions within a meet or establish regions for meets Allows substitution of words/phrases for many swimming terms

DIRECTORY PREFS

Allows changes in default directories

TIMING CONSOLE INTERFACE SCOREBOARD INTERFACE

Allows selection for timing system used (Colorado System 5 or 6, Daktronics, Omega, etc.) Sets up communication with scoreboard

OPEN WATER INTERFACE

Allows for open water timing manufacturers

OPTIONS

Allows for global changes to scoring, fees, # of lanes used in prelims/finals/timed finals, seed preferences, pads at both ends for splits

ATHLETE/RELAY PREFERENCES From the Set-Up Menu

The Athlete Preferences section determines which fields are enabled in the Athlete Add Menu. Relay Preferences pertains to what is allowed when adding relays and relay swimmer names. The Competitor Numbers section determines whether competitor numbers are to be used or not (usually not).

Athlete Preferences:     

Enter Ages if events are based on ages (6 & Under events, 11-12 events, etc.) Enter Birth Dates to have MM automatically compute ages Enter School Year usually applies only to high school and college meets Enter “Citizen of” is optional Enter Athlete Status choices are Normal, Exhibition, Foreigner, Disabled or Rookie

Relay Preferences:    

Allow “A” Relays Only prevents entering more than one relay per team, so that “B” or “C” relays are prevented from entering Allow anyone from any team on a relay means any person from any team can be on any relay. Usually used for All-Star or Zone meets Allow athletes on 2+ relays in same event allows the same swimmer to be on the B-relay in prelims and the Arelay in finals All-Star Meets: Relay Names linked to LSC is used in the Relay Names menu from the Run and the Relays menu and means the eligible athlete name list is based on LSC rather than the team affiliation.

Competitor Numbers Competitor Numbers are optional in MM. The program will automatically assign this number as swimmers are added to the meet. It will automatically re-number all swimmers starting with any number and will then re-number alphabetically by team and alphabetically by name within each team. If the box “Enter competitor numbers” is not checked, the competitor number text box in the Athlete Menu will be enabled.

EVENTS MENU

FEATURE ADD EVENT EDIT EVENT DELETE EVENT COMBINE EVENT SESSIONS COMMENTS RE-NUMBER CLEAR INDICATORS RECORDS

WHAT IT DOES Creates a sub-menu allowing for events to be set up; event numbers can range from 1-999, avoid use alpha-numeric event descriptions except for swim-offs (#9S-swim off in Event #9) Allows for changes to events previously selected parameters Delete the highlighted event Opens submenu for setting combined events for scoring purposes, such as distance or relay events Allows user to define name of sessions and when/where they’ll take place (Sat.AM/North Pool), and enter defined events in those sessions Insert sponsors to the highlighted event Re-number the events by increasing or decreasing each event number by any amounted starting with defined event number Clears special indicators added to all athletes in the event Add, change, delete, export and import records (LSC, Zone, Jr. National, National, Olympic, etc.)

VIEW

Add, change, delete, export and import qualifying time standards (LSC, Zone, Jr. Nat., Nat., Olympic Trials, etc.) Toggle filters on/off and toggle between last entered and event order

PRINT

Opens submenu for event report

STANDARDS

EXPORT TO HTML HELP

Creates report for internet website use Opens Help Menu

EVENT ADD/EDIT PRELIMS OR TIMED FINALS

FEATURE EVENT # GENDER

WHAT IT DOES Assign an event number and define whether the event is for individuals or relays Define if the event is for children (younger than 18) or adults, or a combination of genders AGE GROUP Define the age group eligible to enter the event DISTANCE Define the distance of the event STROKE Describe the stroke prescribed for the event ROUNDS For the described event, will it be swum only during timed finals or prelim/finals PRELIMS/TIMED Define how many lanes will be used, how the lanes will be assigned (circle seeding FINALS allows for 2 per lane), whether the event is being swum fast-slow seeding or slow-fast, how many heats will be scored (mainly for timed finals--prelims heats are rarely scored) MULTI-AGE GROUP MULTI-AGE GROUP EXTRA EVENT TYPE Define if the entered event is standard, a time trial event, swim-off, etc. Define if there will be pads at both ends of the course for split times.

EVENT ADD/EDIT FINALS

FEATURE EVENT # GENDER AGE GROUP DISTANCE STROKE ROUNDS LANES IN FINALS STYLE SCORE ENTRY FEE HEAT ORDER

WHAT IT DOES Assign an event number and define whether the event is for individuals or relays Define if the event is for children (younger than 18) or adults, or a combination of genders Define the age group eligible to enter the event Define the distance of the event Describe the stroke prescribed for the event For the described event, will it be swum only during timed finals or prelim/finals Define how many lanes will be used in finals and how many heats will be swum in finals Define whether finals will be swum A-Championship, B-Consolation, C-Bonus, etc. Don’t check box if finals will be swum in opposite order (C-B-A) Define whether the event will be scored or not Define how much the entry fee is for the selected event Define whether the event will be swum fast-to-slow or slow-to-fast

TEAMS MENU

FEATURE A, B, C… COLUMN HEADINGS ADD* EDIT DELETE COACHES VIEW FIND PRINT SUB-MENU: TEAM ABBR SUB-MENU: FULL/SHORT TEAM NAME SUB-MENU: ALT TEAM ABBR/NAME PHONE

WHAT IT DOES Quick search for team names beginning with that letter Click on heading to sort list alphabetically by that column, or drag to hide unwanted columns Creates sub-menu to add a team to a meet -- *Always add a team before entering athletes or relays Creates sub-menu to make changes to the highlighted team’s information Delete the highlighted team from the meet and deletes all swimmers on the team from the meet Sub-menu to specify team coaches – helpful when issuing specific number of deck passes Toggles between last entered team and sorted list Pop-up menu to find a particular team Opens sub-menu to create reports, coaches, phone lists for teams in the meet Category to add team abbreviation, usually 2-5 alphanumeric codes always upper-case Categories to add full team name or a shortened version of team name. Examples of use can be Sarasota YMCA Sharks can be shortened to Sarasota Y or Sharks. Categories to add alternate team names or abbreviation. Examples of use can be intra-squad meets between the Blue (BL) team vs. the Red (RD) team. Utilize this category, especially for head coach cell phone contact (under Home) when using texting or mobile phone contact to confirm information or updates during a meet

ATHLETES MENU

The top screen lists all swimmers in the meet. The bottom screen lists eligible events for the highlighted swimmer. The highlighted events are those in which the swimmer highlighted in the top screen is entered. FEATURE SORTING A, B, C… ADD EDIT DELETE CONTACT COMP # SCRATCH ALL VIEW FILTER – GENDER FILTER – AGE RANGE FILTER – ENTRIES FILTER FIND PRINT EVENTS RELAYS TEAMS

WHAT IT DOES Rearrange the list by name, age, birth date, gender, etc. Click on heading to sort by it Click on letter to jump to that part of the list Creates submenu to enter swimmers into the meet Opens submenu to edit highlight swimmer’s name, club, age, events, entered times, etc. Delete highlighted swimmer to remove from meet Swimmer’s contact information is NOT provided. Contact the team head coach Changes all competitor numbers to be alphabetic by team Scratches the highlighted swimmer from all events Toggles filters on or off Shorten list by gender; different than “Sort By” which rearranges the list by gender, age, etc. Enter age range to shorten list to a particular age group and/or team Toggle to display all eligible events for highlighted swimmer, all events in the meet or events in which highlighted swimmer is entered Toggle to display or conceal relays, eligible swim-up events, or results of highlighted swimmer Use to search for a particular swimmer Use to print athlete report Displays Events submenu Displays Relays submenu Displays Teams submenu

ATHLETES MENU

FEATURE EVENT # ELIGIBLE EVENTS ENTRY BOX EVENT STATUS ENTRY TIME HEAT/LANE ASSIGNMENT ENTRY FEATURES: -SCR -ALT -EXH -BONUS -SPECIAL

EVENT AGE CONVERTED TIME

WHAT IT DOES Displays event numbers for which swimmer is eligible to enter Displays event description Displays boxes to check when entering swimmer. Event will be highlighted when box is checked Displays whether the event has been seeded, done or scored Displays the submitted time in long course meters (L) or short course yards (Y) Once an even is seeded, the swimmer’s heat/lane assignment will displayed here SCR-Allow swimmer to be scratched from an event by checking box ALT-Allows swimmer to be designated as an alternate by checking box EXH-Allows swimmer to compete in event as an exhibition swim BONUS-Allows swimmer to compete in event as a bonus swim SPECIALHandy feature allows swimmer to be given an older age when entered in senior events and scoring as a senior, rather than age group matching age of swimmer Displays a converted time from a non-conforming entry time

ATHLETES MENU

FEATURE LAST NAME FIRST NAME MIDDLE INITIAL PREFERRED NAME BIRTH DATE

REGISTRATION ID# TEAM

GENDER/RETAIN GENDER EVENTS

WHAT IT DOES Enter swimmer’s full legal last name Enter swimmer’s full legal first name Enter swimmer’s middle initial. If there isn’t one a “z” will appear or an asterisk “*” Enter swimmer’s preferred nickname or shortened first name Enter swimmer’s birth date in two digits each – mo/day/year. Once the birthday is entered, MM will automatically build a USAS Registration ID and a pop-up will appear asking for the ID to be checked for accuracy Enter swimmer’s registration ID, if known Select from drop-down box the swimmer’s team affiliation. If the swimmer’s team hasn’t been entered yet, go to the Team menu and enter the team. If the swimmer doesn’t have a team affiliation, select “UNAT-Unattached” Select swimmer’s gender and select retain gender, when entering groups of athletes of the same gender Once a swimmer’s gender is selected, the events page will populate with events the swimmer is eligible to enter based on gender and age. Select the eligible event and then enter a time or NT for no time.

RELAY MENU

FEATURES ADD DELETE SWIM-UPS COPY NAMES VIEW RELAY EVENTS RELAY TEAM ENTRIES

DOUBLE CLICK NAME TO ADD RELAY ELIGIBLE ATHLETES

WHAT IT DOES Pop up to select team for relay entry – can also double click team from bottom right corner Pop up allows user to delete team highlighted in top right section Allows for selection of eligible swimmers to swim up an age group if allowed in meet rules Copies all names listed on relay card from prelims to finals; helpful when preparing relay cards during high school meets Allows user to filter on or off when sorting relay events Lists relay events entered in meet from the Events menu. Highlighted relay event is the one currently open on the screen Lists every team entered in the highlighted Relay Event. To enter a relay in the highlighted event: •Double click the team name from the bottom right corner ®A pop up prompts you for the designator – “A” relay, “B,” “C,” and so on ®The team is listed in the Relay Team Entries list ®Fill in entry time, NT or heat and lane assignment •To scratch a team from an event, click on the box for SCR •To mark teams as an alternate, click on the box for ALT •To mark a team as exhibition, click on the box for EXH •To mark a team as a bonus event, click on the box in the BONUS column •Type in special indicators in SPCL column to prevent seeding team in the event •Converted times are shown if time entered was from a different course than current meet Adds team to relay event; same as clicking on ADD on top toolbar Shows relay-eligible swimmers entered in meet from highlighted team. Highlighted names have already been used on a relay. Double-click on name to place it first relay position or drag name to desired relay position.

SEEDING MENU