Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Thesis/Project Format and Information Workshop Presented by: The Office of Graduate Studies
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Table of Contents I.
Introduction
II.
Manuscript Preparation
a. b. a.
b. c. d. e. f. g. h.
Handouts Steps to Graduation Signature and Approval Pages Forms and Style Paper and Fonts Text and Margins Pagination Illustrative Materials Order Examples
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Table of Contents (cont) III.
Exceptions
III.
Submission Documents
IV.
Deadlines
V.
Scholarworks
VI.
Commencement
VII. Workshop Certificate
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
INTRODUCTION
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Steps for Graduation •
GWAR
•
Advancement to Candidacy Petition for Exception Course Currency
•
Enroll in Culminating Experience
•
Continuous Enrollment
•
Application for Graduation
(Submit Semester of
Graduation)
•
Move Graduation Date Change
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
MANUSCRIPT PREPARATION
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Form and Style (When formatting your manuscript, follow the templates posted on the Graduate Studies website)
• For the preliminary pages preceding Chapter 1, adhere to the University’s formatting rules that govern ALL theses, projects and dissertations • Reference the templates posted on the Graduate Studies website • http://www.csus.edu/gradstudies/CurrentStudents/ThesisProject-Dissertation/Templates-and-Guides.html
• Beginning with Chapter 1 to the end of your manuscript, check with your department for specific form and style (e.g. APA, MLA, etc.)
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Signature and Approval Pages •
Theses require two (2) signatures • (Committee Chair and Second Reader (Graduate Coordinator or Department Chair signs on the Approval Page original signatures)
•
Projects require one (1) signature • (Committee Chair (Graduate Coordinator or Department Chair signs on the Approval Page with original signatures)
•
Readers outside of the university must be approved by your department and the Office of Graduate Studies prior to the writing of your thesis, project or dissertation. Submission of the reader’s curriculum vitae must accompany the request.
•
Signature blocks must be placed on a page with other text.
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Paper and Fonts • Printed on 20 lb or 24 lb. (50% or 100% cotton) (prefer 24 lb. cotton) – white • 8½ x 11 • Font: Times New Roman • Acceptable point sizes are 10-12 • Different typefaces within the content of the thesis/project /dissertations may be used only to show differences in captions and special text (e.g., italics) • Printed on laser or ink jet printers • Theses/Projects/Dissertations will not be accepted in which erasures have been made or opaque correction fluid used
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Text and Margins • All text must be printed on single-sided paper • Text must be double spaced except when using quotes – follow dept. style • Right and bottom margins: One inch (1) from edge of paper • Left and top margin : One and one-half inch (1.5) from edge of paper • Every printer is different, adjust all margins (even when using OGS templates) according to your computer/printer and double check your printed thesis/project/dissertation with a ruler.
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Pagination • Preliminary pages preceding Chapter 1 are lowercase Roman numerals • Centered 1 inch from the bottom of the page • Title page is unnumbered on your manuscript but is implied to be “i” • Start printing roman numerals on Approval Page or Copyright page (if being used) with “ii” • Remaining pages until you reach Chapter 1 will follow in consecutive order using lowercase Roman numerals
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Pagination (cont) • Beginning with Chapter 1 and the body of your manuscript use the Arabic number “1” Positioned in upper right hand corner One inch ( 1 ) from the top One inch ( 1 ) in from right edge of paper Double space to first line of text (1.5 inches from top of page) • Applies to materials in appendices and bibliography • Chapters, appendices, bibliography/references/work cited begin on new pages • • • •
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Illustrative Materials • Tables and Figures • Color can be used, but needs labeling to meet ATI Requirements • Tables and figures must not extend beyond the university’s margin requirement. • Captions titles should match the titles on the List of Tables and List of Figures page • Smaller point size may be used inside tables and figures • No bold print (on pages preceding Chapter 1) • Double space titles when there are multiple lines
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Illustrative Material (cont) • Graphs • Follow tables and figures rules • If oversized it can be placed in a pocket at end of thesis/project and should be listed in Table of Contents • If not located within thesis/project oversized document should be unfolded and two copies must be submitted
• Photographs • Neatly mounted on standard-sized page • Dry mount process or white glue
• Photographs and captions within margins • Duplicate set of photos required
• Works of Art • Packaged to provide the works necessary protection • Clearly labeled and accompanied by analysis of works
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Illustrative Materials (cont) • Video’s
• CD-rom, DVD • Duplicate set required with title, name and semester
• Computer Software • Duplicate set required • Should include following as a separate section among prefatory pages (list of figures, tables etc.) • • • • •
Required hardware Required software Screen resolution Size and type of disk drive Any other information necessary for viewing
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Order • • • • • • • • • • • • •
Blank page Title Page Copyright Page (optional) Approval Page Format Approval Page Abstract (double space text) Preface, Dedication and/or Acknowledgements (optional) (double space text) Table of Contents Tables, Figures, Illustrations, Software Specifications (separately listed if included) Text (Chapters) Appendices (if included) Bibliography/References and /or Work Cited Blank page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Title Page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Copyright Page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Thesis/Project Approval Page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Thesis/Project Format Approval Page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Thesis/Project Abstract Page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Table of Contents •
Title appears in “ALL CAPS”
•
List elements of project/thesis
•
Double spaced
•
Page numbers aligned down the page
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
List of Tables
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
List of Figures
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Chapters
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Accessibility "It is the policy of the CSU to make information technology resources and services accessible to all CSU students, faculty, staff, and the general public regardless of disability."
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Accessibility http://www.csus.edu/accessibility/
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
EXCEPTIONS
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Exceptions • Special Majors • Dean of Graduate Studies signs on the Format Approval Page
• Collaborative projects • There are two authors on a collaborative project • Margins and pagination are the same, however additional information and signatures are required
• A ppendices • • • •
Handbooks, Manuals, Workbooks, Lessons & Worksheets May have separate Table of Contents May use larger font and point size Margins must follow university requirements
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
APPOINTMENTS / SUBMISSION OF DOCUMENTS
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment In our efforts to decrease the thesis/project/dissertation submission waiting period during submission week(s), the Office of Graduate Studies (OGS) has implemented a new web-based scheduler for students to sign up for thesis/project/dissertation submission appointments.
http://www.csus.edu/gradstudies /forms/appointment-schedulinginstructions.pdf
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment (cont.) As in previous semesters OGS will still offer limited appointments blocks prior to the regularly scheduled thesis/project/dissertation submission week. The scheduler will work as follows: 1. When OGS makes appointments available (this will be posted on the OGS website), students will be allowed to sign up for one (1) appointment time (students must create a login using your SacLink account).
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment (cont.) 2. Once a student signs up for an appointment, the student will receive a confirmation email of the appointment (date and time). All appointments will be held in the OGS Main Office (Riverfront 215) 3. Students submitting a collaborative project will schedule only one (1) appointment for both authors 4. Student cannot register for another appointment slot until s/he cancels the initial appointment.
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment (cont.) 5. A reminder email of the appointment will be sent to the student 24 hours prior to appointment 6. Students should plan to arrive 15 minutes prior to their appointment time to check-in. They should bring an unbound copy of their thesis/project/dissertation. (Please check with department regarding signature requirements prior to your appointment with OGS.)
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment (cont.) 7. Upon review of thesis/project/dissertation format (by OGS), if the evaluator finds that format correction(s) are needed, students will make the necessary corrections and the following will occur:
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Schedule an Appointment (cont.) a. Secure all signatures and bring your unbound thesis/project/dissertation (on 20lb to 24lb, 50% - 100% white cotton paper) to the Office of Graduate Studies for final submission b. No appointment is needed for final submission
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Deadlines Registration for Limited Appointments Open: October 31, 2016 at 9:00am and closes November 4, 2016 at 3:00pm Limited Appointments Begin: November 7 – 18, 2016 Registration for Regular Appointments Open: November 14, 2016 at 9:00am and closes December 2, 2016 at 3:00pm Regular Appointments Begin: November 28, 2016 – December 2, 2016 • •
Monday, November 28, 2016 through Thursday, December 1, 2016 (9:00am - 6:00pm) Friday, December 2, 2016 (9:00am – 3:00pm)
theses/projects/dissertations must be submitted to the Office of Graduate Studies before 3:00pm on December 2, 2016 Riverfront Center: Room 215
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Deadlines Registration for Limited Appointments Open: Monday, March 27, 2017 at 9:00am and closes at 3:00pm Monday, March 31, 2017 Limited Appointments Begin: April 3, 2017 - April 14, 2017 Registration for Regular Appointments Open: Monday, April 10, 2017 at 9:00am and closes at 3:00pm Friday, May 5, 2017 Regular Appointments Begin: Monday, April 24, 2017 through Thursday April 27, 2017 (9:00am - 6:00pm) Friday, April 28, 2017 (9:00am – 3:00pm) Monday, May 1, 2017 through Thursday, May 4, 2017 (9:00am – 6:00pm) Friday, May 5, 2017 (9:00am – 3:00pm)
theses/projects/dissertations must be submitted to the Office of Graduate Studies before 3:00 pm on May 5, 2017 Riverfront Center: Room 215
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Deadlines (cont.) Disclaimer: • Ample appointment slots have been allocated to accommodate all graduating students. However, students are encouraged to sign up for appointments early in the submission cycle. Failure to sign up for an appointment, and/or show up to an appointment may delay a students’ degree completion timeline. •
Students should be advised that if they cancel an appointment once the submission period begins, OGS cannot guarantee another appointment will be available, and thus, students may have to move their graduation date and submit during the next submission cycle.
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
SUBMISSION DOCUMENTS
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Submission Documents •
1 unbound thesis/project/dissertation printed on white cotton paper with original signatures
•
1 extra copy/set of all signature pages, if submitting a collaborative submit (2) extra copies (Photocopies acceptable)
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1 Paid microfilm and binding receipt, if submitting a collaborative submit (2) copies, but pay only one fee
•
3 copies of thesis/project/dissertation receipt form, if submitting a collaborative submit (6) copies (photocopies acceptable) Receipt Forms: http://www.csus.edu/gradstudies/CurrentStudents/forms.html
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Submission Documents (cont.) • Workshop Certificate • Prior to printing your thesis/project/dissertation on the good paper, we encourage all students to print their first draft on non-thesis paper and bring to the Office of Graduate Studies for review during the appointment times Website: www.csus.edu/gradstudies
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
SCHOLARWORKS
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
ScholarWorks • ScholarWorks is a digital service that collects, reserves, and distributes digital material. Repositories are important tools for preserving an organization's legacy; they facilitate digital preservation and scholarly communication. http://scholarworks.csus.edu
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Submitting to ScholarWorks •
•
Electronic version must match the paper version exactly (for uploading to ScholarWorks) The PDF version of your manuscript may be uploaded from your home, the library or any open computer lab on campus after Graduate Studies has approved the printed version of your thesis/project/dissertation PDF is the only version that will be uploaded.
•
Electronic version needs to be ATI Compliant
•
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
COMMENCEMENT
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Caps and Gowns • Caps and Gowns are available at Associate Student Inc. (ASI) business office third (3rd) floor University Union. Purchase cap and gown early to ensure proper size. Call (916) 278-7916 to confirm hours of operations. http://www.asi.csus.edu/services/student-shop/products/
Commencement • •
Veritix is the University’s new electronic ticketing system Students can reserve up to 12 tickets (you may reserve
tickets one (1) at a time or all at once)
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Commencement (cont.) •
• • •
•
Students will receive an email confirmation of their tickets in a PDF format with each ticket having a unique bar code. (Do not duplicate the tickets) The ticketing system is tied to your Saclink email Step by Step process is available on the Commencement Office website During Grad Fest, staff from the Commencement office will be available to help students reserve tickets (check commencement office website for date, time and location) Commencement ceremony will be LiveStream http://www.csus.edu/commencement/
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
DEGREE POSTING
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Degree Posting Timeline • Degree Posting begins after the official last day of the term/semester (date grades are due) http://www.csus.edu/gradstudies/currentstudents/degreeposting.html
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
Certificate of Workshop Completion • Please complete, print and sign the certificate. The certificate needs to be turned in with your thesis/project/dissertation. • By printing and signing the certificate you are acknowledging that you are aware of the required thesis formatting.
http://www.csus.edu/gradstudies/forms/workshop_Certificate. pdf
Office of Graduate Studies 6000 J Street, Sacramento, CA 95819-6112
THANK YOU
