NOVA SCOTIA SPORT HALL OF FAME POLICY AND PROCEDURE GUIDELINES SELECTION AND INDUCTION

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SELECTION STRUCTURE AND PROCESS SUMMARY The process and structure for the induction into the Nova Scotia Sport Hall of Fame is as follows: 1) All nominations are submitted to the offices of the Nova Scotia Sport Hall of Fame no later than January 31st each year. 2) A 24 member Selection Review Panel appointed by the Board of Directors review and vote on all nominations to determine a short list of nominees, 10 athlete/team, 5 builders. 3) A 12 member Selection Committee appointed by the Board of Directors review and vote on the final short list of nominees as determined by the review committee, to select the inductees into the Nova Scotia Sport Hall of Fame. 4) The Board of Directors ratify the recommended list of inductees as presented by the Selection Committee.

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NOMINATION CATEGORIES AND CRITERIA A) ATHLETE - An individual who has competed in sport who has achieved excellence at a provincial, national or international level. CRITERIA Any person who was born in Nova Scotia or resided in Nova Scotia during his/her accomplishments for a minimum of 4 years. -1-

An athlete shall be eligible for election after a period of three (3) years has elapsed from the date of when in the opinion of the selection committee, the nominee competed at the highest level of competition. B) TEAM - Two or more individuals who have competed in a team sport, represented Nova Scotia and have achieved excellence at a regional, national or international level. CRITERIA A team shall be eligible for election after a period of five years has elapsed from the date when the team achieved its major accomplishment. A team can be nominated for multiple years if the team is the same and the accomplishment is equal.

C) BUILDER - An individual who has made a major contribution to the development and advancement of sport or sports provincially, nationally or internationally and may include administrators, volunteers, trainers, coaches, physical educators, sport medicine and media. CRITERIA - Any person born in Nova Scotia or resided in Nova Scotia during his/her accomplishments. A builder shall be eligible for election at anytime. 3) INDUCTEE QUOTA A) CATEGORY ONE ATHLETE/TEAM Athletes and teams are voted on in the same category. There is a maximum of 6 athlete/team and a minimum of 4 athlete/team annually.

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B) CATEGORY TWO BUILDER The annual quota is two inductees. Current Selection Committee members and Board of Directors are not eligible for nomination. 4) PROCEDURE FOR NOMINATIONS Any person shall have the right to nominate an individual as an athlete, team or builder. All nominations shall be made in writing to the Nova Scotia Sport Hall of Fame and shall contain information as stated in the nomination criteria. All nominations shall be in the hands of the Nova Scotia Sport Hall of Fame on or before the 31st day of January of each and every year. The form of the nomination shall be prescribed by the Selection Committee and all nominations submitted shall be in accordance with the required form.

5) COMMITTEE STRUCTURE All individuals involved in the selection process will be: 1) Knowledgeable in the history, traditions, accomplishments, skill achievements and contributions of players, builders and teams in Nova Scotia whose integrity will ensure the fair and impartial assessment of the qualities of the nominations.

2) Committees will be representative of all regions of the province and be diversified by sport background, age, race and sex.

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A) Selection Review Panel 1) A 24 person Selection Review Panel will be appointed annually by the Board of Directors. 2) There will be 3 panel members from each of the 6 regions (Fundy, Valley, South Shore, Central, Highlands and Cape Breton).

A) SELECTION COMMITTEE 1) A 12 person Selection Committee will be appointed annually by the Board of Directors. 2) There will be committee members from each of the six regions (Fundy, Valley, South Shore, Central, Highland and Cape Breton). 3) Persons are eligible to be on both the Selection Review Panel and the Selection Committee.

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6) PROCEDURE FOR ELECTION

1) The Nova Scotia Sport Hall of Fame office will coordinate and distribute all eligible nominations to the 24 person Review Committee no later than February 28th. 2) The Review Committee will have four weeks until March 28th to review and prioritize their top ten in the athlete/team category and their top five in the builder category. 3) The voting results in each category will be weighted as follows: Athlete/Team category A first place vote receives 10 points, second 9 points, third 8 points continuing on to where the tenth prioritize nomination receives one point Builder category A first place vote receives 5 points, second 4 points, third 3 points, fourth 2 points and fifth prioritized vote receives one vote. 4) The Nova Scotia Sport Hall of Fame office will collect and tabulate the results from the Selection Review Panel to determine a final short list of ten nominations in the athlete/team category and 5 nominations in the builder category. In case of a tie in points in either category for the final position, those tied nominations will be brought forward to the Selection Committee. 5) Voting results from the Selection Review Panel will be circulated to the Review Panel and the Selection Committee. (Top 10 Athlete/Teams and Top 5 Builders)

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6) The final ten nominations in athlete/team category and five nominations in the builder category including full nomination packages will be forwarded to the 12 person Selection Committee no later than April 5 each year. 7) The Selection Committee will have a minimum of four weeks until (May 12) to review and prioritize their top ten athlete/team nominations and top five builder nominations. 8) The Selection Committee will meet between May 12th and the end of the month. 9) The Selection Committee meeting procedures will be as follows: 1) All nominations in both categories will be reviewed, discussed and voted on separately. 2) The first ballot vote will see each of the twelve members vote on all nominations in their respective category prioritizing the nominations from 1 to 10 and 1 to 5. A first place vote in the athlete/team category will result in 10 points and so on until the last place vote results in 1 point for the athlete/team. A first place vote in the builder category will result in 5 points with the last place vote results in 1 point for that nomination. 3) The top four (4) nominations receiving the most points in the athlete/team category will be successful nominations for induction (minimum quota). If there is a two way or three way tie for fourth all nominations will be successful (maximum quota 6). 4) If there are more than three tied for fourth place, those nominations will go to second ballot.

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5) A second ballot in the athlete/team category will occur if the maximum quota of 6 is not reached. Nominations not successful in the first ballot but receiving 50% of the points will be voted on. Committee members are not required to vote on second ballot if they are not satisfied with the remaining canidates. 6) Prior to a second ballot in the athlete/team category full review and discussion will occur on the second ballot nominations. 7) The second ballot vote will require those nominations to receive 75% of all eligible votes to be a successful nomination. 8) Second ballot ties will be determined by Selection Review Panel ranking. 9) The top two (2) builder nominations with the most points will be successful candidates, if there is a tie in votes to determine the two spots a second ballot with one vote per member is carried out; if the second ballot is tied the ranking position from the 24 person Selection Review Panel will determine the successful nomination. 10) In the result in a tie on the Selection review panel voting to determine an inductee in either category, the chairman will break the tie. 11) All voting results will be tabulated and posted at the meeting in confidence for committee review, reference and discussion. 12) The quorum for the selection committee meeting is 9 members. 13) In the event of a selection committee member being unable to attend the selection committee meeting due to unforeseen circumstances a replacement member will be chosen from the Review Committee. If a replacement cannot be made a proxy vote may be submitted on first ballot only. -7-

RATIFICATION Following the Selection Committee meeting the Executive Director will forward the successful nominations to the Board of Directors for ratification no later than June 7th of each year. PROCEEDINGS CONFIDENTIAL No member of the Selection Review Panel, Selection Committee, Board of Directors or Staff shall at any time divulge or disclose the nominations, the results or other particulars of the balloting (otherwise that herein before expressly provided), nor shall disclose the vote of any member at any time.

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