Minutes of the Devon and Cornwall Branch Annual Meeting held on Wednesday 15th May 2013 at Dartington Hall, Dartington, Totnes, Devon

1. Welcome The Branch Chair welcomed everyone to the meeting. It had been established prior to the meeting that it was quorate. Attendance sheet of CIPD members attached (confirmed Associate, Chartered Member or Chartered Fellow) 2. Minutes from 2012 Branch Annual Meeting The minutes of the previous annual meeting, held on 18th May 2012 had been previously circulated and were agreed as an accurate record. 3. Presentation of Branch annual report including financial outturn and adoption of Annual accounts/appointment of Auditors Copies of the following documents had been distributed to all attendees prior to the meeting and were noted (attached).   

Chair’s report Treasurer’s report Proposed budget

Copies of the 2012/13 audited accounts were made available for inspection. The members adopted:  The FY 2012/13 audited accounts  The FY 2013/14 budget and The members appointed: A R Ellis & Co of Falmouth to continue as our auditors for the current financial year to 31st March 2014 4. Election of the nominated branch officers and committee members Copies of the nominations, in accordance with constitutional rules, had been previously distributed to attendees. Committee members and officers were elected as per the attached list. 5. Any other business There were no questions raised at the meeting. The meeting was closed at 1.20 pm.

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CIPD Devon and Cornwall branch – Chair’s report 2012/13 Overview As with the prior year, market conditions for achievement of the branch’s objectives continue to be exacting and make the value-for-money and the value-for-time propositions even more relevant in respect of what the branch can and should do for our 1850 members. Also on the national CIPD agenda are the prospects of regional branch administration and events management, both of which will impact on our ability to tailor services for local members. Organisation and Focus Your Devon and Cornwall Branch Committee continues to serve two distinct roles. The tasks of the ‘core’ group – Chair, Vice Chair, Treasurer, Representative to Council and Branch Administrator - are to ensure governance, funding, policy communication and alignment of the branch with the national CIPD strategy. This then enables our five Group Chairs – Cornwall, East Devon, North Devon, South Devon, West Devon/South East Cornwall – to deliver events and other professional development activities to their local members in an affordable and accessible way. Other key service such as membership, communications and conferences are supported by specialist project groups in conjunction with the area groups. Facts and Figures The effective management of branch funds, for which we have been commended nationally, is set out in the Treasurer’s report (see separate). In the year 2012/13, our five groups ran 17 events with a total attendance of 494. Two Keynote Conferences - Employment Law Conference sponsored by Stephens Scown LLP and Learning and Development sponsored by Plymouth University achieved attendances of 105 and 97 respectively. Our branch membership advisers work with 6 CIPD centres in Devon and Cornwall and support individual members in upgrading and career development mentoring. The branch has an active presence on Facebook, Linkedin and Twitter and our e-newsletter goes out regularly to 1650 members. ...... and finally In 2013 we reach our centenary year, celebrating 100 years of ‘the promotion of the art and science of the management and development of people for the public benefit’. Notable achievements for the branch this year include Steve Thomson, our outgoing Representative to Council and former Chair, being awarded a National CIPD Award of Merit. Nicky Taylor of Ginsters became the first recipient of the Sonja Westwood branch award for individual contribution in the HR/D field. On a personal note, I would like to thank my committee colleagues, all of them with busy work and personal lives, who continue to offer their time, experience, energy and good humour to enable the CIPD Devon and Cornwall Branch to achieve our primary purpose of sustaining local membership and capability. Ivor Harland Chartered FCIPD Branch Chair, CIPD Devon & Cornwall

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Devon Cornwall Branch Proposed Budget FY 2013-14 Annual Budget 2013/14 £ Branch Balance at Year Start Income Employment Law Conference Learning Conference Awards Events Sponsorship ISMA Event - Other Events Advertising - Revenue Branch allocation Group allocation Web Sponsorship Interest Total income Expenditure Employment Law Conference Learning Conference Awards Events Annual Event - Centenary Graduates ISMA Event - Other Events inc group events Mentoring Newsletter Committee Meeting Costs Administration Services Print & Photocopy Stationery Telephone Postage Support Groups Web Site Costs Training Promotions Prizes Accountancy & Audit Miscellaneous Depreciation Loss on sale of fixed assets Total expenditure Surplus for year £0.00 Branch Balance at Year End

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Actual Expenditure 2012/13 £ 31,007.35

32,564.36

5,000.00 5,000.00 0.00 1,500.00 500.00 0.00 12,300.00 2,200.00 0.00 50.00 26,550.00

5,403.91 5,480.45 0.00 1,300.00 726.35 0.00 12,386.00 2,250.00 0.00 86.98 27,633.69

5,000.00 5,000.00 300.00 2,000.00 500.00 2,000.00

4,792.75 7,861.22 110.93 5,338.20 269.18 22.50

50.00 400.00 3,500.00 5,000.00 150.00 150.00 50.00 400.00 300.00 300.00 500.00 0.00 355.00 500.00 95.00 0.00 0.00 26,550.00

44.25 359.80 3,438.40 3,308.40 66.05 401.59 19.00 724.51 978.86 297.50 531.29 0.00 89.78 372.50 163.99 0.00 0.00 29,190.70 £(1,557.01)

£31,007.35

Deficit for year £31,007.35

Treasurer’s Financial Statement FY 2012 -13 The budget for the FY 2012/13 was written around our Branch Objectives and Business Plan. This aided the branch in allocating resources effectively to achieve our aims. During this financial year, it became important to the Branch to assess whether the highest possible levels of customer service were being offered through our Branch Events, and therefore it was decided to employ an additional consultative resources with the aim of improving the quality of our major Learning and Development Event in February 2013. This had the affect of improving our delegate numbers. This event was planned, but not budgeted, to use £2000 of the Branches surplus funds, as agreed with Central Office’s Cheryl Myles. The other major event in the year was the Employment Law Conference in May 2012. This was a successful event with 98 delegates which brought in an event surplus of over £600. This meant that we could keep our ticket prices at a reasonable level in order that the event was accessible to as many members as possible. The Branch continued to provide a number of local Group events through Devon and Cornwall which for the most part were quality, well attended events that are free to members and potential members in the area. In addition to the planned events, the Branch ran an event in partnership with the International Stress Management Association. This was another well attended event with the administrative resource being provided by the ISMA. This event produced a healthy surplus which when shared between the two organisations gave us an additional £700 income. During the course of the year, the Branch was able to make efficiencies in areas such as committee meeting costs, and administrative resources. We did, however invest some of these funds in other important areas such as keeping in touch with our Graduate Members. As in previous years, the Group Coordinators have done a good job in maximising the value for money when planning events, much of the time being able to organise local events for little or no cost. This has produced a saving against budget of £2,500. The world of business and HR are still suffering tough times, and it is as important as ever that the events organised by the branch not only provide value for money where this is a paying event, but also useful and relevant content to help members manage their way through. With this in mind Devon & Cornwall has had a successful year. We have reported a £1,500 deficit in our accounts, but we have showcased some really worthwhile events with good feedback both from the volunteers organising and taking part in the events, and from the delegates. The Business Plan and Annual Budget are now in place for FY 2012/13 well in advance of the deadline for submission to CIPD Headquarters by the 30th June. Our annual audit has been successfully completed and a copy of the auditor’s report is available for inspection from our branch administrator on request. In addition I have attached to this report a copy of our scoring against our objectives for this year, and a copy of the branch event budget planner is available from me to those supporting next year’s programme. I therefore ask you to propose, second and adopt the following: a) The FY 2012/13 audited accounts. b) The FY 2013/14 budget, and c) Appoint A R Ellis & Co of Falmouth to continue as our auditors for the current financial year to 31st March 2014 Jo Hounsell CIPD Treasurer, Devon and Cornwall Branch

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Compulsory Constitutional Roles Chair

ViceChair(s) Council Representative Deputy Council Representative Treasurer (with responsibility for the constitution)

Membership Level Chartered Member, Fellow or Companion Chartered Member, Fellow or Companion Chartered Member, Fellow or Companion Chartered Member, Fellow or Companion Chartered Member, Fellow or Companion

Current Tenure 2 years (Maximum 6 years) (Maximum 3 Years)

2012-13 Post Holder Ivor Harland

Proposal for 2013-14 Ivor Harland

Vacancy

Julie-anne Sunderland

(Maximum 6 Years)

Steve Thomson

Ivor Harland

(Maximum 6 Years)

Ivor Harland

Julie-anne Sunderland

4 years (Maximum 6 years)

Jonathan Rich

Jonathan Rich

Joanne Hounsell

Joanne Hounsell

1 Year (Maximum 6 years)

Proposer and Seconder Steve Thomson Julie-anne Sunderland Ivor Harland Jo Hounsell Steve Thomson Julie-anne Sunderland Ivor Harland Jo Hounsell Ivor Harland Julie-anne Sunderland

Steve Thomson Alison Sydenham

Other Branch Roles

Policy Advisor Learning and Development Lead Membership and CPD Lead Mentoring Coordinator Communications Lead inc Newsletter Editor and Website Producer Conference Lead

Membership Level Any Any Any Any Any

Any

Additional Roles Group Chairs (any membership level) Cornwall Cornwall Cornwall Area Projects East Devon East Devon East Devon Area Projects

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Current Tenure (Maximum 9 years) (Maximum 9 years) (Maximum 9 years) (Maximum 9 years 4 years (Maximum 9 years)

(Maximum 9 years)

2012-13 Post Holder Jill Mellors Vacancy Lisa Smale Trevor Dicks

2011-12 Post Holder Mark Sugden

Proposal for 2013-14 Niema Burns

Vacancy

Vacancy

Proposer and Seconder Ivor Harland Steve Thomson n/a

Carolyn Hooker Not applicable

Vacancy

n/a

Niema Burns

Ivor Harland Steve Thomson Julie-anne Sunderland Alison Sydenham

Cat Young

Cat Pritchard (nee Young)

Deborah Morris

Group Chair as agreed by Committee

Proposal for 2013-14 Jane Sevier Hilary Bryant Jill Mellors Lisa Smale Trevor Dicks Jo Caine Alison Sydenham Laura McFadyen

n/a

Proposer and Seconder Hilary Bryant and Ivor Harland Jane Sevier and Ivor Harland Ivor Harland and Steve Thomson Trevor Dicks and Jo Caine Lisa Smale and Jo Caine Lisa Smale and Trevor Dicks Lisa Smale and Julie-anne Sunderland Lisa Smale and Carolyn Hooker

With specific responsibility for the Sonja Westwood award North Devon North Devon North Devon Area Projects South Devon South Devon South Devon Area Projects West Devon/South East Cornwall West Devon/South East Cornwall West Devon/South East Cornwall Area Projects Membership Advisers Devon and Cornwall Central Resource Cornwall East Devon North Devon South Devon West Devon/South East Cornwall

Carolyn Hooker

Steve Thomson and Ivor Harland

Jenny Naylor Vacancy

Jenny Naylor Vacancy

Sarah Jayne Lincoln/Lis Gillingham n/a

Susan Bradshaw

Susan Bradshaw

Diane Helmore Nicola Bidgood

Diane Helmore Nicola Bidgood

Diane Helmore and Julie-anne Sunderland Lisa Smale and Susan Bradshaw Ivor Harland and Steve Thomson

Jane Sanders Julie-Anne Sunderland Jenny Totman

Jane Sanders Julie-Anne Sunderland

Ivor Harland and Steve Thomson Susan Bradshaw and Diane Helmore

Vacancy

n/a

Isobel Ryder

Julie-anne Sunderland Carolyn Hooker

Proposal for 2013-14

Proposer / Seconder

Trevor Dicks and Ivor Harland Central resource

Lisa Smale Alison Sydenham Not applicable

Central resource Central resource Central resource Central resource

Not applicable Not applicable Not applicable Not applicable

2012-13 Post Holder Not applicable Trevor Dicks/Ivor Harland Julie Mortiboys Julie Mortiboys Steve Thomson Trevor Dicks/Ivor Harland

CIPD Devon & Cornwall for Annual Branch Meeting 15th May 2013 Branch Committee Members Standing Down Steve Thomson

standing down as Representative to Council and Membership Adviser

Carolyn Hooker

standing down as Membership and CPD Lead

Jill Mellors 2013-14)

stood down as Area Co-ordinator for 2012-13 (restanding for committee area projects role

Deborah Morris

standing down as Conference Lead

Julie Mortiboys

standing down as Membership Adviser

Mark Sugden

standing down as Policy Adviser

Jenny Totman

standing down as West Devon/South East Cornwall Area Co-ordinator

Changing Roles within the Branch Committee Change of name from Area Co-ordinator to Group Chair

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Attendees for Annual Branch Meeting 15th May 2013

Forename

Surname

Forename

Surname

Hayley

Bird

Fiona

Perry

Gary

Boyes

Julia

Polet

Lisa

Brown

Hannah

Radford

Angela

Chisholm

Imelda

Rogers

Debbie

Clinton

Louise

Rowe

Lorraine

Croome

Jill

Stimpson

Colette

Davies

Alison

Sydenham

Fiona

Dukes

Sabrina

Sykes-Gelder

Audrey

Freeman

Amy

Taylor

Michael

Green

John

Vanderwolfe

Peta

Harper

Carolyn

Giles

Claire

Jeffrey

Ivor

Harland

Catherine

Mellor

Carolyn

Hooker

Jill

Mellors

Jo

Hounsell

Sonia

Oates

Jenny

Naylor

Julie-anne

Sunderland

Steve

Thomson

Cat

Young

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