& s o a h C g n i g a n a M k r o W t a e r u s s e r P y b d e t n Prese n o s i r r Jan Ha

We live in a fastpaced world where we’re expected to do more with less.

Disclaimers! 1. I can show you techniques, but you have to use them. 2. I don’t have all the answers. 3. This advice is mainly for work pressures.

1. How planning can boost productivity 2. How to improve goal-setting skills 3. How to get your todo list to work for you

4. 8 tips to remain calm during chaos 5. How to manage the inevitable stress 6. How to declutter 7. How to read and remember

Today

We’ll Learn …

Boost Productivity With the Right Planning Tools

We need you to create an employee recognition program.

• • • • •

Give restaurant gift cards. Copy old recognition program. Ask employees what they want. Form a committee. Come up with a name.

How will you get it done?

Busy people jump right in. Productive people plan before acting. Write down the basics that need to get done.

Busy vs. Productive

Schedule each element of a task. Climb Mt. Everest one step at a time. Pause to think.

Busy vs. Productive

• Goal setting is a habit of productive people. • Do people plan their marriages the same way they plan their weddings?

Use Goal Setting to Gain Control

Goal Setting What are your work goals?

Think big for long-term goals.

pecific easurable chievable ealistic

Make your goals SMART.

ime-dated

Mid-range goals can be annual or quarterly. Immediate goals require a calendar. How much unscheduled time do you have? Spend 10 minutes setting your immediate goals. Start small.

Keep your to-do list where you have it always. The more you get out of your head, the better you’ll think. Don’t clutter your brain.

Get Your To-Do List

to Work for You

Get Your To-Do List

to Work for You

Write down everything. Once a week, look for urgent items. Get your immediate goals from your list.

Tips for Remaining Calm

8

1. Avoid drama.

2. Take a break. 3. Make movement part of your day. 4. Count to 10.

Tips for Remaining Calm

8

5. Keep a glass of water handy. 6. Let your mind wander. 7. Dive into a favorite task. 8. Keep a talisman.

Coping Skills

to Manage Stress

• Coping skills are habits for dealing with stress healthily. • Many say stress is causing rises in diseases.

1. Sleep Adults need 7.5 to 8.25 hours of sleep per night. Skip watching TV in bed.

Coping Skills

to Manage Stress

Coping Skills

to Manage Stress

2. Eat smart. 3. Drink lots of water. 4. Exercise.

1. Increased alcohol intake 2. Increased caffeine intake

Signs of

Stress

3. Increased sugar intake 4. Disrupted sleep patterns

Signs of

Stress

Picture your work space as it looks right now. What would your first impression be?

Conquer

Your Messy Desk

1. It leaves a bad impression. Your brain will tell you to get away from the clutter.

2. It takes time to find things. 3. It clutters your mind.

3 Reasons

to Clear Up the Mess

1. Casinos pump in a higher level of oxygen. 2. The lighting makes you look good. 3. They rely on the clutter principle.

Casinos

Conquer

Your Messy Desk

Start as if you are new to the job. Too many times, we file and forget. Limit what you keep on your desk.

Conquer

Your Messy Desk

•

Is this something I need to do my work?

•

Should someone else have this?

•

Am I required by law to keep this?

•

Is this something I might need sometime?

•

Is this something I haven’t needed in a year?

Conquer

Your Messy Desk

• The “file it” pile goes in storage away from your work space. • The “distribute it” pile needs to be sorted to the right people. • The “keep it” pile is yours to organize.

Reading

for Critical Details

If you ride to work, use that time to read. Don’t start reading at the beginning.

Look at the title, who it’s from, and the date. If you don’t know why you have it, don’t read it. What does the writer want you to do? Finally, read for information.

Reading

for Critical Details

Look for concepts when reading long documents. Think like a reporter. Read subheads, bullet points, and summaries. Remember what you have read.

Reading

for Critical Details

How toRemember What You Read We can’t remember it all, so make judgment calls. Use repetition and intention to remember.

Note-Taking Write down decisions, action items, and communication points. Write in bullet points. Writing things down helps you remember.

Reading

and Note-Taking Highlight your reading in color codes. Be stingy.

Start small.

Pick one thing to work on every week.

Summary

Summary Only sweat the big things. There are no big things. Do your work well, but don’t let it consume you.