Making a good application to us
How we assess your application
The difference your project will make to heritage, people and communities
Outcomes for… Heritage
People
Communities
•Better managed •In better condition •Better interpreted and explained •Identified/ recorded
•Developed skills •Learnt about heritage •Changed their attitudes and/or behaviour •Had an enjoyable experience •Volunteered time
•Environmental impacts will be reduced •More people and a wider range of people will have engaged with heritage •Your local area/ community will be a better place to live, work or visit •Your local economy will be boosted •Your organisation will be more resilient
Outcomes within your project
AIM: Celebrate the 250th anniversary of a local canal opening
Research and produce a commemorative booklet
Heritage will be better interpreted and explained
Train volunteers to run guided walks
People will develop skills
Involve a local school in conservation days
More people and a wider range of people will engage with heritage
How we assess your application • What is the Heritage? • Why is the heritage important? • Is the heritage focus clear? • Is the project well planned? Will it be well managed? • Is there a need and demand? Options appraisal, consultation • Is your project sustainable? Will there be legacy? • What is the difference the project will make? • How will you publicise your project? • The main contact may get a call, but only about specific details
Value for Money Is your grant request in balance with the benefits of your project? Can you meet the on-going maintenance or revenue costs?
Is your project financially realistic? Have you accurately costed everything you need?
Detail required in budget This will show how your project will offer good value For example;
How Much £
VAT you Cannot Claim Back
Total £
Cost Heading
Description
Equipment and Materials
Recording Equipment for oral histories 2 x £400
800
160
960
Microphones 4 @ £45 each
180
16
196
Costumes for drama production 20 costumes
420
84
504
You can add in extra lines to the budget, for more detail
Non Cash Contributions & Volunteer Time Non cash contributions - Things you need but do not have to pay for Details of non cash contributions
Estimated value
Use of meeting room
£150
(£15 per hour for 10 hours over life of project)
Volunteer Time - time people contribute to the project rather than taking part
Description of Volunteers' Tasks Providing professional oral history training
No of £ a Estimated Days day Value 2
350
700
Top tips • Get advice - from us, other organisations and successful projects, eg CRT, Natural England • Read the guidance and list of supporting documents • Make sure relevant permissions are in place • Don’t start your project before we have assessed it
• Procurement requirements/recruitment for new staff • Make sure to get everything to us by the deadline
Project plans For applications under:
Our Heritage (grants of £10,000 to £100,000) & Young Roots (grants of £10,000 to £50,000)
Project Plan Example Excerpt Two lines taken from a Project Plan for a wildlife conservation project When?
What?
Where?
Who will carry Who is the out the activity? activity for?
What will you achieve?
Set up -Yr.1 Jan Meetings
1) Setup and service project steering group Meetings to keep project on track
Project Office
Project Manager and Project Officer
Creation of a group to have say in the progress of the project.
Meetings held every 3 months throughout the project
Jun – Sept, Yr.1 6) Organise 32 Apr – Aug Yr.2 Conservation Days Area clearance Putting up new fencing Nesting boxes Accessible paths and decking laid
At the LNRs site
Volunteers, members of local wildlife groups, Wildlife Trust Staff and Project Officer
Members of partner organisations, reps from Volunteer Centre, local teacher, volunteers
Representatives from steering group to assist with Project officer Interviews
6 meetings held; to keep track of the project and discuss progress Volunteers, Around 20 Volunteers will members of local develop skills in heritage wildlife groups, management and the local community Through these activities the heritage will also be in better condition and better managed. Making it more accessible for visitors and future wildlife.
Project Plans Activity
You are a Grants Officer for Heritage Lottery Fund and have two projects both requesting £35,000 on your desk. You start your assessment by looking at the project plans.
Based on the two project plan excerpts which project would you support and why?
Project Plan Activity What could be improved in the example project plans? When?
We will start the walks at the beginning of the project, and will run 3 a year throughout the life of the 2 year project
What?
Organise and deliver guided walks, this could include up to 10 walks per year depending on the number of people interested in the project At the end of Produce and put the project after on a travelling all the activities exhibition, which have been will be based on completed the themes of the project
Where?
Who will Who is the What will you carry out the activity for? achieve? activity?
Activities will take place at the SVLNR
Project participants
General public especially targeted towards local elderly people why?
6 venues in the local community have expressed an interest in housing the exhibition, We believe it is important to share with the community at appropriate community venues
Staff and volunteers. Training for volunteers will be provided
General public The exhibition will help people learn more about heritage.
The guided walks will help people to understand their local wildlife. How many people will be involved?
Heritage Grants Grants requests over £100,000
Heritage Grants Application Process Lifecycle of a project Project ideas
Design briefs
Outline proposals
Detailed proposals
1st Round Application
Development Phase & Review
2nd Round Application
Up to 24 months
3 months assessment
3 months assessment
Final proposals
Applying online
You will need to remember your email address and password to log back into your account!
You will need to select the programme under which you will apply
Making an application - Online All expression of interest forms (grants up to £10,000) project enquiry forms and application forms are now completed online via our website www.hlf.org.uk
For IT support contact:
[email protected] Include your log-on email address and password, and your project reference number, if known.
How can the development team help?
• Provide advice and support
• Project enquiry form, available on our website • Workshops in our offices every month
Contact Us
West Midlands: Tel: 0121 616 6870
Email:
[email protected]
East Midlands: Tel: 0115 934 9050
Email:
[email protected]
North West: Tel: 0161 200 8470
Email:
[email protected]
Or contact your local team through HLF website
Heritage Matters