L AT E S T G E N E R AT I O N R E S O U R C E M A N A G E M E N T

// SIMPLY THE BEST. HIGHER EFFICIENCY, LOWER COSTS, OPTIMISED PROCESSES. Gingco.Net/Estate is webbased resource management specialising in conference room management and desksharing. The central benefit of this software is the optimized booking and organization of workplaces and conference rooms. Providers of realty services and facility management can use Gingco.Net/Estate as highly efficient management and accounting tools. Its application intuitively uses graphic interfaces or the outlook calendar directly. Interfaces to SAP or credit card processing systems allow the direct allocation of costs to inhouse departments or external customers. Services, such as facility management or catering, can be ­ordered directly. In addition, the modular design allows multiple interfacing to other systems (groupware, CAFM ­systems, control systems, access controls, telephone systems, etc.). Interfaces and functionalities can be extensively personalised. Please see for yourself the vast benefits which Gingco.Net/Estate can provide for your company – by checking the next few pages, by taking a guided online tour, or by following our online demo system under www.gingco.net/estate. Please check with us at any time for a personalised consultation and/or presentation! Your Gingco.Net/Estate Team

­possibilities for your company in terms of flexible and

LATEST GENERATION RESOURCE MANAGEMENT

Gingco.Net/Estate has been operating for several years in

the field of professional facility management in administering­ rooms, workplaces, car pools and catering. This practical­ experience, linked to ongoing development and intuitive

booking regulations and the prices of individual items

• modular system architecture and open interfaces for data transfer and for incorporating existing software systems (groupware, ERP, LDAP, electronic prompts etc).)

• comprehensive statistical evaluations and direct data­­ export for the analysis and planning of spaces

­usability design has made our product the market leader in the area of resource management.

With numerous functions and interfaces Gingco.Net/Estate­ has regularly asserted itself in the face of international ­competition with tenders all over the world.

Whether you would like to integrate a few meeting rooms

­directly in your Outlook meeting organizer or wish to

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system, the scalable Gingco.Net/Estate solution is the right

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­implement a global conferencing and workplace management choice every time!

// THE MOST IMPORTANT ADVANTAGES AND FUNCTIONS AT A GLANCE

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// PRODUCT FEATURES

efficient resource management.

• tried and tested setting options for user authorizations,

// PRODUCT FEATURES

Gingco.Net/Estate booking software opens up new

• reasonably priced operation with web-based software (only the standard browser is required) • resource booking directly from Outlook • intuitive operation by means of layouts and user-friendly interfaces makes staff training unnecessary

• booking and management of any kind of property (rooms, work places, parking spaces, services, car pool, etc)

Whatever is needed, whether it be the booking of workplaces, ­meeting or conference rooms, car pool and car park management, or technical and catering orders, Gingco.Net/Estate adapts flexibly to every kind of customer requirement.

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Gingco.Net/Estate is a freely scalable and individually

Desk sharing offers the necessary flexibility to be able

to particular requirements, concepts and rules. From

­addition, desk sharing offers the possibility of achieving

// EXAMPLES OF APPLICATION FOR EVERY CONCEPT THE RIGHT SOLUTION

the management of conference rooms to a flexible ­office ­concept with global desk sharing, decentralized

­services ­and accounting workflow, every specialization is ­possible.

// CONFERENCE ROOM MANAGEMENT

to react to these new requirements at short notice. In

maximum space efficiency, thus directly reducing your costs.

• simple and quick booking of workplaces (two clicks) • setting up of various types of workplaces with freely scalable booking rules

Gingco.Net/Estate opens a new dimension in efficient room­

• allocation of fixed workplaces with the option of desk

standard groupware, the distribution of rooms is carried out

• allocation of special home zones for departments or

management. Instead of the complicated use of Excel lists or from a central point and in a way that saves time through

the use of professional booking software. The advantages are substantial:

• guarantee that rooms are not double-booked • round-the-clock booking possible • always the right room for the right occasion • any available accessories and services can be booked

release

project teams

• cost accounting of booked and assigned workplaces to accounts

• direct link to CAFM systems to adjust data in the case of space changes

// MAKE THE COMPARISON YOURSELF: 300 employees

vor Desksharing

mit Desksharing

Monthly space cost per qm.

30,00 €/qm

30,00 €/qm

Space per empl.

15 qm

12 qm

Desk sharing ratio

1:1

1:1,4

Calculated space per empl.

15 qm/MA

8.6 qm/MA

requirements: mobile staff, differently staffed project

Monthly space cost per empl.

450,00 €/MA

275,00 €/MA

­employees who need workplaces at irregular times in

Monthly space cost

135.000,00 €

82.500,00 €

• increased cost transparency by means of accurate daily accounting of general and additional costs • automatic online information and order lists for internal and external service providers

// WORKPLACE MANAGEMENT Flexible office concepts respond to new modern ­working teams, a combination of field personnel and external ­different locations.

// EXAMPLES OF APPLICATION

upgradeable solution that can be optimally adapted

Savings per month

–

52.500,00 €

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conventional participant and appointment planning

// OUTLOOK PLUGIN THE BEST OF BOTH WORLDS!

using the groupware calendar with the superior booking logic of web-based resource management.

Staff can organise appointments and participant availability

as usual by means of the calendar functions. In a second

// THE ADVANTAGES IN OVERVIEW • organisation of appointments and participants using ­ Outlook calendar

• automatic use of date parameters for resource searches • automatic transfer of room information into the invitation

step these parameters are transmitted automatically to our

• automatic transfer of appointments into the organiser’s and

indicated.

• postponements or cancellations of Outlook appointments

software, synchronised, and suitable bookable resources are

Once the booking is completed Gingco.Net/Estate takes over the complete internal and external information management. Participants are invited, reception is informed and service

// OUTLOOK PLUGIN

The innovative Gingco.Net/Estate Outlook plugin links

participants’ calendar

with room bookings directly from the calendars • versions: MS Outlook 2003, MS Outlook 2007, MS Outlook 2010

providers receive the bookings by e-mail or electronic daily lists.

// OUTLOOK PLUGIN RECURRING ­BOOKINGS With the serial function Gingco.Net/Estate offers a further product feature superior to those of the competition.

Via the Outlook serial function a recurring appointment­ can be defined as usual. The plugin automatically

­synchronizes the booking with the booking system and then shows suitable resources for this recurring

­appointment. Once the booking is completed all recurring dates are transferred to the organizer’s and participants’ ­calendar.

If later changes to the series are made, these can be

­easily dealt with by means of the Outlook calendar. The software automatically updates all booking details.

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­facility management concept.

// FUNCTIONS AND SETTINGS

INTUITIVE OPERATION – PROFESSIONAL POSSIBILITIES

The step-by-step use of individually enabled modules makes possible a precise scaling of the required scope of functions. Permanent and ongoing development means that we are able

to offer a long-term guarantee for an innovative and efficient system.

// INTUITIVE BOOKING INTERFACE • compact and intuitive user guidance (just two clicks to ­ complete the booking)

• coloured real-time identification of availability • clear representation of resources by layout and by list, day, week or month views

• desk sharing and conference room management using a

// MANAGEMENT FUNCTIONS • comprehensive client-specific setting options for booking rules and prices for each individual property

• detailed role and authorization management permits

decentralized management of locations all over the world • language and time zone management for use everywhere in the world

• scalable authorization and access settings for the mapping of internal processes and workflows

• comprehensive statistical evaluations and direct data export in Excel for analysis and further planning

• price module for the fine setting of prices, price groups,

cancellation costs, reductions and additional charges per item. Ideal for commercial use as well as for external bookers

single system

• information systems and overviews for external service

• numerous search options (rooms, properties, persons,

order lists and display information

accessories, etc)

// FUNCTIONS AND SETTINGS

Use the functional market leader to implement your

providers (e.g. caterers and internal services) by means of

• uncomplicated booking of recurring dates and room combinations

// INTERFACES • modular system architecture to link with existing software systems (ERP, LDAP, etc)

• automatic cost allocation via SAP interfaces • links to groupware and plugins for optimal date organization and simple staff operation

• open interfaces to existing internal or external systems

(telephone equipment, access controls, space control ­ systems)

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The new management module offers the perfect booking

• various express processing functions via drag & drop or

­units or service providers. This module of Gingco.Net/Estate

cancellations, copies and status

overview for your conference services, in-house management­

PROFESSIONAL CONFERENCEMANAGEMENT

gives you optimum and efficient planning for simple as well as complex room reservation management.

• optional: Direct access to delivery and food & beverage

receipts for single or serial service dates

// FUNCTIONS AND BENEFITS • check available space and time slots for all your room reservations at a glance

// MANAGEMENT MODULE

// MANAGEMENT MODULE

right mouse click, for booking entries, changes,

• colour coding according to booking status, such as with or without catering, reservation inquiries, and VIP bookings • personalised settings for time and location views

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Smart phones are now part of everyday office activities.

via the check-in interface, depending on your system

of these devices.

prevent any automatic cancellation of the room

// MOBILE INTERFACES EASY AND FAST BOOKING

Gingco.Net has developed a special interface tailor-made

for the features of iPhone and Android operating systems. Other projects are currently working on solutions for mobile ­browsers and BlackBerry.

// LOGIN AND HOMEPAGE • please register using the mobile interface. Your personal

access data can be stored on your smart phone in order to

configuration. This will confirm the room reservation and • the check-out interface can be used for early terminations of current reservations. This will make this room available for third parties on short notice. It allows for the optimum occupancy of all conference rooms

// NEWS • any news entered via the booking system can be viewed

// MOBILE INTERFACES

But not all applications are suitable for the intuitive use

directly on smart phones by all employees

automatically sign in in the future

• your homepage informs you whether or not any current

bookings have been checked in or out, or if there is any news pending

// PERSONAL SETTINGS • your personal settings allow you to define certain

parameters. It’s easy to check the availability for a new

booking with pre-selected locations, categories, date and time

// NEW BOOKING • to make a new reservation, please select the respective menu item on the homepage

• Search parameters are pre-defined in your personal

settings but can also be individually adjusted for each new booking

• the next step shows a summary of available objects. Select a free room and confirm your booking

// CHECK-IN AND CHECK-OUT • Any bookings that will commence shortly can be confirmed

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look nice but offer added value to our customers as well.

// DISPLAY MODULE

INFORMATIVE, INNOVATIVE AND INTERACTIVE

Whether it’s the express booking directly at the conference­

room, the intelligent routing system or the search for ­employees or events, our tailor-made interactive display ­solutions simply make all of your properties smarter.

Our newest development in this area, for example, is a ­special display application for the iPad.

// IPAD AS INTERACTIVE DOOR DISPLAY • an Apple iPad (9.7”) can be used as an interactive door ­ display – a cost-effective alternative to the regular door display

• the connection to the booking system uses wireless

routers (WLAN), thereby eliminating the costly installation of LAN cables

// COMPLETE BOOKING SUMMARY ON THE IPAD • daily overview of all meetings for each room • check-in / check-out function for optimum use of all rooms • optional user authentication required during check-in/ check-out (use of ID card is also possible)

• check-in periods can be individually customized for certain customers, for example from 2 hours prior to 15 minutes after the start of the event

• automatic cancellation of booking upon non-check-in can be customised

// DISPLAY MODULE

Electronic door signs and reception displays not only

// EXPRESS BOOKING VIA IPAD • intuitive interface for express room bookings, using the touch display directly

• detailed display of room information • easy selection of booking period via the time vector

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ONE-STOP SOLUTIONS

We can, of course, also take over the running of the software

Gingco.Net/Estate offers a high degree of individualization:

partner of Deutsche Telekom AG.

or special evaluations and statistics are adapted to the

• no additional hardware costs

booking rules and user rights, interfaces to other systems ­company’s individual needs. Where required we offer every kind of support in connection with planning, implementation and operation.

In addition, Gingco.Net/Estate can also be set up and ­managed entirely by yourselves. We offer:

• a workshop for the setting up of requirements, interfaces

for you within the framework of an ASP model. Gingco.Net

offers professional internet service provision as a premium

• direct technical operation and maintenance of the system by the manufacturer

• 24/7 software availability We would be pleased to make third level support available. Our multilingual hotline support team is ready to assist.

and rules

• complete data import of users and properties

// SERVICE AND FEATURES

// SERVICE AND FEATURES

// FLEXIBLE ADAPTATION TO INDIVIDUAL ­ EQUIREMENTS R

• graphic processing and optimization of layouts • set up of the ready-to-run system according to your CI specifications

• professional administrator training • installation of software • professional multilingual support hotline

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typical Gingco.Net/Estate installation.

// TECHNICAL SPECIFICATIONS ULTRA-MODERN TECHNOLOGY WITH AN EYE TO THE FUTURE

These requirements may vary depending upon client-specific needs, technical developments or the range of applications.

// CLIENT • Browser: Internet Explorer 7.0 onwards, Firefox 3.0 onwards, Java script and Cookies activatedt

• e-mail client: HTML capable e-mail client of choice (see also groupware server)

// APPLICATION-SERVER • processor: at least 2 GHz • working memory: at least 3GB • hard disk: at least 20 GB • operating system: Linux, MS Windows 2003 server onwards (with MS SQL)

// OUTLOOK PLUGIN • Outlook version: MS Outlook 2003 SP3, MS Outlook 2007 SP2 or MS Outlook 2010

• software: .net Framework 2.0 (Outlook 2003 and 2007),

.net Framework 4.0 (Outlook 2010), IE Version 7 onwards, access to booking software

• operating system: MS Windows XP SP3 onwards, Windows Vista SP2 onwards or Windows 7

// INTERFACES • user import/update: LDAP, SQL, Excel, CSV, XML • authentication: PKI, IWA, Legic, WebSEAL • display systems: Net Display Systems, XML • telephone system: e.g. Siemens und Nortel

// TECHNICAL SPECIFICATIONS

The following lists set out the system requirements for a

• accounting systems: SAP-RFC, customized Export • locker system: Gantner GAT Lock, XML • access control systems: e.g. Siemens Siport

• HTTP server: Apache 2.2.x, IIS 6.0 onwards • scripting: PHP 5.2.6 onwards (incl. standard expansions) • clustering: supported (Round Robin and load balancing)

// DATABANK SERVER • processor: at least 2 GHz • working memory: at least 3GB • hard disk: at least 40 GB • DBMS: MySQL 5.1x onwards, MSSQL server 2005 onwards, Oracle 10g onwards • operating system: Linux, MS Windows 2003 server onwards (with MSSQL)

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Gingco.Net/Estate is regularly successful in tendering in the face of the competition. You can find an up-to-date compendium of our ­reference clients on our website.

// REFERENCES // AN ASSORTMENT OF OUR CUSTOMERS:

// REFERENCES

OUR CLIENTS SPEAK FOR US

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// REFERENCES

Should you require further information or if you have questions or issues needing clarification, please contact our office:

// CONTACT Gingco.Net New Media GmbH Kastanienallee 40

38104 Braunschweig +49 (0)531.24492-0

[email protected]

Further information, a Guided Tour and an Online-Demo-System can be found on: WWW.GINGCO.NET/ESTATE

© Gingco.Net - All rights reserved . www.gingco.net/estate . [email protected]