Job Description Job title
Project Implementation Officer
Group
Resource Regulation and Customer Service
Section
Pollution Prevention
Responsible to
Pollution Prevention Manager
Responsibility for Employees Date
None July 2015
Job purpose This position is responsible for the efficient and effective development of regulatory and nonregulatory projects to ensure compliance with operative plans, strategies and policies and create proactive solutions to environmental problems. The position provides advice to ensure Council meets its statutory requirements and focuses on a variety of councils roles with the main emphasis being on contaminated land, the Industrial Pollution Prevention Program and on implementing the Regional Waste and Resource Efficiency Strategy. Engagement with internal and external stakeholders, raising public and industry awareness of council roles and responsibilities and providing specialist up-to-date advice based on sound knowledge of best practice and in line with constantly evolving legislative, policy, planning documents and frameworks.
Functional relationships (relating to others) External
Purpose and frequency of contact
•
Consultants and Contractors
•
•
Technical or legal professionals
Provide technical advice and interpretation of statutory documents Daily
•
Provide technical advice
Daily
•
Applicants for Consents
•
Assist applicants
Daily
•
Submitters
•
Provide impartial information
Occasionally
•
Public
•
Provide technical advice
Daily
•
Industry Groups
•
Provide technical advice
Daily
•
Resource Management Agencies
•
Provide technical advice
Occasionally
•
Research Institutes
•
•
Participate in R&D projects
Occasionally
Environment Court
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Project Implementation Officer
•
Provide expert evidence
Occasionally
Internal
Purpose and frequency of contact
•
Scientists
•
Identify localities where environmental monitoring should be conducted. Collaborate with the science team investigations. Receive technical reports. Occasionally
•
Consents Officers
•
Provide technical review of consent applications and comment on proposed conditions Daily
•
Policy Team
•
Provide input to Rule changes
Occasionally
Key result areas The job encompasses the following major functions or key result areas: •
Operational management
•
Relationship management
•
Project management
•
Corporate contribution
The requirements in the above key result areas are broadly identified below:
Key accountabilities Key accountabilities (jobholder is responsible for) 1
Operational management
•
Undertake and/or supervise the design, implementation, reporting and monitoring of a wide variety of environmental projects. Make recommendations on complex regulatory conditions and issues. Monitor environmental resources in accordance with the various Acts. Present evidence in the Environment Court. Assist Council in developing policy and implementing resource management regulations. Occasionally supervise/coordinate other staff members and contractors/consultants associated with the management of environmental projects. Undertake any other relevant duties as directed by supervisor/manager.
• • • • •
•
2
Key accountability measures (jobholder is successful when) •
Work is conducted efficiently and effectively, and complies with internal policy and fulfils legislative requirements.
•
Decisions and recommendations are based on sound research and analysis, and are provided in a timely and professional manner.
•
Any additional duties are completed to appropriate standards.
Relationship management
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Project Implementation Officer
Key accountabilities (jobholder is responsible for)
Key accountability measures (jobholder is successful when)
•
•
Effective, professional relationships and partnerships are developed and maintained with internal and external contacts.
•
Professional image is conveyed in public forums.
Establish and maintain close working relationships with internal and external contacts including Local Authorities, ratepayers, landowners, suppliers, consultants, and contractors.
•
Act as a representative for Council at appropriate local government conferences and seminars, and other events held within the region.
•
Demonstrate one-on-one client relationship skills including providing advice and working to gain cooperation and acceptance.
3
Project Management
•
Supervise projects and ensure contributors know what they are required to do and by when.
•
Project contributors understand the objectives.
•
•
Project appropriately supervised.
Co-ordinate other staff members and contractors/consultants associated with projects.
•
Contracts with clear and enforceable deliverables.
•
Providing input into technical advice for consents and for regional plan development and review, to assist Council in fulfilling its requirements under the Resource Management Act 1991 (RMA).
•
Contract outputs successfully achieved.
•
Project outcomes meet project objectives, quality standards and legislative requirements, and are delivered within agreed timeframes and budgets.
•
Responsible for preparing and supervising contracts and memorandum of understanding agreements with external parties.
4
Corporate contribution
•
Promote the implementation of the Corporate Culture Statement, Leadership Model and Health and Safety Systems.
•
Corporate responsibilities are undertaken and completed accurately, meeting specified standards and within agreed timeframes.
•
Recognise individual responsibility for Workplace Health and Safety under the Health and Safety in Employment Act 1992.
•
Hazards are identified and all incidents and accidents are reported.
•
•
Meet the statutory responsibilities detailed in the Information Management Policy and Procedures standard.
Participate in any wellness programmes, such as stress management training and health monitoring.
•
•
Meet Bay of Plenty Regional Council’s statutory responsibilities for civil defence and emergency management.
Council records are created and maintained in corporate information systems, meeting specified information management standards.
•
Participate in any civil defence and emergency management training initiatives and assist with any civil defence emergencies, as part of Bay of Plenty Regional Council’s responsibilities for civil defence and emergency management.
Delegations In accordance with the Council’s Delegation Instrument(s) this job: Does /
Does not control a budget
Has delegated authority to approve expenditure on any one item up to A2142993
Amount $ Amount $ 5000 3
Project Implementation Officer
Jobholder can spend unbudgeted capital
Yes
No
Amount $
Jobholder is responsible for committing the organisation to long term contracts Jobholder signs correspondence on behalf of the Council
Yes
Yes
No
No
PIOs also have authority to issue infringement/abatement notices, issue formal warning letters, field sheets, make recommendations on enforcement, call in bonds for non-compliance, review, edit and approve site management plans and comment on draft consent conditions. The above functions can have direct and indirect financial implications for the organisation.
Freedom to act Technical and non-technical assistance and work related advice • • •
Technical assistance: specialist scientific papers, journals, consultants, other Regional Councils, Central Government, colleagues and other staff. Non-technical assistance: Colleagues and other staff. Work related advice: Colleagues, support staff.
Guidelines, instructions, policies and procedures. A range of sources are available to PIOs from National Environmental Standards and Regulations, to overseas standards and guidelines. PIOs must also be familiar with and follow a vast array of documents and procedures that are relevant to the job. Examples include: • • • •
•
Water measurement regulations Consents and Pollution Prevention Delegations Manual Consents, Complaints and Compliance Databases, Regional Planning Documents – including Bay of Plenty Regional Water and Land Plan, Regional Coastal Plan, Regional Onsite Effluent Treatment Plan, Civil Defence Emergency Management Plans, various industry and/or council guidelines including the Erosion and Sediment Control Guidelines, the Hydrological Guidelines, the Stormwater Guidelines, Various environmental protection guidelines such as the National Environmental Standard for Contaminated Land, ANZECC Water Quality National Water Quality Standards for Contact Recreation, various site specific safety plans and health and safety procedures,
Operation within a normal supervision environment and degree of autonomy A high degree of autonomy is required in order to make decisions ‘on the hoof’ while site work is being undertaken. PIOs work autonomously most of their day managing their day to day workloads and the projects there are in charge of. PIOs are warranted officers and are delegated to carry out enforcement duties as set out in the Bay of Plenty Delegations Manual.
Work complexity Most challenging duties typically undertaken and the frequency of it being performed: •
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Analyse and evaluate environmental data, including laboratory results of soil and water samples, and reports. Determine the environment risk associated with discharges or contamination and provide recommendations on remediation or ways to manage the risk. 4
Project Implementation Officer
• •
Review consultants’ recommendations and designs to determine their adequacy Undertake complex face to face negotiations with resource users/consent applicants/iwi groups or other affected parties.
•
Develop and supervise a number of complex environmental projects within contracted or planning timeframes, and organising a timetable to complete required outputs on time.
•
Adapting to change in an environment where new technologies and changes at central government level occur regularly. PIOs must be highly proficient at researching, understanding and applying technical, legal and/or planning information and be able to effectively communicate information in an accurate written and/or verbal form and in ways that are readily understood by target audiences. Such communication often occurs in the context of intense conflict and pressure due to the emotive issues being dealt with. Interactions occur with members of the public, Iwi and industry representatives, consultants, contractors, councillors, scientists, technical and/or legal experts, local, regional and central government agencies and organisations. PIOs are required to draft and present reports at council meetings and to other key stake-holders or management, local and/or central government groups and agencies. They are required to understand the roles, needs and views of various community groups and external agencies, whilst always promoting the policies of the council to achieve the sustainable management of crucial natural resources. PIOs must be balanced problem solvers capable of managing large volumes of information to seek and find solutions to complex problems PIOs actively participate and help organise regional and inter-regional meetings such as the Waikato & Bay of Plenty Waste Liaison Group. They may also be called upon to draft and present relevant papers to attendees at conferences or workshops.
•
•
•
Other aspects Note any significant aspects of this job that have not been captured elsewhere in this document. •
Review of investigation Reports, Remediation Plans and Validation Reports for HAIL sites.
•
Assist with the implementation of the Regional Register for HAIL sites.
•
Manage the coordination and implementation of the Industrial Pollution Prevention Programme.
• •
Implementing the Regional Waste and Resource Efficiency Strategy Assist Territorial Authorities with interpretation and application of the Bay of Plenty Regional Plan, the Regional Land and Water Plan and other appropriate plans, policies, regulations and national environmental standards. PIOs are sometimes expected to provide interviews to the media, including TV, which is challenge as there is a strong need to be able to convey information to the public clearly and in an accessible way. Represent Council on National Forums, including Regional Waste and Contaminated Land Officers Forum.
• •
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Project Implementation Officer
Person specification Minimum academic qualifications and experience required: Essential
Desirable (for recruitment purposes only)
•
A relevant Bachelor’s degree or relevant tertiary qualification with appropriate experience.
•
A relevant post-graduate specialisation.
•
•
Experience in presenting evidence to the Environment Court.
A minimum of three years’ relevant postqualification experience involving a wide range of resource management activities, preferably gained in a regulatory authority.
•
Project management qualification.
•
Experience in supervising contractors and/or consultants.
•
A valid driver’s licence required*
1
Key skills / attributes / job specific competencies The following indicates what would typically be expected for this role at a competent level:
Advanced knowledge
Working knowledge
Awareness
•
Professional and technical knowledge in a wide range of environmental management areas.
•
Well-developed knowledge of the Resource Management Act 1991 and other associated legislation, including National Environmental Standards
•
Knowledge of waste management (including waste recovery) and New Zealand Waste legislation
•
Knowledge of contaminated site management and HAIL
•
Extensive knowledge of the natural and physical environment.
•
Budget management.
•
Project and time management.
•
Contract management knowledge.
•
Consultation ability.
•
A high level of computer ability.
•
Community, cultural and political awareness.
Personal attributes / key behaviours •
Sound judgement and initiative.
•
Well-developed negotiation skills with the ability to resolve substantial conflict situations.
•
A high level of courtesy, listening and communication skills.
•
Proficiency with oral presentations, consultation and report writing.
•
The ability to influence, persuade and negotiate by effectively communicating verbally and in writing.
1
Driving record free of driving suspensions or convictions (excluding demerit points and infringement fees). Requirement for valid Driver’s Licence may be waived if applicant has a driving-related disability. A2142993
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Project Implementation Officer
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The ability to effectively gather multiple sources of information and apply technical and analytical skills to make effective decisions.
•
The ability to clarify objectives, identify key issues, consider all perspectives and evaluate.
•
The ability to effectively plan, organise and co-ordinate to ensure that goals are achieved with the highest quality of work possible within agreed timeframes.
•
Excellent problem solving skills with the ability to develop innovative and practical solutions.
Other requirements
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May require frequent travel within or outside Bay of Plenty region.
•
Undertake fieldwork and site inspections, which may include hazardous sites, contaminated sites and/or at remote locations.
•
Occasionally required to attend public meetings, which occur outside normal working hours.
•
A reasonable level of fitness required for conducting site inspections.
•
First Aid skills.
•
Regularly required to be on Council’s after hours call-out roster and to respond to environmental complaints (Pollution Hotline).
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Project Implementation Officer
Change to job description From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment. Such changes, including technological requirements or statutory changes, may be initiated by the manager of this job with due consultation with the position holder. This job description should be reviewed as part of the preparation for performance planning for the annual performance cycle.
Recommended:
________________________________________ Manager
________________________________ Date
Approved: ________________________________________ Manager
________________________________ Date
Discussed with incumbent:
________________________________________ Employee
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Our values - our journey A tatou haerenga Our values reflect who we are and what is important to us. Te Pumanawa 'the beating heart of the organisation'. Our organisational values have been woven together following input from staff across the organisation, now it's up to each of us to bring these values to life in the work that we do every day.
TRUST We trust each other and work to build trust
INTEGRITY We do what we say we will do
COURAGE We act boldly to lead and do the right thing for our region
We act with purpose to achieve results
MANA (manaakitanga)
KOTAHI (kotahitanga)
WHĀNAU (whanaungatanga)
Leadership
Unity
Strong focus on relationships.
Having strength and courage
Strong emphasis on collaboration
Having fun and being happy
Being a positive influence
Being inclusive
Socialising, including importance of friends
Being proud and courageous
Nurturing a positive team spirit
Supporting each other
Professionalism
Sense of ownership
Manaakitanga
Kotahi means ‘as one’. Adding the ‘tanga’ accentuates the word, giving it a wider meaning, bringing us together – ‘strength in unity’.
Mana
Trust and respect
Reciprocity (sharing)
Nurture/support
Whānau means family. Adding the ‘tanga’ extends the word to a wider whānau context. It has a very strong focus on relationship within the organisation.
Mana has many meanings such as integrity, charisma and prestige. Manaaki means ‘to nurture and support and help each other grow’. When you add the ‘tanga’ the word is enhanced.
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