Insurance Guidelines August 2013
Financial Services Insurance Guidelines
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Financial Services
INSURANCE GUIDELINES Responsible Position: Executive Officer, Business Services Approved by: Chief Financial Officer ______________________________________________________________________________
Table of Contents OVERVIEW .............................................................................................................................6 PURPOSE ............................................................................................................................................ 6 COVERAGE .......................................................................................................................................... 6 KEY CONSIDERATIONS............................................................................................................7 INTRODUCTION .................................................................................................................................... 7 EXCLUSIONS AND THE IMPORTANCE OF NOTIFYING THE INSURANCE OFFICE ................................................... 7 NOTE REGARDING POLICY PROVISIONS .................................................................................................... 7 ADMISSION OF LIABILITY (SUBROGATION) ................................................................................................ 7 EXCESSES AND BUDGET CENTRE CONTRIBUTIONS ...................................................................................... 8 NEW PURCHASES OR DISPOSALS - MOTOR VEHICLES AND MARINE HULL (BOATS/VESSELS) ............................. 8 INSURANCE PROVIDERS ......................................................................................................................... 8 RESPONSIBILITIES ..................................................................................................................9 DUTY OF DISCLOSURE ........................................................................................................................... 9 UTMOST GOOD FAITH........................................................................................................................... 9 RESPONSIBILITIES REGARDING RISKS AND CLAIMS...................................................................................... 9 SPECIFIC RESPONSIBILITIES RELATED TO TRAVEL ...................................................................................... 10 VOLUNTEERS ..................................................................................................................................... 10 SUMMARY OF MAJOR INSURANCE CATEGORIES ................................................................... 11 MOTOR VEHICLE INSURANCE ............................................................................................................... 11 PROPERTY INSURANCE ........................................................................................................................ 11 CORPORATE TRAVEL INSURANCE .......................................................................................................... 11 PERSONAL ACCIDENT INSURANCE ......................................................................................................... 11 MARINE CARGO................................................................................................................................. 11 MARINE HULL INSURANCE ................................................................................................................... 11 GENERAL AND PRODUCTS LIABILITY....................................................................................................... 11 Financial Services Insurance Guidelines
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PROFESSIONAL LIABILITY INSURANCE ..................................................................................................... 11 MEDICAL MALPRACTICE INSURANCE ..................................................................................................... 12 CLINICAL TRIALS................................................................................................................................. 12 INSURANCE COVER FOR STUDENTS ........................................................................................................ 12 OTHER INSURANCE POLICIES ................................................................................................................ 12 MOTOR VEHICLE INSURANCE ............................................................................................... 13 POLICY OUTLINE – MOTOR VEHICLES .................................................................................................... 13 USAGE OF PRIVATE VEHICLES ............................................................................................................... 13 INSURANCE OF HIRE VEHICLES .............................................................................................................. 13 MOTOR VEHICLES: CLAIMS PROCEDURES.............................................................................. 14 MOTOR VEHICLE ACCIDENTS................................................................................................................ 14 POLICE REPORTS ................................................................................................................................ 14 TOWING AND RETURN OF DAMAGED VEHICLES ....................................................................................... 14 PREFERRED REPAIRERS ........................................................................................................................ 15 CLAIM FORM..................................................................................................................................... 15 MOTOR VEHICLE CLAIMS CHECKLIST ..................................................................................................... 15 PROPERTY ........................................................................................................................... 16 POLICY OUTLINE –PROPERTY ............................................................................................................... 16 REASONABLE CARE ............................................................................................................................. 16 UNIVERSITY EQUIPMENT TAKEN HOME, ON FIELD TRIPS, OR OTHERWISE OFF CAMPUS................................. 16 UNIVERSITY EQUIPMENT TAKEN INTERSTATE OR OVERSEAS....................................................................... 16 EQUIPMENT TRANSPORTED WITHIN AUSTRALIA OR OVERSEAS ................................................................... 16 PERSONAL PROPERTY ON CAMPUS ........................................................................................................ 17 EQUIPMENT ON LOAN FROM OTHER ORGANISATIONS............................................................................... 17 UTAS EQUIPMENT HIRED OUT TO OUTSIDE ORGANISATIONS ................................................................... 17 PROPERTY: CLAIMS PROCEDURES ......................................................................................... 18 CLAIM PROCEDURES ........................................................................................................................... 18 UNIVERSITY EQUIPMENT TAKEN HOME ................................................................................................. 18 UNIVERSITY EQUIPMENT TAKEN ON FIELD TRIPS OR OFF CAMPUS.............................................................. 18 CORPORATE TRAVEL INSURANCE ......................................................................................... 19 POLICY OUTLINE - CORPORATE TRAVEL.................................................................................................. 19 COVERAGE ........................................................................................................................................ 19 TRAVEL RADIUS ................................................................................................................................. 19 INSURANCE AND PERSONAL LEAVE ........................................................................................................ 20 PRIVATE TRAVEL INSURANCE ............................................................................................... 20 PRIVATE LEISURE/HOLIDAY TRAVEL INSURANCE FOR EMPLOYEES AND STUDENTS ......................................... 20 CORPORATE TRAVEL INSURANCE: NOTIFICATIONS AND SAFETY ............................................ 20 NOTIFICATION TO THE INSURANCE OFFICER BEFORE TRAVELLING ............................................................... 20 TRAVEL GREATER THAN 180 DAYS ....................................................................................................... 20 ADDITIONAL REQUIREMENTS FOR NON STANDARD METHODS OF TRAVEL ................................................... 21 CORPORATE TRAVEL INSURANCE: NOTIFICATIONS AND HEALTH MATTERS ............................ 21 PRE-EXISTING MEDICAL CONDITIONS AND TRAVEL AGAINST MEDICAL ADVICE ............................................. 21 Financial Services Insurance Guidelines
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MINOR MEDICAL EXPENSES WHILE TRAVELLING ..................................................................................... 21 COVERAGE FOR MEDICAL EXPENSES ON RETURN TO AUSTRALIA AFTER INJURY OR SICKNESS OVERSEAS ............ 21 CANCELLATION/CURTAILMENT EXPENSES............................................................................................... 21 TRAVEL EMERGENCY CARD AND SAFE TRAVEL ADVICE.............................................................................. 22 CORPORATE TRAVEL INSURANCE: BELONGINGS.................................................................... 22 BUSINESS EQUIPMENT AND TRAVEL ...................................................................................................... 22 SPECIAL CONDITIONS FOR TRAVEL WITH ELECTRONIC EQUIPMENT .............................................................. 22 TEMPORARY MISPLACED BAGGAGE EXPENSES AND NECESSITIES ................................................................ 22 CORPORATE TRAVEL INSURANCE: CLAIMS PROCEDURES....................................................... 23 CLAIM PROCEDURES ........................................................................................................................... 23 PERSONAL ACCIDENT INSURANCE ........................................................................................ 24 POLICY OUTLINE - PERSONAL ACCIDENT ................................................................................................ 24 VOLUNTEERS ..................................................................................................................................... 24 PERSONAL ACCIDENT: CLAIMS PROCEDURES........................................................................................... 24 MARINE CARGO (GENERAL) INSURANCE ............................................................................... 25 POLICY OUTLINE – MARINE CARGO (GENERAL) ...................................................................................... 25 MARINE CARGO (GENERAL): CLAIMS PROCEDURES ................................................................................. 25 MARINE CARGO (ANTARCTICA) INSURANCE ......................................................................... 26 POLICY OUTLINE – MARINE CARGO (ANTARCTICA) .................................................................................. 26 MARINE CARGO (ANTARCTICA): CLAIMS PROCEDURES ............................................................................. 26 MARINE HULL (UTAS & TUU) ................................................................................................ 27 POLICY OUTLINE – MARINE HULL ......................................................................................................... 27 CONDITIONS OF INSURANCE................................................................................................................. 27 MARINE HULL: CLAIMS PROCEDURES .................................................................................................... 27 MARINE HULL (AMC VESSELS) .............................................................................................. 28 POLICY OUTLINE – MARINE HULL ......................................................................................................... 28 CONDITIONS OF INSURANCE................................................................................................................. 28 MARINE HULL: CLAIMS PROCEDURES .................................................................................................... 28 GENERAL AND PRODUCTS LIABILITY ..................................................................................... 29 POLICY OUTLINE ................................................................................................................................ 29 GENERAL AND PRODUCTS LIABILITY: CLAIMS PROCEDURES ....................................................................... 29 PROFESSIONAL LIABILITY...................................................................................................... 30 POLICY OUTLINE - PROFESSIONAL LIABILITY ............................................................................................ 30 PROFESSIONAL LIABILITY: CLAIMS PROCEDURES ...................................................................................... 30 MEDICAL MALPRACTICE ....................................................................................................... 31 POLICY OUTLINE – MEDICAL MALPRACTICE ............................................................................................ 31 MEDICAL MALPRACTICE: CLAIMS PROCEDURES....................................................................................... 31 CLINICAL TRIALS ................................................................................................................... 31 POLICY OUTLINE – CLINICAL TRIALS....................................................................................................... 31
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CLINICAL TRIALS: CLAIMS PROCEDURES ................................................................................................. 31 INSURANCE COVER FOR STUDENTS ...................................................................................... 32 TYPES OF STUDENT INSURANCE ............................................................................................................ 32 WORK INTEGRATED LEARNING ............................................................................................................. 32 WORK INTEGRATED LEARNING: GENERAL AND PRODUCT LIABILITY ............................................................ 32 WORK INTEGRATED LEARNING: PROFESSIONAL LIABILITY .......................................................................... 32 WORK INTEGRATED LEARNING: MEDICAL MALPRACTICE .......................................................................... 33 WORK INTEGRATED LEARNING: PERSONAL ACCIDENT INSURANCE .............................................................. 33 USE OF STUDENT MOTOR VEHICLES ...................................................................................................... 33 CLAIMS PROCEDURES FOR STUDENTS .................................................................................................... 33 STUDENT TRAVEL INSURANCE .............................................................................................. 34 STUDENT COVERAGE AND TRAVEL ........................................................................................................ 34 POLICY OUTLINE – STUDENT TRAVEL ..................................................................................................... 34 COVERAGE ........................................................................................................................................ 34 STUDENTS COVERED UNDER TRAVEL INSURANCE .................................................................................... 35 SPECIFIC PROVISIONS FOR CORPORATE TRAVEL FOR STUDENTS .................................................................. 35 Non Standard Methods of Travel - Student Travel ........................................................................ 35 Time limitations on Student Travel Insurance ............................................................................... 35 SPECIFIC PROVISIONS FOR HEATH AND STUDENT TRAVEL .......................................................................... 35 Pre-existing Medical Conditions and Travel against Medical Advice ............................................ 35 STUDENT PERSONAL ACCIDENT INSURANCE ......................................................................... 36 POLICY OUTLINE – STUDENT PERSONAL ACCIDENT INSURANCE .................................................................. 36 INSURANCE ADMINISTRATION INFORMATION...................................................................... 38 INSURANCE YEAR ............................................................................................................................... 38 INSURANCE BROKER ........................................................................................................................... 38 EMERGENCY CONTACTS ....................................................................................................... 38 RELEVANT POLICY DOCUMENT ............................................................................................. 39 OTHER RELATED POLICY AND PRACTICE DOCUMENTS ........................................................... 39 POLICIES ........................................................................................................................................... 39 PROCEDURES AND GUIDES ................................................................................................................... 39 FORMS ............................................................................................................................................. 39 ABOUT THIS DOCUMENT ...................................................................................................... 39 APPENDIX A: CORPORATE TRAVEL INSURANCE POLICY OUTLINE ........................................... 40 APPENDIX B: STUDENT TRAVEL INSURANCE POLICY OUTLINE ................................................ 42 APPENDIX C: BUDGET CENTRE EXCESS PAYABLE.................................................................... 43 APPENDIX D: MOTOR VEHICLE CLAIMS CHECKLIST ................................................................ 44
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Overview Purpose This guideline provides details of the University Insurance policies and claims procedures. This guideline needs to be considered in conjunction with other University policies, procedures and guidelines. All references to monetary amounts in this guideline are on a GST inclusive basis.
Coverage This Guideline applies to all University activities and budget centres, including Institutes, Centres, Divisions and the Foundation. Exclusions This guideline excludes:
Travel Policy Travel Guidelines Workers Compensation Insurance (refer all matters to Human Resources)
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Key Considerations Introduction The University arranges appropriate insurance policies to cover potential risks and liabilities to the University. The University’s policies are reviewed on an annual basis, in conjunction with the University’s insurance broker, to ensure that cover is adequate.
Exclusions and the Importance of Notifying the Insurance Office All policies are subject to particular exclusions, conditions and limitations, such as for travel to Antarctica, and for chartered flights. Budget centre staff must take care to ensure they are covered under insurance by informing the Insurance Office of any new or unusual activity. This is particularly the case in regards to research activities, travel to high risk locations, or any other activity that could expose the University to litigation. Details are provided under specific insurance categories, but in general staff must remain aware that insurance coverage may not automatically apply in every situation, even where the budget centre has approved the activity. Individuals and budget centres involved are responsible for bringing to the attention of the Insurance Office any such activity prior to commencement.
Note Regarding Policy Provisions Please note that this guideline provides a general guide and some details of the insurance policies have been summarised, due to the amount of detail and complexity of individual policies. The Insurance Office should be contacted if there is any uncertainty regarding the provisions of a particular policy.
Admission of Liability (Subrogation) Some policies contain provisions that either exclude or reduce the insurer’s liability for a claim if an individual waives or limits their rights to recover damages from another party in relation to any loss. An individual may prejudice the rights of the University with regard to a claim if, without the prior agreement from the insurers, they make any agreement with a third party that will prevent the insurer from recovering the loss from that, or another party. It is recommended that any contract arrangements which limit the rights of recovery should be reviewed by Governance and Legal and advised to Financial Services.
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Excesses and Budget Centre Contributions In general budget centres are required to pay the excess on any particular claim. Details including any exceptions are outlined in Appendix C.
New Purchases or Disposals - Motor Vehicles and Marine Hull (Boats/Vessels) Budget centres must promptly notify the insurance office details of any purchases or disposals for all UTAS owned motor vehicles or vessels prior to the transaction being finalised. The motor vehicle or vessel must be listed on the schedule provided to the insurer for coverage to apply.
Insurance Providers The current University Insurance providers are:
Type
Company
Property General & Products Liability Professional Liability General Clinical Trials Malpractice Motor Vehicle Travel (Employees) Travel (Students) Group Personal Accident (Council & Volunteers) Group Personal Accident (Students) Contract Works Crops & Stock Marine Hull Marine Hull (AMC Vessels) Marine Liability (AMC Vessels) Marine Cargo Marine Cargo (Antarctica) Workers Compensation (TAS)
Unimutual Unimutual Unimutual Unimutual Unimutual Vero Insurance Chubb Insurance Chubb Insurance Chubb Insurance Chartis Australia Insurance Vero Insurance CGU Insurance Associated Marine Insurers Agents Associated Marine Insurers Agents Shipowners Mutual QBE Commercial QBE Commercial Allianz Australia Insurance
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Responsibilities Duty of Disclosure The University has a duty to disclose any events or circumstances that may have impact on insurance matters. Therefore all such matters must be reported promptly to Financial Services. A requirement under the Insurance Contracts Act 1984, is to disclose to the insurer every matter that is known, or could reasonably be expected to be known, is relevant to the insurer's decision whether to accept the risk of the insurance and, if so, on what terms. The University has the same duty to disclose those matters to the insurer before it renews, extends, varies or reinstates a contract of general insurance. The duty, however, does not require disclosure of matters:
that diminish the risk to be undertaken by the insurer, that are of common knowledge, that the insurer knows or, in the ordinary course of its business, ought to know, or as to which compliance with the duty is waived by the insurer.
Utmost Good faith Every insurance contract is subject to the doctrine of utmost good faith, which requires that parties to the contract should act toward each other honestly and fairly, avoiding any attempt to deceive in assuming and performing contractual obligations. Failure to do so on the part of the insured may permit the insurer to refuse to pay a claim or to cancel the policy or both.
Responsibilities Regarding Risks and Claims Details of responsibilities for the identification, management and reporting of risks, must comply with Key Risk Responsibilities identified in the Risk Management Policy. Positions identified as having Key Risk Responsibilities in the Risk Management Policy are responsible for providing information required as part of any risk assessment or insurance renewal process. The instigator of any proposed purchases, ventures or other activities that may impact on insurance must also bring these to the attention of the Insurance Officer. Individual staff and associated personnel are responsible for bringing to the attention of the Insurance Officer any risks or changes to existing risks that they become aware of, that may impact on insurance. Individual staff and associated personnel are responsible for reporting to the Insurance Officer, without delay, any event or circumstance that may lead to a claim. Financial Services Insurance Guidelines
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Financial Services is responsible for the co-ordination of procurement and renewal of insurance for the University. Financial Services is responsible for providing insurance advice, co-ordination of insurance claims and for promoting awareness of and compliance with individual policy terms.
Specific Responsibilities related to Travel Under certain circumstances travellers are not automatically protected under the University liability policy, and must contact the insurance officer to ensure coverage is organised. For charter flights, helicopters, and other unusual travel circumstances, budget centres must advise the Insurance Officer of persons travelling by these means within a reasonable timeframe (at least two weeks before the travel is undertaken). Antarctic travel – budget centres must advise the Insurance Officer of persons travelling by these means within a reasonable timeframe (at least two weeks before the travel is undertaken). Pre-existing Medical conditions – Medical expenses incurred where a journey is undertaken against the advice of a qualified medical practitioner or when the individual is unfit to travel or if the purpose is to seek medical attention are excluded under the policy. The routine filling of required prescriptions for pre-existing medical conditions is not covered. Period of Travel – If an employee is travelling for a period longer than 180 days duration then the Budget Centre will be required to take out separate travel insurance for the whole period. This includes employees going on Study Leave. A request for additional travel insurance can be made on the Additional Travel Insurance Request form. Any additional costs are borne by the Budget Centre.
Volunteers Volunteers must complete a declaration form before the commencement of work. Refer to the Personal Accident section below.
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Summary of Major Insurance Categories Motor Vehicle Insurance The Motor Vehicle insurance policy covers all vehicles owned, used or operated by the University, being in use on University related business whilst in Australia. The only exclusions are vehicles salary packaged through Lease Plan.
Property Insurance The Property insurance policy covers property owned by the University including buildings, equipment, works of art, crops etc. The policy covers loss by fire, flood, earthquake, burglary, theft, accidental damage or machinery breakdown.
Corporate Travel Insurance Under the Corporate Travel insurance policy, the University has arranged coverage for employees and students travelling on authorised travel, or travel incidental to the business up to a maximum period of 180 days.
Personal Accident Insurance The Personal Accident insurance policy is for official committee members, volunteers and students of the University engaged in University business.
Marine Cargo Marine Cargo is insurance for University property damaged during marine transit, including the personal affects for the relocation of Staff.
Marine Hull Insurance Marine Hull insurance provides coverage for Hulls, Motors and Trailers as declared to the insurer, and is restricted to Tasmanian Coastal and Inland Waters.
General and Products Liability General and Products Liability is for liabilities arising from personal injury (including death) and property damage in connection with the University’s business, or from products manufactured, sold or supplied by the University.
Professional Liability Insurance Professional Liability insurance is for legal liability to pay damages as a result of any claim or claims made against the University, protected person or entity arising out of any negligent act, error or omission in or about the conduct of the University’s professional business. Professional Business includes all professional, consulting, research and teaching activities of Universities. Financial Services Insurance Guidelines
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Medical Malpractice Insurance Medical Malpractice Insurance provides the University with the right to claim protection on their own behalf, or on behalf of a Student for their legal liability to pay damages as a result of any claim or claims made against them for bodily injury (including death) arising out of any negligent act, error or omission in relation to the provision of medical services.
Clinical Trials Clinical Trials Protection provides the University with the right to claim on their own behalf or on behalf of a ‘Protected Person’ for legal liability to pay damages or compensation as a result of any claim or claims made by research subjects for bodily injury caused by any act, error or omission in connection with clinical trials approved by the University's Ethics Committee and undertaken within the Commonwealth of Australia subsequent to 21 May 1997.
Insurance Cover for Students The University of Tasmania’s insurance program provides cover for students whilst undertaking unpaid Work Integrated Learning placements approved by the University
Other Insurance Policies For details regarding insurance for Crops & Stock, Contract Works or other insurance categories not covered in this guideline, please contact the University Insurance Officer.
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Motor Vehicle Insurance Policy Outline – Motor Vehicles Insured Interest:
All vehicles owned, used or operated by the University or in which the University has an insurable interest, vehicles owned by directors, employees or others whilst being used on the authorised business of the University.
Major Exclusions:
Exclusions in relation to drivers under influence of alcohol or drugs, unlicensed driver, unroadworthy or overloaded vehicles or not being properly maintained apply.
Base Excess:
The base excess of $1000 will be charged to the relevant Budget Centre.
Additional Excesses:
Driver under 21 years of age – additional $750 (total payable by the Budget Centre is $1750). Driver aged 21 to 25 years of age - additional $300 (total payable by Budget Centre is $1300). Inexperienced Driver – additional $250 (total payable by Budget Centre is $1,250).
Usage of Private Vehicles Private vehicles used in connection with University business must have full comprehensive insurance and can only be used with the approval of the Head of Budget Centre. Should the vehicle be involved in an accident while on University business, the University may compensate the staff member for the amount of excess charged by the vehicle's insurer and loss of no claim bonus in the year following the accident, upon production of relevant documentation. No other costs will be met. The cost of the excess (as listed above) will be charged to budget centre funds. Please refer to the Driving Authorised Vehicles Policy for further information.
Insurance of Hire Vehicles The University insurance policy does not cover hire vehicles. Vehicles hired for University business should normally include standard comprehensive insurance as part of the hire charge. If insurance is not included as part of the hire charge, the Budget Centre is required to purchase insurance for the vehicle. The most comprehensive level of motor vehicle insurance cover that is offered by the hire company must be taken out, including excess reduction options where available. Financial Services Insurance Guidelines
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Motor Vehicles: Claims Procedures Motor Vehicle Accidents It is expected that all University employees will adhere to all traffic regulations. In the event of an accident, the following steps should be taken at the scene of the accident, in particular if another vehicle or persons are involved:
If any person has been killed or injured, render any necessary assistance. It is essential that the other party's name, address, license number and vehicle details be obtained. Record names and addresses of as many witnesses as possible at the scene of the accident. Note the time, location and road conditions when the accident occurred. No discussion whatsoever should be entered into, regarding negligence of either party, or liability admitted or any offer of compromise made. The damage to the other party's vehicle, especially the area affected and the extent of the damage should be carefully inspected, within the capabilities of the observer. Where possible appropriate photographs should be taken.
Police Reports The police are required to attend the scene of the accident if a person has been injured, the vehicle has to be towed or damage to a third party's property (e.g. house, fence) has occurred. If the Police attend the scene, the officer's name and station should be recorded. If possible, the driver should also obtain details of who is going to be held responsible and whether charges are likely to follow. A copy of the Police Report should be obtained and attached to the Claim Form.
Towing and Return of Damaged Vehicles If the vehicle is drivable, it should be taken the University Vehicle Fleet Compound where it will be inspected and repairs organised. If the vehicle is not drivable, a call should be made to Vero Assist ph. 1800 222 043 to arrange for the vehicle to be towed to the repairer.
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Preferred Repairers South:
Abeta Body Engineers - Tel. (03) 6231 5775
North:
McIvor Bodyworks - Tel. (03) 6331 1792
North-West:
Cooee Bodyworks - Tel. (03) 6431 5847
Claim Form A Motor Vehicle Insurance Claim form should be downloaded from the Financial Services website and completed as soon as possible.
Motor Vehicle Claims Checklist Refer to Appendix D for a motor vehicle claims checklist. This summarises the steps detailed above.
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Property Policy Outline –Property Insured Interest:
For material loss of assets being real property, including buildings, plant, machinery, stock and merchandise. Also for loss of revenue, increased cost of working, loss of rental income, and additional expense resulting from interruption or interference to the business during the protection period. Protection is subject to certain terms, exclusions, conditions and limitations.
Coverage:
Unless the Declared Values for Property stipulate otherwise, coverage is provided for the cost of rebuilding, repairing or replacing property (not otherwise excepted by the cover) having been physically damaged or destroyed. Limitations for separate areas of theft, damage and spoilage apply.
Limit of Liability:
Full sums declared subject to a maximum of $1,200,000,000 (subject to sub-Limits as specified in the Certificate of Entry) any one claim or series of claims for protection arising from the one event.
Excesses:
The policy is subject to a $100,000 excess that applies to all property claims. Up to $10,000 of this excess is borne by the Faculty/Division.
Reasonable Care The University is required to take reasonable care in preventing damage or loss under the terms of its insurance policies. If such care is not taken, there may be no insurance coverage under the policy.
University Equipment Taken Home, on Field Trips, or Otherwise Off Campus All items taken off campus must have been recorded in the internal loans register. The internal loans register is evidence that the piece of equipment was fully authorised to be off campus at the time of the incident. Where this cannot be provided, a memo from the Head of Budget Centre will be required.
University Equipment Taken Interstate or Overseas Where the piece of equipment is being taken interstate and/or overseas, additional insurance may be required. In this circumstance please contact the Insurance Office.
Equipment Transported within Australia or Overseas Items of equipment under $10,000 will be covered by the Travel Insurance Policy (refer below).
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Items over $10,000 will be covered by the Unimutual Property protection. Please note there is a higher excess under the Property protection. For items over $10,000 the following details need to be advised to the Insurance Officer prior to the equipment being transported:
Details of piece of equipment including value; What the equipment will be used for; Where the equipment will be used; Dates equipment will be used, and How the equipment will be stored when not in use.
Personal Property on Campus The University's insurance policies do not cover the property of employees. Insurance cover for these items is the responsibility of the individual. In some cases however, the University may provide cover for personal property if the items in question are being used in relation to University work at the request and approval of the University. This cover will only be provided if details of the equipment are given to the Insurance Officer along with approval from the Head of Budget Centre, prior to the personal equipment being used on campus or in the business of the University. An excess of $100,000 will apply in these circumstances. Up to $10,000 of this excess is borne by the Faculty/Division.
Equipment on Loan from other organisations The Insurance Office should be contacted and the following details need to be advised to the Insurance Officer, prior to the equipment being transported to the University:
Details of piece of equipment; Equipment Value (including basis of determination); What the equipment will be used for; Where the equipment will be used; Dates equipment will be used; Where the equipment is being borrowed from, and How the equipment will be stored when not in use.
It may be necessary to place additional insurance, for which any additional cost will be charged to the Budget Centre
UTAS Equipment Hired Out to Outside Organisations The University will not cover for insurance purposes UTAS equipment that is hired out to outside organisations. For further information, please contact the Insurance Officer.
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Property: Claims Procedures Claim Procedures When an item of University property is stolen or damaged, the following steps need to be taken:
Report any incidents of theft and malicious damage to University Security. Record necessary information and take appropriate photographs. Download and complete a Property Insurance Claim. When completing the form, proof of ownership must be obtained either by Asset number, Tag number, Purchase Order, Invoice Payment or UTRANs reference. A quote is also required for a replacement or repairs to the item, including equipment on the University lease scheme. Attach quote, University security report and police report (where applicable) and forward documentation to the Insurance Officer.
University Equipment Taken Home Where the claim is for University owned equipment and the loss or damage occurs at an employee's home, a copy of the authorisation to take the equipment home is required to be attached to the Claim. This authorisation may take the form of a copy of the internal loans register page with the item of equipment listed and signed off, or a memo from the Head of Budget centre authorising such usage.
University Equipment Taken on Field Trips or Off Campus In the event of an insurance claim, a copy of the internal loans register must be provided with the claim form, to provide evidence that the piece of equipment was fully authorised to be off campus at the time of the incident. Where this cannot be provided, a memo from the Head of Budget Centre will be required.
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Corporate Travel Insurance Policy Outline - Corporate Travel Insurer:
Chubb Insurance Company of Australia Ltd
Policy Number:
93123527
Insured persons:
Council Members and Employees of the Insured (including spouses, de-factos, partners and/or their dependent children), and any other person whilst on authorised travel or travel incidental to the business, voluntary workers of the Insured, whilst on authorised Overseas or Antarctica travel or travel incidental thereto.
Definitions:
Authorised Business Travel - travel undertaken on the business of the University, authorised and paid for by the University. It does not include normal daily travel between home and place of business unless it involves travel to and from Tasmania.
Conditions:
Covering all persons 24 hours whilst on business travel for death and capital benefits as a result of an accident, subject to a maximum period of 180 days. Claims in respect to personal belongings exclude loss or damage arising from the owner's negligence.
Exclusions:
Travel in excess of 180 consecutive days in duration War Risks Intentional use of Military Force Financial Default Nuclear, Biological and Chemical Terrorism Expenses incurred for routine medical, optical or dental treatment or consultation Persons over the age of 90
Coverage Refer to Appendix A for specific details regarding coverage under the policy.
Travel Radius The policy provides coverage only in connection with a journey undertaken by an Insured Person and must involve overnight accommodation or travelling to a destination more than 50 kilometres distant from either the normal place of residence or the normal place of work of the Insured Person.
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Insurance and Personal Leave The University will only cover private travel that is incidental to the business trip. Where private travel is greater than incidental, it is the responsibility of the individual concerned to arrange private travel insurance cover for the entire trip.
Private Travel Insurance Private Leisure/Holiday Travel Insurance for Employees and Students UTAS has an online facility for employees and students to access travel insurance which it is competitively priced for private leisure/holiday travel. The insurer QBE offers an extensive range of travel insurance products for International and Australian Travel. See below link to “Get a quote” or “Find out more” QBE Insurance Enquiries
Corporate Travel Insurance: Notifications and Safety Notification to the Insurance Officer before Travelling Specific instances where the Insurance officer should be contacted are detailed under the relevant section. In addition, if travel is to a country that has a DFAT level 4, or the traveller is over the age of 80 years, or carrying out anything that could be construed as dangerous, the Insurance Officer should be contacted.
Travel Greater Than 180 Days If an employee is travelling for a period longer than 180 days, then the Budget Centre will be required to take out separate travel insurance for the whole period. This includes employees going on Study Leave. An Additional Travel Insurance Request must be completed and submitted to the Insurance Officer at least two weeks prior to the travel.
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Additional Requirements for Non Standard Methods of Travel Where travel is undertaken in transportation other than those recognised as normal business transport - i.e. schedule aircraft, train, company sedan or schedule bus, all such trips must be detailed by the budget centre and advised to the Insurance Office. In addition if the period extends beyond 180 days, the trip must be approved by the insurer prior to commencement as above. Non-standard transport would include:
Sea travel to Antarctica on ships such as Aurora Australis. Travel in Antarctica and the Arctic Circle using overland vehicles, haglands and skidoos. Travel in Helicopters or Light Planes, for example travel to/in Antarctica, Sub-Antarctic and the Arctic Circle. Small chartered planes for example charters for Council meetings. Field trips involving various methods of transport, local boats, cars, etc.
Corporate Travel Insurance: Notifications and Health Matters Pre-existing Medical Conditions and Travel against Medical Advice Medical expenses incurred where a journey is undertaken against the advice of a qualified medical practitioner or when the individual is unfit to travel or if the purpose is to seek medical attention are excluded under the policy. The routine filling of required prescriptions for preexisting medical conditions is not covered.
Minor Medical Expenses While Travelling If a staff member must visit a doctor or pay minor medical expenses, they should pay for these and contact the Insurance Officer on return.
Coverage for Medical Expenses on return to Australia after Injury or Sickness Overseas Cover extends to twelve months after the date of injury, or in the case of sickness, after the date on which the medical expenses were first incurred, as long as initial treatment was obtained prior to returning to Australia.
Cancellation/Curtailment Expenses Corporate Travel insurance will cover reasonable additional or forfeited travel, hotel or out of pocket expenses where a traveller cannot travel due to serious injury, serious sickness or unexpected death of a close relative, business partner or travelling companion.
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Travel Emergency Card and Safe Travel Advice The Travel Emergency Card is available from the website. These contact details should be used for emergencies and evacuation while travelling overseas. Refer to the Travel Guidelines for details regarding safe travel, emergencies and warnings.
Corporate Travel Insurance: Belongings Business Equipment and Travel Business equipment is covered up to a value of $10,000. Please contact the Insurance Officer to arrange separate cover if the piece of equipment is greater than this value. The cost of this cover will be charged against Budget Centre funds.
Special conditions for Travel with Electronic Equipment The University requires any electronic equipment to be taken on board as personal cabin baggage. These items are also required to be stored in a secure place in the hotel, such as the hotel safe.
Temporary Misplaced Baggage Expenses and Necessities If a traveller is deprived of baggage for a period of eight hours or more, they should purchase essential items as relief until the baggage is returned.
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Corporate Travel Insurance: Claims Procedures Claim Procedures The process for corporate travel insurance claims is as follows:
Request a Travel Insurance Claim. Complete and sign the claim form, attaching the following documentation: For personal items:
For University owned items:
A police report for any stolen items. An airline security report for any items stolen or damaged while at the airport or on the plane. A quotation for repairs and/or replacement items. All of the attachments above need to be included, plus; Proof of purchase of the items, for example Asset Number, Tag Number, Invoice or UTRANs. A Budget centre account number, to journal the approved funds to.
Send the original form and all attachments including photographs to the Insurance Officer, Financial Services, Locked Bag 1353, LAUNCESTON TAS 7250.
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Personal Accident Insurance Policy Outline - Personal Accident Insured persons:
On the lives of members of the University Council and other official committees of the Insured (excluding those members who are salaried employees of the University) whilst engaged in activities, including travel, in connection with attendance at a University meeting or on the business of the University including travelling to and/or from such meetings or business. On the lives of voluntary workers including honorary research associates, clinical teachers, CRC Research Fellows, Consultants, Visiting scholars, Guest Lecturers, Examiners, Artists in Residence, Panel Advisors, Reviewers and the like whilst engaged in activities on behalf of the Insured including travelling to and from such business.
Excesses:
Nil.
Age Limit:
80 years
Schedule of Benefits:
Aged up to 65 years Capital Benefit Weekly Injury Weekly Benefits Period
$100,000 $1,000 3 years
Aged 66 – 75 years Capital Benefit Weekly Injury Weekly Benefits Period
$30,000 $500 52 weeks
Aged 76 - 80 years Capital Benefit Only
$30,000
Volunteers All volunteers must complete a declaration before the commencement of work. Refer to the Volunteer Worker– Indemnity/Induction Checklist.
Personal Accident: Claims Procedures The University Insurance Officer should be contacted regarding any Personal Accident claims.
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Marine Cargo (General) Insurance Policy Outline – Marine Cargo (General) Insured Interest:
Loss, destruction or damage to property (new and used) whilst in transit by air, land and/or sea freight.
Definitions:
Property includes household and personal effects of employees and others, where the removal/transit has been arranged by the University, but excludes individual consignments of $250 or less.
Voyages:
Anywhere in the world to anywhere in the world by any route direct or via port or ports including transhipment if incurred.
Basis of Valuation:
Landed Cost (repair cost if damaged or full replacement cost if totally lost or destroyed) at destination including duty, freight, incidental exposures and insurance with 10% added.
Major Exclusions:
Consequential Loss from delay, loss market or interruption of business Electrical or mechanical derangement Inherent vice Insufficiency of packaging Wear and tear of the subject matter
Limit of Liability:
$1,000,000 any one loss/shipment/location Unaccompanied Household and Personal Effects).
Excesses:
Inland $250 each and every claim. Imports/Exports $1,000 each and every claim
($200,000
for
Marine Cargo (General): Claims Procedures To lodge a claim for damaged household and personal effects for which the University has paid employee removal costs for, or for University equipment which has been damaged while in transit, please complete the following steps:
Download and complete a Cargo/Transit Insurance Claim or Home & Contents Transit Insurance Claim. The following documents should be attached to the completed Claim Form A copy of the delivery docket, consignment note etc.; A copy of the Customer Inventory Sheet from the freight company; Attach appropriate photographs; A quotation/s for repairs and or replacement items, and Send the original form and all attachments to the Insurance Officer.
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Marine Cargo (Antarctica) Insurance Policy Outline – Marine Cargo (Antarctica) Insured Interest:
Equipment taken onto vessels in transit to and from Antarctica.
Cargo Description:
Plant and Scientific equipment taken onto Vessels – in transit to and from Antarctica.
Exclusions:
Consequential Loss from delay, loss market or interruption of business Electrical or mechanical derangement Inherent vice Insufficiency of packaging Wear and tear of the subject matter
Limit of Liability:
$1,000,000 any one conveyance or location.
Excesses:
$10,000 each and every claim.
Marine Cargo (Antarctica): Claims Procedures Contact the Insurance Officer as soon as possible.
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Marine Hull (UTAS & TUU) Policy Outline – Marine Hull Interest Insured:
UTAS/TUU Hulls, Motors and Trailers as per schedule (excludes AMC Vessels).
Navigational Limits:
Tasmanian Coastal and Inland Waters.
Protection & Indemnity:
$5,000,000 (Liability)
Excesses:
$250 each and every claim.
New/Acquired Vessels:
Any additional vessels purchased or charter must be notified to the Insurance Officer by the Budget Centre as soon as practicable and to pay such additional premium as agreed.
Equipment not attached:
Diving gear/abalone section equipment declared value as per schedule not attached to a specific vessel is only covered following total loss of a vessel by insured perils.
Conditions of Insurance The policy is on a market value basis. The relevant budget centres must advise changes to sums insured for that level of cover to be effective, and declare the items insured by annotating an existing schedule. Please contact the Insurance Officer for more detail.
Marine Hull: Claims Procedures Contact the University Insurance Officer as soon as possible and complete a Marine Hull Claim.
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Marine Hull (AMC Vessels) Policy Outline – Marine Hull Interest Insured:
Hulls, Motors and Trailers as per schedule.
Navigational Limits:
As licensed by State Authority.
Protection & Indemnity:
$10,000,000 (“Pinduro” and “Unnamed Steel Barge” only) Note – Vessels under 10 metres have liability coverage under the General & Products Liability Protection
Excesses:
As per schedule.
Conditions of Insurance The Sum(s) insured detailed in the schedule represent the agreed value(s) of the subject matter specified. Warranted that the insured vessel remains in survey at all time, operates within the specified navigational limits and is crewed as specified by the Marine Board or its equivalent in other states. Please contact the Insurance Officer for more detail.
Marine Hull: Claims Procedures Contact the University Insurance Officer as soon as possible and complete a Marine Hull Claim.
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General and Products Liability Policy Outline Coverage:
For liabilities arising from personal injury (including death) and property damage in connection with the University’s business or from products manufactured, sold or supplied by the University. Protection is subject to certain terms, exclusions, conditions and limitations.
Situation:
Anywhere in the world other than operations domiciled and/or entities incorporated in USA/Canada.
Limit of Liability:
$20,000,000 any one occurrence other than liability arising out of Products which is limited to $20,000,000 in the aggregate for the protection period.
Excesses:
$10,000 each and every claim.
General and Products Liability: Claims Procedures The University Insurance Officer should be contacted regarding any claims.
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Professional Liability Policy Outline - Professional Liability Insured Interest:
For legal liability to pay damages as a result of any claim or claims made against the University, protected person or entity arising out of any negligent act, error or omission in or about the conduct of the University’s professional business - excluding Medical Malpractice. Protection is subject to certain terms, exclusions, conditions and limitations.
Situation:
Anywhere in the world other than operations domiciled and/or entities incorporated in USA/Canada.
Limit of Liability:
$20,000,000 each and every claim but limited to $80,000,000 in the aggregate.
Excesses:
$10,000 each and every claim.
Professional Liability: Claims Procedures The University Insurance Officer should be contacted regarding any claims and a Professional Liability Claim completed.
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Medical Malpractice Policy Outline – Medical Malpractice Insured Interest:
For legal liability to pay damages as a result of any claim or claims made against the University, protected person or entity during the Protection Period in consequence of Malpractice in connection with the University’s Business.
Limit of Liability:
$20,000,000 each and every any one claim but limited to $80,000,000 in the aggregate.
Excesses:
$500,000 each and every claim.
Medical Malpractice: Claims Procedures The University Insurance Officer should be contacted regarding any claims.
Clinical Trials Policy Outline – Clinical Trials Insured Interest:
For legal liability to pay damages or compensation as a result of any claim or claims made by research subjects for bodily injury caused by an act, error or omission in connection with clinical trials approved by the University’s Ethics Committee and undertaken by the University within the Commonwealth of Australia subsequent to 21 May 1997.
Limit of Liability:
$20,000,000 each and every any one claim but limited to $80,000,000 in the aggregate.
Excesses:
$100,000 each and every occurrence.
Clinical Trials: Claims Procedures The University Insurance Officer should be contacted regarding any claims.
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Insurance Cover for Students Types of Student Insurance This section addresses issues in relation to student insurance covering the following topics:
Work Integrated Learning; Student Motor Vehicles; Personal accident insurance (Refer to TUU/Student Association); Student Travel (Refer to the section on Student Travel for students travelling on University business).
Work Integrated Learning Students engaged in unpaid Work Integrated Learning placements approved by the University are covered under the University insurance program. Students may be required to submit the Insurance for Work Integrated Learning Statement to a provider, which details the coverage. Work experience provider means any person or entity that, under an arrangement with the University of Tasmania, provides the opportunity or facilities for students to undertake study, research or work experience training or activities.
Work Integrated Learning: General and Product Liability The University’s insurer may provide coverage to work experience providers for liability to pay compensation for personal injury, other injury or property damage which arises as a result of any negligent act, error or omission of the student in the course of the study, research or work experience training or activities. The limit of liability is $20,000,000 any one occurrence. The insurance policy is also subject to certain terms, exclusions, conditions and limitations. Contact the Insurance Office for further details.
Work Integrated Learning: Professional Liability Professional Liability coverage provides the University with the right to claim protection on behalf of the University, or Students for their legal liability to pay damages as a result of any claim or claims made against them arising out of any negligent act, error or omission in relation to the member's professional business. The limit of liability is $20,000,000 each and every claim but limited to $80,000,000 in the aggregate for the protection period. The insurance policy is also subject to certain terms, exclusions, conditions and limitations. Contact the Insurance Officer for further details.
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Work Integrated Learning: Medical Malpractice Medical Malpractice coverage provides the University with the right to claim protection on their own behalf, or on behalf of a Student for their legal liability to pay damages as a result of any claim or claims made against them for bodily injury (including death) arising out of any negligent act, error or omission in relation to the provision of medical services The limit of liability is $20,000,000 each and every claim but limited to $80,000,000 in the aggregate for the protection period. The insurance policy is also subject to certain terms, exclusions, conditions and limitations. Contact the Insurance Officer for further details.
Work Integrated Learning: Personal Accident Insurance This category covers students suffering an injury resulting in death or permanent or temporary disablement whether partial or total and other specified benefits. Condition Death – No Dependants
Coverage $10,000
Death – With Dependants $50,000 Permanent Total Disablement, specific Permanent Total $50,000 (reducing scale) Loss or Permanent Partial Disablement This includes Non-Medicare medical expenses (provided such expense is not payable where compensable under the Medicare Scheme in part or in full) to a maximum of $5,000. The insurance policy is also subject to certain terms, exclusions, conditions and limitations. Contact the Insurance Office for further details.
Use of Student Motor Vehicles As with any private vehicle, student vehicles used for authorised University business, such as field work, or other work undertaken as part of a course or approved research, must have full comprehensive insurance and can only be used with approval of the Head of Budget Centre. Should the vehicle be involved in an accident whilst on University business, the insurance is the responsibility of the individual.
Claims Procedures for Students Procedures for student claims are the same as for general claims. Refer to the relevant section of the guideline.
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Student Travel Insurance Student Coverage and Travel Students of the University are automatically covered by travel insurance whilst on authorised University travel, with exceptions noted below.
Policy Outline – Student Travel Insurer:
Chubb Insurance Company of Australia Ltd
Policy Number:
93123528
Insured persons:
All University of Tasmania students whilst on authorised University travel up to a maximum period of 180 days.
Definitions:
Authorised Business Travel - travel undertaken on the business of the University, authorised by the University. It does not include normal daily travel between home and place of business unless it involves travel to and from Tasmania.
Conditions:
Covering Insured Persons 24 hours whilst on business travel worldwide excluding Tasmania, unless that forms part of a journey to mainland Australia or overseas. Claims in respect to personal belongings exclude loss or damage arising from the owner's negligence.
Key Exclusions:
War Intentional use of Military Force Terrorist Act Financial Default Nuclear, Biological and Chemical
Additional Key Medical Exclusions: Expenses incurred when the person is travelling against medical advice or when he or she is unfit to do so. Expenses incurred for continuing treatment, including any medication commenced prior to the commencement of travel. Expenses incurred more than 12 months after the date of injury, or in the case of sickness, after the date on which the medical expenses were first incurred.
Coverage Refer to Appendix B for specific details requiring coverage under the policy.
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Students Covered Under Travel Insurance Students covered by University insurance are Undergraduate, PhD, Coursework, Research and Masters Students.
Specific Provisions for Corporate Travel for Students Most of the conditions for student corporate travel insurance and staff are the same; however the following exceptions apply to students only. Non Standard Methods of Travel - Student Travel Where travel is undertaken in transportation other than those recognised as normal business transport, all trips must be approved by the insurer prior to commencement. See above under Corporate Travel for the types of travel included in this category. Time limitations on Student Travel Insurance For travel in excess of 180 days, contact the Insurance Officer, as additional coverage will be required. Any additional cost to the policy is to be met by the student.
Specific Provisions for Heath and Student Travel Pre-existing Medical Conditions and Travel against Medical Advice Medical expenses incurred where a journey is undertaken against the advice of a qualified medical practitioner or when the individual is unfit to travel or if the purpose is to seek medical attention are excluded under the policy. The routine filling of required prescriptions for preexisting medical conditions is not covered.
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Student Personal Accident Insurance Policy Outline – Student Personal Accident Insurance Insurer:
Chartis Australia Insurance Limited
Policy Number:
2300108161
Insured persons:
Full-time and part-time internal students and distance education external students attached to University of Tasmania campuses.
Period of Individual Cover: The Compensation provided will only be payable if an Event listed in this Policy happens 24 hours a day, 7 days per week, except Section D for which cover will apply whilst a) They are actually engaged in university, course or sports related activity including practical placement. b) They are engaged in necessary direct travel between their normal place of residence or employment and the place of their university activities. Age Limitation:
15 to 75 years (Events 20-24, maximum age 65 years)
Schedule: Section A
B
The Compensation Applicable Under Each Section Of This Policy For Each Insured Person CAPITAL BENEFITS, Event 1 - With Dependants - No Dependants Events 2-19 WEEKLY INJURY BENEFIT, Events 20-21
DOMESTIC HOME HELP, Event 20 (b)
HOME TUTORIAL BENEFIT, Event 20 (c)
TEMPORARY PARTIAL DISABLEMENT, Event 21 BED CARE PATIENT, Event 22
C D
ELIMINATION PERIOD (Events 20-22) WEEKLY SICKNESS BENEFIT, Events 23-24 NON-MEDICARE MEDICAL EXPENSES, Event 25
Financial Services Insurance Guidelines
The Compensation
$50,0000 $10,000 $50,000 85% to a maximum $250 per week Maximum: 104 weeks 80% to a maximum $250 per week Maximum: 52 weeks 80% to a maximum $250 per week Maximum: 52 weeks 25% of Weekly Injury Benefits $250 per week Maximum: 52 weeks 7 days No Cover 80% to a maximum $5,000 $50 Excess to apply to each and every claim
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Additional Benefits: Section 1
Benefit REHABILITATION EXPENSE
2 3
ESCALATION OF CLAIM SPOUSE & DEPENDANT CHILDREN
4
HOME RENOVATION BENEFIT
5 6 7
ACCIDENTAL HIV INFECTION HECS &/OR POST GRADUATE FEES INJURY ASSISTANCE BENEFIT (arising from Event 20)
8
OVERSEAS MEDICAL EXPENSES
Key Exclusions:
The Compensation Up to $500 per month (max 6 months) 5% increase p.a. $5,000 (spouse) $5,000 (per child) (child max $15,000) 80% to a maximum of $10,000 $25,000 $10,000 100% to a maximum $250 per week Maximum: 16 weeks Elimination Period: 14 days $100,000
War, civil war, invasion, insurrection, revolution, use of military power or usurpation of government or military power. Any loss arising out of any Terrorist Act. An Insured Person engaging in any aerial activity, except as a passenger and not as a pilot or crew member in any aircraft licensed to carry passengers. Intentional self-injury, suicide, criminal act or illegal act of an Insured Person who is the subject of the claim. Pregnancy, childbirth or miscarriage. Sexually transmitted disease, or Acquired Immune Deficiency Syndrome (A.I.D.S.) disease or Human Immunodeficiency Virus (H.I.V.) infection. Training for or participating as a professional in any sport. Racing in or on any motor powered device. Radioactive contamination or radioactivity in any form whatsoever whether occurring naturally or otherwise.
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Insurance Administration Information Insurance Year The University has two insurance periods dependent upon the underwriter: 1. 2.
The year ended 31st October – Unimutual based policies The year ended 31st December – General insurance program
Insurance Broker The University appoints an insurance broker to provide advice and assist in the placement of appropriate insurance policies. The current insurance broker is Marsh Pty Ltd and any contact should be made through the University Insurance Office.
Emergency Contacts Travel Insurance AHI Assist
+61 2 9978 6666
Motor Vehicles Vero Assist
1800 222 043
University Property UTAS Security
03 6226 7600
Or AMS
6226 2688
General Insurance Matters Only Anthony Manshanden 0427 485 752 Or John Clements
0418 332 785
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Relevant Policy Document Insurance Policy
Other Related Policy and Practice Documents Policies Travel Policy Driving Authorised Vehicles Policy CORP 13.1 Risk Management Policy
Procedures and Guides Travel Guidelines
Forms Additional Travel Insurance Request Cargo/Transit Insurance Claim Home & Contents Transit Insurance Claim International SOS Travel Card – Students and Employees Marine Hull Claim Motor Vehicle Claim Property Insurance Claim Travel Insurance Claim Travel Insurance Declaration Volunteer Worker– Indemnity/Induction Checklist Work Integrated Learning Insurance
About this Document Title Date Responsible Officer Name Review Cycle Status of version Author
Insurance Guidelines August, 2013 Chief Financial Officer Craig Barling 1 year Version 1.3 David Nolan, Anthony Manshanden
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Appendix A: Corporate Travel Insurance Policy Outline Section
The Schedule of Compensation Applicable Under Each Section of the Policy for each Insured Person during each period of Travel
1
Personal Accident and Sickness Part A Lump Sum Insured Part B Weekly Benefits (Injury) Part C Weekly Benefits (Sickness) Excess Period Weekly Benefit Period
$250,000 $2,000 NIL 7 days 156 weeks
2
Kidnap and Extortion
$250,000
3
Hijack and Detention Daily Benefit Maximum any Hijack Legal Costs Detention Period
$1,000 $30,000 $50,000 30 days
4
The Compensation Each Insured Person
Medical Additional Expenses and Cancellation Curtailment Expenses Medical and other expenses any one insured person Excess Cancellation/Curtailment Expenses any one insured person
Unlimited
5
Rescue
6
Loss of Deposits
Cover in accordance with the policy $20,000
7
Baggage / Business Property / Money / Travel Documents Baggage and Business Property Limit any one item Excess University Business Equipment Money / Travel Documents Excess Deprivation of Baggage
$20,000 $5,000 $250 $10,000 $5,000 $250 $3,000
$250 $50,000
8
Alternative Employee / Resumption of Assignment Expenses
$10,000
9
Personal Liability
$10,000,000
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10
Collision Damage and Theft Waiver
$2,000
11
Extra Territorial Workers Compensation Weekly Benefit Total Limit of Liability Aggregate any one Policy Period
$1,000 $1,000,000 $2,000,000
12
Missed Transport Connection
$10,000
13
Political Evacuation
$20,000
14
Identity Theft Extension
$15,000
Excesses: $250 in respect of Medical, Business Equipment and Luggage (Section 4 & 7)
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Appendix B: Student Travel Insurance Policy Outline Section
The Schedule of Compensation Applicable Under Each Section of the Policy for each Insured Person during each period of Travel
1
Personal Accident and Sickness Part A Lump Sum Insured Part B Weekly Benefits (Injury) Part C Weekly Benefits (Sickness) Excess Period Weekly Benefit Period
$250,000 $1,000 NIL 7 days 156 weeks
2
Kidnap and Extortion
$250,000
3
Hijack and Detention Daily Benefit Maximum any Hijack Legal Costs Detention Period
$1,000 $30,000 $50,000 30 days
4
Medical Additional Expenses and Cancellation Curtailment Expenses Medical and other expenses any one insured person Excess Cancellation/Curtailment Expenses any one insured person
The Compensation Each Insured Person
$2,000,000 $250 $50,000
5
Rescue
Cover in accordance with the policy
6
Loss of Deposits
$20,000
7
Baggage / Business Property / Money / Travel Documents Baggage and Business Property Limit any one item Excess Business Equipment Money / Travel Documents Excess Deprivation of Baggage
$8,000 $2,000 $250 $10,000 $2,000 $250 $1,000
8
$10,000
9
Alternative Employee / Resumption of Assignment Expenses Personal Liability
10
Collision Damage and Theft Waiver
$2,000
11
Extra Territorial Workers Compensation Weekly Benefit Total Limit of Liability Aggregate any one Policy Period
N/A N/A N/A
12
Missed Transport Connection
$10,000
13
Political Evacuation
$20,000
14
Identity Theft Extension
$15,000
$10,000,000
Excesses: $250 in respect of Medical, Business Equipment and Luggage (Section 4 & 7).
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Appendix C: Budget Centre Excess Payable Type
Total Excess Payable $100,000
Budget Centre Contribution $10,000
$90,000
Computers & Electrical Equipment General & Products Liability Professional Liability
$100,000
$10,000
$90,000
$10,000
$10,000
$0
$10,000
$10,000
$0
General Clinical Trials
$100,000
$100,000
$0
Medical Malpractice
$500,000
$500,000
$0
$20 million limit of protection
$1,000
$1,000
$0
Market Value
Travel (Employees)
$250
$250
$0
Replacement up to specific policy limits
Travel (Students)
$250
$250
$0
Replacement up to specific policy limits
Contract Works
$2,500
$2,500
$0
Crops & Stock
$1,000
$1,000
$0
Limit $1 million any one occurrence Declared values
$250
$250
$0
$1,000 up to $50,000 $50,000
$1,000 up to $50,000 $50,000
$0 $0
Full collision liability
Marine Cargo
$1,000
$1,000
$0
Marine Cargo (Antarctica)
$10,000
$10,000
$0
$1 million any one conveyance $1 million any one conveyance
Property
Motor Vehicle
Marine Hull
Marine Hull (AMC Vessels) Marine Liability (AMC Vessels)
Central Funding
Basis
Notes
Replacement value Written down value $20 million limit of protection $20 million limit of protection $20 million limit of protection
Budget Centre to pay first $1,000
Hulls, Motors and Trailers as per schedule Declared Values
Financial Services Insurance Guidelines
Budget Centre to pay first $1,000 Liabilities arising from personal injury and property damage All professional, consulting, research and teaching activities Legal liability to pay damages or compensation made by research subjects for bodily injury Legal liability to pay damages in consequence of medical malpractice Additional Age/Inexperience excesses apply Journey must involve overnight accommodation or travelling to a destination more than 50 kilometres Journey must involve overnight accommodation or travelling to a destination more than 50 kilometres Maximum construction period 12 months University Farms (Cambridge, Forthside & Elliot) Navigational Limits – Tasmanian Coastal and Inland Waters Navigational Limits as licensed by State Authority Coastal waters of Australia and New Zealand and including voyages across the Tasman Sea. Repairs/Restoration for damage or replacement if lost/destroyed Repairs/Restoration for damage or replacement if lost/destroyed
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Appendix D: Motor Vehicle Claims Checklist Motor Vehicle Claims Checklist Render assistance to parties who may have been injured. Contact emergency services if required. Obtain other party's name, address, license number and vehicle details. Record names and addresses of as many witnesses as possible at the scene of the accident. Note the time, location and road conditions when the accident occurred. Do not discuss negligence of either party, or admit liability or any offer of compromise. Carefully inspect the damage to the other party's vehicle, especially the area affected and the extent of the damage, within your capabilities. Where possible take appropriate photographs Ensure Police attend the accident if a person has been injured, the vehicle has to be towed or damage to a third party's property (e.g. house, fence) has occurred If the Police attend the scene, the officer's name and station should be recorded. If possible, the driver should also obtain details of who is going to be held responsible and whether charges are likely to follow. A copy of the Police Report should be obtained/requested and attached to the Claim Form If the vehicle is drivable, it should be taken the University Vehicle Fleet Compound where it will be inspected and repairs organised. A claim form can also be downloaded from the Financial Service website. If the vehicle is not drivable, a call should be made to Vero Assist ph. 1800 222 043 to arrange for the vehicle to be towed to the repairer. South: Abeta Body Engineers - Tel. (03) 6231 5775 North: McIvor Bodyworks - Tel. (03) 6331 1792 North-West: Cooee Bodyworks - Tel. (03) 6431 5847
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