Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Initiating a Program Proposal

Initiating a Program Proposal New Degree Programs & New Majors should contact Curriculum Office BEFORE entering proposal in CurricUNET. The Curriculum Office needs to assign a subject code for new degrees, and in some cases for new majors, before an initiator can begin entering the proposal. 1. Enter http://tric.curricunet.com in web browser 2. Log on (User name = First initial + full last name (no abbreviation), Password =First initial of first/Last Name+ last four of SSN or Tri-C ID 3. To start a new/revised program proposal, click the [Create Proposal] button from the top navigation menu. Go to Step 5. Click the Curriculum button and select Program to view existing proposals .

Click the Create Proposal button to create a new/revised program proposal

4. To edit an existing proposal, click the Curriculum button from the top navigation menu and select Program from the drop-down menu. This will default to displaying all of your currently pending program proposals. Highlight and double click on the proposal that needs to be edited. This will bring you into the Program editing screens. 5. Select appropriately from the [Proposal Type] drop down box. (i.e. New program/Major – appropriate campus, Revised Program/Major – appropriate campus). Click [Next Step] button.

August 2015

CURRICUNET Help Tips

Office of Curriculum Development 987-4892 or 987-4794

Initiating a Program Proposal

6. For new programs, select the appropriate College (aka Campus), School (aka Department), and Award Type from the drop-down menus. Fill in the Program title field and click [Next Step] button (see sample title formats below) Degree title Example: Plant Science and Landscape Technology Degree with Major Example: Plant Science and Landscape Technology (Garden Center Operations) Certificate Example: Basic Office Skills The system will display a screen for reviewing the selections. If all items have been selected correctly, click Create Proposal button. System will think for a couple of minutes and then bring you into the Program Proposal editing screens. If an item needs correction, click back up on the previous step to return to that screen and make the correction.

To navigate back to correct an item, click on the Step where the correction needs to be made.

For existing programs, click the Search programs button, and select the program to be revised. Click [Next Step] button. The system will think for a minute and then bring you into the program proposal editing screens.

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Initiating a Program Proposal

Program Navigation Menu Cover: Enter proposed start date, program goals, and program rationale Co-Contributors: Enter any faculty co-contributors and/or any staff person who is going to assist in entering proposal. Description: Enter Program Catalog Description and Program Emphasis Award: Enter Degree Type, Title, and Additional Notes for the Catalog Options Definition: Only to be used for programs using Options (8-11 credit unique course groupings a student must complete to qualify for employment in a specialty area). Define the titles for each Option (i.e. Option A title – Office Operations, Option B Title -Medical Administrative Assistant). Course Blocks: Define semester & elective blocks used by the program. (i.e. First Semester, Second Semester, Summer and a block for any recommended elective courses.) Outcome Mapping: Use this tool to map Course Outcomes from required courses in the program to Program Outcomes. Course Blocks screens must be viewed & edited before Outcome Mapping screen is edited, in order for correct courses to display. Admissions Requirements: Enter/edit any required/recommend program admissions requirements. Attach Files: Use to attach Advisory Committee Minutes and other supporting documentation

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Initiating a Program Proposal

Cover 1. Click Cover from Program Navigation Menu on left hand side of the screen.

2. The Title and Campus and field should populate automatically from the information entered on the initial Create Proposal screen. For existing programs, Subject will also populate automatically. For new programs, select appropriately from the Subject drop down box. 3. Start Year: Select year in which new program/proposed changes to existing program are planned for implementation. 4. Start Semester: Select semester in which new program/proposed changes to existing program are planned for implementation. a 5. Program Rationale: For new programs/majors, provide an explanation of why this new program is needed; include evidence from any surveys/sources indicating economic need in the community. For revised programs/majors, provide an explanation for why the changes to the program are needed; include evidence that justifies the change in terms of student success, industry needs, and accrediting requirements. 6. Click [Save]. Always click [Save] before navigating to another screen. A pop-up reminder will appear if you attempt to navigate off the screen without saving.

August 2015

Academic and Student Affairs Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Add a Co-Contributor

The Co-Contributors screen can be used to grant editing permissions and/or acknowledge other faculty who are co-authoring a proposal OR it can be used to grant editing permissions to a support staff person who is assisting in entering the proposal into CurricUNET. 1. To add a co-contributor, click the Co contributors tab from the Program Navigation Menu. Enter last name of person to be added in search key

Click in checkbox to select user as cocontributor. Save button will appear at bottom of screen. Click [Save] button.

2. Enter the last name of the person to be added in the search box. The screen will do a search and display the desired user(s). Click in the box next to the desired user. Repeat to add multiple cocontributors. Click [Save] button at the bottom of the screen when selecting co-contributors. 3. To view selected co-contributors, click the show selected checkbox at the top of the screen.

August 2015

Academic and Student Affairs Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Add a Co-Contributor

Description 1. Click Description from the Program Navigation Menu on the left hand side of the screen.

2. Catalogue Description: Enter a paragraph which briefly describes/summarizes the program. Indicate the types of employment opportunities and any certification/licensing exams students will be qualified for upon completion. If appropriate, indicate the accrediting agency for the program. This will be used when listing your program on the Web and in the printed College Catalog. For existing programs, review the catalogue description and revise as needed. 3. Emphasis: Enter a description of the program emphasis (i.e. Interactive Media – explain what interactive media is for those who are not involved in that field). 4. Click [Save]. Save button will appear after either navigating between fields or clicking outside of the editing boxes.

August 2015

Academic and Student Affairs Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Award

Award The Award screen needs to be completed for new programs, programs with a title change, and programs with an award type change (i.e. changing from a short-term certificate to a certificate of proficiency). All other program proposals do not need to make any edits on this screen.

1. Click Award from the Program Navigation Menu on the left hand side of the screen. 2. Select appropriate degree/certificate type from Award Type drop down box. (i.e. Associate of Applied Science, Certificate of Proficiency). 3. Type in complete title of program including degree type as it should appear in the catalog. For Certificate programs, enter just the certificate type. Degree Example: Associate of Applied Science degree in Dental Hygiene. Degree with Major example: Associate of Applied Business degree in Plant Science and Landscape Technology with a concentration in Garden Center Operations. Certificate Example: Short Term Certificate. 4. Enter additional notes in the Award Note field. Notes informing students how certificate courses can be applied to degree programs would be appropriate in this field. 5. Click [Save]. August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Building the Sequence

Building the Sequence 1. Click Course Blocks from the Program Navigation Menu on the left hand side of the screen. 2. For New Programs, Click the “Add New Item” button at the top of the screen to create a course block.

Select appropriate semester from block Type drop down. Click Save button.

3. Select the appropriate semester (i.e. Summer, First, Program Admissions, or Electives) from Block Type drop down box. Other fields can be left blank. Click [Save] button. 4. Repeat steps 2 & 3 for each semester needed in the program. A block for each semester will appear on screen. If the program has open electives, an elective block needs to be created. This will be used to build the list of courses students should select from to fulfill elective requirement. 5. Click the [Edit Program Courses] button at the top of the appropriate course block to select the required courses for that semester. For existing programs, the blocks will appear for each August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Building the Sequence

semester, listing the current course requirements, when initially opening the Course Blocks screen.. Use the scroll bar on the left side to navigate down to the block for each semester. Click the [Edit Program Courses] button at the top of the appropriate course block to make changes to the courses listed for that semester.

Click Edit Program courses to make changes to a specific semester’s course requirements or to add courses to a semester’s course block. Use scroll bar to navigate down to each semester’s course block

6. When revising an existing program, use the [Edit Program Courses] button on the appropriate Course Block (i.e. First Semester) to access the Editing Screen for that block. Use up-down arrows to change order of courses in a semester

7. Click the pencil icon next to the course that needs to be edited. If course needs to be removed from the sequence, click the red X on the right hand side of the screen.

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Building the Sequence

8. Select the appropriate subject area & course # to add to sequence, or make appropriate edits to these fields on the Program Courses screen. To include general listings for Arts & Humanities/Social Behavioral Sciences or Communications degree requirements, look under the subject code DEGR. If an elective option (i.e. PST-xxxx, PST-2xxx) needs to be added, and it does not appear in the Courses drop down box, contact the Curriculum Office. 9. The system has checkboxes to indicate if a course is a Capstone course, if it is part of a designated Option in the program, and to indicate how it meets Graduation Requirements. All courses will meet a Graduation Requirement. To indicate which graduation requirement a course meets (i.e. Communication, Mathematics, Arts & Hum/Soc & Beh Sci/Natural Sciences, or Program Requirements), click the Graduation Requirement Checkbox, and then select from the Program GE Requirement dropdown box (appears after clicking the check-box).

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Building the Sequence

10. Select as needed from the Condition drop down box (i.e. OR, AND). The “AND” condition should only be used in combination with the “OR” condition. (i.e. ACCT-1310 OR ACCT-1020 AND ACCT2830). 11. If a footnote is needed to indicate an exception and/or restriction, enter an appropriate number in the footnote identifier field and the appropriate text in the Footnote field. If the same footnote is used for several course listings, the footnote text only needs to be entered on the first course listed, with the footnote indicator repeated for the later courses. Common footnotes include: Concurrent 8 week courses. (used to indicate when the prerequisite course is always offered in the 1st 8 weeks, and the subsequent course offered in the second 8 weeks.) BIO-2331 and BIO 2341 will be accepted in place of BIO-1050 & 105L. (this tells the degree audit programmer to encode this as a standard exception so students will not be required to have a substitution approved.) MATH-1800 -1820 will not be accepted to meet this requirement. (It is common to not accept special topics math courses to meet Mathematics requirements, as there is often no way to tell if the special topic taken was a higher or lower level mathematics class than the one required for the program.) 12. Click [SAVE] button. 13. To view the Graduation Requirements Report, Click the Reports icon above the Program Navigation Menu and select Program Outline. This will display the courses that have been selected for each semester, and each area of the graduation requirements. Review report before submitting program to ensure accuracy.

14. Continue entering/editing courses as needed To move to a different semester, click the appropriate course block from the Course Blocks Definition screen.

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tips Elective Listings

Options 1. To add Options to your program, click the Options Definitions Tab from the Program Navigation Menu on the left hand side of the screen. An Option is a cluster of courses that provide focus on a given subject matter which range from 8 – 11 credits. (See Administrative Office Systems program in current catalog for an example.) This should be done before creating/editing Semester Course Blocks.

2. Click the Add New Item button to create an Option. This will bring up the Option Definition screen.

Select a letter to be the Option Identifier (start with A, B, etc.). Enter the Option Title as it would appear in the catalog. This needs to include the letter designated for the option. Example titles are as follows: (a) Administrative Office Specialist; (b) Office Operations Management; (c) Medical Administrative Specialist; (d) Legal Administrative Specialist; (e) Virtual Office Assistant. 3. In the Option Description field, select from below courses to complete [insert option title] Option. Students must complete all courses in at least one option to complete degree program. 4. Click [Save] when you have completed the Option Title, Option Description, A listing for the option you just created will appear in the Options drop down box on the Course Blocks screen. The Options drop down box will appear on the Course Blocks Program Course Entry screen when the Options checkbox is completed, allowing users to designate courses as part of specific options in the program.

August 2015

Office of Curriculum Development 987-4892 or 987-4794

CURRICUNET Help Tip Attach Files

Attach Files The Attach files feature should be used to attach advisory committee minutes, faculty counterparts meeting minutes, program maps, and any other supporting documentation. Scanned documents can be attached. If you do not have access to a scanner, work with the Curriculum Office to scan and attach documents. 1. From the Course Navigation Menu on left hand side, click Attach Files tab. 2. Click the [Select] button to browse for files. Browse for and select desired file. Repeat to select multiple files. 3. Once all desired files have been selected, click the Upload files button to attach the files to the proposal. System will attach files and links to View the attached files will appear on screen. Click Select button to browse for files to attach to proposal. Repeat to select multiple files. Click Upload files when down selecting files to attach. Files will appear below with links to view.

August 2015

Office of Curriculum Development X4892 or X4794 for assistance

CURRICUNET Help Tip Launch

Submitting a Proposal New Degrees/Certificates and Revised Degrees/Certificates are first submitted to a Development Phase Review. This is like submitting a first draft of the proposal to faculty counterparts, as well as, the members of CADRE, and the appropriate Associate Deans. Counterparts, CADRE, & the Associate Deans are asked to do a preliminary review and provide any feedback, questions, or constructive suggestions about the proposal at this stage. This allows the initiator to incorporate suggestions before submitting the proposal for final approval. 1. To submit a proposal, certain key fields on Cover, Description, and Awards screens must be complete. These fields are marked by an asterisk on these screens. The required fields indicator will turn green when the necessary fields are completed, and the Launch button will activate.

2. To submit an individual proposal, once the Launch button has activated, simply click the Launch button. A pop-up will appear asking for confirmation that you are ready to launch. Click yes. The system will think for a minute and then will display the approval history screen, listing users that will be notified of the proposal. 3. Faculty Counterparts, related disciplines, CADRE members, Deans, Counselors, and Librarians will be notified via e-mail that the proposal is ready for review. Initiator will receive system generated e-mails from [email protected] whenever someone enters a comment on the proposal. 4. Note: If you are submitting multiple proposals, you should first create a package, which is an electronic folder of all your proposals, and submit everything together as a package. 5. New Course proposals, Major Revisions, Program proposals & multiple proposals submitted as a Package will remain open for comment in the development queue for ten business days. After the initial 10-day review/comment period, the system forwards the proposals to the Curriculum Office for Technical Review. The Curriculum Office will forward proposal(s) to approval queue after performing technical review and working with initiator on any needed changes. To perform your own review prior to submission, click the HELP tab, and select the “Conduct Your Course Technical Review” link. This is a checklist of items that are checked during the technical review. NOTE: AFTER A PROPOSAL PASSES TECHNICAL REVIEW, ALL EDITS MUST BE MADE THROUGH THE CURRICULUM OFFICE. INITIATORS WILL NO LONGER HAVE EDIT PERMISSIONS 14