IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS. PentaSAP ACCOUNTS PAYABLE INVOICE (810) TRANSACTION SET

IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS PentaSAP ACCOUNTS PAYABLE INVOICE (810) TRANSACTION SET FCA US INFORMATION & COMMUNICATION...
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IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS PentaSAP ACCOUNTS PAYABLE INVOICE (810) TRANSACTION SET

FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE 002040

FCA US - PentaSAP Accounts Payable Invoice 810 Invoice Functional Group ID=IN

Introduction: This standard provides the format and establishes the data contents of an invoice transaction set. The invoice transaction set provides for customary and established business and industry practice relative to the billing for goods and services provided.

Notes: This document applies to invoicing for indirect orders and production shipments to Non-ERS plants. Prior to 810 transmission testing or questions regarding incorrect or missing data, contact the Corporate Accounts Payable Staff. Please refer to the EDI Contact List: https://ps.extra.chrysler.com/sites/itb-ebus/Documents/EDIContactList.pdf History of Changes: 08/27/2012: Guide completed for PentaSAP, Wave 1 10/10/2012: Header - Modified EVT Qualifier Description for Element ITA05 12/11/2012: Header - Modified ST Qualifer Description for Element N104 01/21/2013: Example - Updated 02/22/2013: Header - Updated the element usage description for the N102 and N104. Detail - Updated the segment usage description for the IT1. Detail - Updated the element usage description for the IT103. Added Appendix A which includes bill to location assignements for MOPAR. 04/09/2013: Header - Removed N1~MA (Ultimate Destination Location) usage. This is not supported by PentaSAP. 06/03/2013: Header - Removed 'EA' and 'JB' from the REF01. These are not used in PentaSAP. Header - Removed PWK segment. This is not used in PentaSAP. Detail - Removed the PWK segment. This is not used in PentaSAP. Added Appendix B which contains error codes and descriptions that will be used in the 824 response generated by PentaSAP for the PentaSAP Accounts Payable 810 Invoice.

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1

FCA US

FCA US - PentaSAP Accounts Payable Invoice 08/06/2013: Header - Modified Miniumum size of N104 from 5 to 3 08/26/2013: Includes preliminary specifications for PentaSAP, Wave 2 09/06/2013: Detail - Updated the element usage description for the REF02, Packing Slip Number. 09/11/2013: Detail - Updated the element usage description for the IT109, Purchase Order Number. 10/10/2013: Appendix B - Added Error Code 264 10/15/2013: Header - Updated Currency Code Link in CUR02 10/23/2013: Header - Added Appendix C for International bill to location names and codes used in the N1 segment. 12/02/2013: Header - Removed all references to credit card billing. This invoice will not be used for credit card billing in PentaSAP. Header - Added descriptive text in the N1 segment for supplier and ship-to locations. 01/21/2014: Detail - Changed the minimum/maximum length of IT109 from 8/10 to 7/10. 02/05/2014: Detail - Updated explanation of IT107 giving more detail regarding Part Numbers. 12/15/2014: Updated Link in above notes section. 01/21/2015: Name Change To FCA US 04/22/2015: Updated Appendix A

Heading: Page No. 5 6 8

Pos. No. 010

Seg. ID ST

Base Guide M

Name Transaction Set Header

User Status M

Max.Use 1

020

BIG

Beginning Segment for Invoice

M

M

030

NTE

Note/Special Instruction

F

Not Used

100

040

CUR

Currency

O

Must Use

1

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2

Loop Repeat

Notes and Comments

1

FCA US

FCA US - PentaSAP Accounts Payable Invoice 11

050

REF

Reference Numbers

O

12

060

PER

Administrative Communications Contact

O

Not Used

3

070

N1

Name

O

Must Use

1

080

N2

Additional Name Information

O

Not Used

2

LOOP ID - N1 12

14

200

090

N3

Address Information

O

Not Used

2

100

N4

Geographic Location

O

Not Used

1

110

REF

Reference Numbers

O

Not Used

12

120

PER

Administrative Communications Contact

O

Not Used

3

Not Used

130

ITD

Terms of Sale/Deferred Terms of Sale

O

140

DTM

Date/Time/Period

O

150

FOB

F.O.B. Related Instructions

O

160

PID

Product/Item Description

170

MEA

Measurements

5 10

Not Used

1

O

Not Used

200

O

Not Used

40

180

PWK

Paperwork

O

Not Used

25

190

PKG

Marking, Packaging, Loading

O

Not Used

25

200

L7

Tariff Reference

O

Not Used

1

Detail: Page No.

Pos. No.

Seg. ID

15

010

IT1

Baseline Item Data (Invoice)

O

020

CUR

Currency

O

Not Used

030

IT3

Additional Item Data

O

Not Used

5

040

TXI

Tax Information

O

Not Used

10

050

CTP

Pricing Information

O

Not Used

25

060

PID

Product/Item Description

O

Not Used

1000

070

MEA

Measurements

O

Not Used

40

080

PWK

Paperwork

O

Not Used

25

18

Base Guide

Name LOOP ID - IT1

User Status

Max.Use 1

090

PKG

Marking, Packaging, Loading

O

Not Used

25

100

PO4

Item Physical Details

O

Not Used

1

110

ITD

Terms of Sale/Deferred Terms of Sale

O

Not Used

2

120

REF

Reference Numbers

O

Must Use

999999

130

PER

Administrative Communications Contact

O

Not Used

5

140

SDQ

Destination Quantity

O

Not Used

500

150

DTM

Date/Time/Period

O

Not Used

10

160

CAD

Carrier Detail

O

Not Used

999999

170

L7

Tariff Reference

O

Not Used

999999

180

ITA

Allowance, Charge or Service

O

190

TXI

Tax Information

O

Not Used

10

200

SLN

Subline Item Detail

O

Not Used

1

10 1

LOOP ID - SLN

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Notes and Comments

1

LOOP ID - ITA 19

Loop Repeat 200000

1000

3

FCA US

FCA US - PentaSAP Accounts Payable Invoice 210

REF

Reference Numbers

O

Not Used

999999

220

PID

Product/Item Description

O

Not Used

1000

230

ITA

Allowance, Charge or Service

O

Not Used

10

LOOP ID - N1

200

240

N1

Name

O

Not Used

1

250

N2

Additional Name Information

O

Not Used

2 2

260

N3

Address Information

O

Not Used

270

N4

Geographic Location

O

Not Used

1

280

REF

Reference Numbers

O

Not Used

12

290

PER

Administrative Communications Contact

O

Not Used

3

Summary: Page No. 21

Pos. No. 010

Seg. ID TDS

Name Total Monetary Value Summary

Base Guide M

User Status M

020

TXI

Tax Information

O

Not Used

10

030

CAD

Carrier Detail

O

Not Used

1

Max.Use 1

LOOP ID - ITA

Notes and Comments

10

040

ITA

Allowance, Charge or Service

O

Not Used

1

050

TXI

Tax Information

O

Not Used

10

060

ISS

Invoice Shipment Summary

O

Not Used

5

22

070

CTT

Transaction Totals

M

M

1

23

080

SE

Transaction Set Trailer

M

M

1

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Loop Repeat

4

FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Des. ST01

ST Transaction Set Header 010 Heading Mandatory 1 To indicate the start of a transaction set and to assign a control number

1

The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). The transaction set control number (ST02) in this header must match the transaction set control number (SE02) in the transaction set trailer (SE).

Data Element Summary Data Element Name 143 Transaction Set Identifier Code Code uniquely identifying a Transaction Set 810

ST02

329

Base Attributes M ID 3/3

User Attributes M

M AN 4/9

M

X12.2 Invoice

Transaction Set Control Number

Identifying control number assigned by the originator for a transaction set. A unique control number assigned to each transaction set within a functional group, starting with 0001 and incrementing by 1 for each subsequent transaction set. Same as SE02.

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

BIG Beginning Segment for Invoice 020 Heading Mandatory 1 To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates

1 BIG07 is used only to further define the type of invoice when needed. The date and time are the local date and time at the creation point of the transaction set. Example: BIG~110331~23456789~~~~~DI Data Element Summary

Ref. Des. BIG01

Data Element Name 245 Invoice Date

Base Attributes M DT 6/6

User Attributes M

Invoice Issue Date. The date the invoice was created in 'YYMMDD' format. BIG02

76

Invoice Number Identifying number assigned by issuer

M AN 1/22

M

AN 1/15

A unique FCA US supplier assigned invoice number that is not repeated within a one year period. Although the standard allows for a 22 character number, FCA US will only use and store the first 15 characters. BIG03

323

Purchase Order Date

O DT 6/6

Not Used

BIG04

324

Purchase Order Number

O AN 1/22

Not Used

BIG05

328

Release Number

O AN 1/30

Not Used

BIG06

327

Change Order Sequence Number

O AN 1/8

Not Used

BIG07

640

Transaction Type Code

O ID 2/2

Must Use

Code specifying the type of transaction CR Credit Memo CR is to be used if the original invoice over charged for the goods or services. DI

Debit Invoice DI is to be used for the original invoice.

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FCA US - PentaSAP Accounts Payable Invoice DR

Debit Memo DR is to be used if the origninal invoice under charged for the goods or services.

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FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes:

Semantic Notes: Comments:

Notes:

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CUR Currency 040 Heading Optional (Must Use) 1 To specify the currency (dollars, pounds, francs, etc.) used in a transaction 1 If CUR08 is present, then CUR07 is required. 2 If CUR09 is present, then CUR07 is required. 3 If CUR11 is present, then CUR10 is required. 4 If CUR12 is present, then CUR10 is required. 5 If CUR14 is present, then CUR13 is required. 6 If CUR15 is present, then CUR13 is required. 7 If CUR17 is present, then CUR16 is required. 8 If CUR18 is present, then CUR16 is required. 9 If CUR20 is present, then CUR19 is required. 10 If CUR21 is present, then CUR19 is required. 1

Monetary values are assumed to be expressed in thecurrency of the country of the transaction originatorunless the optional CUR segment is used to specify adifferent currency. The CUR segment also permits thetransaction originator to indicate a specific exchangerate, foreign exchange location and date/time as thebasis for a currency conversion. Example 1. Assuming thecurrency of the transaction originator is U.S. dollars,the following CUR segment, when used in the heading areaof a transaction, would indicate that all monetary valuesappearing in the transaction are expressed in CanadianDollars (CAD). (In this example the exchange rate is atthe discretion of the receiver). CUR*BY*CAD* N/L Example 2. Assuming the currency of the transactionoriginator is U.S. dollars, the following CUR segment,when used in the detail area of a transaction, describesa currency conversion for that particular item from U.S.dollars to Canadian dollars. It also indicates that aspecific exchange rate, at a specified foreign exchangelocation on a given date/time be used as the basis forthe currency conversion. Notes below the diagramdescribe the meaning of the element values. CUR*BY*USD*1.20*SE*CAD*NY*007* 840821*1400 N/L A B C D A. Identifies the buyer's (BY) currency as U.S. dollars(USD). B. The multiplier (1.20) is the exchange rate factor forthe conversion. C. Identifies the seller's (SE) currency as Canadiandollars (CAD). D. Indicates the basis for the exchange rate as the NewYork Foreign Exchange (NY) and the effective date/time(007) as August 21, 1984 (840821) at 2:00 P.M. (1400). The value for this item is to be converted to Canadiandollars (CAD) at the exchange rate of 1.20, based on theNew York Foreign Exchange (NY) at 2:00 P.M. (1400) onAugust 21, 1984. The actual unit price conversion forthe item would be: The unit price value 7.50 (U.S. dollars) multiplied bythe exchange rate (1.20) equals 9.00 Canadian dollars(7.50 X 1.20 = 9.00) CUR07 through CUR21 provide forfive (5) dates/times relating to the currency conversion,i.e., effective date, expiration date, etc. This segment is mandatory. Suppliers should submit invoices with appropriate currency code as defined by their purchase orders.

8

FCA US

FCA US - PentaSAP Accounts Payable Invoice Currency code MUST be provided for PentaSAP.

Ref. Des. CUR01

Data Element Summary Data Base Element Name Attributes 98 Entity Identifier Code M ID 2/2 Code identifying an organizational entity or a physical location. SU

CUR02

100

User Attributes M

Supplier/Manufacturer

Currency Code

M ID 3/3

M

Code (Standard ISO) for country in whose currency the charges are specified An appropriate currency code should be selected from the ISO 4217 currency and funds name and code elements. The currency code submitted will be editted to ensure that the proper currency code is being used. Note: The code list for this element is maintained by the International Organization for Standardization. Follow the link: http://www.currency-iso.org/dam/downloads/table_a1.xls Additional Note: As with any website, changes to the website are possible. The path that should be followed to obtain the ISO Recommendation is subject to change without notice and may not be represented in this documentation. This path is provided to assist the trading partner. CUR03

280

Exchange Rate

O R 4/6

Not Used

CUR04

98

Entity Identifier Code

O ID 2/2

Not Used

CUR05

100

Currency Code

O ID 3/3

Not Used

CUR06

669

Currency Market/Exchange Code

O ID 3/3

Not Used

CUR07

374

Date/Time Qualifier

C ID 3/3

Not Used

CUR08

373

Date

O DT 6/6

Not Used

CUR09

337

Time

O TM 4/4

Not Used

CUR10

374

Date/Time Qualifier

C ID 3/3

Not Used

CUR11

373

Date

O DT 6/6

Not Used

CUR12

337

Time

O TM 4/4

Not

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Used CUR13

374

Date/Time Qualifier

C ID 3/3

Not Used

CUR14

373

Date

O DT 6/6

Not Used

CUR15

337

Time

O TM 4/4

Not Used

CUR16

374

Date/Time Qualifier

C ID 3/3

Not Used

CUR17

373

Date

O DT 6/6

Not Used

CUR18

337

Time

O TM 4/4

Not Used

CUR19

374

Date/Time Qualifier

C ID 3/3

Not Used

CUR20

373

Date

O DT 6/6

Not Used

CUR21

337

Time

O TM 4/4

Not Used

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

REF Reference Numbers 050 Heading Optional 12 To specify identifying numbers.

Used for DTE Energy only. The plant number ('PE' - 4 positions), department number ('DP' - 10 positions) and FCA US internal account number ('CA' 10 positions) elements must be sent together as a set. Examples: REF~PE~2452 REF~CA~0054550001 REF~DP~0024520900

Ref. Des. REF01

Data Element Summary Data Element Name 128 Reference Number Qualifier Code qualifying the Reference Number. CA

Base Attributes M ID 2/2

User Attributes M

Cost Allocation Reference For DTE Energy only. FCA US Internal Account Number.

DP

Department Number For DTE Energy only.

PE

Plant Number For DTE Energy only.

REF02

127

Reference Number

M AN 1/30

M

AN 1/16

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Value as qualified by REF01. REF03

352

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Description

O AN 1/80

11

Not Used

FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments:

Notes:

N1 Name 070 N1 Optional (Must Use) Heading Optional (Must Use) 1 To identify a party by type of organization, name, and code 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. 1

This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. Up to three N1 segments are used at the heading level. For direct material, the data in the N1 segments must match the data on the Material Release (830). Use 'SU' for the FCA US assigned supplier code for which the Material Release was issued. Use 'ST' for the actual ship to location specified on the Material Release. For indirect material, the data in the N1 segments must match the data on the purchase order or release (850/860). Use 'SE' for the FCA US assigned supplier code from the purchase order or release. Use 'ST' for the actual ship to location specified on the purchase order or release. Examples: N1~SU~CARO GROUP~92~74724AB N1~ST~JEFFERSON NORTH ASSEMBLY PLANT~92~04012 N1~BT~MOPAR~92~3110 N1~BT~UNITED STATES~92~CAP N1~BT~CANADA~92~CCL N1~BT~MEXICO~92~CDM N1~ST~VENEZUELA~92~08068 N1~BT~UNITED STATES~92~04522

Ref. Des. N101

Data Element Summary Data Element Name 98 Entity Identifier Code

Base Attributes M ID 2/2

User Attributes M

Code identifying an organizational entity or a physical location. BT Party to be Billed For Other Than Freight(Bill To) There are two conditions to use this code: 1. Bill to is to be used when the ship to location is a MOPAR third party packager or consignee. 2. Bill to is to be used if the shipment is an international cross border shipment

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FCA US

FCA US - PentaSAP Accounts Payable Invoice

N102

93

ST

Ship To

SU

Supplier/Manufacturer

Name

M AN 1/35

M

Free-form name If N101 = 'SU', the name of the supplier or manufacturer. If N101 = 'ST', the name of the ship to location. For MOPAR third party packager or consignee, use Appendix A for bill to location names. For shipments that cross an international border (originating internationally or from the U.S.), use Appendix C for bill to location names. N103

66

Identification Code Qualifier M ID 1/2 M ID 2/2 Code designating the system/method of code structure used for Identification Code (67) 92 Assigned by Buyer

N104

67

Identification Code Code identifying a party.

C ID 2/17

ID 3/7

If N101 = 'SU' and N103 = '92', use the FCA US assigned supplier code. If N101 = 'ST' and N103 = '92', use the FCA US assigned receiving plant code or the supplier code (third party packaging only) of the actual ship to location. If N101 = 'ST', N103 = '92', N103 = 'VENEZUELA' and N104 = '08068' use '04522' for the bill to location code. For MOPAR third party packager or consignee, use Appendix A for bill to location codes. For shipments that cross an international border (originating internationally or from the U.S.), use Appendix C for bill to location codes.

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

DTM Date/Time/Period 140 Heading Optional 10 To specify pertinent dates and times 1 At least one of DTM02 or DTM03 is required.

One DTM segment in the heading area is mandatory to provide shipment or service date. Use the date the shipment left the supplier's premises or the service was rendered. Example: DTM~011~110731

Ref. Des. DTM01

Data Element Summary Data Base Element Name Attributes 374 Date/Time Qualifier M ID 3/3 Code specifying type of date or time, or both date and time 011

User Attributes M

Shipped The date the shipment left the supplier's premises or the service was rendered.

DTM02

373

Date

M DT 6/6

M

Date (YYMMDD) DTM03

337

Time

C TM 4/4

Not Used

DTM04

623

Time Code

O ID 2/2

Not Used

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes:

Semantic Notes: Comments:

Notes:

IT1 Baseline Item Data (Invoice) 010 IT1 Optional Detail Optional 1 To specify the basic and most frequently used line item data for the invoice and related transactions 1 If IT106 is present, then IT107 is required. 2 If IT108 is present, then IT109 is required. 3 If IT110 is present, then IT111 is required. 4 If IT112 is present, then IT113 is required. 5 If IT114 is present, then IT115 is required. 6 If IT116 is present, then IT117 is required. 7 If IT118 is present, then IT119 is required. 8 If IT120 is present, then IT121 is required. 9 If IT122 is present, then IT123 is required. 10 If IT124 is present, then IT125 is required. 1

Element 235/234 combinations should be interpreted to include products and/or services. See the Data Dictionary for a complete list of ID's. 2 IT101 is the purchase order line item identification. 3 IT106 through IT125 provides for ten (10) different product/service ID's for each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No., SKU. There should be one IT1 segment for each item shipped or service rendered. The IT1 segment is used to identify the buyer's part number and the Purchase Order number. PentaSAP has an invoice line item limit of 200 line items. Any invoices that would exceed that limit should be split into separate 810 invoices with no more than 200 line items each. Each successive invoice must have a different invoice number (BIG02). Invoice numbers should not be duplicated. Examples: IT1~00010~110~PC~10.35~~BP~450021234~PO~017782987 IT1~00020~100~GA~5.35~~BP~02128069~PO~017782985

Ref. Des. IT101

Data Element Summary Data Element Name 350 Assigned Identification

Base Attributes O AN 1/6

User Attributes Must Use

Alphanumeric characters assigned for differentiationwithin a transaction set. Line Item Number is the exact line item number from the purchase order or purchase order change. IT102

358

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Quantity Invoiced

M R 1/10

15

M

FCA US

FCA US - PentaSAP Accounts Payable Invoice Number of units invoiced (supplier units) The quantity being invoiced with a maximum of 4 digits to the right of the decimal point. IT103

355

Unit or Basis for Measurement Code Code identifying the basic unit of measurement.

M ID 2/2

M

The quantity of measure (data element 355) as shown on the FCA US Purchase Order. IT104

212

Unit Price

M R 1/14

M

Price per unit of product, service, commodity, etc. The unit price with a maximum of 2 digits to the right of the decimal point. IT105

639

Basis of Unit Price Code

O ID 2/2

Not Used

IT106

235

Product/Service ID Qualifier O ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) BP Buyer's Part Number

IT107

234

Product/Service ID Identifying number for a product or service

C AN 1/30

AN 8/13

FCA US part number IS MANDATORY if provided on the FCA US Purchase Order. FCA US part number IS OPTIONAL if FCA US Purchase Order does not provide a part number. IT108

235

Product/Service ID Qualifier

O ID 2/2

Must Use

Code identifying the type/source of the descriptive number used in Product/Service ID (234) PO IT109

234

Purchase Order Number

Product/Service ID

C AN 1/30

Must AN 7/10 Use

Identifying number for a product or service This is the purchase order number for the line item and is mandatory. This value should be obtained from either the BEG03 in the 850 Purchase Order or from the BCH03 in the 860 Purchase Order Change. IT110

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT111

234

Product/Service ID

C AN 1/30

Not Used

IT112

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT113

234

Product/Service ID

C AN 1/30

Not Used

IT114

235

Product/Service ID Qualifier

O ID 2/2

Not

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16

FCA US

FCA US - PentaSAP Accounts Payable Invoice Used IT115

234

Product/Service ID

C AN 1/30

Not Used

IT116

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT117

234

Product/Service ID

C AN 1/30

Not Used

IT118

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT119

234

Product/Service ID

C AN 1/30

Not Used

IT120

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT121

234

Product/Service ID

C AN 1/30

Not Used

IT122

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT123

234

Product/Service ID

C AN 1/30

Not Used

IT124

235

Product/Service ID Qualifier

O ID 2/2

Not Used

IT125

234

Product/Service ID

C AN 1/30

Not Used

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

REF Reference Numbers 120 IT1 Optional Detail Optional (Must Use) 999999 To specify identifying numbers.

One REF segment is transmitted to provide the packing slip number of the shipment for matching against the material received. Although the standard allows up to 30 characters in reference numbers, FCA US processes only the first 16. Sending more than 16 characters in reference numbers may result in invoices being rejected as duplicates if the first 16 characters match a previously used reference number. Example: REF~PK~87643521 Data Element Summary

Ref. Des. REF01

Data Element Name 128 Reference Number Qualifier Code qualifying the Reference Number. PK

REF02

127

Base Attributes M ID 2/2

User Attributes M

M AN 1/30

M

Packing List Number

Reference Number

AN 1/16

Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. Packing slip number (delivery note number) for the item. For material that was delivered, the packing slip number (delivery note number) should be entered. For services that were rendered, the purchase order number should be entered as the packing slip number (delivery note number). For Tooling Purchase order invoices, packing slip number (delivery note number) is made up of the purchase order number + the purchase order line item number as one concatenated string. REF03

352

04/22/2015 V/R 002040

Description

O AN 1/80

18

Not Used

FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes:

Semantic Notes: Comments: Notes:

ITA Allowance, Charge or Service 180 ITA Optional Detail Optional 1 To specify allowances, charges, or services 1 If ITA02 is present, then at least one of ITA03 or ITA13 is required. 2 At least one of ITA06 ITA07 or ITA08 is required. 3 If ITA08 is present, then ITA09 is required. 4 If ITA10 is present, then ITA11 is required. 1 If ITA07 is present with either ITA06 or ITA08, then ITA07 takes precedence. 2 ITA12 is the quantity of free goods. To specify special charges. The Allowance or Charge Total Amount element (ITA07) is in the N2 format which calls for numeric data with 2 implied decimal points. If the charge or allowance is $100.00, the amount would be transmitted as '10000' (the decimal point is not transmitted). Examples: ITA~C~~~06~PKG~~54321 (Packaging Charge) ITA~C~~~06~GST~~62350 (Canadian - Goods and Service Tax) ITA~C~~~06~FRT~~3500 (Freight Cost)

Ref. Des. ITA01

Data Element Summary Data Base User Element Name Attributes Attributes 248 Allowance or Charge Indicator M ID 1/1 M Code which indicates an allowance or charge for the service specified C

Charge

ITA02

559

Agency Qualifier Code

O ID 2/2

Not Used

ITA03

560

Special Services Code

C ID 2/10

Not Used

ITA04

331

Allowance or Charge Method of Handling Code

M ID 2/2

M

Code indicating method of handling for an allowance or charge 06 Charge to be Paid by Customer ITA05

341

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Allowance or Charge Number

Must AN 1/4 Use The number assigned by a vendor referencing an allowance, promotion, deal or charge ETX

Federal Excise Tax

EVT

European / Non - NAFTA VAT

FRT

Freight Cost

19

O AN 1/16

FCA US

FCA US - PentaSAP Accounts Payable Invoice FTF

Fuel Tax - Federal

FTS

Fuel Tax - State

GST

Canadian - Goods and Service Tax

HMT

Hazardous Material Tax

HST

Canadian - Harmonized Sales Tax

PKG

Packaging Charge

PST

Canadian - Provincial Sales Tax

QST

Canadian - Quebec SalesTax

STX

General Sales Tax - USA

V11

Mexico - 11% VAT

V16

Mexico - 16% VAT

ITA06

359

Allowance or Charge Rate

C R 1/9

Not Used

ITA07

360

Allowance or Charge Total Amount

M N2 1/9

M

Total dollar amount for the allowance or charge The total amount of the charges or allowances that pertain to this line item. ITA08

378

Allowance/Charge Percent Qualifier

C ID 1/1

Not Used

ITA09

332

Allowance or Charge Percent

C R 1/6

Not Used

ITA10

339

Allowance or Charge Quantity

O R 1/10

Not Used

ITA11

355

Unit or Basis for Measurement Code

C ID 2/2

Not Used

ITA12

380

Quantity

O R 1/10

Not Used

ITA13

352

Description

C AN 1/80

Not Used

ITA14

150

Special Charge or Allowance Code

O ID 3/3

Not Used

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20

FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

TDS Total Monetary Value Summary 010 Summary Mandatory 1 To specify the total invoice discounts and amounts

1

TDS02 is required if the dollar value subject to discount is not equal to the dollar value of TDS01. To specify the total monetary value of the included invoices. The Total Invoice Amount element (TDS01) is in the N2 format which calls for numeric data with 2 implied decimal points. If the total amount is $100.00, the amount would be transmitted as '10000' (the decimal point is not transmitted). Example: TDS~347850 Data Element Summary

Ref. Des. TDS01

Data Element Name 361 Total Invoice Amount

Base Attributes M N2 1/10

User Attributes M

Amount of invoice (including charges, less allowances) before terms discount (if discount is applicable) The sum of all the extended prices and allowances and charges (see Notes, above). TDS02

390

Amount Subject to Terms Discount

C N2 1/10

Not Used

TDS03

391

Discounted Amount Due

O N2 1/10

Not Used

TDS04

362

Terms Discount Amount

O N2 1/10

Not Used

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FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

CTT Transaction Totals 070 Summary Mandatory 1 To transmit a hash total for a specific element in the transaction set 1 If CTT03 is present, then CTT04 is required. 2 If CTT05 is present, then CTT06 is required. 1

This segment is intended to provide hash totals to validate transaction completeness and correctness. Used to provide the total number of IT1 segments used in the invoice transmitted. This total is used to cross check that the complete transaction set was received. Example: CTT~4

Ref. Des. CTT01

Data Element Summary Data Element Name 354 Number of Line Items

Base Attributes M N0 1/6

User Attributes M

Total number of line items in the transaction set Total number of IT1 segments included in this transaction set. CTT02

347

Hash Total

O R 1/10

Not Used

CTT03

81

Weight

O R 1/8

Not Used

CTT04

355

Unit or Basis for Measurement Code

C ID 2/2

Not Used

CTT05

183

Volume

O R 1/8

Not Used

CTT06

355

Unit or Basis for Measurement Code

C ID 2/2

Not Used

CTT07

352

Description

O AN 1/80

Not Used

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22

FCA US

FCA US - PentaSAP Accounts Payable Invoice Segment: Position: Loop: Level: Usage: Max Use: Purpose: Syntax Notes: Semantic Notes: Comments: Notes:

SE Transaction Set Trailer 080 Summary Mandatory 1 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set. The transaction set control number value (SE02) in this trailer must match the same element value in the transaction set header (ST02). Data Element Summary

Ref. Des. SE01

Data Element Name 96 Number of Included Segments

Base Attributes M N0 1/6

User Attributes M

Total number of segments included in a transaction set including ST and SE segments SE02

329

Transaction Set Control Number M AN 4/9 M Identifying control number assigned by the originator for a transaction set. Same as 'ST02'

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23

FCA US

FCA US – PentaSAP Accounts Payable Invoice  Example 1:

Invoice

EDI Format

Interpretation

ST~810~0010

Transaction Set Identifier Code = “810” (X12.2 Invoice) Transaction Set Control Number = 0010

BIG~110331~23456789~~~~~DI

Invoice Date = 03/31/11 Invoice Number = 23456789 Transaction Type Code = “DI” (Debit Invoice)

N1~SU~CARO GROUP~92~74724AB

Entity Identifier Code = “SU” (Supplier/Manufacturer) Name = CARO GROUP Identification Code Qualifier = “92” (Assigned by Buyer or Buyer's Agent) Identification Code = 74724AB

N1~ST~STERLING HEIGHTS ASSEMBLY PLANT~92~04025 Entity Identifier Code = “ST” (Ship To) Name = STERLING HEIGHTS ASSEMBLY PLANT Identification Code Qualifier = “92” (Assigned by Buyer or Buyer's Agent) Identification Code = 04025 DTM~011~110331

Date/Time Qualifier = “011” (Shipped) Date = 03/31/11

IT1~00010~150~PC~8.35~~BP~459761502~PO~017782955 Assigned Identification = 00010 Quantity Invoiced = 150 Unit or Basis for Measurement Code = PC Unit Price = 8.35 Product/Service ID Qualifier = “BP” (Buyer's Part Number) Product/Service ID = 459761502 Product/Service ID Qualifier = “PO” (Purchase Order Number) Product/Service ID = 017782955 REF~PK~34911

Reference Number Qualifier = “PK” (Packing List Number) Reference Number = 34911

ITA~C~~~06~PKG~~5000

Allowance or Charge Indicator = "C" (Charge) Allowance or Charge Method of Handling Code = "06" (Charge to be Paid by Customer) Allowance or Charge Number = “PKG” (Packaging Charge) Allowance or Charge Total Amount = 50.00

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FCA US

FCA US – PentaSAP Accounts Payable Invoice  Example 1:

Invoice (continued)

EDI Format

Interpretation

IT1~00020~100~EA~5.85~~BP~459763445~PO~017782987 Assigned Identification = 00020 Quantity Invoiced = 100 Unit or Basis for Measurement Code = EA Unit Price = 5.85 Product/Service ID Qualifier = “BP” (Buyer's Part Number) Product/Service ID = 459763445 Product/Service ID Qualifier = “PO” (Purchase Order Number) Product/Service ID = 017782987 REF~PK~34911

Reference Number Qualifier = “PK” (Packing List Number) Reference Number = 34911

ITA~C~~~06~FRT~~3500

Allowance or Charge Indicator = "C" (Charge) Allowance or Charge Method of Handling Code = "06" (Charge to be Paid by Customer) Allowance or Charge Number = “FRT” (Freight Cost) Allowance or Charge Total Amount = 35.00

TDS~192250

Total Invoice Amount = 1922.50

CTT~2

Number of Line Items = 2

SE~15~0010

Number of Included Segments = 15 Transaction Set Control Number = 0010

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25

FCA US

FCA US – PentaSAP Accounts Payable Invoice  Appendix A:

MOPAR Bill To Locations

Bill to Locations for Third Party Packagers:

Ship to Name 

Ship to Location 

Bill to Location 

Kenosha

40988

3164

Ryan & Sons

60989

3167

Howard Ternes

90990

3169

Venchurs

60438

3183

Bill to Locations for Consignees:

Ship to name 

Ship to Location 

Bill to Location 

HOLLINGSWORTH – CONSIGNM H&J CONSULT SVC-DERUST & TDM ADDED 4-29-1 EXEL INC JEFFORD BUCKLEY ATP VERSA-TECH REMOVED 4/28/2006 BOSCH BRKG WOODSPECS AISIN WORLD CORP OF AMERICA RYAN & SON ELECTRO PRIME ALMA MARTINREA INTERNATIONAL INC TEBO S.A. MICH BRAKE DIV HIGH TECH PACKAGING QUALITY METALCRAFT INC 2/06/ A-1 RECYCLING FOURSLIDES INC FOX MANUFACTURING 05/0 FLIGHT SYSTEMS TERNES BUY & HOLD NON-CO GERSTENSLAGER. CANNOT USE D MACHINING CENTER MITSUBISHI ARROW RACING ENGINES M AARON'S PARKER HANNIFEN MEXICO PRODUCTION TOOL CORP ALLIANCE

10443 10615 11116 15716 17332 18705 18898 19183 19479 20056 20551 20993 23436 24366 24902 25755 31592 32223 34746 38340 38347 39842 41885 42232 43046 43195 43198 43677 45613 46281 50012

3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124 3124

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26

FCA US

FCA US – PentaSAP Accounts Payable Invoice  Appendix A:

MOPAR Bill To Locations (continued)

Ship to name

Ship to Location

Bill to Location

WILLIAMS TECHNOLOGIES INC

50307

3124

CUMMINS MEXICO

51946

3124

INSITE INDUSTRIES

52675

3124

J & L MFG. WAS DIV.6

53372

3124

JATCO

53584

3124

DETROIT DIESEL REMANUFACTURI

54225

3124

OLD MMC PER ZLATKO 3-3-2

54547

3124

PGS PER ALONZO BR

54917

3124

KSI MACHINE & ENGINEERING BDE4

56877

3124

PUTCO FAB & HOLD GRILLE PROGRAM

57086

3124

AG MFG PER JENNEFER MOOR

57425

3124

VENCHURS

57606

3124

TRW AUTOMOTIVE ELECTRONIC PRODU

58024

3124

KUKA PER DARIN POTANAC 1-13-11

58203

3124

BLUMENTHAL MANUFACTURING CO.

58805

3124

SYNCREON – MEMPHIS

60967

3124

P2K2 COMPONENTS LLC ADDED PE

61674

3124

CENTRUM SWITCHED FROM SMART

61675

3124

MANCINI RACING

61983

3124

AUTO BUILDERS INC ADDED 2/4/2

62090

3124

REMY AUTOMOTIVE

62228

3124

DMAC IND. PER ZLATKO T.

62437

3124

ATC DRIVETRAIN ADDED P

62467

3124

AER MANUFACTURING

62803

3124

UBD

62983

3124

TEAMEC MOVE FROM AA28 T

62984

3124

KARRER & BATH PER ZLATK

63425

3124

TRW AUTOMOTIVE

64303

3124

TURBO TECHNICS LIMITED PER ZLA

64583

3124

RYAN INDUSTRIES PER A

64671

3124

DYNAMIC MFG

65819

3124

MELLING

66147

3124

OAKLEY INDUSTRY 87786 PRIOR C

71198

3124

DIESEL RECON REMAN A

77708

3124

KENOSHA ACHIEVMENT

80995

3124

DELPHI

82042

3124

NEW CENTER STAMPING

85150

3124

TERNES, HOWARD PACKAGING

90110

3124

KUKA ALTERNATE SHIP TO TOLEDO

58203A

3124

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27

FCA US

FCA US – PentaSAP Accounts Payable Invoice  Appendix B:

Error Codes and description used in the 824 Response

EDI Error Code (TED01) 185 187 189 190 212 261 263 264 606 676 709 813 816 854 874 883

04/22/2015 V/R 002040

EDI Error Message (NTE02) MISSING OR INVALID TRAN TYPE CODE MISSING CURRENCY CODE IT1 MISSING PURCHASE ORDER NUMBER IT1 INVALID PURCHASE ORDER NUMBER INVALID SHIP-TO LOCATION MISSING SHIP TO LOCATION MISSING PART NUMBER MISSING PACKING SLIP NUMBER INVALID PART NUMBER ENCOUNTERED SUPPLIER CODE MISSING OR INVALID INVALID UNIT OF MEASURE UNIT PRICE IS MISSING IT1 QUANTITY IS ZERO INVALID CURRENCY CODE INVALID CHARGE TO/BILL TO BILL TO CODE CANNOT BE BLANK

28

FCA US

FCA US – PentaSAP Accounts Payable Invoice  Appendix C:

International Cross Border Shipments

Ship to Name (Ship to Name in United States) (Ship to Name In Mexico) (Ship to Name in Canada) VENEZUELA

04/22/2015 V/R 002040

Ship to Location

Bill to Name

Bill to Location

(Ship to Location Code in United States) (Ship to Location Code in Mexico) (Ship to Location Code in Canada) 08068

UNITED STATES

CAP

UNITED STATES

CAP

CANADA

CCL

UNITED STATES

04522

29

FCA US

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