HOW TO USE… IBM Lotus Symphony – Document 1. Start IBM Lotus Symphony • Start -> All Programs -> IBM Lotus Symphony

• Click on “Create New Document” 2. Insert Text into document • Blinking Insertion pointer is the place where text is inserted in Left to Right direction

3. Save File File -> Save OR Ctrl + S key combination For the first time, Save will show the dialog box of save as which will ask for 1. Location To save 2. Name of the file 3. Type of file Later save operations will save the changes in existing document 4. Save Vs Save As Save Operation saves the changes in existing document. Save As on the contrary generate the copy of the same file with another name at the same or another location.

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HOW TO USE… IBM Lotus Symphony – Document 5. Close/Exit Close operation will close the currently opened document. Exit will close the entire application and thus all the opened documents will get close 6. Delete and Backspace Keys You can delete text to the left and right of the insertion point by using the Delete and Backspace keys, respectively. 7. Open a file File -> Open -> Select location -> Select File ->Open Or Ctrl + O, Select Location and File and click Open 8. Insert vs. Overtype Mode Insert mode is the default mode for editing in OpenOffice.org Writer. Insert mode adds text, but does not erase anything. Overtype mode is useful when you want to replace a series of words. In this mode, the text you type replaces any existing text to the right of the insertion point and erases it. 9. Scrolling Using the Keyboard Arrow keys Place the insertion point anywhere in your document. Use the keyboard arrow keys to move up, down, left and right throughout the document. Using the Keyboard Page Up / Page Down keys If you press the keyboard Page Up or Page Down keys you will move through your document by approximately one screen per press. Using the Scroll Button If you click once on the down or up arrows at the top or bottom of the scroll bar you will scroll through your document one line at a time. Using the Scroll Bar Click on the scroll bar within the vertical scroll bar. As you drag it up and down, you will see page number displayed. When you release the mouse button, you will go to the page number indicated within the yellow colored pop-up. 10. Selection Any Text (Option 1)

Click and hold at the beginning of the selection and drag mouse to the end of the selection (click-and-drag).

Any Text (Option 2)

Click at the beginning of the selection, hold down Shift and click at the end of selection (shift-clicking).

Word

Double click in OpenOffice.org Writer.

Paragraph

With mouse pointer in paragraph, triple click.

Entire document (Option 1)

Hold Ctrl and Press A.

Entire document (Option 2)

Hold CTRL on the keyboard and click the mouse in the left margin.

One letter at a time

Position the cursor at the beginning of the text, hold down Shift and use arrow keys to the end of selection.

From the cursor to the beginning of the line

Shift + Home

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HOW TO USE… IBM Lotus Symphony – Document From the cursor to the end of the line

Shift + End

11. Using the Keyboard to Select Text Many people use the keyboard to select text. Shift + Right Arrow

Character to the right of the insertion point

Shift + Left Arrow

Character to the left of the insertion point

Shift + Home

All of the current line to the left of the insertion point

Shift + End

All of the current line to the right of the insertion point

Shift + PgUp

A screenful of text from the insertion point up

Shift + PgDn

A screenful of text from the insertion point down

Ctrl + Shift + Right Arrow

One word to the right of the insertion point

Ctrl + Shift + Left Arrow

One word to the left of the insertion point

Crtl + Shift + Home

All text from insertion point to the beginning of the document

Crtl + Shift + End

All text from the insertion point to the end of document

Alt + Ctrl + Shift + PgDn

All text from the insertion point to end of the displayed window

F8 and Arrow Key

From the insertion point in the direction of whichever arrow chosen. F8 turns on selection mode; press Esc to leave selection mode.

Crtl + A

Selects entire document

12. Deletion If you wish a particular text to be disappear from your document, then you can use the delete function. To delete a character Place the insertion point to the left of the character to be deleted and press Delete key on your keyboard. To delete a word Select the word to be deleted by double-click on it and press the keyboard Delete key. To delete a line or lines Select the line or lines to be delete (as describe in the Selection Techniques section above) Press the Delete key. To delete a block of text Select the block of text that you want to delete by dragging the mouse pointer over the text with the left mouse button depressed. Once the text is selected press the Delete key. To delete the entire document Select the entire document (as describe in the Selection Techniques section above) Press the Delete key. 13. Printing File -> Print -> Select Printer -> Specify Print Range -> Ok IBM Lotus Symphony - Document

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HOW TO USE… IBM Lotus Symphony – Document 14. Cut – Copy – Paste Cut feature, allows you to remove selected text from the document and temporarily place it on the Office Clipboard. Select text -> Right Click -> Cut Copy feature that allows you to copy selected text from the document and temporarily place it on the Clipboard Select text -> Right Click -> Copy Paste feature allows to get text from the Clipboard and place it in the same document or even in another document. Right Click -> Paste 15. Tool bars/Properties pane There are three different kind of properties provided in the Properties pane named as Text, Paragraph and Page Properties.

a. Text Text properties can be accessed from the properties pane or by using the menu options Layout -> Properties -> Text Properties

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HOW TO USE… IBM Lotus Symphony – Document 1. Font Allows to select the font type face from the drop down list. Default font for IBM Lotus Symphony Document is Arial 2. Font Size IBM Lotus Symphony allows you to select font size from point 6 to point 96. Default selected font size is 12. 3. Increase Font Size There are following ways to increase the font size of the SELECTED text 1. Press Keyboard Keys CTRL + SHIFT + > 2. Select the increased font size and press OK 3. Use icon on the properties (TEXT) pane 4. Decrease Font Size Following are the ways to decrease the font size of the SELECTED text 1. Press Keyboard Keys CTRL + SHIFT + < 2. Select the decreased font size and press OK 3. Use icon on the properties (TEXT) pane 5. Font Effects and Styles Select the text to apply style or effect otherwise the effect or style will applied to text that will be entered after selection of style . 1. Bold Following are the ways: 1. Press CTRL + B 2. Press the icon on tool bar or properties pane (TEXT) 3. Select the BOLD option from Style list of Text Properties dialog box and press Ok 2. Italic Following are the ways: 1. Press CTRL + I 2. Press the icon on tool bar or properties pane (TEXT) 3. Select the Italic option from Style list of Text Properties dialog box and press Ok 3. Underline with styles Following are the ways: 1. Press CTRL + U 2. Press the icon on tool bar or properties pane (TEXT). Default Underline option is Single Line but one can optionally opt for Underline Style by choosing it from the drop down list accessible by clicking on the arrow next to U 3. Select the Effects from Text Properties dialog box, Choose the Underlining Style and press Ok 4. Strikethrough Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT 2. Select the Effects from Text Properties dialog box, Choose the Strikethrough Style and press Ok 5. Shadow IBM Lotus Symphony - Document

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HOW TO USE… IBM Lotus Symphony – Document Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT) 2. Select the Effects from Text Properties dialog box, Choose the Shadow Option and press Ok 6. Font Color Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT), Select the color from the drop down list 2. Select the Effects from Text Properties dialog box, Choose the Font Color and press Ok 7. Highlight Color Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT), Select the color from the drop down list 2. Select the Background from Text Properties dialog box, Choose the Background Color and Press Ok 8. Super Script Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT) 2. Select the Position from Text Properties dialog box, Choose the Superscript option and Press Ok 9. Sub Script Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT) 2. Select the Position from Text Properties dialog box, Choose the Subscript option and Press Ok 10. Character Spacing Following are the ways: 1. Press the icon on tool bar or properties pane (TEXT), Select the spacing option 2. Select the Position from Text Properties dialog box, Choose the Spacing option and Press Ok 11. Hyperlink Following are the ways 1. Press CTRL + K OR Create -> Hyperlink, Select the Target Type (Internet, Mail& News, Document, New Document), Choose the appropriate path or target and press ok 2. Select Hyperlink from Text Properties dialog box, Choose URL and Press OK

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HOW TO USE… IBM Lotus Symphony – Document b. Paragraph Paragraph properties can be accessed from the properties pane or by using the menu options Layout -> Properties -> Paragraph Properties

1. Alignment (Left, Right, Center, Justified) Access either by Properties pane or Select Alignment tab from Paragraph Properties. Select the appropriate option and Press OK Text alignment options:
Left-Aligned: The most common form where each line is flush with the left margin.
Centered: Each line is centered on the page.
Right-Aligned: Each line is flush with the right margin.
Justified: Every line is flush with the left and right margin. Note: The option can make text harder to read by adding spaces between words. 2. Bullets and Numberings 1. Select the appropriate Style from drop down list of the Properties Pane 2. Select Outline & Numbering from Paragraph Properties dialog box, Set the outline Level on the basis of level of sub points, Select the Numbering Style and Press Ok 3. Background Color 1. Select the color from the drop down menu of icon 2. Select Background tab from Paragraph Properties dialog box, Choose the background type as Color or Graphic 3. Choose Color and Press OK or Choose the graphic picture by browsing the file location and Press ok 4. Spacing 1. Increase and Decrease Spacing Use icon from the Properties Pane (Paragraph) for increasing the space between paragraphs Use icon from the Properties Pane (Paragraph)for decreasing the space between paragraphs 2. Line Spacing IBM Lotus Symphony - Document

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HOW TO USE… IBM Lotus Symphony – Document Use icon from the Properties pane (Paragraph) for choosing the space between lines. Choose the desired option from list OR
Select the Indent and Spacing tab from the Paragraph Properties Dialog box. Choose the appropriate Line Spacing and Press Ok 3. Above or Below Paragraph Spacing








Use icon from the Properties pane (Paragraph) for choosing the above or below Paragraph. Enter the number of inches the space is required in the correct box. OR Select the Indent and Spacing tab from the Paragraph Properties Dialog box. In spacing option enter the number of space in inches in above paragraph, or below paragraph or both. Press Ok.

5. Indent 1. Increase indent Select icon from properties pane (paragraph) to increase the indent of paragraph by 0.5 of an inch every time 2. Decrease indent


Select icon from properties pane (paragraph) to decrease the indent of paragraph by 0.5 of an inch every time 3. Hanging Indent
A paragraph that has all lines but the first indented. A hanging indent is also known








as a hanging paragraph. Switch to hanging Indent can be done by using icon from properties pane (Paragraph) Create hanging indents by specifying a negative indentation for the first line of each paragraph or by entering a positive value for Before Text. The following is an example of a hanging indent:

4. Before Text Indent Following are the ways
Enter the number of inches you want to indent your paragraph from left in inch box provided in icon in Properties Pane(Paragraph)
Select Indents & Spacing tab from Paragraph Properties dialog box and specify the number of inches you want to indent before text. Press OK 5. After Text Indent Following are the ways

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HOW TO USE… IBM Lotus Symphony – Document


Enter the number of inches you want to indent your paragraph from right in inch

box provided in icon in Properties Pane(Paragraph)
Select Indents & Spacing tab from Paragraph Properties dialog box and specify the number of inches you want to indent after text. Press OK 6. First line indent Following are the ways
Enter the number of inches you want to indent the first line of the paragraph in inch box provided in icon in Properties Pane(Paragraph)
Select Indents & Spacing tab from Paragraph Properties dialog box and specify the number of inches you want to indent the first line of Paragraph. Press OK 6. More Options 1. Drop Caps Drop Caps formats the first letter of the paragraph with a large capital letter. This can span several lines. The paragraph must span at least as many lines as specified in the lines box. Drop Caps is applied to the selected paragraph • Select Drop Caps tab from Paragraph Properties dialog box • Select the Display Drop Caps option from setting • Specify the number of characters to drop cap • Specify the number of lines that will take the effect • Press OK 2. Borders
Set the border around the current selected paragraph by selecting the Borders tab from paragraph properties dialog box
Specify the border line arrangement, Line Style and color
Press Ok c. Page Page properties can be accessed from the properties pane or by using the menu options File -> Page Setup

1. Orientation Two kinds of page orientation are available. Landscape and Portrait. Default Orientation of Page is Portrait. 1. Select the appropriate Style from drop down list of the Orientation Properties Pane(page) IBM Lotus Symphony - Document

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HOW TO USE… IBM Lotus Symphony – Document

2. Select the Page tab from the Page Properties dialog box. Select the desired orientation and Press Ok 2. Margin There are four different kinds of Margins: left, Right, Top, Bottom 1. Select the appropriate Margin from drop down list of the Margin from Properties Pane(page)

Specify the margins in inches 2. Select the Page tab from the Page Properties dialog box. Select the Margin in inches and Press Ok 3. Size Specify the size of the page in width and height. Select appropriate size from drop down list of size in Properties Pane (Page)

4. Column 1. Specify the numbers of columns in which you want to divide your page. Select appropriate number of columns from drop down list of column in Properties Pane(Page)

2. Select the Column Tab from Page Properties dialog box. Specify the number of columns. Specify the spacing in between and Press OK 16. Table a. Create 1. Choose Table -> Create Table OR Press CTRL+F12 2. Specify the size of table by entering number of desired rows and columns 3. Press Ok

b. Split Cells 1. Place the insertion pointer in cell which you want to split 2. Right click and select Cell -> Split 3. Specify the value in Split cell into box 4. Select the direction of splitting as Horizontal or Vertical IBM Lotus Symphony - Document

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HOW TO USE… IBM Lotus Symphony – Document 5. Press OK c. Merge Cells 1. Select the cells which you want to merge together 2. Right Click and select Cell -> Merge d. Insert 1. Insert a Row Select Table -> Insert->Rows OR Place Insertion pointer in a row, Right Click -> Row -> Insert Specify the Number of Rows to insert and Position to insert, relative to the current row Press OK 2. Insert a Column Select Table -> Insert->Columns OR Place Insertion pointer in a row, Right Click -> Column > Insert Specify the Number of Columns to insert and Position to insert, relative to the current column Press OK e. Delete 1. Delete a Row Place insertion pointer in the row to delete OR Select Row by Clicking in the left margin of the row Right Click and select Row -> Delete 2. Delete a Column Place insertion pointer in the Column to delete OR Select Column by Clicking in the Top margin of the Column Right Click and select Column -> Delete 3. Delete Table Select Table by clicking Top Left Corner Or Table -> Select -> Table Select Table -> Delete-> Table f. Table Properties Table Properties can be accessed by Right Click on Table -> Table Properties OR By menu option Table -> Table Properties. 1. Borders • Select the Borders Tab from Table Properties Dialog box • Specify the Line arrangement, Style and Position • Press OK

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HOW TO USE… IBM Lotus Symphony – Document 2. Backgrounds • Select the Background Tab from Table Properties Dialog box • Specify the background color or Graphic as Background Type • Select the For Option where you want to have background. It can be a cell, Row or Table • Press OK

17. Page Breaks Click your document where you want the new page to begin 1. Press CTRL + Enter OR 2. Create ->Break , Select Page Break, Specify the style of the Page and Press Ok 18. Header Footer Headers and Footers are the text that appears at the top and bottom area of the Page 1. Create Header/Footer 2. Select the Page Style on which you want to apply header/Footer, Select All if you want it on all pages 3. Type Text or Create Field for the Header/Footer 19. Insert picture from Graphic 1. Click on the document where you want to insert the graphic 2. Choose Create -> Graphic from file 3. Locate the graphic file 4. Click open 20. Clip Art 1. Create -> Clip Art 2. Choose the appropriate Category 3. Select the graphic 4. Drag and Place the Graphic Or Place your Cursor at position in document, Select Graphic , Right Click -> Insert -> Copy 21. Table of contents 1. Apply predefined heading paragraph syles to paragraphs that you want to include in your table of contents 2. Click Create -> References -> Index and Tables and select the Index/Table tab 3. Select Table of Contents in Type box 4. Select the outline check box 5. Click OK

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HOW TO USE… IBM Lotus Symphony – Document 22. Spell Check You can perform spell check of entire document at any time by choosing Tools -> Spell check. This option will give you a list of option for every unrecognized word. You can make the selection of suggested word or can ignore the suggested change To know of all the words that are not recognized as you type, Select Tools ->Show Spelling errors. A red wavy line will appear to indicate the error. Right click on that word will produce the list of suggestions. 23. Format painter / Duplicate Formatting 1. Place your cursor on the text whose formatting you wish to duplicate on the tool bar 2. Click on icon 3. Click/drag on the text where you want to apply the same formatting 4. To keep the Duplicate Formatting Painter On double click the icon. To off the painter Click on the icon again

Reference HELP – IBM LOTUS SYMPHONY

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