DIGITAL SIGNAGE TECHNOLOGY PROCUREMENT SPECIFICATION FOR

Southbridge Middle/High School Southbridge, MA

January 26, 2012 ____________________________________________

600 ATLANTIC AVE, BOSTON, MA (617) 451-1888

Southbridge – AV Technology Procurement Specification

TABLE OF CONTENTS SECTION 1

PROJECT OVERVIEW .................................................................................... 3

SECTION 2

INVITATION TO BID....................................................................................... 4

SECTION 3

SECTION 4

2.01

GENERAL INFORMATION AND BID REQUIREMENTS ....................................... 4

2.02

RULE FOR AWARD ............................................................................................. 5

2.03

BIDDER’S REPRESENTATION .............................................................................. 6

2.04

REQUEST FOR INTERPRETATION........................................................................ 6

2.05

PREPARATION AND SUBMISSION OF BIDS ...................................................... 6

2.06

WITHDRAWAL OF BIDS ..................................................................................... 7

2.07

CONTRACT AWARD ......................................................................................... 7

2.08

TAXES ................................................................................................................ 8

2.09

BONDS .............................................................................................................. 8

ADDITIONAL CONDITIONS & REQUIREMENTS ............................................. 9 3.01

EXISTING CONDITIONS .................................................................................... 9

3.02

GENERAL REQUIREMENTS ................................................................................ 9

3.03

INSTALLATION SERVICE REQUIREMENTS ....................................................... 13

DIGITAL SIGNAGE EQUIPMENT AND SERVICES ........................................ 15 4.01

PRODUCT DATA .............................................................................................. 15

4.02

DIGITAL SIGNAGE SYSTEM COMPONENTS................................................... 15

4.03

ALTERNATE PROJECTION SYSTEM COMPONENTS ........................................ 17

SECTION 5

BID SCHEDULE ............................................................................................ 18

SECTION 6

BID FORMS AND CONTRACTS ................................................................... 19

Southbridge Middle/High School – Digital Signage Technology Procurement

SECTION 1

PROJECT OVERVIEW

PROJECT OVERVIEW The town of Southbridge, MA is constructing a new Middle / High School. This document outlines the digital signage systems requirements, installation, configuration and training. This document also outlines all requirements, as well as terms and conditions for the duration of the project. PROJECT SCHEDULE 1.01

Bid Schedule Event

Date(s)

Bid Released to Bidders

01/26/12

Bid Responses Due

02/10/12

1.02

Proposed Implementation Schedule

Activity (Tentative)

Date

School turned over and available for equipment installation A/V equipment installed, configured, & tested School open for occupancy

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April 2012 July 31, 2012 August 2012

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Southbridge Middle/High School – Digital Signage Technology Procurement

SECTION 2

INVITATION TO BID

TOWN OF SOUTHBRIDGE INVITATION FOR BIDS BID # 2012-06 Audio / Visual Technology Procurement In accordance with M. G. L. 30B, sealed bid proposals for the Digital Signage Technology portion of the Technology Procurement Package as stipulated in the specifications contained herein will be received at: Office of the Town Manager Town of Southbridge c/o Chris Clark, Town Manager 41 Elm Street, Southbridge MA 01550 until 4:00 PM on February 10, 2012. All bid submissions must be delivered in sealed envelopes or packages, with the envelope or package labeled “Southbridge Digital Signage Technology Bid Response” on the outside of the package or envelope. Five (5) copies of the complete bid submission must delivered, each bearing original signatures.

2.01

GENERAL INFORMATION AND BID REQUIREMENTS

Bids will be received until 4:00 PM on February 10, 2012 at the Office of The Town Manager, Town of Southbridge, c/o Chris Clark, Town Manager, 41 Elm Street, Southbridge MA. At that time, bids will be publicly opened in the Hyman Conference Room, Third Floor, Southbridge Town Offices. All bids will be reviewed and the successful bid awarded within sixty (60) days (Saturdays, Sundays, and legal holidays excluded). All bid pricing must be maintained for the duration of the sixty (60) day period, which commences from the date and time that bids are publicly opened. Specifications and a Bid Proposal Form are included in this document. Each proposal must be made on the Bid Proposal Form. All Bidders must certify that the Bid was made in good faith and without collusion or fraud by signing the enclosed Certificate of Non-Collusion and including it with their proposals. Also, pursuant to Massachusetts General Law Chapter 62C, Section 49A, all Bidders must sign a Tax Compliance Statement and include it with their proposal 1/26/2012

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stating that they are in compliance with all laws of the Commonwealth relating to taxes. All Bidders must complete the Bidders Qualifications and References Form and submit a credit report pursuant to the requirements stipulated on this form. It is the bidder‟s responsibility to ensure that its bid is submitted by the deadline for acceptance of bids. Any bid received after the deadline for receipt will be returned unopened. The Town of Southbridge reserves the right to waive any informalities in whole or in part for any or all bids, or to reject any or all bids, if it is deemed to be in the town‟s interest to do so.

2.02

RULE FOR AWARD A contract will be awarded to the responsive and responsible bidder offering the lowest price for each item specified in this Invitation For Bid. If a bid submission will require a change order that will cost the Town additional funds from the School Building Project Owner’s or General Contractor’s contingency funds, such costs shall be added to the bid submission for the purposes of determining the lowest bid. The term “lowest responsive and responsible Bidder” shall mean the Bidder whose bid is the lowest of those bidders whose bid conforms in all respects to the Invitation For Bids and who has the capacity to perform fully the contract requirements, and the integrity and reliability which assures good faith performance. In determining such, consideration shall be given to the following criteria:        

The ability, capacity, and skill of the Bidder to provide the goods or services required as stipulated in the specifications of the Invitation For Bid. The capacity of the Bidder to provide the goods or services promptly or within the required time periods without delay or interference. The quality of performance of previous contracts. Ratings, if any, from state and/or federal agencies regarding performance of previous contracts Regulatory or Court issued decision regarding performance of previous contracts The financial resources and ability of the bidder to perform the contractual requirements. Past history and performance, if any, with the Town of Southbridge or the Southbridge Public Schools If equivalent items are submitted and a change order is required to prepare for installation of the item at an increased cost to the Owner or General Contractor.

VENDORS MAY NOT PERFORM SERVICES OR DELIVER GOODS WITHOUT RECEIVING A FULLY EXECUTED CONTRACT OR PURCHASE ORDER FROM THE TOWN OF SOUTHBRIDGE. IN ADDITION, WORK PERFORMED UNDER A CONTRACT CHANGE ORDER WILL NOT BE PAID UNLESS THE CHANGE ORDER IS APPROVED 1/26/2012

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BY AN AUTHORIZED PURCHASING REPRESENTATIVE PRIOR TO COMMENCEMENT OF WORK.

2.03

BIDDER’S REPRESENTATION

2.04

REQUEST FOR INTERPRETATION

Each Bidder by making a bid represents that the Bidder has read and understands the Bid Documents and the bid is made in accordance therewith. Failure to have examined the bid documents will not relieve any Bidder from any obligation under the bid as submitted.

Bidders shall promptly notify concurrently The Cavan Group and the Town of Southbridge of any ambiguity, inconsistency, or error which they may discover upon examination of the bid or contract documents. Such notification shall be in writing, and e-mail shall be considered the preferred method of written notification. Bidders requiring clarification or interpretation of the Bid Documents shall make a written request concurrently to Terry Wiggin, School Business Manager, Town of Southbridge, 41 Elm Street, Southbridge MA 01550 and the Technology Consultant, Christina Zengo, The Cavan Group, 600 Atlantic Ave, Boston, MA or email [email protected] and [email protected]. The Cavan Group, in consultation with the Town of Southbridge, will answer such requests if received seven (7) calendar days before the date of receipt of the bids. Interpretation, correction, or change in the Bid Documents will be made, in writing only, by Addendum which will become part of the Bid and Contract Documents. The Town will not be held accountable for any oral instruction. Addenda will be e-mailed, faxed or mailed First Class postage by the USPS, to every individual or firm on record as having taken a set of Bid Documents. Bidders are responsible for providing accurate contact information, and the Town of Southbridge/Southbridge Public Schools shall not be held responsible for any inaccuracies in contact information provided by the bidder.

2.05

PREPARATION AND SUBMISSION OF BIDS Bids shall be submitted on the “Bid Form” as appropriate, furnished by the Town. All entries on the Bid Form shall be made by typewriter or ink. Where so indicated on the Bid Form, sums shall be expressed in both words and figures. Where there is a discrepancy between the bid sum expressed in words and the bid sum expressed in figures, the words shall control. All proposals which contain abnormally high prices, or abnormally low prices, for any class of work, or those which contain unbalanced bidding in any form or manner may be rejected as unresponsive.

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The Bid shall be enclosed in a sealed envelope with the following plainly marked on the outside:    

SOUTHBRIDGE DIGITAL SIGNAGE TECHNOLOGY PROCUREMENT BID #2012-06 [BIDDER’S COMPANY NAME AND ADDRESS] DUE: By 4:00 PM on February 10, 2012.

Date and Time for receipt of bids is set forth in the Invitation For Bid. Timely delivery of a bid at the location designated shall be the full responsibility of the Bidder.

2.06

WITHDRAWAL OF BIDS

Any bid may be withdrawn prior to the time designated for receipt of bids on written request. Withdrawn bids may be resubmitted in a sealed envelope as stipulated above for Submission of Bids. No bids shall be withdrawn for sixty days (Saturdays, Sundays, and legal holidays excluded), after the opening of the bids.

2.07

CONTRACT AWARD The Town of Southbridge will award the contract within the stated sixty (60) day period to the lowest responsive and responsible Bidder. All bid pricing must be maintained for the duration of the sixty (60) day period. The Town of Southbridge reserves the right to waive any informalities, in whole or in part, or to reject any or all Bids if it is deemed to be in the best interest of the Town to do so. It is the purpose of the Town not to award this contract to any bidder who does not furnish evidence Satisfactory to The Cavan Group that he has the ability and experience in this class of work and that he has sufficient capital and plant to enable him to prosecute the same successfully and to complete it within the specified time and that he will complete it in accordance with the terms thereof. Subsequent to the award and within five (5) days (Saturdays, Sundays, and legal holidays excluded), after the prescribed forms are presented for signature, the successful Bidder shall execute and deliver to the Town a Contract in the form included in the Contract Documents in such number as the Town may require.

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In the event that the Town of Southbridge receives low bids in identical amount from two or more responsive and responsible Bidders, the Town shall select the successful Bidder by blind selection process such as flipping a coin or drawing names from a hat. The low Bidders who are under consideration will be invited to attend and observe the selection process.

2.08

TAXES

The Bidder shall not include in this bid any tax imposed upon the sale or rental of tangible property in this Commonwealth, such as any and all building materials, supplies, and services and equipment required to complete this work. The Town is exempt from payment of the Massachusetts Sales Tax, and the Bidder shall not include any sales tax on its bid. The Town of Southbridge Tax Exemption Number is 046-001-306.

2.09

1/26/2012

BONDS

The Bidder shall provide each of the following bonds:  A Bid Bond in the amount of 100% of the Bid Price Submitted.  A Performance Bond in the amount of 100% of the Bid Price Submitted.  A Payment Bond in the amount of 50% of the Bid Price Submitted

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SECTION 3 3.01

ADDITIONAL CONDITION S & REQUIREMENTS

EXISTING CONDITIONS

3.01A Infrastructure 3.01A1 A new data and telecommunications infrastructure will be installed during construction by a separate, low-voltage contractor. 3.01A2

3.02

Conduits will be provided to allow connectivity to projector locations.

GENERAL REQUIREMENTS

3.02A Allowances 3.02A1 Bidder will allow for the installation of materials in the quantities listed in the SCHEDULES section of this specification. Unit pricing will be used to determine costs for adds and deletes. 3.02A2

Submittals are required for all installed products listed in the Section 5 schedule (equipment/devices, cables, connectors, faceplates, etc). Bids missing pricing information for any of the mentioned products or their associated cabling requirements will be excluded.

3.02B Unit Prices 3.02B1 Unit prices are shown on the Bid Form included in this project manual. 3.02B2

Unit prices used in the Bid Form will be used to determine costs of Change Orders.

3.02C Product Data 3.02C1 Specific products have been used in creating this bid document as they have been tested and evaluated by the Town and its Technology Consultants. Bidders may submit an equivalent item if they choose. The Town may require samples, demonstrations, or a visit to an installed site to determine equivalency, but it is not required to do so. The Town of Southbridge will decide if it feels a product that was not specified is indeed equivalent, and its decision shall be final. If the use of a product not specified will require a change order by the General Contractor to facilitate installation, the added cost associated with said change order will be considered part of the determination of lowest price. 3.02C2

1/26/2012

Provide data sheets and a complete material list with manufacturer and model number for all products specified in this document. Include all materials and accessories required for a complete and functioning installation.

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3.02D Qualifications & Wage Requirements 3.02D1 Bidder must have five (5) years experience installing each of the proposed manufacturer‟s product lines, except as described in Section 3.02E below. 3.02D2

All AV work is classified as prevailing wage. It is the bidder‟s responsibility to validate prevailing wage rates prior to bid submission.

3.02E Subcontracting 3.02E1 In the event that a bidder wishes to bid using a subcontractor to provide the products and/or installation, the bidder shall in each instance disclose the name, address, telephone number, fax number, principal contact, and e-mail address of each subcontractor to be used and a clear description of goods to be provided by and / or services to be performed by each subcontractor. It will be the Bidder‟s responsibility to guarantee the work performed by any subcontractors used. It is the Bidder‟s responsibility to assure that all of the subcontractors used comply with all federal, state, and local laws and regulations and all rules required by the Owner‟s Project Manager, Architect and Designer, and General Contractor. It is the Bidder‟s responsibility to assure that the Owner receives all guarantees and warranties for all products and services provided by subcontractors. The Town of Southbridge reserves the right to reject any and all subcontractors. If the Town does reject a subcontractor from the responsive and responsible bidder that submitted the lowest bid, said bidder shall have five (5) days, not including Saturdays, Sundays, or Holidays to submit a different subcontractor to deliver the exact same goods and/or services at the same or lower price. In the event that the bidder cannot find a subcontractor acceptable to the Town of Southbridge and the bidder cannot deliver the goods or services themselves, the bid submission shall be considered nonresponsive. All subcontractors shall submit non-collusion, tax compliance, and reference forms as a part of the bid submission. 3.02F Vendor Coordination 3.02F1 Bidder will coordinate installation and configuration with all technology vendors and subcontractors to ensure complete and proper installation of all systems and components. 3.02F2

Southbridge may hold off final user acceptance until validation of the proper operation of all system components. Vendors to coordinate prior to completion date and provide sign-off by all applicable parties.

3.02G Delivery and Handling 3.02G1 Contractor is responsible for all costs associated with shipping and handling of products supplied. 3.02G2 1/26/2012

Contractor must maintain assurance that deliveries are consistent in quantities, within the times, and in accordance with each 10/33

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manufacturer‟s shipping instructions. 3.02G3

Schedule, arrange, and coordinate with the General Contractor for shipment, arrivals, loading dock, elevators, and any other requirements of the building.

3.02G4

Delivery activities will not interfere with other trades or the progress of the project.

3.02G5

Bidder will provide personnel on site to accept any deliveries of materials supplied under this section.

3.02G6

Equipment that is defective upon arrival at the project site will be the responsibility of the bidder and replaced at no cost to the project.

3.02G7

All restocking fees, if issued, are the responsibility of the bidder.

3.02H Storage and Protection 3.02H1 Bidder shall ensure suitable arrangements are made for a secure location for all equipment on-site. 3.02H2

Bidder is responsible for proper storage, protection and security of all materials and equipment supplied under this section.

3.02H3

Store and protect materials according to manufacturer‟s specifications.

3.02I Waste Management and Disposal 3.02I1 Bidder is responsible for the proper disposal of all trash and materials for which the Bidder is providing under these Contract Documents. 3.02I2

Bidder will make any necessary arrangements regarding the removal and disposal of trash.

3.02J Project / Site Conditions 3.02J1 Bidder will visit the site prior to scheduling any deliveries of materials to ensure that the facility is in an acceptable condition.

1/26/2012

3.02J2

Prior to equipment delivery at the Customer site, technicians will inspect the classrooms and related spaces. Technicians will review quantity, size and location of conduit, pathways, power outlets, Tel/Data outlets and all other infrastructure associated with, or impacted by, the AV systems installation.

3.02J3

Commencement of the Work indicates acceptance of existing conditions and requirements.

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3.02J4

All cables are to be concealed during installation. No cables shall be visible at speaker locations, projector mounts, screens, interactive whiteboards or displays. Conflicts on locations, pathways or conduit will be resolved with the General Contractor.

3.02J5

All wall penetrations for cabling are to be filled, concealed, and firestopped.

3.02K Deployment 3.02K1 All equipment to be installed, tested, and certified by the system provider. Bidder will work with Southbridge to develop the testing procedures and plans for the system. Bidder will comply with additional testing procedures deemed necessary by Southbridge in order to obtain User Acceptance sign-off. 3.02K2

Southbridge may require that the final user acceptance sign-off be withheld until the systems have been running under a production load with live users for a period of two (2) months of the academic year.

3.02L System Startup 3.02L1 Provide technician coverage and assistance during installation of related hardware and systems throughout the project as requested and scheduled by the Owner. 3.02L2

Bidder shall provide on-call support during the first two (2) weeks of the academic year.

3.02M Project Management 3.02M1 Bidder/Vendor will provide an experienced, competent project manager for the project. This project manager will act as the single point of contact between the bidder/vendor, Owner, and The Cavan Group. 3.02M2

Bidder/Vendor shall offer resumes on at least two project managers with experience in managing projects of similar nature, scale, and complexity to Southbridge for review.

3.02N Training 3.02N1 Southbridge Public Schools is committed to a train-the-trainer model of technology instruction. Sessions will include key teachers, up to a maximum of 20 educators per session, who will then present workshops and provide modeling/support for other teachers. Bidder to provide training on all installed systems and components as detailed in the Section 4 Specifications section 4.02C. 3.02N2

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Bidder to conduct all training sessions in the month of July to ensure follow-up teacher-led workshops can be conducted in August. Bidder to offer on-call support during these training sessions. 12/33

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3.02N3

Bidder to provide a User Guide approved by the Owner and the Cavan Group in an electronic and printed version with each system and component installed prior to beginning July training sessions.

3.02O Products 3.02O1 All products will be provided in new and unused condition with full manufacturer‟s warranty intact.

3.03

3.02O2

Installation subject to approval, inspection, and test of the Architect/Engineer.

3.02O3

Products installed that have not been approved shall be removed and replaced at the bidder‟s expense.

INSTALLATION SERVICE REQUIREMENTS

3.03A Site Acceptance 3.03A1 As part of the bidding process, bidders will review the available drawings and validate that adequate space, power, etc is provided to support the systems. 3.03A2

All equipment shall ship to the bidder/vendor‟s facilities for inventory and initial configuration and build. When Southbridge facilities are ready to accept equipment, bidder/vendor shall assume responsibility for shipping equipment, acceptance at site, and transporting to the appropriate room. Bidder shall coordinate with General Contractor to ensure suitable arrangements are made for installs.

3.03A3

Equipment that is defective or inoperable upon installation at the project site will be the responsibility of the bidder and replaced at no cost to the project.

3.03B Asset Management / Inventory 3.03B1 Bidder will be responsible for developing an inventory of all products and parts received and installed for this project. 3.03B2

Bidder will work with Southbridge‟s staff to provide inventory data in a format compatible Southbridge‟s asset management procedures.

3.03B3

Until such time that a functional site is turned over to Southbridge, all systems remain under the control of the bidder. The onus lies with the bidder to ensure that proper precautions are taken with regards to security, safety and protection of the equipment from theft, damage, etc.

3.03C General Requirements and Notes 3.03C1 Bidder will work with Southbridge to develop the testing procedures and plans for the systems as needed. Bidder will comply with 1/26/2012

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additional testing procedures deemed necessary by Southbridge in order to obtain User Acceptance sign off.

1/26/2012

3.03C2

Southbridge may require that the final user acceptance sign off be withheld until the systems have been running with live users for a period of Two (2) months of the academic year.

3.03C3

Bidder will provide and install any necessary brackets and screws or other hardware required to mount system components.

3.03C4

Bidder will provide and install all necessary power cords and interconnect cables required for a complete, functional installation.

3.03C5

Bidder will develop and provide any foreseeable „cheat sheet‟ quick reference materials for this project as a conclusion to all training.

3.03C6

Bidder is responsible for disposal of any debris and packing materials generated by the installation of these systems.

3.03C7

Any subsequent Statement of Work or contract documents do not waive the bidder‟s responsibilities as outlined in this specification. This specification supersedes and overrides any such documents where the interest(s) of the Owner has not been met.

3.03C8

Submittals are required for all installed products listed in the Section 5 schedule. Bids missing pricing information for any of the mentioned products or their associated cabling requirements will be excluded.

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SECTION 4

DIGITAL SIGNAGE EQUIPMENT AND SERVIC ES

4.01

PRODUCT DATA

4.02

DIGITAL SIGNAGE SYSTEM COMPONENTS

4.01A Specific products have been used in creating this bid document as they have been tested and evaluated by the Town and its Technology Consultants. Bidders may submit an equivalent item if they choose. The Town may require samples, demonstrations, or a visit to an installed site to determine equivalency, but it is not required to do so. The Town of Southbridge will decide if it feels a product that was not specified is indeed equivalent, and its decision shall be final. If the use of a product not specified will require a change order by the General Contractor to facilitate installation, the added cost associated with said change order will be considered part of the determination of lowest price.

4.02A Digital Signage Monitor 4.02A1 Specifications:  Monitor Make/Model: Samsung UD55A LED Super Narrow Display  Monitor Color: Black  Cabling Color: White 4.02A2

Accessories: Please provide the following for each complete setup:  All hardware needed for a complete installation.  Boxes, faceplates and connectors.  All cabling and accessories required for a complete installation.

4.02A3

Configuration:  Uncrate and remove all refuse from the site.  Install the system and ensure all proper connections are made.  Calibrate for optimal audio and video quality.

4.02B Digital Signage Monitor Tilt Mount 4.02B1 Specifications:  Mount Make/Model: Chief Large FUSION Micro-Adjustable Tilt Wall Mount  Mount Color: Black 4.02B2

1/26/2012

Accessories: Please provide the following for each complete setup:  All hardware needed for a complete installation.  Boxes, faceplates and connectors.  All mounting tools and components required for a complete installation.

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4.02B3

Configuration:  Uncrate and remove all refuse from the site.  Mount at specified Digital Signage Monitor location.  Adjust for optimal audio and video viewing.

4.02C vBrick Digital Signage & VOD Push System 4.02C1 Components Specifications:  Signage Player Make/Model: vBrick Signage Player (#8000-0201)  Signage Content Manager Make/Model: vBrick Digital Signage Content Manager Standard Edition (Software ONLY - #7500-0212)  Online Training Make/Model: vBrick Digital Signage Package (#8102-0015)  Enterprise Media System Make/Model: vBrick Enterprise Mystro Standard Edition Portal (#8000-0171E06)  VOD Server Make/Model: vBrick VOD 125W Server (#8000-0074)  SD Enterprise Class Single Channel Encoder Make/Model: vBrick BPS 7112 HS H.264 (#9200-4202-100)  SD Single Channel Encoder Make/Model: vBrick BPS 7122 H H.264 (#9200-4212-000)  Dual Channel Encoder Make/Model: vBrick MPEG-2 Dual Channel Encoder (#9110-4300-000) 4.02C2

Accessories: Please provide the following for each complete setup:  All hardware needed for a complete installation.  Boxes, faceplates and connectors.  (1) cable kit for each of the following devices: (included with system) ○ SD Single Channel Encoders ○ Dual Channel Encoders  All cabling and accessories required for a complete installation.  (5) 3‟ male-to-male HDMI cables for connection from players to digital signage displays.

4.02C3

Configuration:  Uncrate and remove all refuse from the site.  Install the complete hardware system.  Install all software requirements.  Install (1) Digital Signage Player at each Digital Signage Monitor location and provide connectivity between them via (1) HDMI cable.  Calibrate for optimal audio and video quality.

4.02D vBrick System Training Bidder will provide the following allotment of hours for training purposes in the designated categories below: 4.02D1 VOD System Training - Teachers:  6 hours of training for the following groups: ○ (1) 3-hour Middle School Staff session 1/26/2012

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○

4.03

(1) 3-hour High School Staff session

4.02D2

VOD System Training – Library/Media Center Staff (MS/HS):  6 hours (1 day) of training on VOD  4 hours of training on Digital Signage

4.02D3

IT Staff:  Staff should receive a 3.5 hour training hour allotment for the vBrick technology systems specified.

ALTERNATE PROJECTION SYSTEM COMPONENTS

4.03A ALTERNATE #1: vBrick HD Capabilities (Note: Will replace Device Part #9200-4212-000) 4.03A1

Components Specifications:  HD Single Channel Encoder Make/Model: vBrick HPS 7102 H-HD (#9200-4210-000)

4.03A2

Accessories: Please provide the following for each complete setup:  All hardware needed for a complete installation.  Boxes, faceplates and connectors.  (1) cable kit for the following device: (included with system) ○ HD Single Channel Encoder  All additional cabling and accessories required for a complete installation.

4.03A3

Configuration:  Uncrate and remove all refuse from the site.  Install the complete hardware system.  Install all software requirements.  Calibrate for optimal audio and video quality.

4.03B ALTERNATE #2: vBrick Scheduler Software 4.03B1 Specifications:  VEMS Scheduler Software Make/Model: VEMS Scheduler (Software Only) Education (#7500-0194E06)

1/26/2012

4.03B2

Accessories: Please provide the following for each complete setup:  All hardware needed for a complete installation.  Boxes, faceplates and connectors.  All cabling and accessories required for a complete installation.

4.03B3

Configuration:  Uncrate and remove all refuse from the site.  Install all software requirements.  Validate a fully functional system. 17/33

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SECTION 5

BID SCHEDULE

AUDIO / VISUAL EQUIPMENT & SERVICES BID SCHEDULE

*NOTE: Counts may include spares and therefore deviate from the Classroom Schedule; contractor to coordinate location of additional equipment with the owner.

DIGITAL SIGNAGE SYSTEM COMPONENTS Digital Signage & VOD: Quantity of digital signage monitors: Quantity of monitor tilt mounts: Quantity of digital signage players: Quantity of digital signage content managers: Quantity of online training modules: Quantity of enterprise media systems: Quantity of VOD servers: Quantity of SD Enterprise single channel encoders: Quantity of single channel encoders: Quantity of dual channel encoders: Quantity of vBrick training hours (total): Quantity of additional vBrick IT training hours: ALTERNATE DIGITAL SIGNAGE COMPONENTS Alternate #1 (HD Capabilities): Quantity of HD single channel encoders: Alternate #2 (Scheduler Software): Quantity of VEMS Scheduler Software packages:

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5 5 5 1 1 1 1 2 1 3 16 3.5

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SECTION 6

BID FORMS AND CONTRA CTS

TOWN OF SOUTHBRIDGE BID PROPOSAL FORM BID FORM #2012 – 06 The undersigned proposes to supply and deliver the Digital Signage Technology specified below and in full accordance with the specifications stipulated in the Invitation For Bids from the Town of Southbridge entitled:

Southbridge Middle/High School AV Technology Procurement Digital Signage Technology For the contract price specified below. The Bidder proposes to supply and deliver, FOB – DESTINATION, all audio/visual system components per specifications for the contract price: SYSTEM PRICING Digital Signage Equipment & Services: TOTAL MATERIAL…………………………………………………………($______________) TOTAL LABOR ..………………………………………………………….($______________) SHIPPING AND HANDLING…………………………………………….($______________) STIPULATED-SUM BID PRICE… ____________________________ ($______________) (Use words) (Figures) MAINTENANCE (24x7 support)……………………………………....($__________/year) MAINTENANCE (8x5 support)………………………………………..($__________/year) MANAGED SERVICES/MONITORING…………………………………($__________/year) *for maintenance and managed services & monitoring pricing, assume a 3-year contract commitment.

LABOR COSTS Provide the standard hourly labor rates for the following categories. If shift differentials are paid please indicate rates for second or third shifts. All AV work is classified as prevailing wage. It is the bidder‟s responsibility to validate prevailing wage rates prior to bid submission. Day (1ST shift)

Evening (2ND shift)

Night (3RD shift)

Regular weekday Weekday overtime Saturday overtime Sunday overtime Holiday overtime 1/26/2012

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UNIT PRICES If the required quantities of the items listed below are increased or decreased by written Change Order, the adjustment unit prices set forth below shall apply to such increased or decreased quantities.

QTY

INSTALLED UNIT COST

INSTALLED TOTAL COST

SYSTEM COMPONENTS Digital signage monitors: Monitor tilt mounts: Device shelves/adapter mounts: Digital signage content manager: Online training module: Digital signage players: Enterprise media systems: VOD servers: SD Enterprise single channel encoders: SD single channel encoders: Dual channel encoders: vBrick-specific training hours (staff): vBrick-specific training hours (IT staff):

ALTERNATE SYSTEM COMPONENTS Alternate #1 (HD encoder): Alternate #2 (Scheduler software):

The undersigned has completed and submits herewith the following documents: Bidder‟s Qualifications and References Form Non-Collusion Certification Tax Compliance Certification Subcontractor Information (if needed)

_____YES _____YES _____YES _____YES

____NO ____NO ____NO ____NO

SIGNATORY FOR BID SUBMISSION: __________________________________ Printed Name of Company

__________________________________ Signature of Authorized Bidder

__________________________________ Address

__________________________________ Date

1/26/2012

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of the _______________________________ held on __________________ at which all the (Name of Corporation)

(date)

Directors were present or waived notice, it was voted that ______________________________________ of this company be and is hereby (Officer and Title)

authorized to execute contracts and bonds in the name and behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this company's name on its behalf of such ______________________ under seal of the (Officer)

company shall be valid and binding upon this company. A TRUE COPY, ATTEST:______________________________ Place of Business:

______________________________ ______________________________ ______________________________

I hereby certify that I am the _____________________ of the (Title)

(Name of Corporation)

that ______________________________ is the duly elected (Name of Officer)

of (Title)

said company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract. Signature: ______________________________________

Name/Title: _______________________________ Date:

______________________________________

(Corporate Seal)

1/26/2012

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 BIDDER’S QUALIFICATION AND REFERENCES

All questions must be answered, and the data given must be clear and comprehensive. Please type or print legibly. If necessary, add additional sheet for starred items. This information will be utilized by the Town of Southbridge for purposes of determining bidder responsiveness and responsibility with regard to the requirements and specifications of the Contract. 1. FIRM NAME:____________________________________________________________ 2. DATE OF ORGANIZATION:_______________________________________________ 3. INCORPORATED: _____YES____NO DATE OF INCORPORATION:_________ 4. FINANCIAL INFORMATION: Bidders must include a credit report from a credit reporting agency indicating the bidder‟s credit history for the last seven (7) years. The credit report must be dated no earlier than 60 days prior to the bid submission date. Bidder must also include the most recent audited financial statements. 5. LIST FIVE (5) REFERENCES: References must be from within the past three (3) years. Three (3) of these five (5) must be work completed within Massachusetts. 

1/26/2012

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________

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Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ _______________________________________________________________

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Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

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Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________



1/26/2012

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ 23/33

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Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 6. Manufacturer Representation Information & References * Please provide contact information for each represented manufacturer for reference checking purposes. If any manufacturer is not listed, Southbridge will assume bidder cannot sell and install the associated product(s). * Blank areas are provided for any proposed manufacturer substitutes.



Manufacturer: vBRICK Represented?: YES / NO If Yes: Years represented & installed: _____________________________ Any lapse in representation?: NO / YES: __________________ Contact Name: ___________________________________________ Contact Phone: ___________________________________________ Contact Address: _________________________________________ _________________________________________



Manufacturer:______________________________ Represented?: YES / NO If Yes: Years represented & installed: _____________________________ Any lapse in representation?: NO / YES: __________________ Contact Name: ___________________________________________ Contact Phone: ___________________________________________ Contact Address: _________________________________________ _________________________________________

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I hereby attest that I have completed the Bidder‟s Qualification and References form and that I have included with my bid proposal a credit report as indicated above: Signature: ______________________________ Name/Title: ______________________________ Business Address:__________________________ City, State, Zip:____________________________ FAX #______________Telephone #____________ E-Mail Address:____________________________ Date:

1/26/2012

____________________________

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 SUB-CONTRACTOR’S QUALIFICATION AND REFERENCES

All questions must be answered under this separate reference form by every sub-contractor, and the data given must be clear and comprehensive. Please type or print legibly. If necessary, add additional sheet for starred items. This information will be utilized by the Town of Southbridge for purposes of determining bidder responsiveness and responsibility with regard to the requirements and specifications of the Contract. A separate reference form should be submitted for each sub-contractor. 1. FIRM NAME:____________________________________________________________ 2. DATE OF ORGANIZATION:_______________________________________________ 3. INCORPORATED: _____YES____NO DATE OF INCORPORATION:_________ 4. FINANCIAL INFORMATION: Sub-contractors must include a credit report from a credit reporting agency indicating the sub-contractor‟s credit history for the last seven (7) years. The credit report must be dated no earlier than 60 days prior to the bid submission date. Sub-contractor must also include the most recent audited financial statements. 5. LIST FIVE (5) REFERENCES: References must be from within the past three (3) years. Three (3) of these five (5) must be work completed within Massachusetts. 

1/26/2012

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________

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Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ _______________________________________________________________



Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

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Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________



1/26/2012

Reference:______________________________ Address: ______________________________ Contact: ______________________________ Phone: ______________________________ Fax: ______________________________ 27/33

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Description and date (s) of supplies or services provided: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

7. Manufacturer Representation Information & References * Please provide contact information for each represented manufacturer for reference checking purposes. If any manufacturer is not listed, Southbridge will assume bidder cannot sell and install the associated product(s). * Blank areas are provided for any proposed manufacturer substitutes.



Manufacturer: vBRICK Represented?: YES / NO If Yes: Years represented & installed: _____________________________ Any lapse in representation?: NO / YES: __________________ Contact Name: ___________________________________________ Contact Phone: ___________________________________________ Contact Address: _________________________________________ _________________________________________



Manufacturer:______________________________ Represented?: YES / NO If Yes: Years represented & installed: _____________________________ Any lapse in representation?: NO / YES: __________________ Contact Name: ___________________________________________ Contact Phone: ___________________________________________ Contact Address: _________________________________________ _________________________________________

1/26/2012

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I hereby attest that I have completed the Bidder‟s Qualification and References form and that I have included with my bid proposal a credit report as indicated above:

Signature: ______________________________ Name/Title: ______________________________ Business Address:__________________________ City, State, Zip:____________________________ FAX #______________Telephone #____________ E-Mail Address:____________________________ Date:

1/26/2012

____________________________

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 BIDDER AFFIDAVIT OF NON-COLLUSION

The applicant hereby certifies that under penalties of perjury at the conclusion of the application to bid that this bid has been made and submitted in good faith and is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section the word "Person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from public contracting or subcontracting in the Commonwealth under the provisions of Chapter 29, Section 29F, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Signature: ______________________________ Name/Title: ______________________________ Business Address:__________________________ City, State, Zip:____________________________ FAX #______________Telephone #____________ E-Mail Address:____________________________

Date:

1/26/2012

____________________________

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 SUB-CONTRACTOR AFFIDAVIT OF NON-COLLUSION

The applicant hereby certifies that under penalties of perjury at the conclusion of the application to bid that this bid has been made and submitted in good faith and is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this section the word "Person" shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity, or group of individuals. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from public contracting or subcontracting in the Commonwealth under the provisions of Chapter 29, Section 29F, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

Signature: ______________________________ Name/Title: ______________________________ Business Address:__________________________ City, State, Zip:____________________________ FAX #______________Telephone #____________ E-Mail Address:____________________________

Date:

1/26/2012

____________________________

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2011-06 BIDDER TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I have (a) filed all Massachusetts tax returns and paid all state taxes as required, (b) withheld and remitted payment of all state taxes as required, (c) withheld and remitted payment of all child support payments as required, and (d) reported all employees and contractors as required. I further agree to obtain a certificate of good standing from the Massachusetts Department of Revenue and to submit the certificate to the Southbridge Public School Department before I am authorized to proceed under the contract. SUB-CONTRACTOR FIRM NAME: _____________________________________________ AUTHORIZED SIGNATURE:_____________________________________________ BUSINESS ADDRESS: ___________________________________________________ ___________________________________________________ ___________________________________________________ SOCIAL SECURITY OR EMPLOYER‟S FEDERAL IDENTIFICATION NUMBER:______________________________________________ Date:_____________

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TOWN OF SOUTHBRIDGE BID PROPOSAL FORM # 2012-06 SUB-CONTRACTOR TAX COMPLIANCE CERTIFICATION

Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I have (a) filed all Massachusetts tax returns and paid all state taxes as required, (b) withheld and remitted payment of all state taxes as required, (c) withheld and remitted payment of all child support payments as required, and (d) reported all employees and contractors as required. I further agree to obtain a certificate of good standing from the Massachusetts Department of Revenue and to submit the certificate to the Southbridge Public School Department before I am authorized to proceed under the contract. SUB-CONTRACTOR FIRM NAME: ____________________________________________ AUTHORIZED SIGNATURE:_____________________________________________ BUSINESS ADDRESS: ___________________________________________________ ___________________________________________________ ___________________________________________________ SOCIAL SECURITY OR EMPLOYER‟S FEDERAL IDENTIFICATION NUMBER:______________________________________________ Date:_____________

1/26/2012

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