AHA Activity Tracker &

On-Demand Reporting Center

Handy Dandy How-to Guide October 2012

Table of Contents • Quick Links

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• AHA Activity Tracker – an Introduction

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• Registration Procedures for AHA Staff, Companies, Employees – 3 Simple Steps

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• Using the Activity Tracker

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• The On-Demand Reporting Center – an Introduction

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• How Companies can use the On-Demand Reporting Center

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• Support

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Quick Steps/Quick Links •

Companies – (HR Delegates)/Worksite Wellness Coordinators – – – – –

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Step 1: Register: http://mystartonline.org/dashboard/hrstaff_register.jsp . Only one account holder allowed per company. Step 2: Allow for AHA staff to verify your information Step 3: Receive email confirmation from [email protected] (look in spam filter, if necessary) with username and password. We recommend copying and pasting these the first time the HR Delegate accesses the On-Demand Reporting Center Step 4: Login mystartonline.org/reportingcenter Step 5: Use Reporting Center to pull reports, view employees’/teams’/departments’ progress (aggregate reports and opted-in employees reports), etc.

Consumers/Employees – –

Step 1: Register – StartWalkingNow.org/register Step 2: Use AHA Activity Tracker – StartWalkingNow.org/Tracker

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American Heart Association Activity Tracker An Introduction

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Activity Tracker available at StartWalkingNow.org/Tracker

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What is the AHA Activity Tracker? •

The Activity Tracker is a FREE website tool from the AHA that helps Americans make positive lifestyle changes through walking and a better diet. It’s a great way for individuals to track their progress as part of their activity goals and the AHA Walking Plans.

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With the Activity Tracker, individuals and employees can:

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Implementing this tool is easy and hassle-free for workplaces and their employees. And it provides an effective way to motivate and inspire more thinking about making permanent behavior changes, such as becoming more physically active and eating a healthier diet.

– Track their daily physical activities – even retroactively – Use our Google-map based Walking Paths to find or create walking routes around their home, office or when traveling – Track their daily diet intake – Follow a personalized Walking Plan – Get nutrition and physical activity tips from the American Heart Association to help them achieve their goals – See how they rank among their coworkers and nationwide – Easily find healthy lifestyle tips and guidelines from the American Heart Association

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Introduction: cont’d

Built with user in mind • • • • •

Easy to use Intuitive Copy and callouts available, offering “what-to-do”directions and information about the Tracker Focus on positive user experience Features include:

Ability to create a Personalized Walking Map utilizing Google-map technology Nutrition Diary with date-range function Activity Diary with date-range function Resources Page 27 Activities - Listed by our Science team as the most accessible and popular activities, our list ranges from walking and running, to dancing, yoga, basketball, even gardening and cleaning house. – Step Converter – Built-in algorithm converts activities into common measurement called Total Steps All Activities – Edit My Info to give opportunity to update registration information such as company name and password, changes in weight, write personal goals, etc. – Walking Plan Quiz for assessment of activity level, then access to personalized Walking Plan – – – – –

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Introduction: cont’d

Great for companies and users – It’s user-friendly and intuitive. – It’s an easy-to-use, free tracker that can help employees make positive lifestyle changes through physical activity and a better diet. – It’s a great complement to a company’s worksite wellness program, encouraging employees to achieve their healthy lifestyle goals. – Workplaces can start tracking how their employees’ health improvement affects productivity.

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Introduction: cont’d.

Who is using AHA Activity Tracker? • Large companies with multiple facility locations that want to create a company-wide walking competition and/or incentive program. – Clorox – 50 plant locations in the US and overseas • August – Registered all employees using the tool – Pedometers given to all registered employees to track daily steps • September – Launched the month-long walk program – Weekly competitions between plants • Managed by a single HR Representative • Heart Walk groups – Albuquerque School District – Participated in Heart Walk • Used Tracker to log their steps • To prepare for the walk they set a goal to walk 20 Million steps in the month prior to the local walk • Exceeded their goal by 1 Million steps! 9

Registration Procedures for – Companies – Employees/Consumers 3 Simple Steps

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Step 1: Company HR Delegate/Worksite Wellness Coordinator registers http://mystartonline.org/dashboard/hrstaff_register.jsp The company registration link is available on the site: In the Workplace then Activity Tracker, then Getting Started

• Only one person per account • Zip code uniquely identifies company name, e.g. AHA 75231 or AHA 06492 •National companies can set up second-tier, regional names with same HR Delegate or the local delegate. E.g. AHA Southwest Region 75231; AHA Corporate 75231. Caveat is to avoid many similar names to prevent employees registering under the incorrect account.

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Step 1: cont’d NOTE: If you see this message during registration, contact your local AHA office

…this means the company name is already in use. - You may register with the same company name and different zipcode. - OR, send their contact information – email address, name, address, city, state, etc. – to [email protected]. She can easily complete the registration and verification process.

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Step 2: AHA Staff Review, Verify and Activate company

•This process takes 24-48 hours. •Once AHA Staff has verified company and clicked Save button, HR Delegate instantly will receive automated email (from [email protected]) with delegate’s username and password confirmation.

• HR Delegate can log into mystartonline.org/reportingcenter and have access to aggregate information (Company Summary Report) and detailed information for each employee who opted in (Opted-In Employee Report) to share their information with their employer)

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Step 2: cont’d

Upon verification, HR Delegate instantly receives confirmation email from [email protected] • NOTE: Username is automatically generated. Please check spam filter, too. We highly recommend HR Delegates copy and paste these credentials when logging in the first time to the On-Demand Reporting Center at mystartonline.org/reportingcenter. Registration Confirmation Message example: Your company request has been approved. Username: LISSA’S TIRES75231 Password: startwalking

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• Company is now active • Employee/Individual can register under company name at StartWalkingNow.org • HR Delegate will also need to register on StartWalkingNow.org to participate. This site is separate from the On-Demand Reporting Center admin tool.

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Step 3: Employee/Individual Registers by visiting StartWalkingNow.org and Become a Member or Register

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Step 3: cont’d Since HR Delegate has registered and the company is Approved, employee will find company in Search Company drop-down box • Email address is unique identifier for registrant. Email address cannot be shared by another (e.g. couple cannot use same email address when registering individually) • Employee clicks Search for (activated) Company • Employee types in first few letters of company to find company. • Click on correct one • It will autopopulate into Company Name box

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Step 3: cont’d Special notes about Registration Page

• When selected, Company name autopopulates • Companies can track local plants/offices by using the Home or Local Zip Code box OR... • by using “Dept./Team” box. This free-form box can be a combination such as “DALLAS -Legal Dept. “Larry’s Leggers” or “Legal” or for International Employees “Singapore – Finance” etc. This Dept/Team info shows up on the Excel spread sheet (next slide). The key is consistency in registering Dept. or Team names. • IMPORTANT NOTE: Health Information is not viewable by anyone except user. It is needed for the built-in algorithm that converts all activities into a single measurement – “Total Steps All Activities” • ALSO, because this registration contains health information, ONLY AN INDIVIDUAL should register him/herself NOT the employee’s COMPANY or AHA STAFF • Must be checked so individual will show up on HR Delegate’s report • Click Submit to complete registration 18

Step 3: cont’d Employee/Individual – Registration confirmed • Individual instantly receives email confirming username and password from [email protected] (please check spam filters too for this email) • Individual can then re-login to StartWalkingNow.org • Use Forgot Password functionality to retrieve password. Remember, email address is unique identifier in our database.

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Step 3: cont’d It’s important that company employees register company and Dept/Team names consistently

• Note: Employees who have previously registered for the Tracker without a company affiliation and want to join their company worksite wellness program can do so on the Tracker Edit My Info page of the Tracker.* See slides 29 and 30. • Company names, Dept./Team names, etc. can be updated on the Edit My Profile page of the Tracker.

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Step 3: cont’d Registration Information Appears on HR Delegate’s Employee Report Spread Sheet -- viewable at MyStartOnline.org/reportingcenter Employees did not click Opt-in box

Dept/Team names are here

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Step 3: cont’d For HR Delegates: Key information gathered on employees from registration page • • • • • • • • •

Name Email address Address ZIP code* (home or local company location) Company name Company ZIP Dept./Team name Registration date Opt-in option, to give employers access to employee personal information (but not health information – height and weight)

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Using the Activity Tracker

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Employee logs in at StartWalkingNow.org

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Employee logs in at StartWalkingNow.org 1

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Individual sees personal Tracker Home Page

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*Use Edit My Info tab to change company name, address, etc.

•Opt-in to Share Info with company on this tab • Add or change Dept/Team name

• Change company name. Type first few letters, find new name (Alex and Co.). Click on name. It will autopopulate, changing from Lissa’s Tires to Alex and Co. •Remember to click Save •CANNOT change email. This is your unique identifier in our database27

If name not appearing in HR Delegate’s report, remind employees to click “Share Info” tab to opt in to participate in the company’s wellness program.

•Click here •Remember to click Save

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Activity Diary - Features • Select from 27 activities from dropdown box. •Use Calendar to fill in today’s or earlier day’s activities. •Fields NOT required do not accept data. •Fields required turn red until filled in. • If no pedometer, built-in algorithm converts walking, running steps based on time and intensity. •If pedometer used, user can override auto Total. • Comments box allows personal entries. •Built-in algorithm converts nonwalking/running activities into Total Steps All Activities and includes Walking/Running. •Can find activity totals for specific range of time with calendar filter. 29

Activity Diary – Features cont’d. • Create Walking Paths with Google-Map functionality

•Easily add routine Walking Path used – mileage autopopulates. •Add multiple activities each day.

•Select date range and print Activity Diary •Edit entries at any time •View progress with date range. Compare to past success!

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Nutrition Diary – for Personal Use; Info NOT seen by Employer. Diary Only. Not a Calculator •Select breakfast, lunch, dinner, snacks, beverages •Add list in free-form box

•No calculator. Up to user to determine, add Calories •Resource –links to USDA site to find Calories •Use date-range calendar to track Total Calories by week, month, etc.

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Find Caloric Values on USDA Site: http://ndb.nal.usda.gov/

•Resource –links to USDA site. • Type in keyword for Food •Find Calories by “cup” column and “Energy” •“kcal” means “calories”

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Company Scoreboard offers snapshot of Individual Ranking within company – and view of all Activity Tracker users nationwide

•Individual Ranking among coworkers • Company Ranking (left column) •All Tracker users from all companies nationwide (right column)

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Registrant of StartWalkingNow.org also have access to Walking Plans

•Take the Quiz •Find your activity level •Get a personalized walking plan •Enter your activities from the plan into the Activity Diary

•Walk your way to better health

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Now for the truly unique aspect of the FREE American Heart Association online Activity Tracker – Worksite Wellness Coordinators can easily access users’ data collect on the Tracker with the

On-Demand Reporting Center

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The On-Demand Reporting Center has many benefits for Worksites •

Companies can view employee activities to: – Set up incentive programs – Track use and progress – Track Dept./Team rankings – Track plants or groups by Home/Local ZIP codes or by Dept/Team names – Have a key tool that will help them achieve their company health/wellness objectives – Empowers companies to pull reports at their convenience 24/7 – Re-use year after year by merely using the date-search functionality on the Employee Report – and even compare successes year over year

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How to use the

On-Demand Reporting Center Login to:

mystartonline.org/reportingcenter using username and password

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HR Delegate Sees Top-Level, Aggregate Information in Upper Box

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HR Delegate Sees Full Report in Lower Box

•Delegate can sort here to get overview • Sort data by date range •Download CSV file, save as Excel file to sort by names, department/team names, etc. •Remove employees who’ve separated from the organization (they can still use the Tracker, but will no longer appear on your company report) 39

Downloadable CSV (Comma Separated Values) report available. Save as Excel to utilize sort functionality

Employees did not click Opt-in box

Dept/Team names are here

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On Report, Worksite Wellness Coordinator can view: • • • • • • • • • • • • •

– Employee name (first and last) –opt-ins only (A, B) – Email address –opt-ins only (C) – Home/Local Zip Code* (D) – Company name –default at registration (E) – Company ZIP code –default at registration (F) – Team/Dept. name –if noted on registration (G) – Last date activity logged (H) – Registration (StartWalkingNow.org) date (I) – All activities individual is doing (J) – Total distance (miles) (K) – Total time (minutes) (L) – Total Steps All Activities (M) – Walking/Running Steps Only (a sub-set of above) (N) 41

Remember: Opt-in Employee Personal Health Information is Private • Employees who opt-in to share information with employer will share only the data noted previously. Neither employer nor AHA staff will see employee height or weight. • Information gleaned from employees who do not opt-in will be part of an aggregate-only report. No identifying information will be shared. • The American Heart Association cannot access individual data due to privacy issues.

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Thank you for using our free, online Activity Tracker and for Supporting the American Heart Association For additional help, please contact your local AHA office For technical help, please email [email protected]

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