GRIH KALYAN KENDRA Under the aegis of MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES & PENSIONS (DEPARTMENT OF PERSONNEL & TRAINING) TERMS AND CONDITIONS FOR BOOKING OF SAMAJ SADANS

I.

Booking timings

: 10:00 AM to 2:00 PM on all working days. (Monday to Friday)

II.

Hiring Period

: Not exceeding two days for a single party for marriage.

III.

Timings of use of Sadan

: For marriages/receptions from 10:00 AM to 8:00 AM of the next day and from 10:00 AM to 10:00 PM for other purpose.

IV.

Documents required to be produced, along with photocopies thereof, at the time of booking of Samaj Sadans:-

a)

CGHS card (for Central Government Employees only.) In case, the name of son/ daughter has been stuck off from the CGHS card then a photocopy of any educational certificate indicating relation may be produced.

b)

Identify Card for (Central Govt./State Govt./Public Sector undertaking employees).

c)

Ration Card.

d)

Photocopy of Birth Certificate in case of celebration of Birthday.

e)

CGHS Card or copy of allotment letter of the Govt.quarter for the proof of being local resident.

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V.

Time limit for booking of Samaj Sadans for all type of functions:

i)

Central Govt.Employees

— For any date without any time limit.

(ii)

Retired Central Government Employees

— Upto 6 months in advance.

(iii)

Others

— Upto 3 months in advance.

Note: Dependent of Central Government employees means and includes sons/daughters and others whose name are included in the C.G.H.S card. VI.

Mode of payment : By Banker’s Cheque/Pay order in favour of Grih Kalyan Kendra Payable at New Delhi.

VII.

Cancellation of booking:-

(i)

The Hiring charges Shall stand forfeited unless another party books the Samaj Sadan for same reason for that day, hiring charges will be refunded to the first party.

(ii)

Where the marriage is cancelled on account of unfortunate death of the boy or the girl for whose marriage the Samaj Sadan is booked or due to the death of either of the parents of the bride or bridegroom, the booking amount as well as security amount may be refunded in full subject to the production of the Death Certificate from the appropriate authority as well as the affidavit, if required.

VIII. Vacation of Samaj Sadan (i)

The booking party should vacate the premises of Samaj Sadan before the expiry of the prescribed timings by removing all their belongings, tents,furniture, etc. failing which hiring charges for one more day and also penalty will be recovered from the Security deposit. 13

XI

Penalties on account of Violation :-

a)

A penalty of Rs. 500/- or the cost of repair etc, whichever is more shall he deducted from Security amount for each of the following violations-

b)

(i)

Diggining of holes in the cemented portion for fixing poles pitching of tents.

(ii)

Handing over the hall to the chowkidar without getting it cleaned.

(iii)

Breaking of tiles.

(iv)

Breaking of window panes.

(v)

Theft / loss/ breakage of fittings and fixtures.

(vi)

Any spoilage of white wash, tilies etc.

The following violations shall attract a penalty of Rs 1,000/(i)

c)

Overstayal beyond the prescribed permissible timings.

The following violations shall attract a penalty of Rs 2,000/(i) Loading of tent material at the time of vacating the premises out side the permitted timing viz. between 5 AM to 8 AM. (ii)

d)

Illumination of trees and bushes.

Violations entailing forfeiture of Security amount in full:(i)

Playing band/loud music/D.J. loud noise etc. after 10 PM.

(ii)

Consuming liquor/alcoholic drinks in and around the Samaj Sadan.

(iii)

Using of Samaj Sadan for the purpose other than the one for which it is booked.

(iv)

Booking of Samaj Sadan by Govt. Servants at concessional rates for use by others.

(v)

Bursting crackers inside the campus.

(vi)

Disturbance of peace and tranquility by the booking party in and around the Samaj Sadan due to quarrel etc.

Note: The concerned Chowkidar as well as Area Welfare Office is authorized to take necessary steps including calling of police in case of violation of any Terms and Condintions.

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X.

Refund of Security:(a)

The cheque of refundable Security deposit will be sent to the booking party by post/through courier on their last known address. As soon as the function is over and the Samaj Sadan is vacated by the booking party, the concerned Chowkidar has to take the following documents from the party and submit in the office alongwith clearance certificate immediately:(i) Original Receipt. (ii) Invitation Card. (iii) Allotment Letter.

(b)

In case where the cheque of refundable security amount is returned undelivered, the same should be claimed within a maximum period of 180 days, failing which the amount of security deposit shall stand forfeited.

XI.

General Instruction:-

(i)

Availability of a Samaj Sadan can be seen on the GKK’s website www.grihkalyankendra.org

(ii)

Samaj Sadan will be booked strictly on first come first serve basis.

(iii)

Giving false information in the applicant form and misuse of Samaj Sadan is an offence.

(iv)

Play the music/ band etc. in low decibel that too during permissible timings only so as not to disturb and cause inconvenience to the residents of the area.

(v)

The operation of Generator Set above 5 Kva capacity is not allowed between 10:00 PM and 6:00 AM. Only those noiseless Generators set having installed mandatory acoustic enclosures and adhere to the prescribed standards for noise and emissions will be allowed.

(vi)

The parking area is very limited therefore, booking party should bear this fact in mind while bringing the vehicles during the function. Vechiles are to be parked in the parking area and buses out side the campus/colony.

(vii)

Booking party has to arrange their own water tanker for cooking etc.

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(viii) Maintaining law and order is the responsibility of the booking party. The activity of booking party shall not in any way infringe or disturb the peace and tranquility of the area. (ix)

The party has to vacate the premises before the expiry of stipulated time and in case the vacant premises is not handed over on the scheduled time, the party is liable to be evicted by force and this department will not be responsible to pay for any loss/damage or compensation for this function.

(x)

A dari/ carpet should be laid before meals are served during function.

(xi)

The party may instruct the Halwai/tentwala etc. that their workers should not misbehave with the local residents and do not make loud noise by throwing/putting their articles in the vehicle at the time of loading of tent material even between the permissible timings.

(xii)

Cooking/ warming of food is allowed only at earmarked cooking space. For cooking only LPG gas stove is to be used.

(xiii) Pasting bills / postures, fixing nails etc. on the interior/ exterior walls of Sadan is not allowed. (xiv) The GKK reserves the right to cancel the bookings in public interest or other overriding prorities with prior notice. In such cases, full amount of Security Deposit & hiring charges shall be refunded. The booking party may also book an alternate Samaj Sadan Hall, if available and in such cases security and hiring charges will be adjusted.

AVOID NOISE POLLUTION CAUTIONS DELHI POLICE Loud music, beating drums, loudspeaker, cracker or any form of intense noise decreases one’s ability to hear, increases stress, distraction and discomfort and takes away the peace of mind. Moreover, making loud noise is punishable by law with imprisonment up to five years or fine upto rupees one lakh, or both. (i)

The operation of Generator sets above 5 KVA capacity shall not be allowed in residential area between 10 p.m. & 6 a.m.

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(ii)

Mobile Generator sets used in social gartherings and public functions shall be permitted only if they have installed mandatory acoustic enclosures and adhere to the prescribed standards for noise and emissions.

(iii)

The Noise Pollution (Regulations and Control) Rules, 2000 Prescribe Ambient Air Quality Standards in respect of noise for residential area at 55 db (A) during day time (6:00 AM to 10:00 PM) and 45 db (A) during night (10:00AM to 6:00AM).

Non Booking of Samaj Sadans: Keeping in view of the Boards Examination, it has been decided that the following Samaj Sadans shall not be booked for holding marriage/cultural function etc. w.e.f. 1st January to 31st March. 1.

Chankya Puri

6.

Netaji Nagar

2.

Kidwai Nagar

7.

Pandara Road

3.

Laxmi Bai Nagar

8.

R.K.Ashram Marg

4.

Moti Bagh-1

9.

Sarojini Nagar

5.

Nanak Pura

10.

Thyagraj Nagar

11.

Pushp Vihar

Andrews Ganj Extn.

Samaj Sadan shall not be booked w.e.f.1 March to 31st May.

Minto Road

Shall be booked only for local residents.

After receiving of several representivions from the Central Government employees residing in these colonies that non-booking of these Samaj Sadans during marriage seasons amounted to denial of this welfare activity to them. GKK Board in its meeting held on 13.12.2006 decided that the booking of these Samaj Sadans from January to March each year may be allowed only to the Central Government servants that too if the booking party gives a written undertaking that no loud music shall be played and that in case of breach of this undertaking the entire amount of security deposit shall be forfeited. This amount of security deposit has also been increased to Rs. 20000/- for these three months.

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BOOKING CHARGES OF SAMAJ SADAN W.E.F. 03.06.2008 Central Govt. S. No. 1. 2.

Name of the Samaj Sadan Andrews Ganj Andrews Ganj Extn.

Accomodation available

Security Deposit 7000

State Govt.

Hiring Security Charges Deposit 6000 7000

Pvt. Booking

Hiring Security Hiring Charges Deposit Charges 7000 15000 12000

8. 9. 10. 11.

Auditorium & Open Lawn Only Ground Floor, Big hall and Small Hall Asia House One Small Hall Bharti Nagar One Small Hall & Open Lawn Chanakyapuri One Small Hall & Open Lawn D-Block, Kidwai Nagar Auditorium Block & Open Lawn Laxmi Bai Nagar Auditorium, Small Hall & Open Lawn Lodhi Colony Auditorium & Open Lawn Lodhi Complex Hall Moti Bagh Lawn Minto Road Lawn only

12.

Nanak Pura

Auditorium & Lawn

7000

4500

7000

5500

15000

9000

13.

Nauroji Nagar

Small Hall/ Lawn

7000

3000

7000

4000

15000

6000

14.

Netaji Nagar

Auditorium, Lawn/2 Rooms

7000

5500

7000

6500

15000

9500

15.

Pandara Road

One Small Hall & One Open Lawn

7000

4500

7000

5500

15000

9000

3. 4. 5. 6. 7.

18

7000 7000 7000 7000 7000

7000 3000 3000 4500 4000

7000 7000 7000 7000

4000 4000 5500 5000

15000 15000 15000 15000

6000 6000 9000 8000

7000 7000 10000 7000 7000

5500 4000 12000 3000 3000

7000 7000 10000 7000 -

6500 5000 15000 4000 -

15000 15000 20000 15000 -

9500 9000 20000 6000 -

16.

P.V. Hostel

One Small Hall

7000

3000

7000

4000

15000

6000

17.

Peshwa Road

Auditorium/Lawn/Small Hall

7000

7000

7000

8000

15000

12000

Central Govt. S. No.

Name of the Samaj Sadan

18.

State Govt.

19

Security Deposit

Pushp Vihar

One Big Hall, Lawn & 2 Rooms

10000

8000

10000

10000

20000

12000

19.

R.K. Ashram Marg

Auditorium/Lawn

7000

4000

7000

5000

15000

9000

20.

Rabindra Nagar

21.

Sarojini Nagar

Auditorium/Lawn

7000

6000

7000

7000

15000

12000

22.

Srinivaspuri

Auditorium/Lawn

7000

4500

7000

5500

15000

9000

23.

Sadiq Nagar

Two Halls & Two dormity

10000

8000

10000

10000

20000

12000

24.

R.K. Puram Sec-I

Only Lawn

7000

3000

7000

4000

15000

6000

25.

R.K. Puram Sec-II

Only Lawn

7000

3000

7000

4000

15000

6000

26.

R.K.Puram Sec-III

Only Lawn

7000

3000

7000

4000

15000

6000

27.

R.K. Puram Sec-IV Lawn & 2 Halls

10000

12000

10000

15000

20000

20000

28.

R.K. Puram Sec-VII

2 Big Halls & Lawn

10000

12000

10000

15000

20000

20000

29.

Raja Bazar Gr. Floor

Big Hall & Small Hall

10000

8000

10000

10000

20000

12000

Raja Bazar 1st Floor

Big Hall & Small Hall

10000

8000

10000

10000

20000

12000

7000

4000

7000

5000

15000

70000

30. 31.

Thyag Raj Nagar

Hiring Security Charges Deposit

Pvt. Booking

Accomodation available

Hiring Security Hiring Charges Deposit Charges

Not being Booked

Auditorium Room & Cooking Space

OUTSTATION : S. No. MUMBAI 32.

Sec. VIII, Antop Hill

Auditorium, small hall & Open lawn

-

5000

-

6000

8000

33.

Sec. 1 Koliwada (M.S. Hostel)

Big Hall at 3rd Floor

34.

Ghatkoper (West)

One small hall & open area

-

1500

-

2000

3000

35.

Ekta Vihar, Belapur

Auditorium & open lawn

5000

10000

3000

4000

6500

Big hall, small hall & open lawn

5000 5000 5000

10000 10000 10000

3000 2000 4000

3000 2000 5000

5000 3500 7000

-

5000

-

6000

8000

KOLKATA 36.

Salt Lake

20 NAGPUR 37.

Seminary Hills

Auditorium, small hall & open hall

38.

Katol Road

Auditorium & open lawn

39.

N.H.-IV, Faridabad

Auditorium & open lawn

-

4000

-

5000

8000

40.

K.N. Nagar, Ghaziabad

One small hall & open lawn

-

3000

-

4000

6000

BANGALORE 41.

Domlur

One small hall & open lawn

-

3500

-

4500

7000

42.

Koramangla

One small hall (1st Floor)

-

3500

-

4500

7000

43.

Vijay Nagar

One small hall & open lawn

-

3500

-

4500

7000

CHENNAI For Central Govt. Employees Hiring Charges One day

For employees Autonomous Bodies Undertakings etc.

Others

Half day

One day

Half day

One day

44.

K.K. Nagar

5000

3500

6000

4000

8000

Half day 4500

45.

Anna Nagar

4000

2500

5000

3000

7000

3500

46.

Basant Nagar

4000

2500

5000

3000

7000

3500

Service tax & education cess on Hiring Charges shall be charged extra as applicable. Security amount Rs. 7000/- for Central Govt./State Govt. & Autonomous Body employees & Rs. 15000/- for others.

i) 21 ii) iii) iv) v) vi)

Recognised RWA getting grants-in-aid from DOP&T will be given the Samaj Sadan for four occasions (i.e. General Body Meeting, Election, Annual Function and Sports meet) at the concessional rate of Rs.500/per day. The hiring chages of Samaj Sadans for official functions of Government Departments and registered Societies shall be equivalent to the rates prescribed for Central Govt. Employees. Hiring charges for condolence meetings or any other sad occasion will be at the concessional rate of Rs.1000/- for all categories of persons. Samaj Sadans will be provided for Blood Donation Camps and Health Melas sponosored by Central/ State Governments free of cost. The hiring charges of the Samaj Sadans for Exhibtion-cum-sale by manufacturing/wholesale dealers, etc. will be same as charged from others. The Security deposit and hiring charges can be changed/revised by the GKK Board from time to time. The booking parties will be required to pay the charges applicable at the time & date of function.

1500/12/2009