FACILITIES • • • • • • • •
Premier Melbourne CBD address Large lecture theatre seating up to 120 people 7 breakout/class rooms with smart boards Boardroom comfortably seats 10 people Large foyer area Kitchen with seating facilities for up to 40 people Wireless internet access Ideal for group presentations, workshops and training
SERVICES • • • •
Catering (Optional) Administration Support (Optional) Reasonable rates Flexible rental terms and conditions
LOCATION A premier city centre location. Just five minute’s walk from Southern Cross Station with city stops for trams and buses and many parking options nearby. We’re ideally situated for the very best of Melbourne – From Collins Street’s boutique shopping to the glitz of Crown Casino and Southbank.
Southern Cross Station 5 mins Bourke Street Mall 10 mins Southbank/Crown Casino 5 mins Federation Square 10 mins Flinders Street Station 10 mins NGV/Botanic Gardens 15 mins Collins Street trams 2 mins MCG (via train, Southern Cross) 15 mins Melbourne Tullamarine Airport 30 mins (Via Taxi/Skybus from Southern Cross)
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GALLERY 1 Breakout suite 2 Boardroom 3 Training room 4 Boardroom 5 Kitchen & dining area 6 Small training room 8
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7 Conference room 8 Conference room 9 Kitchen & dining area 10 Kitchen & dining area 11 Conference room
FLOORPLAN 4 6 1
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Conference Room 1 10.5m x 10m. Ideal for lectures, presentations and large group conferences. Interactive 1m x 1.5m electronic whiteboard/projector, speakers, blackout blinds. Optional desk seating for 32 or open plan for many more.
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Medium Training Room 4.5m x 6m. Ideal for meetings. Optional boardroom style seating for 14 people.
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Boardroom 5.2m x 4m. Perfect for corporate meetings. Enclosed boardroom with round-table seating for 10, phone line for teleconferences and light, professional decor.
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Training Rooms 1-6 4m x 4.5m. Ideal for small group sessions and smaller presentations. Interactive 1m x 1.5m electronic whiteboard/projector, speakers and blackout blinds in all rooms. Optional open plan seating for 5-10 people. Rooms 5 and 6 separated by a removable screen with optional desk seating for 4 in each area.
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Breakout Suite 5.5m x 20m. Flexible, open plan breakout suite. Seating options include couches, comfortable chairs and small tables – the suite can be easily separated into 4 different ‘zones’ or used as a leisure area between sessions.
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Kitchen & Dining Area 10m x 4.5m. Light, contemporary kitchen and dining area with city views, refrigerator/ freezer, microwave, mini-oven/grill, dishwasher, sink, cutlery and crockery. Table seating for 16 people, plus café-style seating for another 16 people.
Contact Us Level 5, 505 Lt. Collins St. Melbourne Victoria 3000 P: T: F: E:
Marie Brancatella +61 38672 2800 +61 38672 2888
[email protected]
MAKE AN ENQUIRY Company……………………………………………………………………………………………………………………………… Contact name………………………………………………………
Position held…………………………………….
Event Requirements Event date………………………………………………
Type of event…………………………………………………
Number of guests………………………………….
Options (Please tick) Exclusive use of rooms
Specific room(s) hire Please specify………………………………………………………………………………
Catering
Administration support
Full day use
Half day use
Additional Information ......................................................................................................................................................... ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………………
Please submit this form via email or fax and someone will contact you to discuss your requirements further. Alternatively, please contact the office by calling +61 38672 2800. E:
[email protected]
F:
+61 38672 2888
EVENT ORDER Authorisation for understanding Terms & Conditions Unless otherwise negotiated, the organiser or contract signatory is responsible for all monies owed. Balance must be made prior to event or on the day of the event with cash or cheque. I have read and fully understand the 5th at 505 terms and conditions and am authorised by the below mentioned company/organisation to sign and bind these terms and conditions. Date of event: Organiser name: Organisation name: Signature: Date: Payment Methods DEPOSIT – Please tick one (Not applicable if meeting room is booked within 30 days of your event) ( ) Bank/Company Cheque
( ) Direct Debit
( ) Credit Card
FINAL PAYMENT – Please tick one ( ) Bank/Company Cheque – Required 30 days prior to function ( ) Direct Debit – Required 30 days prior to function ( ) Credit Card CREDIT CARD DETAILS (must be provided regardless of payment methods selected) – Please tick one ( ) Visa
( ) Diners
( ) Amex *
( ) MasterCard
( ) Other *Surcharge applies for Amex Credit Card Number: Expiry Date: CCV: Card Holder’s Name: Card Holder’s Signature:
TERMS & CONDITIONS GLOSSARY OF TERMS 5th at 505, We or Us refers to the service/venue provider. The Customer, Organiser, You or Your refers to the individual/organisation hiring the venue. Guest refers to people who have been invited by the Customer to enter the venue. The Venue refers to 5th at 505 Little Collins Street, Melbourne, Victoria, 3000. Event, Booking, Function refers to the activity for which the venue has been booked for by the Customer. FOOD & BEVERAGE Guaranteed Numbers. The customer will provide the final number of guests attending all meals, 7 full working days prior to the commencement date of the function. This is the minimum number of guests that will be charged for, or the final head count on the day, whichever is greater. If guaranteed numbers are not received, the original number reserved for, or final head count, whichever is greater, will be charged. Menu Selection. Menus must be confirmed 14 days prior to the commencement date. Alcohol Service. No alcohol is permitted on the premises. Audio Visual Equipment. Should you choose to provide your own audio visual equipment, a 5th at 505 representative is required to oversee the bump in and bump out of all audio visual equipment. Please advise details. Internet. High-speed Wireless Internet is available in all our meeting rooms. Delivery Requirements. To ensure safe handling and correct storage of your deliveries 5th at 505 requires the following details on each package: Name of Company/Sender Name of function: Date of function: Attn: Meetings & Events Package numbering (i.e. 1 of 5, 2 of 5. 3 of 5, etc.)
All packages may be delivered 48 hours prior to your event. Cancellation Policy. Any requests for cancellation must be provided in writing, we will not consider or process any verbal cancellation requests. Cancellation of Event – Date range cancellation charges. Within 14 days of event – 100% of total estimated event charges as booked and no refunds of any deposits paid to 5th at 505. Within 15 to 30 days of event – 50% of total estimated event charges as booked. Attrition Policy and Procedure. Event charges are based on delegate numbers advised at time of enquiry and are used to generate your business proposal and quotation. Should your numbers change prior to confirming your booking your quotation may change accordingly. For all postponed events, 5th at 505 will allow the booking to be rescheduled within the month of the original booking date without penalty. For all bookings rescheduled outside the current month, the function will be treated as a cancellation. Please refer to the cancellation policy table above. Any additional requests for changes to previous bookings entailing a reduction of the price of the function, change of times, reduction of the duration, quantity and/or quality of the services or premises reserved, reduction in the number of guests, shall be deemed a total or partial cancellation, depending on the extent of the reduction. In the event a customer fails to show at the venue at the appointed date, this shall be regarded as a cancellation and charges will be incurred by the customer. Event Details. If the number of guests who attend the function differs from the original booked number, 5th at 505 reserves the right to review the price charged for the event and may reallocate the function to an alternative function room within the premises. •
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All plans and designs for any displays that you propose to stage or present during the event must be provided to 5th at 505 for approval at least ten (10) business days before your event. Attaching anything by nails, screws or adhesive in any way to any wall, door or any other part of the building is strictly prohibited. Advertising in relation to the event which includes reference to 5th at 505 and/or logo. All proposed artwork must be approved by 5th at 505 prior to publication.
General Information & Policy. If 5th at 505 has reason to believe that an event or any part of it will affect the smooth operation of the 5th at 505 business, its security or reputation, the Management reserves the right to cancel/stop the function or any part of it at their discretion without notice or liability.
Conduct. You, your guests and any other persons attending your function, must leave the designated venue space at the closing hours as indicated within this agreement. 5th at 505 reserves the right to resell this function space outside of these agreed times. Responsibility. Should 5th at 505 be unable to provide the facilities reserved due to circumstances beyond our control, no further claim other than the entitlement to a full refund of any deposit is paid may be made. 5th at 505 will endeavour to provide the organiser with reasonable notice. Loss or Damage. 5th at 505 will endeavour to take all possible care but accepts no responsibility for damage or loss of equipment, merchandise or other property left on the premises prior to, during and after the event. 5th at 505 recommends that guests carry their personable valuables at all times and suggests that the Customer arrange an independent insurance policy to cover such damages and/or losses. It is also the responsibility of the Customer to provide personal insurance cover for their employees or contractors. The Customer is financially responsible for any damage sustained, or loss incurred, to 5th at 505’s property, carpet, fixtures or fittings, whether through their own action or the action of their guests, appointed agents, contractors or sub-contractors prior to, during and after the function. The Organiser is to ensure that nothing is nailed, screwed, stapled, pinned or adhered to any wall, door, ceiling, furnishings or other surfaces of part of the 5th at 505 premises. Confirmation & Prepayment Policy. To secure the space required for your event please forward a signed copy of the acceptance form attached to this contract within 48 hours, along with the deposit. Please note that space will not be guaranteed until the acceptance form is received. Please advise us if you require an extension on this date or if you do not wish to proceed with this booking. Payment. A) The estimated event charges must be paid in full (less the amount of the deposits already paid) within three (3) days upon commencement of the event. B) The event charges will be based on the rates provided in your quotation unless you require any changes to your event in which case 5th at 505 will advise you of any change to the charges. The estimated event charge has been provided to you as an indicative figure only of the likely event charge. C) A labour surcharge is applicable per hour, or part thereof, if a function continues after the agreed time.
Booking Conditions. The Customer is asked to read carefully all the provisions of the Contract concerning their function, to initial every page and sign the last page and to return the entire Contract to 5th at 505 within 48 hours (duration of the validity of the offer). The Contract must be duly dated and signed by the Customer and returned within the appointed time with the required part payments (see deposit schedule) for the Contract to be registered and the reservations made by the Customer to be confirmed. The Customer or Customer representative/agent agrees to begin the event/s at the scheduled time/s and agrees to have its guests, invited and other persons vacate the designated function area/s at the agreed completion time/s. Labour charges will apply if the event continues after the agreed completion time. Meeting rooms are allocated as per the times and terms specified in the event details table.
