ESIC MEDICAL COLLEGE & P.G.I.M.S.R. E.S.I. CORPORATION (Ministry of Labour & Employment, Govt. of India) Ashok Pillar Road, K. K. Nagar, Chennai-600 078. 9001-2008 ISO 9001-2008 Certified)
TENDER NOTIFICATION Applications are invited from Registered Travel Agencies for providing one Staff Car at ESIC Medical College & PGIMSR, Chennai on Monthly rental basis for a period of one year extendable for further periods of one year each. 1
Name of the Work
Providing one Staff Car alon g with driv er at ESIC Medical College & PGIMSR, Chennai on Monthly rental basis.
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Duration of Work
Initially for one year extendable for further periods of one year each based on performance.
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Amount of E.M.D – details provided Rs.5000(Rupees Five Thousand only) as beside. DD in favor of “The Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai-78” payable at Chennai, returnable without any interest to the unsuccessful bidders.
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Amount of Security deposit
Rs.10000 (Rupees Ten Thousand only) The successful bidder should furnish Security Deposit. DD in favor of “The Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai-78” payable at Chennai. Refundable after successful completion of contract.
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Tender Application Fee
Rs.100/-(Rupees One Hundred only) (DD in favor of “The Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai-78” payable at Chennai, (To submit the DD along with the Sealed bid). Non Refundable.
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Date of issue of tender applications
May be downloaded from www.esicmcpgimsrchennai.ac.in, www.esic.nic.in www.esichennai.org
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Last date for receipt of completely filled tender applications
28.03.2016, 11:00 A.M (Tender box Room.No.116, I Floor of the hospital)
placed
near
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Date and Time of opening of 28.03.2016, (In the first floor of the ESIC Hospital, Tender Chennai, at 11:30 A.M) 9 Physical Checking and Test drive of * Will be communicated through suitable media Staff car after verifying of documents submitted in the bid. Note: *In case the said date/s, happen to be a holiday for any reason, the activity will be held on the immediate next working day at the same time and place. Any change/s in the date/s will be informed through suitable media to all concerned. Selection of the agency will be at the sole discretion of the competent authority of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reasons.
MEDICAL SUPERINTENDENT
SCOPE OF WORK ESIC Medical College & PGIMSR, K.K.Nagar,Chennai is a Medical College established by Employees State Insurance Corporation, a statutory body under Ministry of Labour and Employment, Government of India and approved by Medical Council of India and affiliated to The Tamilnadu Dr.MGR Medical University. The selected agency s h o u l d provide a s t a f f car with driver on monthly rental basis to our College. The Travel agency has to ensure that the staff deployed by them is dressed in neat uniform and punctual in his work. The staff deputed for work should not have any kind of criminal or adverse record and they should be well-behaved with the College staff. The College reserves it's rights to monitor, make surprise checks & verifications on all aspects of the work and the service provider shall cooperate with the officials so authorized by the college and furnish to them all records and materials for inspection without demur. Details of the services needed are as mentioned below: Sl.No. 1
Particulars of Service Staff Car with driver
Signature of contractor with seal.
Description Maruti Swift Dzire/ Tata Indigo / Hyundai XCent with Air Condition, not older than 2014.(Diesel or Petrol)
GENERAL CONDITIONS OF CONTRACT 1 2 3 4
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All the pages of the tender document should be signed by the tenderer at the left bottom of each page along with seal of the agency. Staff car service should be provided to this college as prescribed in scope of work. The vehicle Registration book, Insurance copy, Emission Certificate, Road Tax payment certificate and Driver license along with Yellow badge should be available with the vehicle at all times. The Travel Agency shall provide the services on all working days from 08.00AM to 06.00PM without any kind of break and accordingly the agency would arrange for replacement of vehicle of same model and facility in case of normal wear and tear / temporary out of service of the vehicle. The hours of service and kilometers used shall vary from day to day but within the monthly package of 1800 kms/month approximately. Distance from garage to college & vice-versa will not be counted as usage of the college. No extra charges will be paid apart from the charges quoted in the tender document. Payments will be made only after satisfactory completion of service every month. The Travel Agency should provide the service, beyond office hours and/or on holidays, if needed. Extra payments will be made on per hour basis as per the rates quoted for the same. Part of the hour in excess of 30 minutes will be treated as full hours and 30 minutes or less will be ignored. In case the vehicle is not provided during the specified time, the cost of alternative arrangements made will be deducted from the bills submitted for payment. Medical Superintendent has the right to hire vehicles on call basis from any other agency during the tenure of contract. In case of vehicle breakdown, a substitute vehicle of the same model and facility shall be provided by the agency positively. In case vehicle does not report within reasonable time or does not report, the competent authority would have the right to hire a vehicle from the market and the additional expenditure incurred by the college will be borne by the agency. Agency shall bear the costs of fuel, salaries of his driver, insurance, taxes and other expenses of the vehicles, repair and maintenance of the vehicles provided and shall also maintain the vehicles in good working condition fit for 24 x 7 x 365 days use by the college. The staff provided by the contractor shall not be entitled to get any amount from the College as allowances, wages, bonus, gratuity or retrenchment compensation etc., such persons will purely be engaged by the contractor only and this college will not undertake any responsibility with regard to their employment, welfare, payment of wages etc. Travel agency will be responsible for compliance to all labour laws with respect to the driver and other staff. The agency should provide a mobile phone to its driver and the number should be intimated to this office. The driver should be available on phone round the clock. Refusal /non-attendance of call will result in appropriate action by the competent authority. The driver should be co-operative and amicable in nature and should not have any past history of criminal records or Alcoholism or Drug Addiction. Travel agency has to ensure that the staff deployed by them is dressed neatly in uniform preferably dark coloured pant and white shirt (Jeans / T.Shirt / Dhoties and Lungi are not allowed) and is punctual in his work. Trip sheet and Log book should be maintained. Usage details should be certified by an authorized officer on daily basis.
Signature of Contractor with seal
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The contract shall initially be valid for a period of one year and may be extended for further periods of one year each based on mutual consent subject to satisfactory performance, on the same terms and conditions AT THE SOLE DISCRETION OF THE COLLEGE. The college however, reserves the right to terminate the contract at any time with a written notice of one month. The agency is required give a notice of three months, in case he wishes to discontinue the service. He shall be liable for invocation of penalty clauses as per the agreement. In case of breach of any terms and conditions attached to the contract, the performance security deposit of the travel agency will be forfeited to ESIC besides annulment of the contract. The travel agency should have requisite license from concerned Govt. authorities for providing the services commercially. The agency will be bound by all taxes and recoveries as applicable and should also comply with all the statutory requirements. Income Tax as per rules shall be deducted from the bills wherever applicable. Physical Checking and test drive of the staff car to be deployed will be communicated through suitable media after verifying of documents submitted in the bid. The Travel Agency shall bring the vehicle along with driver on the day of checking. The sealed covers of completely filled tender documents should be dropped in the tender box before the stipulated date and time mentioned elsewhere in the document. The Competent Authority of the college reserves absolute rights to cancel / reject any or all tenders without assigning any reason. The Medical Superintendent, ESIC Hospital, Chennai reserves absolute rights to strengthen/ relax, add/remove any terms and conditions without assigning any reason.
ELIGIBILITY CRITERIA
1. The Bid should be accompanied with two separate Demand Drafts towards Application fee of Rs.100 and Earnest Money Deposit (EMD) of Rs.5000 issued by any nationalized bank and payable at Chennai. In the absence of the same, the tender will be summarily rejected. Application fee is nonrefundable and the EMD shall be refunded to all the unsuccessful agencies, without any interest after finalization of the contract. EMD shall be refunded to the successful tenderer on receipt of performance security deposit of Rs.10000. No interest is payable on the EMD and Performance Security Deposit. 2. Service Tax Registration certificate (Form ST-2) (Certificate from Central Board of Excise and Customs) should be submitted. 3. PAN card photocopy should be submitted. 4. Brief description of the travel agency (Annexure ''A”); Details of vehicle planned to be deployed at our college (Annexure “B”) and Declaration (Annexure “C”) should be submitted. 5. Vehicle Registration Certificate (RC book); copy of Insurance Policy on the Car; Emission Certificate; Road tax payment details. 6. Driving License of the driver planned to be deployed.
Signature of contractor with seal.
Annexure “A”
Brief Description of the firm Sl.No 1
Name of the Travel agency
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Constitution (proprietorship/partnership etc.)
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Name of owner/Partners
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Full particulars of office (a) Address
(b)Telephone No. (c ) Fax No. (d) E-mail address 5
Full particulars of the bankers of the firm Name of the Bank Account type. Account No.
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PAN/GIR No. Service Tax No.
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Details of Earnest Money Deposit (a) Amount (b) DD No and Date (c )Drawn on bank (d) Valid Upto
The above format may be used to provide requisite details.
Signature of contractor with seal.
Annexure “B” I. Details of vehicle to be deployed as staff car Manufacturing Company Model
II. Quotations for hiring Staff Car Staff Car Description Staff Car on all working 1 Charges for Staff car for days. first 1800 kms/month with Duty hours: driver 08.00AM to 06.00PM Charges per km after completion of 1800kms in a month Charges per hour for extra hours after duty hours (before 0800AM and after 0600PM) Charges per day for working on holidays
Signature of contractor with seal.
Year of manufacture
Quoted Charges Rs._________/-(Rupees______________ __________________________only)
Rs._________/-(Rupees______________ __________________________only)
Rs._________/-(Rupees______________ __________________________only)
Rs._________/-(Rupees______________ __________________________only)
Annexure “C” DECLARATION 1. I ….........................................................Son/Daughter of Shri......................................................... Proprietor/Partner/Director/Authorized Signatory of …......................................... am competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information/document furnished along with the above application are true and authentic to the best of my knowledge and belief. I/We am/are well aware of the fact that furnishing of any false information/fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. 4. I hereby authorize the Medical Superintendent of ESIC Hospital, KK Nagar to forfeit the EMD submitted by my agency in the event of my selection and failure to furnish the Performance Security within the time stipulated. 5. I hereby authorize the Medical Superintendent of ESIC Hospital, KK Nagar to forfeit the EMD / Performance Security submitted by my agency in the event of my selection and failure to carry out the work within the time stipulated / breach of any condition of this tender during performance. Signature of authorized person. Date:
Full Name:
Place:
Firm’s / Company's seal:
N.B. The above declaration, duly signed and sealed by the authorized signatory of the company should be enclosed along with the quotation.
Signature of contractor with seal.
Checklist of Documents to be submitted “THE BID DOCUMENTS HAVE TO BE SUBMITTED IN THE FOLLOWING SEQUENCE” Sl.No.
Document
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Application Fee(Rs.100)
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EMD (Rs.5,000)
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Service Tax Registration certificate(Form ST-2) (Certificate from Central Board of Excise and Customs)
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PAN card (photocopy)
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'Annexure A'(Brief description of firm)
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'Annexure B'(Details of requirement)
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'Annexure C'(Declaration)
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Vehicle Registration Certificate(RC Book)
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Insurance Copy
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Emission Certificate
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Copy of tender document along with seal and signature of the authorized signatory on all the pages
Signature of contractor with seal.
Submitted(Yes/No)
