ELECTRONIC RESIDENCY APPLICATION SERVICE

ERAS AND THE

MATCH PROCESS

Deb Heineman Residency and Career Services Office of Student Services May 2016

WHAT IS INCLUDED

MYERAS TABS THE ERAS PROCESS (OVERVIEW AND STEP-BY-STEP) APPLYING TO PROGRAMS REGISTER FOR THE MATCH APPLICATION FEES COMMON MISTAKES HELPFUL HINTS RESOURCES APPENDIX AVERAGE COMLEX/USMLE SCORES BY SPECIALTY (NATIONAL) NMS/AOA MATCH INFORMATION NRMP MATCH INFORMATION ERAS APPLICATION SCREEN SHOTS

ERAS - TABS

MYERAS IS DIVIDED INTO FOUR DISTINCT TABS ACCOUNT  PERSONAL INFORMATION – CAN BE UPDATED AT ANY TIME  CHECKLIST – PROGRESS ON APPLICATION  MESSAGES  PASSWORD  SITE MAP

APPLICATION  BIOGRAPHIC INFORMATION, EDUCATION, EXPERIENCES (RESEARCH, VOLUNTEER, WORK), AWARDS, HONORS, PUBLICATIONS  CAN BE UPDATED UNTIL CERTIFIED AND SUBMITTED  ONLY CERTIFY AND SUBMIT APPLICATION ONCE  ONCE CERTIFIED – CANNOT MAKE ANY CHANGES

DOCUMENTS  PERSONAL STATEMENT  IDENTIFY THOSE TO WRITE LETTERS OF RECOMMENDATION (LOR)  MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)  MEDICAL SCHOOL TRANSCRIPT  COMLEX

SCORE REPORT AND/OR USMLE TRANSCRIPTS

 PHOTO 1

 NOTE: YOU SHOULD COMPLETE YOUR APPLICATION WORKSHEET, PERSONAL STATEMENT, AND LIST OF INDIVIDUALS WRITING YOUR LETTERS OF RECOMMENDATION BY EARLY SUMMER (JUNE/JULY).

PROGRAMS  SEARCH FOR AND SELECT PROGRAMS TO RECEIVE APPLICATION MATERIALS.  YOU MAY ASSIGN PERSONAL STATEMENT, LETTERS OF RECOMMENDATION, COMLEX SCORE REPORT AND/OR USMLE TRANSCRIPTS, AND PHOTO TO INDIVIDUAL PROGRAMS IN PROGRAM SECTION. YOUR MSPE AND MEDICAL SCHOOL TRANSCRIPT ARE SENT AUTOMATICALLY TO ALL PROGRAMS.  TRACK THE STATUS OF YOUR APPLICATION BY PROGRAM UNDER THE “PROGRAMS APPLIED TO” TAB.  NOTE: YOUR FIRST OPPORTUNITY TO APPLY TO AN ERAS PROGRAM IS JULY 15TH.  NOTE: APPLICANTS NEED TO CONTACT PROGRAMS DIRECTLY FOR GUIDELINES.  NOTE: ERAS POSTOFFICE (PO) CLOSES MAY 31ST – ERAS DOES NOT MAINTAIN RECORDS FROM YEAR TO YEAR.

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THE ERAS PROCESS (OVERVIEW AND STEP-BY-STEP)

APPLICANTS – ERAS PROCESS OVERVIEW  DECIDE ON A MEDICAL SPECIALTY.  RESEARCH AND CONTACT PROGRAMS FOR REQUIREMENTS AND DEADLINES.  RETURN FORM FOR YOUR TOKEN #.  REGISTER WITH ERAS USING TOKEN # PROVIDED BY THE DEAN’S OFFICE (SS).  DOWNLOAD THE ERAS 2017 USER GUIDE (WEBSITE – “RESOURCES TO DOWNLOAD”).  CREATE YOUR “PERSONAL INFORMATION” PAGE – THIS CAN CHANGE DURING THE APPLICATION PROCESS.  CONFIRM LETTERS OF RECOMMENDATION (LOR) AND SEND ERAS COVER SHEET TO LETTER WRITER FOR UPLOADING TO LOR PORTAL. IN ADDITION, SEND NYITCOM COVER SHEET SO COPY CAN BE MAILED/EMAILED FOR RESIDENCY FILE.  HAVE PHOTO TAKEN (IF APPLICABLE).  WORK ON PERSONAL STATEMENT.  COMPLETE APPLICATION AND FORWARD TO DEB HEINEMAN ([email protected]) FOR REVIEW.  ONCE FINALIZED, SUBMIT – NO CHANGES PERMITTED ONCE SUBMITTED. PLEASE RESPOND “YES” WHEN PROMPTING TO PERMIT DEANS’ ACCESS.  AUTHORIZE RELEASE OF COMLEX.  AUTHORIZE RELEASE OF USMLE (IF APPLICABLE).  SELECT PROGRAMS. 3

 ASSIGN “DOCUMENTS” TO PROGRAMS.  APPLY TO PURCHASE PROGRAMS.  ADD PROGRAMS/UPDATE ASSIGNMENTS – AT ANY TIME.  KEEP “PERSONAL INFORMATION” CURRENT (CHANGE OF ADDRESS, EMAIL, ETC.).  REGISTER FOR “THE MATCH” – THIS IS SEPARATE!! o AOA – NMS o ACGME – NRMP o SAN FRANCISCO o MILITARY o UROLOGY

STEP BY STEP PROCESS FOR “MYERAS”  DECIDE ON A MEDICAL SPECIALTY o HELP DECIDING ON A MEDICAL SPECIALTY CAN BE FOUND AT:  AACOM CAREER ADVISING PROGRAM (HTTP://WWW.AACOM.ORG/INFOFOR/STUDENTS/CAREERADVI CE/PAGES/DEFAULT.ASPX)  AOA’S TIPS, TACTICS, AND TRUTHS: A GUIDE TO MAKING THE MOST OF YOUR OSTEOPATHIC EDUCATION  AMERICAN ACADEMY OF FAMILY PHYSICIANS (AAFP) TIPS ON HOW TO CHOOSE A SPECIALTY (HTTP://WWW.AAFP.ORG/ONLINE/EN/HOME/PUBLICATIONS/O THERPUBS/STROLLING/SPECIALTY/TIPS.PRINTERVIEW.HTML)

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 RESEARCH AND CONTACT PROGRAMS FOR THEIR REQUIREMENTS AND DEADLINES. o WHILE RESEARCHING RESIDENCY PROGRAMS, ALSO ASSESS YOUR COMPETITIVENESS AND DEVELOP BACK-UP PLANS. o INVESTIGATE RESIDENCY PROGRAMS:  AMERICAN OSTEOPATHIC (AOA) OPPORTUNITIES DATABASE (HTTP://OPPORTUNITIES.OSTEOPATHIC.ORG/INDEX.HTM)  A-OPTIC RESIDENCY OPPORTUNITIES (WWW.AOPTIC.ORG)  ACGME ACCREDITED PROGRAM SEARCH (WWW.ACGME.ORG/ADS/PUBLIC)  MILITARY GRADUATE MEDICAL EDUCATION (WWW.MILITARYGME.ORG) o CONTACT EACH RESIDENCY PROGRAM PRIOR TO APPLYING TO CONFIRM:  ERAS PARTICIPATION STATUS  PROGRAM REQUIREMENTS SUCH AS: • LORS • COMLEX/USMLE  PROGRAM INFORMATION  PROGRAM DEADLINES

 DOWNLOAD THE ERAS 2017 USER GUIDE (WEBSITE – “RESOURCES TO DOWNLOAD”) AND FOLLOW THE STEP-BY-STEP INSTRUCTIONS.

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 RETURN YOUR TOKEN # REQUEST FORM. UPON RECEIPT OF REQUEST FORM, SS WILL ISSUE A TOKEN # (SPECIAL CODE THAT PROVIDES ACCESS TO “MYERAS” ONLINE) WHICH IDENTIFIES YOUR SCHOOL OF GRADUATION.  REGISTRATION o REGISTER WITH “MYERAS” UPON RECEIPT OF TOKEN (NO FEE) HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS  CLICK ON “REGISTER” TO ACCESS REGISTRATION PAGE.  ENTER TOKEN # (NO DASH – NO SPACE).  CREATE PASSWORD (6-20 ALPHANUMERIC CHARACTERS).  PASSWORDS ARE CASE SENSITIVE.  REGISTER ONLY ONCE SO BE SURE INFORMATION IS ACCURATE – REVIEW BEFORE SUBMITTING. o ONCE REGISTERED WITH “MYERAS”, AAMC CREATES A MAILBOX FOR YOU AND ASSIGNS YOU AN AAMC ID#. PRINT OUT THIS PAGE. YOUR AAMC ID# IS THE IDENTIFIER THAT WILL FOLLOW YOU THROUGHOUT YOUR CAREER. o REMEMBER YOUR AAMC ID# (8 DIGIT #) AND PASSWORD FOR FUTURE ACCESS TO “MYERAS” AND “NRMP”. o FOR SUBSEQUENT LOGINS, GO TO “MYERAS” LOGIN PAGE: HTTP://SERVICES.AAMC.ORG/ERAS/MYERAS AND ENTER YOUR USERNAME AND PASSWORD.

 CREATE YOUR “PROFILE” (PERSONAL INFORMATION) o CAN BE UPDATED ANYTIME DURING THE APPLICATION PROCESS. o REVIEW THE INFORMATION TO ENSURE ACCURACY. o KEEP YOUR “PROFILE” CURRENT (CHANGE OF ADDRESS, PHONE NUMBER, EMAIL ADDRESS, ETC.). 6

 CONCURRENTLY, PRINT THE “ERAS APPLICATION WORKSHEET” (16 PAGES) AND BEGIN COMPLETING THE INFORMATION.

 ONCE ERAS OPENS, BEGIN WORKING ON “MYERAS” APPLICATION FORM: o TRANSFER INFORMATION FROM YOUR PAPER WORKSHEET TO “MYERAS”. o YOU DO NOT HAVE TO COMPLETE THE APPLICATION IN ONE SITTING; HOWEVER, YOU MUST SAVE EVERY PAGE WHEN COMPLETED BEFORE EXITING YOUR WORK. o SAVE AND PRINT OUT YOUR APPLICATION (CAN BE VIEWED AND PRINTED IN APPLICATION FORMAT OR CV FORMAT). o SEND A COPY TO DEB HEINEMAN ([email protected]) FOR REVIEW PRIOR TO CERTIFYING. USE APPLICATION FORMAT. o SAME ONE IS SENT TO EACH PROGRAM TO WHICH YOU APPLY. o CERTIFY YOUR APPLICATION BUT REMEMBER THAT ONCE IT IS CERTIFIED, IT IS LOCKED AND YOU CANNOT MAKE ANY CHANGES. o APPLICANTS MUST SUBMIT THE APPLICATION TO ERAS POSTOFFICE BEFORE APPLYING TO PROGRAMS.

 ERAS “SUPPORTING DOCUMENTS” o YOU CREATE/UPLOAD ON ERAS:  ERAS APPLICATION FORM  PERSONAL STATEMENT  PHOTO

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o FROM YOUR DESIGNATED DEAN’S OFFICE (SS):  MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)  MEDICAL SCHOOL TRANSCRIPT o LOR AUTHORS UPLOAD DIRECTLY TO THE LOR PORTAL. o NOT FROM YOUR DESIGNATED DEAN’S OFFICE:  COMLEX SCORE REPORT  USMLE TRANSCRIPT (OPTIONAL)

 PERSONAL STATEMENT(S) o DRAFT PERSONAL STATEMENT(S). o SHOULD ONLY BE 1-2 PAGES (RECOMMENDED). o INCLUDE INFORMATION REGARDING YOUR PROFESSIONAL BACKGROUND, ACADEMIC AND CLINICAL QUALIFICATIONS, HOW YOUR DECISION WAS MADE TO PURSUE MEDICINE, YOUR CHOSEN SPECIALTY AS A CAREER, AND CAREER GOALS. o SHOULD REFLECT INFORMATION ABOUT YOUR PERSONALITY AND STYLE THAT IS RELEVANT TO RESIDENCY TRAINING IN YOUR SELECTED SPECIALTY.

o OPPORTUNITY TO SHOWCASE YOUR UNIQUE QUALITIES, TALENTS, AND PROFESSIONAL PASSIONS AND HOW THEY MIGHT BE EXPRESSED IN A CAREER IN MEDICINE AND YOUR SPECIALTY.

o EMAIL OR MAKE AN APPOINTMENT WITH JULIANNA VIVIANI ([email protected]) FOR REVIEW BEFORE FINALIZING ON “MYERAS”. o

CREATE ON WORD DOCUMENT, SAVE IT AS “PLAIN TEXT”, THEN COPY AND PASTE IT INTO THE DESIGNATED AREA FOR PERSONAL

STATEMENT ON “MYERAS”. 8

 LETTERS OF RECOMMENDATION (LOR) o IN MOST CASES, PROGRAMS WILL REQUIRE A MINIMUM OF 3 LETTERS – ERAS WILL ALLOW YOU TO ASSIGN MAX 4 TO EACH PROGRAM. o LETTERS FROM DEPARTMENT CHAIRPERSONS, SECTION HEADS AND WELL KNOWN ATTENDING PHYSICIANS CARRY MORE WEIGHT AND THESE SHOULD BE PURSUED WHENEVER POSSIBLE. THESE SHOULD BE SPECIALTY-SPECIFIC CLINICAL FACULTY. ENSURE YOUR LETTER WRITERS CAN PROVIDE YOU WITH STRONG LETTERS BY ASKING THEM. o FOCUS ON QUALITY NOT QUANTITY. o BEST TIME TO REQUEST A LETTER IS AT THE END OF A ROTATION (OR IMMEDIATELY THEREAFTER). o PROVIDE “ERAS LOR LETTER REQUEST FORM” UPLOADING DIRECTLY TO LOR PORTAL

TO AUTHORS FOR

o APPLICANTS ACCESS “MYERAS” AND CREATE THE LOR AUTHORS. SEE SEPARATE SCREEN SHOT HANDOUT FOR COMPLETE DIRECTIONS.  YOU CAN PRINT OUT THE “LOR REQUEST FORM” FOR ALL LOR AUTHORS AND DELIVER IT BY MAIL, EMAIL OR IN PERSON. • ENTER LOR AUTHOR INFORMATION. • SAVE. • FINALIZE LOR AUTHORS. o USE “NYIT COM COVER SHEET” TO:

AS COPIES OF LETTERS CAN BE SENT

DEAN FELICIA BRUNO NYIT COLLEGE OF OSTEOPATHIC MEDICINE SEROTA 223 NORTHERN BOULEVARD OLD WESTBURY, NY 11568

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o IT IS YOUR DECISION WHETHER OR NOT YOU WAIVE YOUR RIGHT TO SEE THE LOR. REMEMBER, LORS ARE THE PROPERTY OF THE LETTER WRITER. o TIPS ON OBTAINING LETTERS OF REFERENCE CAN BE FOUND AT:  AAFP TIPS ON LORS (HTTP://WWW.AAFP.ORG/ONLINE/EN/HOME/PUBLICATIONS/O THERPUBS/ STROLLING/PREP/LETTERSREFERENCE.HTML)  IMPROVING YOUR MEDICAL RESIDENCE APPLICATION – TIPS FOR OBTAINING ORIGINAL LORS (HTTP://WWW.ARTICLESBASE.COM/PRINT/1228911)  HOW SHOULD I GET RECOMMENDATION LETTERS FOR RESIDENCY (GEOFFREY TALMON, M.D.) o FOLLOW UP ON YOUR LORS WITH AUTHOR(S) ESPECIALLY IF YOU REQUESTED NEW LORS. o THE COPIES WE RECEIVE WILL REMAIN IN THE STUDENT’S RESIDENCY FILE IN STUDENT SERVICES. o YOU DESIGNATE/FINALIZE WRITERS AND ASSIGN TO SELECTED PROGRAM. o STEPS TO HAVE LORS UPLOADED TO ERAS POSTOFFICE (PO):  ONLY LORS THAT HAVE BEEN UPLOADED CAN BE ASSIGNED TO PROGRAMS.  LORS CAN BE ASSIGNED TO ANY SAVED OR APPLIED TO PROGRAMS FROM THE LETTERS OF RECOMMENDATION PAGE BY SELECTING ASSIGN UNDER THE ACTIONS COLUMN OF THE INTENDED LOR.  WHEN ASSIGNING BY LOR, APPLICANTS SHOULD REVIEW ANY LORS THAT ARE LISTED UNDER THE LORS ASSIGNED COLUMN BEFORE MAKING SELECTIONS OR CHANGES.

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 LORS CAN BE ASSIGNED BY PROGRAM USING THE ASSIGN OPTION UNDER THE ACTIONS COLUMN FOR ANY SAVED OR APPLIED TO PROGRAM ON BOTH THE SAVED PROGRAMS AND PROGRAMS APPLIED TO PAGES.  REMEMBER: YOU CAN APPLY TO PROGRAMS BEFORE LETTERS ARE IN ERAS.  NOTE: YOU CAN CONTINUOUSLY DESIGNATE AND ASSIGN LETTERS (EVEN AFTER YOU HAVE APPLIED).

 MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE) o COMPREHENSIVE ASSESSMENT OF YOUR MEDICAL SCHOOL PERFORMANCE THROUGH YOUR THIRD YEAR OF MEDICAL SCHOOL.

o FOLLOWS AAMC GUIDELINES AND TEMPLATE. o WILL BE RELEASED TO PROGRAMS ON OCTOBER 1ST.

 MEDICAL SCHOOL TRANSCRIPT o TRANSCRIPT WILL BE UPLOADED DIRECTLY BY SS. o WILL BE SENT AUTOMATICALLY TO EACH PROGRAM TO WHICH YOU APPLY.

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 PHOTO – IF NOT TAKEN ON MARCH 11TH o REQUEST AND AUTHORIZE YOUR PHOTO BE SENT TO PROGRAMS. IT MUST BE:  WALLET SIZE (3” X 4”)  COLOR  RECENT AND PRESENTABLE – SUIT (AND TIE).  SHOW FULL FRONT VIEW OF INDIVIDUAL’S HEAD AND SHOULDERS WITH FULL FACE CENTERED IN MIDDLE OF PHOTO.

 PLAIN WHITE OR LIGHT-COLORED BACKGROUND.  CAN BE DIGITAL.  CANNOT BE PASSPORT.

 COMLEX SCORE REPORT o REQUEST AND AUTHORIZE THE TRANSMISSION OF COMLEX SCORE REPORT. o THIS IS A 3-STEP PROCESS:  ENTER NBOME ID# IN “PROFILE TAB”.  AUTHORIZE (YES OR NO) THE RELEASE OF SCORE REPORTS IN THE “DOCUMENTS TAB”.  ASSIGN SCORE REPORTS TO PROGRAMS IN “PROGRAMS SELECTED TAB”. o IMPORTANT: YOU MUST REQUEST NBOME TO SEND UPDATED COMLEX SCORE REPORTS AS SOON AS YOU HAVE NEW RESULTS. • ON THE “DOCUMENT TAB”, REQUEST THE RE-TRANSMISSION OF COMLEX SCORE REPORTS – NO EXTRA CHARGE. 12

 USMLE TRANSCRIPT o REQUEST AND AUTHORIZE THE TRANSMISSION OF USMLE TRANSCRIPTS. o USMLE TRANSMITS DIRECTLY TO UNLIMITED NUMBER OF PROGRAMS. THE TRANSCRIPT SHOWS TEST HISTORY AS WELL AS ALL SCORES. THE MOST UP-TO-DATE TRANSCRIPT IS SENT TO THE PROGRAM WHEN YOU INITIALLY APPLY TO IT. o THIS IS A 4-STEP PROCESS:  ENTER USMLE ID# IN “PROFILE TAB”.  AUTHORIZE (YES OR NO) THE RELEASE OF TRANSCRIPTS IN THE “DOCUMENTS TAB”.  DECIDE IF YOU WANT AUTOMATIC TRANSMISSION OF UPDATED USMLE TRANSCRIPT WHEN ADDITIONAL RESULTS BECOME AVAILABLE.  ASSIGN TRANSCRIPTS TO PROGRAMS IN “PROGRAMS SELECTED TAB”.

o NOTE FOR ACGME – TIP FROM ERAS: OSTEOPATHIC APPLICANTS ONLY BEFORE YOU CERTIFY YOUR ERAS APPLICATION, CONSIDER WHETHER YOU WILL APPLY TO ACGME AND/OR AOA ACCREDITED PROGRAMS. IF YOU APPLY TO ACGME-ACCREDITED PROGRAMS AND YOU HAVE TAKEN THE USMLE, YOU MUST REPORT IT ON YOUR APPLICATION WORKSHEET. IF YOU ONLY APPLY TO AOAACCREDITED PROGRAMS, YOU DO NOT HAVE TO REPORT THE USMLE ON YOUR APPLICATION WORKSHEET.

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 MESSAGE CENTER o CHECK FREQUENTLY. o PROGRAMS WILL USE IT TO CONTACT YOU TO SET UP INTERVIEWS. o INFORMATION GETS FORWARDED TO THE DESIGNATED EMAIL IN YOUR PROFILE, BUT IT CAN BE IN THE MESSAGE CENTER A DAY OR TWO PRIOR TO THIS.

 TRACK APPLICATION o UNDER THE “PROGRAMS APPLIED TO” PAGE IN MYERAS.

 YOU CAN ADD PROGRAMS/UPDATE ASSIGNMENTS AT ANY TIME DURING THE APPLICATION PROCESS.

 REMEMBER - KEEP YOUR “PERSONAL INFORMATION” CURRENT (CHANGE OF ADDRESS, PHONE NUMBER, EMAIL, ETC.).

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APPLYING TO PROGRAMS

APPLICANTS – APPLYING TO PROGRAMS BEGINNING JULY 15 - OSTEOPATHIC APPLICANTS BEGIN TO:  SELECT AOA PROGRAMS.  ASSIGN PERSONAL STATEMENT, LORS, COMLEX SCORE REPORTS, USMLE TRANSCRIPT (IF APPLICABLE) AND PHOTO TO AOA PROGRAMS.  APPLY TO (PAY FOR) AOA TRAINING PROGRAMS ONLY o CREDIT CARD  PAID IMMEDIATELY  RELEASED IMMEDIATELY o CHECK/MONEY ORDER PAYMENTS  TWO WEEKS TO PAY  RELEASED IMMEDIATELY  COLLECTIONS PROCESS AFTER TWO WEEKS  PAYMENT MUST BE MADE IN U.S. CURRENCY. PRINT INVOICE AND INCLUDE: AAMC/ERAS ATTN: ACCOUNTING 2450 N. STREET, NW WASHINGTON, D.C. 20037

COPY OF

o ONLY AFTER PAYMENT:  SCHOOL CAN UPLOAD (SCAN) SUPPORTING DOCUMENTS.  NBOME/NBME CAN UPLOAD (TRANSMIT) COMLEX/USMLE

OSTEOPATHIC (AOA) PROGRAMS CAN START DOWNLOADING DOCUMENTS JULY 15TH

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BEGINNING SEPTEMBER 15 - ALLOPATHIC APPLICANTS BEGIN TO:

 SELECT ACGME PROGRAMS.  ASSIGN PERSONAL STATEMENT, LORS, COMLEX SCORE REPORTS (IF APPLICABLE), USMLE TRANSCRIPT AND PHOTO TO ACGME PROGRAMS.  APPLY TO (PAY FOR) ACGME TRAINING PROGRAMS ONLY o CREDIT CARD (VISA OR MASTER CARD ONLY)  PAID IMMEDIATELY  RELEASED IMMEDIATELY o CHECK/MONEY ORDER PAYMENTS  TWO WEEKS TO PAY  RELEASED IMMEDIATELY  COLLECTIONS PROCESS AFTER TWO WEEKS  PAYMENT MUST BE MADE IN U.S. CURRENCY. PRINT COPY OF INVOICE AND INCLUDE: AAMC/ERAS ATTN: ACCOUNTING 2450 N. STREET, NW WASHINGTON, D.C. 20037 o ONLY AFTER PAYMENT:  SCHOOL CAN UPLOAD (SCAN) SUPPORTING DOCUMENTS.  NBOME/NBME CAN UPLOAD (TRANSMIT) COMLEX/USMLE

ALLOPATHIC (ACGME) PROGRAMS CAN START DOWNLOADING DOCUMENTS SEPTEMBER 15TH

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REGISTER FOR THE

MATCH

APPLICANTS – REGISTER FOR “THE MATCHES” ON-LINE  DETERMINES THE FINAL PLACEMENTS INTO RESIDENCY PROGRAMS – REGISTER EARLY!!!  “THE MATCH” IS A PROCESS SEPARATE FROM YOUR APPLICATION. THE APPLICATION CONSISTS OF YOUR MATERIALS (I.E., ERAS APPLICATION, PERSONAL STATEMENT, MSPE, LETTERS OF RECOMMENDATION, ETC.). “THE MATCH”, WHICH OCCURS AFTER APPLICATIONS ARE SUBMITTED AND REVIEWED AND AFTER INTERVIEWS TAKE PLACE, IS A PROCESS USED TO DETERMINE THE PROGRAM TO WHICH THE APPLICANT WILL BE ASSIGNED.  YOU CAN REGISTER FOR BOTH THE NMS (AOA) AND NRMP (ACGME) MATCHES. IF YOU MATCH IN THE “AOA MATCH” IN FEBRUARY, THE NRMP DROPS YOU FROM ITS PROCESS SO THERE IS NO CHANCE OF MATCHING IN TWO PROGRAMS. IF YOU DO NOT MATCH INTO AN AOA PROGRAM, YOU CONTINUE IN THE “ACGME MATCH”.

NATIONAL MATCHING SERVICES (AOA)  ERAS IS A SEPARATE ENTITY FROM NATIONAL MATCHING SERVICE (NMS). YOU MAY USE ERAS WITHOUT USING NMS. HOWEVER, YOU MUST REGISTER WITH NMS IN ORDER TO PARTICIPATE IN THE AOA INTERNSHIP/RESIDENCY MATCH.  COMPLETION OF AN AOA APPROVED FIRST POSTDOCTORAL YEAR OF TRAINING (OGME-1) IS ESSENTIAL FOR THE CONTINUATION OF POSTDOCTORAL OSTEOPATHIC TRAINING AND FUTURE CREDENTIALING.

 COMPLETION OF AOA APPROVED POSTDOCTORAL TRAINING IS REQUIRED TO SIT FOR OSTEOPATHIC SPECIALTY CERTIFICATION BOARD EXAMINATION.

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 THERE ARE FIVE STATES (FLORIDA, MICHIGAN, OKLAHOMA, PENNSYLVANIA, AND WEST VIRGINIA) THAT REQUIRE OSTEOPATHIC PHYSICIANS TO SHOW THAT THEY HAVE THE BROAD-BASED TRAINING OF A GENERALIST BEFORE THEY WILL BE GRANTED A LICENSE. THIS CAN BE DETERMINED BY THE COMPLETION OF AN OSTEOPATHIC INTERNSHIP, AND IN SOME STATES A TRANSITIONAL YEAR, OR THE EQUIVALENT WHICH INCLUDES A MONTH OF INTERN-LEVEL TRAINING IN MEDICINE, SURGERY, OB/GYN, AND PEDIATRICS.  DEADLINES o JUNE-OCTOBER

REGISTRATION (RECOMMENDED)

o JANUARY

FINAL DATE TO SUBMIT RANK ORDER LIST, CHANGE OF ADDRESS, WITHDRAWAL, ETC.

o FEBRUARY

MATCH/UNMATCHED RESULTS – INFORMATION ON WEB

 REGISTRATION o

WWW.NATMATCH.COM/AOAIRP/APP/REGISTER.HTML

o AGREEMENT AND REGISTRATION FORM AVAILABLE ONLINE – JULY 1ST o CLICK ON “APPLICANT REGISTRATION”. o DOWNLOAD “APPLICATION AGREEMENT”. o SCROLL DOWN TO “REGISTER FOR THE MATCH”. o ENTER THE INFORMATION REQUESTED (LAST NAME, FIRST NAME, EMAIL, ETC.). o ENTER AOA MEMBER # (6 DIGITS). o REGISTRATION FEE $60. THERE IS NO LATE REGISTRATION FEE. o PAYMENT IS ONLINE (VISA, MASTER CARD) OR BY CHECK OR MONEY ORDER (SENT BY REGULAR MAIL WITH APPLICATION FORM). 18

 COUPLES o TWO STUDENTS PARTICIPATING IN “THE MATCH” AT THE SAME TIME AND WISH TO COORDINATE THEIR MATCHES MAY PARTICIPATE AS A

“COUPLE”. o STUDENTS WHO WISH TO PARTICIPATE AS A COUPLE MUST EACH REGISTER SEPARATELY FOR “THE MATCH”. o UPDATE YOUR PROFILES TO INDICATE THAT YOU ARE PART OF A COUPLE AND IDENTIFY YOUR PARTNER.  UNMATCHED APPLICANTS o EVERY YEAR, A SMALL NUMBER OF STUDENTS FAIL TO MATCH WITH ANY OF THEIR RANKED PROGRAMS. o STUDENTS WHO FAIL TO MATCH INITIALLY ARE PROVIDED WITH INFORMATION ON PROGRAMS WITH AVAILABLE POSITIONS FOR THEM TO CONTACT DIRECTLY.

o AT THE SAME TIME, PROGRAMS WITH AVAILABLE POSITIONS ARE PROVIDED WITH INFORMATION REGARDING UNMATCHED STUDENTS TO CONTACT.

o THUS, OPPORTUNITIES TO OBTAIN A POSITION MAY STILL EXIST AFTER “THE MATCH”.

NATIONAL RESIDENCY MATCHING PROGRAM (ACGME)  ERAS IS A SEPARATE ENTITY FROM NATIONAL RESIDENT MATCHING PROGRAM (NRMP). YOU MAY USE ERAS WITHOUT USING NRMP. HOWEVER, YOU MUST REGISTER WITH NRMP IN ORDER TO PARTICIPATE IN THE ACGME RESIDENCY MATCH.

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 DEADLINES o SEPT. 15-NOVEMBER 30 EARLY REGISTRATION o FEBRUARY 22

LATE REGISTRATION (ADDITIONAL CHARGE)

o FEBRUARY 22

FINAL DATE TO SUBMIT RANK ORDER LIST, CHANGE OF ADDRESS, WITHDRAWAL, ETC.

o MARCH 13

MATCH/UNMATCHED INFORMATION ON WEB; FILLED AND UNFILLED PROGRAMS POSTED ON WEB

o MARCH 13

SUPPLEMENTAL OFFER ACCEPTANCE (SOAP)

o MARCH 17

MATCH RESULTS FOR APPLICANTS ARE POSTED.

 REGISTRATION o

WWW.NRMP.ORG (INDEPENDENT APPLICANT)

o CLICK ON “REGISTER/LOGIN”. o SELECT 1ST CIRCLE “NRMP MAIN RESIDENCY MATCH” - SUBMIT. o SELECT 3RD OPTION “STUDENT/GRADUATE OF OSTEOPATHIC MEDICAL SCHOOL” – SUBMIT. o COMPLETE IDENTIFICATION PAGE, STARTING WITH AAMC # (8 DIGITS). o REGISTRATION FEE $60. LATE REGISTRATION FEE $100 o PAYMENT - ONLY ONLINE (VISA, MASTER CARD). OTHER SEPARATELY MAILED FORMS OF PAYMENT CANNOT BE ACCEPTED BY THE NRMP.

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 SUPPLEMENTAL OFFER AND ACCEPTANCE PROGRAM (SOAP) o OFFERS NOT ACCEPTED OR REJECTED WILL EXPIRE. o ELIGIBLE NRMP APPLICANTS:  ELIGIBLE TO ENTER GME ON JULY 1ST.  MUST HAVE APPLIED TO AT LEAST ONE ACGME PROGRAM.  CAN ONLY APPLY TO UNFILLED MATCH-PARTICIPATING PROGRAM DURING MATCH WEEK THROUGH ERAS.  CAN ONLY ACCEPT POSITIONS THROUGH SOAP. o UNFILLED PROGRAMS  MUST FILL POSITIONS THROUGH SOAP  MUST ACCEPT APPLICANTS ONLY THROUGH ERAS  CANNOT OFFER POSITIONS TO INELIGIBLE APPLICANTS DURING MATCH WEEK.

SAN FRANCISCO (SEPTEMBER 1) 

WWW.SFMATCH.ORG

 EARLY MATCHING PROGRAM FOR SOME OPHTHALMOLOGY AND PLASTIC SURGERY RESIDENCIES. THIS MATCH DOES NOT UTILIZE ERAS (BUT YOU MAY NEED ERAS FOR PGY-1).

MILITARY  CONTACT YOUR BRANCH.  GENERALLY APPLICATIONS AND BACK-UP MATERIALS ARE DUE BY MIDOCTOBER. APPLICATIONS ARE REVIEWED BY EARLY NOVEMBER AND THIS MATCH IS IN MID-DECEMBER. 21

UROLOGY (MATCH INFORMATION ONLINE) 

WWW.AUANET.ORG/EDUCATION/RESIDENCY.CFM

 REGISTER ONLINE.  PAYABLE BY CREDIT CARD.  FEE $75 NON-REFUNDABLE – TO RECEIVE AUA ID#.  DEADLINE – EARLY DECEMBER 2016 (CHECK WEBSITE FOR EXACT DATE)

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APPLICATION FEES

INTERNSHIP/RESIDENCY APPLICATION FEES SUMMARY (AS OF 5-6-16) FEES AND BILLING  FEES ARE BASED ON THE NUMBER OF PROGRAMS APPLIED TO UNDER THE SAME SPECIALTY AND ACCREDITING BODY (AOA OR ACGME). THOSE APPLICANTS APPLYING TO BOTH AOA-ACCREDITED AND ACGMEACCREDITED PROGRAMS ARE CHARGED PROCESSING FEES SEPARATELY.  NOTE: MILITARY PROGRAM, REGARDLESS OF SPECIALTY, ARE TREATED AS A SINGLE SPECIALTY.

ERAS  CAN BE PAID ONLINE (PREFERABLE).  NO LATE FEE. AOA/ACGME: PER PROGRAM, PER SPECIALTY

 1-10

$97

 11-20

$11 EACH

 21-30

$16 EACH

 31-OVER

$26 EACH

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“THE MATCH”  REGISTRATION FEES o $60 AOA (NMS) – PAYABLE BY VISA, MASTER CARD, ETC. OR CHECK/MONEY ORDER; NO LATE FEE. o $70 ACGME (NRMP) – PAYABLE BY VISA, MASTER CARD ONLY OR CHECK/MONEY ORDER; $50 LATE FEE.

RANK ORDER LIST SUBMISSION – PER PROGRAM  NMS

NO CHARGE

 NRMP

1-20: NO CHARGE OVER 20: $30 PER PROGRAM

NBOME/NBME TRANSMISSION  COMLEX $70 (FLAT FEE – UNLIMITED PROGRAMS) PAID THROUGH ERAS INVOICE  USMLE

$70 (FLAT FEE – UNLIMITED PROGRAMS) PAID THROUGH ERAS INVOICE

NYIT COLLEGE OF OSTEOPATHIC MEDICINE  TRANSCRIPT

NO CHARGE

 MSPE

NO CHARGE

DO NOT FORGET YOUR TRAVEL EXPENSES! 24

COMMON MISTAKES

COMMON MISTAKES  NOT APPLYING TO ENOUGH PROGRAMS. PLEASE APPLY TO AS MANY PROGRAMS AS YOU HAVE AN INTEREST IN. THE INTERVIEW AND RANK PROCESS WILL REDUCE YOUR NUMBER OF OPTIONS FOR THE MATCH.

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NOT APPLYING TO A COMBINATION OF PROGRAMS (HIGH END/”DREAM”, MIDDLE RANGE, SAFETY).

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NOT TAKING GEOGRAPHIC RESTRICTIONS INTO CONSIDERATION. WILL YOU ENJOY THE SETTING?

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FOCUSING ON ADVANCED PROGRAMS AND NOT ENOUGH PGY-1’S.

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APPLYING TO A VERY COMPETITIVE SPECIALTY AND NOT HAVING A PARALLEL PLAN.

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HELPFUL HINTS

HELPFUL HINTS  YOUR “NYIT” EMAIL IS THE OFFICIAL MODE OF COMMUNICATION DURING THE 4TH YEAR.  MAKE A “THINGS TO DO” LIST WITH DEADLINES.  REQUEST INFORMATION ABOUT THE SPECIALTY TO WHICH YOU ARE APPLYING.  RESEARCH AND CONTACT PROGRAMS FOR THEIR REQUIREMENTS AND DEADLINES. ALWAYS CHECK PROGRAM DEADLINE DATES. 

PRINT OUT APPLICATION WORKSHEET AND BEGIN GATHERING INFORMATION NECESSARY FOR “MYERAS” APPLICATION: o UNDERGRADUATE o GRADUATE o WORK EXPERIENCE o VOLUNTEER EXPERIENCE o RESEARCH EXPERIENCE o PUBLICATIONS

 CONTACT SCHOOL FOR YOUR TOKEN #.  REGISTER WITH “MYERAS”.  COMPLETE YOUR “PERSONAL INFORMATION” – STEP 1 OF YOUR ACCOUNT.  BEGIN COMPLETING YOUR ERAS APPLICATION WORKSHEET.  SUBMIT APPLICATION WORKSHEET TO ERAS POSTOFFICE AS SOON AS YOU CAN – NO CHARGE. REMEMBER ONCE APPLICATION IS SUBMITTED, NO CHANGES CAN BE MADE.  CONTACT LETTER WRITERS – REMEMBER THIS TAKES AT LEAST 4-6 WEEKS.  WRITE YOUR PERSONAL STATEMENT. 26

 REQUEST COMLEX SCORE REPORT.  REQUEST USMLE TRANSCRIPT, IF APPLICABLE.  TAKE TIME TO HAVE YOUR PHOTO TAKEN (IF NOT TAKEN ON MARCH 11TH ).  SELECT PROGRAMS.  ASSIGN “DOCUMENTS” TO PROGRAMS.  APPLY TO (PAY FOR) PROGRAMS SELECTED.  CHECK THE STATUS OF YOUR APPLICATION (“PROGRAMS APPLIED TO” TAB).  ADD PROGRAMS/UPDATE ASSIGNMENTS (AT ANY TIME DURING THE APPLICATION PROCESS).  KEEP YOUR PROFILE CURRENT (UPDATE PHONE NUMBER/ EMAIL ADDRESS, ETC.).  REGISTER FOR “THE MATCH(ES)”: o NMS o NRMP o SAN FRANCISCO o MILITARY o UROLOGY (AOA ID# AND AAMC ID# REQUIRED)  CHECK YOUR EMAIL AND MESSAGE CENTER DAILY.  KEEP GOOD RECORDS.  REMEMBER: YOU MUST REGISTER FOR ERAS AND “THE MATCH” (NMS AND/OR NRMP) SEPARATELY.  REMEMBER: REGISTER AND APPLY EARLY!! THE EARLIER YOU APPLY, THE BETTER YOUR CHANCE TO MATCH THE RESIDENCY YOU WANT.  REMEMBER: PROVIDE ADDITIONAL COPIES OF CV, APPLICATION AND PERSONAL STATEMENT TO SS FOR YOUR FILE.

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RESOURCES

RESOURCES ACS ONLINE GUIDE TO CHOOSING A SURGICAL RESIDENCY FMIGS TIPS ON RESIDENCY SELECTION AMA’S RESIDENCY PROGRAMS: AN INSIDE LOOK (ANESTHESIOLOGY, DERMATOLOGY, EMERGENCY MEDICINE, OB/GYN, PEDIATRICS, PSYCHIATRY, AND SURGERY) AMERICAN SOCIETY OF ANESTHESIOLOGISTS AMERICAN OSTEOPATHIC COLLEGE OF RADIOLOGY AMSER GUIDE TO APPLYING FOR RADIOLOGY RESIDENCY AMERICAN OSTEOPATHIC COLLEGE OF DERMATOLOGY RESIDENCY DIRECTORY FROM THE SOCIETY FOR ACADEMIC EMERGENCY MEDICINE AMERICAN ACADEMY OF FAMILY PHYSICIANS AMERICAN COLLEGE OF OSTEOPATHIC INTERNISTS AMERICAN OSTEOPATHIC COLLEGES OF OPHTHALMOLOGY AND OTOLARYNGOLOGY AMERICAN COLLEGE OF OSTEOPATHIC OBSTETRICIANS AND GYNECOLOGISTS AMERICAN OSTEOPATHIC ACADEMY OF ORTHOPEDICS AAPM&R: A STEP BY STEP GUIDE TO APPLYING TO A PM&R RESIDENCY PROGRAM

THIS IS NOT ALL-INCLUSIVE, BUT RATHER A PARTIAL LISTING OF PROFESSIONAL ORGANIZATIONS

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APPENDIX

AVERAGE COMLEX/USMLE SCORES BY SPECIALTY ANESTHESIOLOGIST DO MEAN COMLEX SCORES (NATIONAL) Level 1 523 Level 2 550

NEUROLOGICAL SURGERY MEAN USMLE SCORES (NATIONAL) Level 1 240 Level 2 CK 241

ANESTHESIOLOGIST MEAN USMLE SCORES (NATIONAL) Level 1 229 Level 2 CK 240

NEUROLOGY DO MEAN COMLEX SCORES (NATIONAL) Level 1 502 Level 2 533

EMERGENCY MEDICINE DO MEAN COMLEX SCORES (NATIONAL) Level 1 513 Level 2 543

NEUROLOGY MEAN USMLE SCORES (NATIONAL) Level 1 224 Level 2 CK 232

EMERGENCY MEDICINE MEAN USMLE SCORES (NATIONAL) Level 1 229 Level 2 CK 242

OBSTETRICS & GYNECOLOGY DO MEAN COMLEX SCORES (NATIONAL) Level 1 493 Level 2 525

FAMILY PRACTICE DO MEAN COMLEX SCORES (NATIONAL) Level 1 473 Level 2 499

OBSTETRICS & GYNECOLOGY MEAN USMLE SCORES (NATIONAL) Level 1 225 Level 2 CK 240

FAMILY MEDICINE MEAN USMLE SCORES (NATIONAL) Level 1 216 Level 2 CK 231

OPHTHALMOLOGY DO MEAN COMLEX SCORES (NATIONAL) Level 1 571 Level 2 582

INTERNAL MEDICINE DO MEAN COMLEX SCORES (NATIONAL) Level 1 484 Level 2 507

ORTHOPEDIC SURGERY DO MEAN COMLEX SCORES (NATIONAL) Level 1 598 Level 2 621

INTERNAL MEDICINE - PRELIMINARY MEAN USMLE SCORES (NATIONAL) Level 1 236 Level 2 CK 244

ORTHOPAEDIC SURGERY MEAN USMLE SCORES (NATIONAL) Level 1 244 Level 2 CK 250

INTERNAL MEDICINE - CATEGORICAL MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 240

OTOLARYNGOLOGY & FACIAL PLASTIC SURGERY DO MEAN COMLEX SCORES (NATIONAL) Level 1 630 Level 2 664

NEUROLOGICAL SURGERY DO MEAN COMLEX SCORES (NATIONAL) Level 1 577 Level 2 608

OTOLARYNGOLOGY MEAN USMLE SCORES (NATIONAL) Level 1 244 Level 2 CK 250

PATHOLOGY – ANATOMICAL AND CLINICAL MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 238

SURGERY - PRELIMINARY MEAN USMLE SCORES (NATIONAL) Level 1 230 Level 2 CK 238

PEDIATRICS DO MEAN COMLEX SCORES (NATIONAL) Level 1 476 Level 2 494

SURGERY – GENERAL (CATEGORICAL) MEAN USMLE SCORES (NATIONAL) Level 1 232 Level 2 CK 243

PEDIATRICS MEAN USMLE SCORES (NATIONAL) Level 1 225 Level 2 CK 240

TRANSITIONAL YEAR MEAN USMLE SCORES (NATIONAL) Level 1 239 Level 2 246

PHYSICAL MEDICINE AND REHABILITATION DO MEAN COMLEX SCORES (NATIONAL) Level 1 427 Level 2 460

UROLOGICAL SURGERY DO MEAN COMLEX SCORES (NATIONAL) Level 1 605 Level 2 647

PHYSICAL MEDICINE AND REHABILITATION MEAN USMLE SCORES (NATIONAL) Level 1 215 Level 2 CK 224

UROLOGY MEAN USMLE SCORES (NATIONAL) Level 1 238 Level 2 CK 240

PSYCHIATRY DO MEAN COMLEX SCORES (NATIONAL) Level 1 440 Level 2 461 PSYCHIATRY MEAN USMLE SCORES (NATIONAL) Level 1 219 Level 2 CK 231 RADIOLOGY (DIAGNOSTIC) DO MEAN COMLEX SCORES (NATIONAL) Level 1 548 Level 2 571 RADIOLOGY - DIAGNOSTIC MEAN USMLE SCORES (NATIONAL) Level 1 238 Level 2 CK 241 SURGERY - GENERAL DO MEAN COMLEX SCORES (NATIONAL) Level 1 531 Level 2 550

NRMP MATCH INFORMATION http://www.nrmp.org/match-data/main-residency-match-data/ THERE ARE TWO DOCUMENTS PRODUCED BY THE NATIONAL RESIDENT MATCHING PROGRAM THAT WILL ASSIST YOU WHEN APPLYING TO ALLOPATHIC PROGRAMS: ADVANCED DATA TABLES FOR THE 2016 RESIDENCY MATCH ♦ PROVIDES INFORMATION BY SPECIALTY – NUMBER OF PROGRAMS; POSITIONS OFFERED; UNFILLED PROGRAMS; NUMBER OF APPLICANTS; NUMBER OF MATCHES; % FILLED; AND RANKED POSITIONS. RESULTS AND DATA: 2015 MAIN RESIDENCY MATCH ♦ PROVIDES INFORMATION ON 2015 MATCH RESULTS IN A VARIETY OF TABLES AND FIGURES: MATCH SUMMARY; POSITIONS OFFERED; NUMBER OF POSITIONS OFFERED AND FILLED, NUMBER OF COUPLES IN THE MATCH AND MATCH OUTCOME; SOAP APPLICANTS, ETC. BECAUSE REPRODUCTION IS PROHIBITED WITHOUT PERMISSION, FOLLOW THE ABOVE LINK AND IT WILL TAKE YOU TO THE PAGE WHERE YOU CAN ACCESS THESE DOCUMENTS.