D I V I S I O N O F T H E FAC U LT Y O F E N G I N E E R I N G AN D SCIENCE P R O C E S S AN D TAS K S

AAL B O R G U N I V E R S I T Y

W hy divide the Faculty of Engineering and Science? Challenges •

Changes to the framework conditions of the universities • • •

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funding reform increased focus on the quality/relevance of study programmes reductions of competitive research funding

Technological challenges, including a lack of engineers and natural science and ICT graduates

The University Board, in response to these challenges: AAU must: • • • •

take on a strategic approach in terms of potentials for growth create a clearer and enhanced external profile strengthen the management of academic activities create more and smaller organisational units

Steering Group Rector Per Michael Johansen (chair) University Director Antonino Castrone The Faculty of Engineering and Science (TEKNAT): Dean Eskild Holm Nielsen Faculty Director, Christina Breddam Head of Department John K Pedersen Head of Department Tine Herreborg Jørgensen Head of School Henrik Brohus Head of School Uffe Kjærulff Academic staff (VIP) union representative: Stig Taps Technical/administrative staff (TAP) union representative: Kristina Wagner Røgen Chief Financial Officer Morgens Winterberg Project Secretary Vibeke Pedersbæk Project secretary Vibeke Pedersbæk

Working Group 1 Finances Project manager: Jacob Ole Jacobsen Representatives from the Financial Services of the Faculty of Engineering and Science: Betina Væversted and Henrik Blach Poulsen Mette Birk (budget) the Finance and Accounts Department Daniel Nygaard Ricken (budget and budget systems) the Finance and Accounts Department Jette Rusholdt (facilities) the Finance and Accounts Department Kirsten Underlin (external projects) the Finance and Accounts Department Kristian Abildgaard (salary) the Finance and Accounts Department Morten Høegh-Guldberg (Procurement) the Finance and Accounts Department Gitte Jørgensen (rights, financial control system, etc.) Gitte Lynge, Department of Electronic Systems

Working Group 2

Working Group 3

Study administration

HR

Project manager: Jesper Bjørn Gorm Poulsen

Project manager: Anne Christoffersen

Pernille Refstrup, Student Services

Søren Vaagholt Nielsen (FS-HR)

Cristina Draghici (statistics BI) Kristian Korsgaard (RES)

Relevant staff members and members of the Academic Council and the Faculty Consultation Committee are included on a regular basis

Lise Suhr Mogensen (School of Architecture, Design and Planning) Lisbeth Fredberg (School of Engineering and Science) Lene Even (School of Information and Communication Technology)

Working Group 4 Communication

Working Group 5 Other sections

Project manager: Annette Lind

Project manager: Lise Dahlgaard

Bo Jeppesen, Rector's Office

Faculty Director Christina Breddam

Lotte Finck, Department of Computer Science

Jacob Glensvang, area manager, the Management Secretariat

Camilla Kristensen, Department of Chemistry and Bioscience

Lone Sarauw, area manager, PhD Office

Beni Maroc Mikkelsen, the Faculty Office of the Faculty of Engineering and Science / Medicine, communication Department

Wor king methods and pur pose of the steering group •

The group will meet approximately once a month

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Responsible for processing the recommendations and draft decisions of the working groups

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Makes decisions on the following cases: • cases of fundamental importance • cases of considerable financial importance • cases relating to the organisation of activities across the two faculties

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Responsible for monitoring the progress in terms of implementation and time schedules

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Responsible for ensuring that input from the internal consultation process among the Main Joint Consultation Committee, the Faculty Consultation Committee and the Academic Council are followed up on

Wor king methods and pur pose of the wor king groups •

5 working groups across administrative sections • • • • •

Finances Study administration HR Communication “Other sections”

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The groups meet jointly approximately every three weeks and individually as needed

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Responsible for preparing recommendations and draft decisions to be processed by the steering group

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Responsible for solving administrative tasks which are not processed by the steering group

T he wor king group “Other sections”

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Cooperates with the Dean’s office of the Faculty of Engineering and Science on cases of academic and fundamental importance

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Responsible for surveying the overall implementation process

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Responsible for ensuring progression and compliance with established deadlines

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Responsible for coordinating agendas, recommendations, processes etc. in close cooperation with the project secretary of the steering group

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Responsible for the quality assurance of recommendations and draft decisions in cooperation with the faculty director

Fur ther process •

The internal consultation on the implementation of the division of the Faculty of Engineering and Science has been completed (the Main Joint Consultation Committee, the Faculty Consultation Committee and the Academic Council of the Faculty of Engineering and Science)

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During the second and fourth quarters of 2016, the administrative implementation is prepared, including faculty budgets

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The process of appointing a new dean is under way: • Job interviews are held in June • New faculty managements in the autumn 2016 (expected) • The new dean will join the steering group.

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The process of finding a physical location for the new dean and organising the management secretariat in relation to the administrative support of the new dean.

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Following each steering group meeting, AAU Communication will circulate a status report on the division of the Faculty of Engineering and Science to all members of staff. You will receive a status report by the end of next week.

Decisions made • •

• • • • •

Doctoral schools: Two doctoral schools First Study Year: will belong under the Faculty of ICT and Design. The governance structure will be defined when the new dean has taken up office. We will remain in the Obel complex Foundation course: will be organised under the Faculty of Engineering and Science (will not be connected to the First Study Year) Capital expenditure: Eskild Holm Nielsen will continue as planned and involve other staff members as needed The existing distribution of equity between the departments will remain unchanged. A detailed memo will be prepared The financial analysis of the Danish Building Research Institute has begun: Finance and Accounts Department deadline by the end of June In 2017, the two faculties will continue to operate with the existing budget model As of 2018, a new budget model will be implemented at both faculties

Decisions made •

Esbjerg campus: – Will belong under AAU and not under the Faculty of Engineering and Science. The Rectorate and Campus Services will be actively engaged in discussions on the development of the AAU Esbjerg campus (such as optimising the use of our premises). – The University Director will prepare a draft of a structure for the AAU Esbjerg campus which is similar to the organisation of the AAU CPH campus. – The deans of the Faculty of Engineering and Science will be responsible for the strategic development of the AAU Esbjerg campus