Director of the University of Oxford China Office (Hong Kong) University of Oxford China Office (Hong Kong) Ltd Post Reference No. KR10019 A competitive salary and benefits package is available
Thank you for your interest in this job. This page provides the following information: •
The department and its work
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The post and the selection criteria
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Notes for candidates including how to apply
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Pay and benefits
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Working for the University of Oxford China Office Ltd
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Procedure for confirming an appointment to the University of Oxford China Office Ltd
Please read this extra information carefully, particularly the section headed ‘How to apply’: this explains what you need to tell us about yourself, where to send your application, and when it needs to arrive. We look forward to hearing from you soon.
About The University of Oxford China Office (Hong Kong) The University of Oxford officially opened its office in Hong Kong in November 2007. The Office is responsible for developing meaningful, long-term relationships with the University’s alumni in Hong Kong and China, and it maintains an important ambassadorial role by facilitating interaction between Oxford and the wider community. Through the development of a sustainable engagement strategy with alumni and the wider community in Hong Kong and China, the Office aims to develop significant philanthropic relationships which support the Collegiate University. The Office also serves as a first point of contact for Hong Kong and Chinese students who are considering applying to the University of Oxford. This role is being advertised by the University of Oxford on behalf of the subsidiary company University of Oxford China Office Limited. The post holder will be employed by University of Oxford China Office Limited. The Development Office The Director will work closely with the University of Oxford’s Development Office, which together with the Public Affairs Directorate and the Alumni Office, forms part of the External Affairs Directorate of the University of Oxford, led by the Pro-Vice-Chancellor (Development and External Affairs), Professor Nick Rawlins. The Development Office exists to secure private gift support for the University’s academic priorities. In 2008, the University of Oxford embarked on the largest philanthropic campaign in European history, aimed at raising a minimum of £1.25bn to transform the 800-year-old University for many generations to come. Gifts totalling more than £880m have now been received for Oxford Thinking: The Campaign for the University of Oxford. The Oxford Development Office currently consists of 75 staff members, both fundraisers and staff providing support in terms of administration, proposal preparation, research, accounting, database and systems. In addition to the Office in Hong Kong, there are two further offices outside the United Kingdom – in New York and Tokyo. The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be flexible and adaptable, and able to contribute to the development of the engagement and fundraising function of the University of Oxford. For further information visit: www.ox.ac.uk Director of the University of Oxford China Office (Hong Kong) The Director of the University of Oxford China Office (Hong Kong) will be responsible for representing the University of Oxford and advancing the mission of the Collegiate University in Hong Kong and China. Based in offices in Hong Kong, and capable of representing the University at the highest levels professionally and socially, the post holder will lead and manage the Office, working collaboratively with colleagues across the Collegiate University to support their strategy and operations in Hong Kong and China. The post holder will be responsible for development and alumni relations, and event and visit planning. Main duties and responsibilities The principal responsibilities of the post are as follows:
Engaging alumni, donors and the wider community •
To build relationships with alumni, donors and potential donors, to engage them in the work and mission of the University of Oxford;
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To work with other Development office, departmental and College colleagues to create, implement and maintain solicitation strategies to secure private gift support and where appropriate to support academic champions and volunteers in this process;
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To work with the Alumni Office to promote the Alumni Relations programme within Hong Kong and China; working with and supporting the Oxford University Society local branches; maintaining the alumni list and organising alumni events;
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To understand donors’ wishes and aspirations and to identify potential links with key priority projects with the aim of securing major gifts;
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To participate in the formulation of new and ongoing international strategy in relation to Development and Alumni Relations activities;
Event and visit planning •
To be the main point of contact for all University visitors to Hong Kong and China and to plan and oversee the itineraries for these visits;
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To plan and oversee the delivery of lectures, exhibitions and other promotional activities;
Communication •
To represent the University of Oxford to the wider community, using press, PR, and other methods as appropriate;
Management and Gift Administration •
To provide leadership and management to all direct line reports. This includes effective allocation of projects and workloads, day to day management and longer term team planning, induction, supervision, personal development and training, objective setting and appraisal.
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To ensure that gifts received are appropriately recorded for tax effective purposes, receipts issued and donors thanked in accordance with agreed procedures
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To monitor and analyse performance and determine and implement remedial action where necessary.
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To manage the office budget. This includes making the case for resources, monitoring expenditure to ensure that resource are being utilised effectively and within budget, and preparing reports as required.
To carry out such other functions as from time to time the Director of Development might require, commensurate with the level of this position. Main skills and experience required (‘selection criteria’) Essential •
A good general level of education, including a Bachelor’s degree or equivalent
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Experience in marketing, relationship management or fundraising, either in a major research University or a similarly complex organisation
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The capability of representing the University at the highest levels, both professionally and socially
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An interest in higher education and in particular an understanding of Oxford University, and its goals in teaching and research
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Excellent communication skills in English, both oral and written
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An ability to think, plan and act, both strategically and tactically
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An ability to assist the development process, which supports the University in maintaining its world-class status
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The ability to promote the University of Oxford to the wider community and to generate a level of interest which will support the University and its mission
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A combination of the personal sensitivity, creativity and tact that is needed when working with senior academics and prospective major donors to the University
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Be flexible in all senses and prepared to work out of regular hours and to travel
Desirable •
It is desirable that the successful applicant is able to communicate in Cantonese and/or Mandarin
Notes for candidates We are delighted that you wish to apply for a post with the University of Oxford. Please read this information carefully before submitting your application. You should complete and return all sections of the application form. How do I apply? Applications for this post must include all of the following: •
your curriculum vitae (CV)
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a letter explaining how you meet the requirements of this post (these are described in the further particulars)
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completed personal details and equal opportunities monitoring forms, available for download from: http://www.admin.ox.ac.uk/personneluas/forms/cover.doc Alternatively, you can request hard copies by emailing
[email protected] or telephoning Caroline Bradley on 01865 270418.
You should ensure that your CV describes what you have been doing over at least the last 10 years. This may have been employment, education, or you may have taken time away from these activities in order to raise a family, care for a dependent, travel, or for any other reason. Your application will be judged solely on the basis of how your skills and experience match the requirements of the post, and we are happy to consider transferable skills or experience which you may have gained outside the context of paid employment or education. Please send your CV, covering letter and the completed forms to: Shabana Akthar University Offices Wellington Square Oxford OX1 2JD by no later than noon on 20 August 2010. Applications received after this date will not be considered. Interviews are currently planned for Tuesday 14 September 2010 in Hong Kong and 22 September in the UK. How will the information on the forms be used? The information collected on the equal opportunities recruitment monitoring form does not form part of the selection process and will not be circulated to the selection panel. It will be used solely to monitor the effectiveness of the University’s equal opportunities policy. Your CV, covering letter, and personal details form will be circulated to the selection panel. They will use this information to assess your suitability for the post against the selection criteria. If appointed, your application will be retained on your confidential staff file. If you are unsuccessful, your application will be retained for six months and then disposed of securely. At all times the information will be held securely in accordance with the terms of the Data Protection Act 1998. Will I be asked to provide any other information? You should ensure that you describe what you have been doing over at least the last 10 years. This may have been employment, education, or you may have taken time away from these activities in order to raise a family, care for a dependant, travel, or for any other
reason. Your application will be judged solely on the basis of how your skills and experience match the requirements of the post, and we are happy to consider evidence of transferable skills or experience which you may have gained outside the context of paid employment or education. Employment with the University is conditional upon satisfying the following requirements: •
proof of identity - in the form of a passport, birth certificate, or other acceptable document;
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proof of address - in the form of a recent utility bill or bank statement;
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proof that you are entitled to work in Hong Kong or proof of eligibility to apply for a work permit;
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proof of any qualifications required for this post - in the form of certificates or transcripts.
Please note that you will need to provide original documents and where any documents are not in English a certified translation will be required. Do not include these documents with your application. You will be sent a request for the relevant information at the appropriate point in the selection process. In addition, if you are selected for this post: •
we will take up references from previous employers to ensure your suitability for appointment.
Employment with the University is also subject to satisfactory completion of a probationary period. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have direct experience of your work through working closely with you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who know you from recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘work colleague’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; your attendance during the last 12 months; and of any disciplinary processes which are still considered ‘live’. We will assume that we may approach them at any stage unless you tell us otherwise. If you wish us to ask for your permission before approaching a particular referee, or to contact them only under certain circumstances (for example, if you are called to interview) you must state this explicitly alongside the details of the relevant referee(s). Your appointment will be subject to (i) the return of a completed medical questionnaire which is acceptable to the University, (ii) the provision of original documentation which indicates your right to work in Hong Kong, and (iii) the completion of an initial probationary period of one year.
Pay and benefits This is a post of three years in the first instance. A competitive salary and benefits package is offered. An additional benefits package will also be provided for applicants who will be expatriated from the United Kingdom to take up this appointment to include a housing allowance, employees’ compensation insurance healthcare insurance and return flights. The appointment is subject to satisfactory completion of a one-year probationary period, during which the notice period will be 1 month on either side. A Mandatory Provident Fund is available for employees. In addition to the statutory holidays specified in the Employment Ordinance, the post holder will be entitled to 26 days of paid leave in each complete Leave Year. The post holder is entitled to maternity leave and maternity leave pay according to the provisions of the Employment Ordinance.
