DETROIT PUBLIC SCHOOLS
Interscholastic Athletic Manual
DETROIT PUBLIC SCHOOLS
Interscholastic Athletic Manual Office of Health, Physical Education and Safety 7430 Second Avenue . 3rd Floor Detroit, MI 48202
Eunice Moore Director of Health, Physical Education & Safety 313.873-7732
Lafayette Evans Director of Athletics 313.873-7761
Phyllis Vaughan Administrative Assistant 313.873-7762
FREQUENTLY USED TELEPHONE NUMBERS ___________________________________________
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DETROIT PUBLIC SCHOOLS
Interscholastic Athletic Manual
Section 1 Administrators and Coaches
Section 2 Coaches
Section 3 Athletic Equipment and Inventory Checklists
Section 4 Emergency and Health Issues Sports Safety Checklists
Section 5 Law & Liability for Coaches and Administrators References and Bibliography
Acknowledgements
DETROIT PUBLIC SCHOOLS
INTERSCHOLASTIC MANUAL
SECTION 1 ADMINISTRATORS AND COACHES 1 2
6 7 8 10 12 13 14 15 16 17 19 24 25 26 27 28 29 30 32 33 34 36
Introduction General Athletic Policy Athletic Code Guiding Principles for: Central Office Administrators, Principals, Administrators In-Charge/ Athletic Directors, Coaches, Student Athletes, and Recruiters Procedural Initiatives for Athletic Administrators Dealing with Parents Concerns Policies for Coaches and Athletes Sports Citizenship Calendar Responsibilities for Successful Athletic Events DPSAL Eligibility Parent/Guardian Permission of Student Athlete Participation Form Parent Authorization of Student Athletic Equipment Responsibility Form Insurance Verification Form Medical Consent Form MHSAA Master Eligibility List Student Athletic Policies Agreement Notice of Suspension of Participation Form Notice of Denial of Participation Form Notice of Permanent Denial of Participation Form High School Athletic Directory Practice Fields Tennis Courts Transportation Receipt for Payment for Athletic Game Service Receipt for Payment for Student Reimbursements Ticket Procedures Fund Raising
DPS Athletic Manual - Section 1 - Administrators and Coaches 9/1/2004
DETROIT PUBLIC SCHOOLS
Interscholastic Athletic Manual INTRODUCTION Detroit Public Schools are committed to providing dynamic athletic programs for students. DPS strongly believes that physical activity is vital to the educational development of its students. Interscholastic athletic programs may also help to encourage student completion of the high school curriculum, achieve better grades and pursue educational opportunities beyond high school. The District’s Interscholastic Athletic Program is an important part of the educational development for both the participating athletes and the student body as a whole.
DPS Interscholastic Athletic Program develops, promotes and delivers:
Good Sportsmanship Personal Growth Scholarships
School Spirit and Camaraderie Citizenship Community Pride and Involvement
Given the importance of athletics as part of the academic experience, the District has created this Interscholastic Athletic Manual as an informational tool to assist coaches and administrators. This manual includes guidelines, forms, tips and policy information that are useful in managing a Detroit Public Schools Athletic League (DPSAL) program. This manual should be used as a reference during your time here, although it is not, by any means, a comprehensive book. It may be amended at any time at the discretion of the DPSAL.
The
All athletic forms in this document are samples only! actual documents must be downloaded from the DPS Website www.detroitk12.org
at
General Athletic Policy DPS has established an Athletic League with programs to facilitate interscholastic play and competition. The League is comprised of DPS middle and high schools. The DPSAL is governed by the Detroit Board of Education and the Michigan High School Athletic Association (MHSAA). All student athletes are governed by the DPS Student Code of Conduct. It is the Policy of the DPSAL that: “No person shall be discriminated against or excluded from participation in DPSAL sponsored activities on the basis of race, color, religion, national origin or ancestry, gender, marital status or handicap.” DPSAL and the DPS Interscholastic Athletic Programs are organized, supervised and maintained under the jurisdiction of the Detroit Board of Education. The Board has oversight, approval and delegation authority for rules, regulations, policies and schedules. DPS CEO (or the CEO’s designated appointee), is responsible for the governance of athletic activities for participating schools within the District. DPS Director of the Office of Health, Physical Education and Safety and the Director of Athletics are appointed by the CEO. Their duties include: development, coordination, management and continuous improvement of the District’s Interscholastic Athletic Program. DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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ATHLETIC CODE GUIDING PRINCIPLES Central Office Administrators
Continually promote the “value of athletics as an educational tool” to the Community. Develop District policies that: Foster Good Sportsmanship Protect Constituents Civil Rights Maximize Student Participation Opportunities Adhere to DPSAL and MHSAA rules Communicate to Principals and Administrators In-Charge, a clear understanding of the District’s: Athletic Policy Rules and Regulations Central Office requirements, resources and support Evaluate school athletic programs and leadership by the conduct and attitude of contestants and spectators, Rather than by “Won-Lost” records. Conduct organization and evaluation meetings, for all sponsored sports.
Principals
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Are the fficial representative of the school and responsible for the entire Athletic Program. Have or develop a complete understanding of the District’s Athletic Policy and the individual responsibilities of everyone involved. Certify eligibility of contestants based on a complete review of Scholastic and Athletic status, as defined by rules in the MHSAA and DPSAL. Refer questionable eligibility cases to the Office of Health, Physical Education and Safety. Support your Coaches efforts to carry out DPSAL athletic policies. Teach your students the “How and Why” of responsibility for making their school’s athletic program valuable. Define and require good conduct at both “home” and “away” games, as well as other school athletic events. Think & Plan ahead to resolve and/or diffuse potential difficulties with rival, competitive, diverse or culturally different schools. Ensure that misunderstandings/difficulties be settled (privately) between official representatives of the schools concerned. Have a clear understanding with the Administrator In-Charge about DPS District policies, rules, procedures & management of: Officials Spectators Schedules Coaches Finances Facilities Maintenance - Gyms, athletic fields, swimming pools, weight and locker rooms, etc. Give the Administrator In-Charge every assistance to carry out assigned duties. Attend all the athletic contests of the school as responsibilities allow. Commend opposing schools for outstanding examples of fine citizenship and sportsmanship. Maintain and exercise the authority to hire registered officials when required and arrange for their comfort and security. Present to the official representative of the school involved, any information about possible rule violation promptly and privately for internal investigation. Report the potential violation to the DPSAL office, if the previously described “internal investigation” proves unsatisfactory.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
Administrators In-Charge/Athletic Directors
Communicate the District’s Athletic Policy (as written in “An Athletic Guide for the Student and Parent”) to all coaches, student athletes, parents and spectators. Lead the school & community toward creation and maintenance of an atmosphere that produces an educationally sound athletic program. Develop non-league schedules that are educationally and physically sound for the athlete. Originate contracts with schools and officials that are complete and specific. Hire registered officials when designated to do so and arrange for their comfort and security. Support officials in cases of adverse rulings. Rate officials objectively, based on all their efforts at all events (not on isolated parts of a single contest). Supervise the purchase and inventory of athletic equipment. Follow established procedures to maintain contest site condition. Maintain sidelines for exclusive use of players, coaches and officials. Plan & execute spectator control so there is no encroachment on playing space. Refuse admission to any person to DPSAL contests who shows or has shown a lack of sportsmanship. Plan and provide working accommodations for Media covering the contest. Become familiar with the District’s public relations (PR) philosophy, as well as the PR responsibilities of the Administrator In-Charge in the “Be One Step Ahead” pamphlet from the DPS Community Communications Department. Submit proper paperwork in a timely manner to the DPS Central Office and the MHSAA. Maintain clear, accurate and timely communication with the school’s Transportation Vendors. Monitor their experience & performance
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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Coaches The Coach is an official “front-line” representative of the school at Interscholastic Athletic Activities. In this important capacity, the following standards must be maintained and practiced: Develop a clear and demonstrable understanding of the “mission” and “role” of interscholastic athletics. Develop and execute a plan to formally communicate that “mission and role” to players, parents, staff and the public, at least seasonally (and informally at every opportunity). Develop, model and communicate policies for athletes conduct & language: In the Locker Room On the Practice Field During Team Travel During Competition At all other Sponsored Events Develop, model and teach fair, unprejudiced relationships among all squad members. Allow athletes to fairly compete for team positions each season. Do not automatically base team selection on previous season or out of season activities. Allow and encourage athletes to develop skills and interests in other (school and community) athletic and non-athletic activities. Understand and communicate to athletes, students, parents and other stakeholders, the relationship between interscholastic athletics and the general education scheme. Teach players, by precept and example, the respect for school authorities and contest officials. Provide support for your players in cases of adverse decisions. Refrain from critical comments in public or to the media. Teach players strict adherence to game rules and contest regulations. Present privately, through proper school authorities, any evidence of rule violations by your players or opponents. Counteract rumors and unproven allegations of questionable practices by opponents. Attend all required meetings, keep abreast of DPSAL & MHSAA policies regarding the sport as well as rules of eligibility and contest regulations, particularly: The MHSAA Regulation I, Section 1-13 (Eligibility) The 2.0 GPA Detroit Board of Education Rule Call in scores to the Office of Health and Physical Education: Lafayette Evans 313.873-7761 Free Press 313.222-6661 Detroit News 313.222-2260 Michigan Chronicle 313.963-5522 Complete reports to the Office of Health, Physical Education and Safety, including: Verification of Physicals QEP Reports for QEP Teams Coaches are to ensure that each participating student has: Taken and passed a current school- year qualifying physical exam A certified permission form signed and dated by a physician and parent/guardian before the student is allowed to participate in any interscholastic athletic activities, try-outs, practice, or be issued athletic equipment. Coaches are to inventory, issue and periodically check all equipment. Coaches are to provide a list of collected, inventoried and stored equipment and supplies to the school’s Administrator In-Charge within two weeks of completion of the season. Coaches are to present a clean & professional image with personal appearance and dress. Coaches are to act as a positive role model in terms of personal habits, language and conduct. Coaches are not to use tobacco or alcohol within sight of players, spectators or any time during practices or contests. 1-4
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
Student Athletes
Know and adhere to the Detroit Public Schools athletic policies, as written in “An Athletic Guideline for the Student and Parent.” Comply with all attendance and academic requirements. Observe all policies regarding conduct. Counsel with the Administrator In-Charge about questions of eligibility. Practice and play fairly, always giving complete effort. Give credit in victory to teammates and to opponents in defeat. Accept favorable and unfavorable decisions as well as victory and defeat with equal grace. Show respect for opponents and officials before, during and after contests. Present completed Physical Form, with valid physician’s and parent/guardian’s signatures, prior to start of the season. Be responsible and care for all issued uniforms and equipment, returning them when required or at the end of the season. In contests and practices, always practice the “Sportsmanship Code” (shake hands).
Recruiters The NCAA requires college recruiters to check in with the high school building principal or his/her designee. Recruiters should be required to make appointments to see coaches and players. These appointments should be precisely kept by all parties. Since most high school teachers and coaches spend a minimum of 65% of their day in classroom or related activities, they could not be expected to deviate from the mission of the school nor their department. In addition, athletes should not be expected to miss class in order to conduct an interview with recruiters. The recruiter’s request for the use of films or videotapes should also be controlled. A check-in and checkout procedure should be established to ensure rapid return of films in order to avoid jeopardizing an athlete’s visibility to other recruiters. Since the recruiter may require information concerning agility, speed, quickness, throwing, jumping, strength and dexterity, appointments should be structured in such a way as to account for the time necessary to discuss these factors. Coaches should be aware of and observe national collegiate recruiting rules and regulations in order to help protect the future eligibility of his or her athletes. For further information, please consult the Guide for College-Bound Student Athletes and Their Parents, published by the NFHS, and the National Collegiate Athletic Association publication.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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Procedural Initiatives for Athletic Administrators DPS Athletic Administrators must support the goals of an educationally sound sport citizenship program by implementing the following policies and procedures.
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Employ adequate numbers of contest supervisors and law enforcement agents. Ensure that student and adult spectators understand the contest rules and the rules for sport citizenship. Schedule opponents who share the highest level philosophy and beliefs concerning positive sport citizenship. Ensure opponents have implemented instructional initiatives concerning the ideals and fundamentals of sports citizenship. Develop a conference sportsmanship banner; award year end recognition for outstanding sportsmanship within the conference. Involve student leaders in the development of sport citizenship standards and conduct. Enlist the assistance of cheerleaders in maintaining sport citizenship standards. Recruit and train contest announcers who focus on unemotional reporting and avoid emotional or sensational commentary. Keep media informed of good sportsmanship initiatives. Provide opportunities for athletes and other student leaders within the District to interact during the school year and before contests to enhance understandings and problem solving. Ensure that pep assemblies and victory celebrations reflect the highest standards of sport citizenship. Establish understandings with the building or district administration that ensure pressures and undue influences will not distort the values of sport citizenship. Involve local administrator in developing sport citizenship policies and standards. Involve civic organizations in a community support base for positive sports citizenship. Ensure that all spectators and participants have a thorough understanding of the goals, objectives and policies intended to maintain sport citizenship. Incorporate a section in all coaching employment interviews that focuses on the candidate’s sportsmanship values and intentions. Employ competent spectator supervisors who can quietly and unemotionally deter and control unsportsmanlike conduct. Make pre-game and post game social activities available for coaches, spectators and players of both teams. Initiate a wide range of promotional and public relations activities that support sport citizenship.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
Dealing with Parent’s Concerns
Provide parents with data concerning player performance such as: Criteria used to select team members Continued assessment of team practices and contest performances of all team candidates or members Evidence of improper execution or techniques Evidence of mental mistakes Evidence of attitude problems (complaints, inadequate effort, and inattention to coaching, dedication to detail or commitment to team goals) Define procedures for contacting the coaching staff and procedures for discussion of various sport specific questions. Identify procedures for expressing concerns or complaints. Define appeal procedures. Implement a telephone “hot line” that parents can use to call in questions or issues. It is suggested an answering machine be used to screen calls. Inform parents that action will be taken when names and phone numbers are reported along with issues or concerns.
Policies for Coaches and Athletes It is vital that coaches provide pre-season policy orientations.
Maintain a cooperative relationship with officials, opposing coaches, contest officials and law enforcement agents, and demonstrate exemplary ethical conduct during competition. Instruct players concerning proper sportsmanship responsibilities. Athletes must avoid disrespectful language, conduct, trash talk and use of profanity. Refrain from harassment, taunting or degrading commentary about opponents, officials or teammates. Teach and demonstrate exemplary behavior at all times. Teach the importance of conforming to the spirit and letter of the rules of play. Help players maintain a constructive attitude toward competition. Implement discipline impartially, despite the season standing of the team or the abilities of the athlete, in the event of a violation of a sport citizenship policy. Require spectators to adhere to good sportsmanship standards. Select certified, impartial, unemotional contest officials of the highest ethical character. Shake hands with officials and opposing coaches. Respect the integrity and individuality of athletes. Demonstrate gracious modesty in victory and sport citizenship. Control your emotions and language when meeting with media representatives. Focus on the need for sport citizenship with players throughout the season. Closely supervise players at the end of a contest. Discipline athletes who do not comply with sport citizenship standards. Recognize and reward participants and spectators for exemplary conduct.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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SPORTS CITIZENSHIP CALENDAR
August
Conduct an annual orientation meeting with parents, athletes and coaches at which sport citizenship is emphasized as a primary goal. Use the MHSAA or DPSAL sportsmanship video. Create a sport citizenship committee within the school, city or conference to assess and monitor sport citizenship. Conduct a meeting of coaches and contest officials to emphasize the joint responsibility for maintaining control and the highest standard of ethical conduct and competition. Meet with spectator supervisors, security staff and law enforcement agents to develop or review the school or District plan for contest management. Implement a sport citizenship award for exemplary conduct by players and spectators weekly, seasonally or school yearly recognition.
September
Distribute literature and posters throughout the community to businesses and civic organizations emphasizing the sport citizenship mission and responsibility. Issue press releases demonstrating school, league or state commitments to sport citizenship initiatives. Visit homerooms to ask for student support for sport citizenship initiatives. Send public service announcements to electronic media emphasizing the theme of sport citizenship. Ensure that contest programs and pre-contest announcements emphasize sport citizenship expectations.
October
Utilize National High School Activities Week (3rd week in October) as a focus for school-based and community-wide activities. Issue press releases and information flyers that emphasize sport citizenship expectations to schools and media that will visit your school during regional or sectional qualification tournaments. Conduct poster or essay competitions within the student body to emphasize the sport citizenship theme. Utilize the MHSAA or DPSAL sportsmanship video for winter sports.
November
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Re-emphasize sport citizenship during winter sport orientation meetings for coaches, parents and athletes. Recognize and reward positive sport citizenship efforts with articles in the school or local newspapers. Meet with winter sport coaches and officials to focus on goals and understandings.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
December-January
Sponsor or participate in a league wide meeting of student leaders to focus on sport citizenship. Assess the status and needs for educationally sound competition and spectatorship within the conference. Send public service announcements to media outlets. Emphasize sportsmanship in contest programs and pre game announcements.
February
Contact representatives of the print or electronic media to request development of an editorial feature on sport citizenship within the league, District or throughout the State. Focus on sport citizenship as a theme for the upcoming winter tournament series.
March
Conduct spring sport orientation meetings for coaches, athletes and parents. Meet with spring sport officials and coaches to discuss sportsmanship needs, plans and initiatives. Focus on Sport Citizenship as a parallel initiative to National Sportsmanship Day in early March. Select league or State association winter sports citizenship award recipients.
April, May, June
Issue public service announcements to electronic and print media. Emphasize sportsmanship standards and expectations with the approach of spring sports tournaments. Assess sportsmanship programs.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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RESPONSIBILITIES FOR SUCCESSFUL ATHLETIC EVENTS Athletic Director will:
Secure competent officials who will be completely satisfactory to both teams. Provide adequate compensation to assure quality officiating. Provide sufficient faculty and security supervision for special events. Provide opportunities for informing student and adult spectators of the rules, strategies and penalties of various athletic contests. Schedule only opponents who have similar standards and who are equal in ability. Enlist the support of student leaders in the development of sport citizenship promotional activities Work closely with the cheerleaders in the techniques of spectator management that do not elicit undesirable results. Maintain a good relationship with the press; keep them well informed of the activities and the objectives of the program. Provide opportunities for pre-game and post game social interaction among players and coaches of both teams.
Building Administrator will:
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Never allow an activity to supercede or interfere with the educational objectives of the school. Victory celebrations, games, rallies and unscheduled bursts of mass enthusiasm should not be permitted to interfere with the school program. Prevent outside influences from exerting undue pressure upon the athletic program. Promote good relationships with civic organizations and acquaint them with their responsibility for good sportsmanship. Be sure the parents thoroughly understand what the school expects of its player. Know, understand and appreciate the rules of the contest. A familiarity with the current rules of the game and the recognition of their necessity for a fair contest is essential. Maintain self-control at all times. A prerequisite of good sportsmanship requires one to understand one’s own bias or prejudice and the ability to prevent the desire to win from overcoming rational behavior. A proper perspective must be maintained if the potential educational values of athletic competition are to be realized. Good sportsmanship is concerned with the behavior of all involved in the game. Recognize and appreciate skill and performance regardless of affiliation. Applaud good performance of opponents. This demonstrates generosity and good will that should not be looked upon as betrayal. Take an active role in the development of athletic policies. Be sure that all students have a definite understanding of the kinds of behavior expected of them. Support and encourage school programs designed to deepen an understanding of sportsmanship.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
Cheerleaders and Pom Pom Squad Members will:
Establish standards of desirable behavior for the cheerleaders and pep club. Select positive cheers which praise their team without antagonizing opponents. Use discretion in selecting when to cheer. Give the opposing team equal opportunity to execute their cheers. Give encouragement to injured players and recognition for outstanding performances by both teams. Serve as hosts to visiting cheerleaders. Meet them upon arrival, and if time permits, introduce them to friends and show them the school. Visit at halftime. Hold a series of well-planned pep meetings in which students are reminded that the reputation of the school depends largely upon the behavior of its students at athletic contests. It should be emphasized that no derogatory remarks or booing should be made at any time. Develop a large repertoire of desirable and timely cheers which may be called upon at appropriate moments. Always maintain enthusiasm and composure especially in trying circumstances. Understand rules and strategies of a game in order to cheer at proper times.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DPSAL ELIGIBILITY The Detroit Public School’s Athletic League Eligibility (DPSAL) is governed by Detroit Board of Education and Michigan High School Athletic Association (MHSAA). The DPS and DPSAL abide by the rules governing student athlete eligibility, as set forth by the MHSAA. - - MHSAA, Regulation 1, Sections 1-13.
Rules & Regulations of DPSAL Eligibility Students participating in interscholastic athletics must have a “C” grade-point average (2.0) or better for the semester immediately before participation. In addition, students must maintain a “C” grade-point average (2.0) or better, throughout the period of participation.
Only one physical education class may be included in the calculation of the grade-point average submitted for eligibility. Student athletes must be ruled ineligible and dropped from competition following any card marking in which the grade-point average drops below “C” (2.0). Summer school credits may be applied toward eligibility. However, they are applicable only when the student repeats courses of low grade or failure from the semester ending in June. Students “new” to DPS (including 9th graders), cannot be required to immediately meet the eligibility grade point requirement. However, they must meet the Traditional State Requirement for Eligibility. Because of the need to give notice, new students are allowed one semester of eligibility. After one semester, they are required to meet the “C” (2.0) or better grade-point average rule of eligibility. Students transferring from an upgraded school to a senior high school will be withheld from Inter-school Athletic contests until eligibility approval is obtained from the DPS Office of Health and Physical Education.
Administration of DPSAL Eligibility Rules & Regulations The current DPSAL Eligibility Rules and Regulations became effective by action of the Detroit Board of Education on May 12, 1981 and remain in effect. The High School Principal will ensure the Coach of each sport properly interprets and administrates the DPSAL and MHSAA rules of eligibility. Each High School Principal will also appoint an Eligibility Chairperson at their school. The role of the Eligibility Chairperson is to: Oversee and investigate any question of student athlete eligibility. Report findings and recommend to the Principal, a ruling on eligibility at the conclusion of the investigation.
Eligibility Form All high school Principals must sign an Eligibility Form certifying student athlete eligibility for each sport. Schools which have not submitted forms on time will not participate in DPSAL activities. Eligibility Forms are available on the DPS Website. Submit Eligibility Forms on or before specified due date to : Office of Health and Physical Education and Safety 7430 Second Avenue, 3rd Floor Detroit, MI 48202 1-12
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
PARENT/GUARDIAN PERMISSION OF STUDENT ATHLETE PARTICIPATION FORM __________________________________________
_______________
________
Student Name
Birthdate
School Year
Circle the sport in which student has been approved to compete. FOOTBALL
VOLLEYBALL
BASKETBALL
TRACK
BASEBALL
SOFTBALL
I have read and understand the eligibility rules and regulations for participation and I will abide by them. I have received a physical examination since June 1 and have filed this Examination Form, as well as the Health and Injury Information Card with my coach. I understand there is some danger in all types of athletics and injuries can and do occur. The School District has issued appropriate protective equipment to me. I assume personal responsibility to prevent the occurance of injuries. ___________________________________________
___________
Student Signature
Date
PARENT/GUARDIAN PERMISSION I hereby give my consent for the above-named student to represent his/her school in the athletic activities circled above, and to accompany any school team of which he/she is a member on any local or out-of-town trip. I authorize the school to obtain, through a physician of its choice, any emergency medical care that may become reasonably necessary for the student in the course of such athletic activities or travel. (NOTE: The school will make every attempt to make use of the health and injury information card.) I also agree not hold the school, and anyone acting in its behalf, responsible for any injury occurring to the above-named student in the course of such athletic activities or travel. I have read the eligibility rules and regulations of participation and fully understand them. I further understand that should there be a time whereby either my child or the school is not in compliance with these guidelines, I may request conference within 3 calendar days of such time with school personnel - Athletic Administrator, Principal and/or Coach to discuss the matter further.
_________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
INSURANCE Personal health insurance is covered by ___________________________________________insurance company. ________________________________
_____________
Parent/Guardian Signature
Date
We will purchase the necessary insurance provided by the school to cover our son/daughter for participation in athletics. ________________________________ _____________ Parent/Guardian Signature
Date
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
PARENT AUTHORIZATION OF STUDENT ATHLETIC EQUIPMENT RESPONSIBILITY FORM 1.
It is the responsibility of every athlete to be familiar with the training regulations. It is the responsibility of each head coach and/or sponsor to make certain that every squad member has been fully informed of the training regulation and/or any additional standards of conduct and performance pertaining to his/her sport.
. 2. Each athlete and parent will assume the responsibility for caring for all equipment and supplies issued to the athlete by the coach or his representative(s) and for turning all such supplies and equipment in to the coach at the conclusion of each season. Parents and athletes will be charged the replacement value for any lost or damaged equipment. We have read and understand the training regulations and agree to comply.
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_________________________________
________________________________
_____________
Print Athletic/Cheerleader Name
Athlete/Cheerleader Signature
Date
_________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
INSURANCE VERIFICATION FORM
I, the parent/guardian of ___________________________________________________ Student Name
have Insurance with_______________________________________________________ Insurance Company Name
Policy Number________________________________________to pay for the medical or surgical expenses that result from any injury, major or minor, that the above-named student may receive as a result of practicing or performing in athletics at __________________________________________________ School. This insurance also covers the above-named student while traveling to/from practice sessions or scheduled performances. Since parent/guardian of the above-named student, have an insurance policy which provides adequate financial coverage for any type of injury/injuries, or whatever might result there from, I agree to release the Detroit Public Schools or any part thereof, from any obligation as pertains to financial responsibility in these matters for the _____________school year or any period of the time thereafter.
_________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
STUDENT AND PARENT CONSENT & MEDICAL CONSENT FORM Athletic Program___________________________________________ PLEASE PRINT Student’s Complete Legal Name______________________________________________________________ First
Middle
Last
Date of Birth ____________________Place of Birth _________________________________________ Month, Day, Year
City
State
Grade of Athlete_____________________
STUDENT PARTICIPATION This application to participate in athletics at ____________________________________________School is voluntary on my part and is made with the understanding that I will abide by all the eligibility rules set up by the High School Athletic Association. _______________________________________________
______________
Student Signature
Date
PARENT OR GUARDIAN CONSENT I hereby give my consent for the above-named student to engage in interscholastic athletics at
___________________________________School in Detroit Public Schools the approved sport during the current school year and to accompany the team as a member on its out-of-town trips. I understand that my son/daughter will be expected to adhere firmly to all established athletic policies. I have read both the Athletic Code and the MHSAA eligibility rules. _________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
EMERGENCY INFORMATION AND MEDICAL TREATMENT CONSENT
(To be completed by parent)
In emergency, contact __________________________________Phone__________________________ or ______________________________________________Phone______________________________ I, _____________________________the Parent /Guardian of ______________________________________ recognize that as a result of athletic participation, medical treatment on an emergency basis may be necessary and further recognize that school personnel may be unable to contact me for my consent for emergency medical care. I do hereby consent in advance to such emergency care, including hospital care, as may be deemed necessary under the then existing circumstance. Please make the following notations on my child’s records: Allergies to medications__________________________________________________________________ Medications for long term illness - indicate illness and medications_____________________________ ______________________________________________________________________________________
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_________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
SAMPLE download document from http://www.mhsaa.com/services/form.html DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
STUDENT ATHLETIC POLICIES AGREEMENT Being a member of an athletic team is the fulfillment of early ambitions for many students. However, membership requires acceptance of approved traditions and responsibilities. It is not easy to contribute to great athletic traditions. When the school colors are worn, it is expected that not only does the student athlete understand the traditions, but is also willing to comply with the responsibilities. All student athletes and their parents will sign and abide by the Interscholastic Student Athlete Policies and Agreement if a student chooses to participate in school athletics.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
INTERSCHOLASTIC STUDENT ATHLETIC POLICIES AGREEMENT The following general policies shall govern each student athlete participating in any phase of the Detroit Public Schools Interscholastic Program. As a member of the ________________________________________________Athletic Program, SCHOOL NAME
I,_____________________________________________agree to abide by the following policies. STUDENT NAME
I.
Adherence to the Michigan High School Association Athletics Constitution and Rules Handbook Copies of the handbook are available in the school library and each athlete will familiarize him/herself with the rules and regulations.
II. Eligibility The student must meet all of the age, enrollment, attendance and scholastic requirements established by the MHSAA. Weekly eligibility for student athletes and cheerleaders will be determined each week by the teachers of Detroit Public Schools. Any student who has a cumulative “F” is will not be raised to a passing grade. Students shall not participate in any other community sports during the season in which they wish to participate at school.
III. Forms and Releases Before a student can participate in any sport, including conditioning and practices, he/she must submit the following information to the proper officials. This includes transfer students. A. The DPSAL Health Questionnaire and Physical Examination Card, with student, parent, and physician’s signature to DPS director of athletics. B. Insurance release forms with insurance information, signature, and date to athletic administrator. C. Copy of the Emergency Medical Notification Form to director of athletics. D. Travel Permission Form, signed by the parents to director of athletics. E. Interscholastic Student Athlete Policy and Agreement to director of athletics.
IV. Attendance the Day Before and After a School Contest A student will attend all scheduled classes on the day of a contest and the next school day following the contest. Habitual absence before and after a contest may result in suspension from the team. To be eligible to participate in the contest of the day, the athlete must be present on at least the afternoon of the day of the contest, unless the student has been excluded from school attendance for such reasons as doctor’s appointment, field trip, college visitation, driver’s test or such reasons other than illness. The purpose of this clause is to keep a student from participating when he/she is ill.
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
V. Attendance at Practices and Team Meetings Team members will be present at all practices, team meetings, contest, and special occasions, unless excused by the head coach.
VI. Transportation to Athletic Contests All team members will travel to and from out of town contests by means of the transportation provided or organized by the athletic director. Cheerleaders will ride the team bus to and from all away games, unless another bus is available, i.e. varsity football cheerleaders will ride on the band bus, etc. The only exception to this rule would be the release of the cheerleader/athlete to the parents. (Parents are discouraged from making this request)
VII. Medical Release to Again Participate If an athlete is seriously injured, he/she must have a doctor’s release before he/she can practice or compete in athletic contests. Participation in after school practice or an athletic contest will not be permitted if the athlete is out of school all or part of the day of practice or contest for reasons of illness or injury. The only exception to this rule is a doctor’s release, which must be presented to the coach prior to the practice for the contest. The doctor may make the release orally, directly to the coach.
VIII. Personal Conduct Participation on an athletic team or cheerleading squad in the Detroit Public Schools is a privilege and the participants must earn the right to represent their school by conducting themselves in such a way that the image of the District is not tarnished in any manner. Any participant whose conduct is judged to reflect discredit upon himself/herself, the team, or their school, whether or not such activity takes place during or outside school hours and sessions of the sport season, will be subject to disciplinary action as determined by the coach, the athletic director and/or the school principal.
IX. Use of Tobacco, Alcohol, or Drugs Smoking, the use of chewing tobacco and smokeless tobacco, drinking of alcoholic beverages, the illegal use of drugs or marijuana by any athlete or cheerleader is prohibited both in and out of season and during such time as school is not in session. Upon evidence of the use or possession of tobacco in any form, alcohol or drugs, the athlete shall be suspended by the coach, pending investigation. Such suspension shall not last more than five (5) days before a determination of denial of participation is made.
X. Quitting a Team The rule for athletes quitting a team is that they are ineligible for any sport during the season, which has already begun. An athlete who tries out for a sport, but is “cut” would be eligible to try out for and participate in another sport during that season.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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XI. Letters, Awards, etc. Letters and awards will be given as specified by the school award program and at the appropriate recognition activity as determined by the school administration. All participants are expected at these programs, just the same as they would be expected at a practice or team meeting.
XII. Team and Individual Discipline Each coach will have discipline rules for minor infractions such as inattention to directions, horseplay, tardiness to practice, etc. These rules shall be put in writing and approved by the school principal and athletic director. They shall also be posted in the respective locker rooms and be on file in the athletic, principal and superintendent’s office.
XIII. Suspension from a Team or Squad Temporary suspensions will be made by the coach of the sport, athletic director, or school administrator. The athletic director and/or administrator will confer with the coach before action is taken. Causes for temporary suspensions may include, but not be limited to the following: A. Grades B. Personal Misconduct C. Unexcused Absence from Meetings or Practices D. Violations of Athletic Polices E. Unsportsmanlike Conduct Temporary suspension of athletic participation may also be invoked during the period of investigation. An athlete or squad member suspended under this section will have the rights of due process as listed in Section XV of this agreement. Students are ineligible for practice or contests during periods of suspension either in or out of school
XIV. Removal from a Team Removal from a team will be made by the coach of the sport, athletic director or school administrator. The athletic director an/or principal will confer with the coach before any removal action is taken. Causes for removal from a team may include, but not be limited to the following: A. Use of alcohol, tobacco, illegal use or possession of drugs not prescribed for the individual by a physician. B. Continued violation of the Detroit Public Schools Code of Student Conduct and Discipline posted in main hall and available in the school library. C. Repeated violations of school athletic or team policies. D. Personal misconduct that involves police or court action, either during or after school hours and sessions of the sport season. E. Verbal or physical attack upon an opponent, contest official, teacher, fan, coach or any other person. F. Continued acts of unsportsmanlike conduct.
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
XVI. Due Process A student shall be given written notice of a coach’s intention to suspend and/or remove him/her and the reasons for such suspension. The student shall sign a receipt indicating his/her being so notified. Such receipt shall not be an admission of any facts. Parents shall be notified by U. S. mail certificate. The student and/or his/her parents have the right to an informal hearing before the coach to review the reasons. The hearing request must be within 2 days of student receipt of suspension and the hearing shall be held within 2 days of receipt of hearing request. The coach shall make his decision within 2 days after the informal hearing. Notice will be in the same manner as original suspension. If the coach decides to continue the suspension and/or removal, the student has a right to appeal the action to the appeal board. Notice of appeal must be given to the principal no later than 5 days after student receipt of informal hearing decision. The appeal board shall consist of the assistant principal, athletic director, and a teacher appointed by the high school principal. The appeal board shall hear the appeal within 2 days after receipt of appeal request. Their decisions shall be rendered within 2 days after the hearing. Notice will be in the same manner as original suspension. The entire appeal procedure from request for an appeal through the appeal board’s report to the principal and the principal’s determination shall take no more than15 days. Nothing contained in this section denies a student or parent/guardian of their right to appeal to the superintendent, board of education, the courts, or to be represented by counsel at any state of the proceedings.
NOTE: Notification of parents is not required if student is 18 years old. Although cheerleaders are not governed by the MHSAA Rules and Regulations, they will abide by those same rules and regulations at Detroit Public Schools.
_________________________________
________________________________
_____________
Print Athletic/Cheerleader Name
Athlete/Cheerleader Signature
Date
_________________________________
________________________________
_____________
Print Parent/Guardian Name
Parent/Guardian Signature
Date
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
NOTICE OF SUSPENSION OF PARTICIPATION IN EXTRACURRICULAR PROGRAM
______________________________________________________________ Student Name
___________________ Date
______________________________________________________________ Parent/Guardian
______________________________________________________________________________________ Address
City
State
Zip
You are hereby advised _________________________________________________________________ Student Name
will be suspended from participation in ____________________________________________ until the Activity
matter has been discussed at an appeal hearing.
The reason(s) for the suspension are as follows:_____________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________ ______________________________________________________________________________________
You have a right to an appeal hearing with an Activities Appeals Board to challenge the reason for the suspension. Please contact me to arrange a time for the hearing. The Activities Appeal Board consists of the assistant principal, athletic director, and teacher appointed by the principal. The Activities Appeal Board will then make a recommendation to the principal, who will then render a decision on the matter. You may request a time extension for the hearing if you are unable to attend the time and on the date specified. Please notify me by phone immediately if you wish to reschedule the hearing at ________________________________________. Also, if you do not wish to appear at the hearing, please notify me. ____________________________________________________ Print Coach/Advisor Name
____________________________________________________ Coach/Advisor Signature
I have read, understand, and hereby acknowledge receipt of this notice of suspension in an extracurricular program. I understand my acknowledgement does not constitute an admission of the alleged misconduct. _____________________________________________________ Signature of Student
Cc: Principal Athletic Administrator
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
NOTICE OF DENIAL OF PARTICIPATION IN EXTRACURRICULAR PROGRAM
________________________________________________________________________________
______________________________
Student Name
Date
________________________________________________________
_____________________
Parent/Guardian Name
Date
______________________________________________________________________________________ Address
State
Zip
You are hereby notified that______________________________________________________has been Student
denied participation in ______________________________________for the remainder of the school Activity
year for the reasons discussed at an Activities Appeal Board hearing on______________________. Date
________________________________________________ Print Coach/Advisor Name
________________________________________________ Coach/Advisor Signature
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
NOTICE OF PERMANENT DENIAL OF PARTICIPATION IN EXTRACURRICULAR PROGRAM _________________________________________________________________________________ Student Name
__________________________________ Date
_________________________________________________________________________________ Parent/Guardian Name ______________________________________________________________________________________________________________________________________________ Address State Zip
You are hereby advised that ____________________________________________ has been Student
permanently denied participation in ______________________________________for the reasons discussed Activity
at an Activities Appeal Board hearing on ____________________________________. Date
__________________________________________________________________ Print Principal Name
__________________________________________________________________ Principal Signature
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS
HIGH SCHOOL ATHLETIC DIRECTORY SCHOOL
ADDRESS
PHONE
FAX
SCHOOL COLORS & TEAM NAME
Cass Tech
2421 Second (01)
596-3900
596-3877
Kelly Green/White
“Technicians”
Central
2425 Tuxedo (06)
252-3020
866-0969
Navy Blue/White
“Trailblazers”
Chadsey
5335 Martin (10)
596-7685
596-7686
Red/Yellow
“Explorers”
Kelly Green/Pearl Gray
“Comets”
Cody
18845 Cathedral
866-9269
866-9266
Communication Media Arts
14471 Mansfield
866-9350
866-9304
Purple/Black/White
“Pharaohs”
Cooley
15055 Hubbell (27)
866-9400
866-9422
Cardinal/Black
“Cardinals”
Crockett
571 Mack (01)
494-1805
494-0992
Teal/Purple
“Rockets”
Denby
12800 Kelly Rd. (24)
866-7200
866-2038
Blue/Gold
“Tars”
Detroit City
3500 McGraw
596-0010
596-0001
Aqua/Orange/White
“Bears”
Douglass
2600 Leland
866-6550
866-5656
Forest Green/Orange
“Hurricanes”
Finney
17200 South hampton
417-8800
417-8816
Kelly Green/White
“Highlanders”
Henry Ford
20000Evergreen (19)
494-7567
494-7565
Brown/Lt. Gold
“Trojans”
Kettering
6101 Van Dyke (13)
866-5366
866-5377
Royal Blue/White
“Pioneers”
King
3200 E. Lafayette (07)
494-7373
4947359
Lt. Gold/Black
“Crusaders”
Mackenzie
9275 Wyoming (04)
873-9900
873-9930
Yale Blue/Gray
“Stags”
Mumford
19725 Wyoming (21)
494-7064
494-7124
Dusty Rose/Horizon Blue “Mustangs”
Murray Wright
2001 W. Warren (08)
596-3555
596-3552
Maize/Blue
“Pilots”
Northern
9026 Woodward (02)
873-1250
873-1290
Scarlet/Royal Blue
“Jay Hawks”
Northwestern
2200 W. Grand Blvd. (08) 596-0700
596-0710
Scarlet/Grey
“Colts”
Osborn
11600 E. 7 Mile Rd. (05)
8660343
866-0356
White/Blue/Red
“Knights”
Pershing
18875 Ryan Rd. (34)
866-7700
866-3296
Blue/Gold
“Doughboys”
Redford
21431 Grand River (19)
494-7500
494-7511
Scarlet/Gray
“Huskies”
Renaissance
6565 E. Outer Drive (35) 494-7212
494-7243
Burgundy/White
“Phoenix”
Rogers Academy 16400 Tireman (28)
584-5525
584-4807
Old Gold/Black
“Rangers”
Southeastern
3030 Fairway (14)
866-4500
866-4596
Purple/White
“Jungaleers”
Southwestern
6921 W. fort (09)
849-4521
849-4734
Navy Blue/Old Gold
“Prospectors”
Western
1500 Scotten (09)
849-4758
849-4695
Burgundy/White
“Cowboys”
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DPS PRACTICE FIELDS CASS TECH...........................................................................Second and Ledyard CENTRAL..............................................................................Linwood and Tuxedo * CHADSEY...........................................................................(Dingeman) McGraw and Martin * CODY ..............................................................................(Stein) Cathedral and Stahelin COMMUNICATION MEDIA ARTS............................................St. Mary’s and Grand River COOLEY...............................................................................Hubbell and Five Mile Road CROCKETT............................................................................Mack at 1-75 DENBY.................................................................................Kelly Road and Britain DETROIT CITY.......................................................................McGraw and 24th DOUGLASS, FREDERICK L.................................................... Mack and Chene FINNEY................................................................................Guilford and Southampton HENRY FORD.......................................................................Evergreen and Trojan * KETTERING........................................................................I-94 and Van Dyke M.L. KING............................................................................Elmwood and Lafayette MACKENZIE ........................................................................Birwood and Westpoint MUMFORD..........................................................................Wyoming and Santa Clara * MURRAY- WRIGHT..............................................................Fourteenth at Warren NORTHERN.........................................................................Woodrow Wilson and Taylor * NORTHWESTERN (Northwestern)......................................Grand River at W. Grand Blvd. OSBORN..............................................................................Seven Mile Road and Hoover PERSHING...........................................................................Ryan and Seven Mile Road REDFORD...........................................................................Grand River and Six Mile Road ROGERS ACADEMY..............................................................Asbury Park and Southfield SOUTHEASTERN..................................................................Fairview Avenue and Goethe SOUTHWESTERN.................................................................Fort and Waterman * WESTERN (Clark Park).......................................................Scotten and W. Lafayette * BESSEY.............................................................................Hoover and Parkgrove * BUTZEL............................................................................Lyndon and Meyers Road * CANON RECREATION.......................................................Cadieux Road and Southampton HAMMERBERG ...................................................................Wyoming and W. Chicago * JANE FIELD......................................................................Conant and Charles * KEMENY ..........................................................................2260 S. Fort between Schaefer * LORENZO C. WRIGHT MEMORIAL ATHLETIC FIELD............Lafayette & Mt. Elliott * MANZ ..............................................................................Mack and Conner
* Not owned or operated by Detroit Public Schools
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DPS TENNIS COURTS * CASS-TECH CENTRAL * CHADSEY * CODY COOLEY DENBY FINNEY HENRY FORD * KETTERING M.L. KING * MACKENZIE MUMFORD * MURRAY-WRIGHT * NORTHERN NORTHWESTERN * OSBORN * PERSHING REDFORD * RENAISSANCE SOUTHEASTERN * SOUTHWESTERN * WESTERN
(Belle Isle) E. Grand River and Jefferson Linwood and Tuxedo McGraw and Martin (Rouge Park) Spinoza Drive & Joy Road Hubbell and Five Mile Road Kelly Road and Britain Guilford and Southampton Evergreen and Trojan (Belle Isle) E. Grand River and Jefferson Larned and Mt. Elliot (Rouge-O’Shea) Plymouth and Burt Roads Wyoming and Santa Clara (Northwestern) Grand River and W. Grand Blvd. (Palmer Park) Woodward, North of Six Mile Road Grand River at W. Grand Blvd. Seven Mile Road and Hoover (Farwell) Sunset and Outer Drive Grand River and Six Mile Road (Stoepel #1) Evergreen and Outer Drive Fairview Avenue and Goethe (Kemeny) Scotten and W. Lafayette (Clark Park) Scotten and W. Lafayette
NOTE: * Not owned or operated by the Detroit Public Schools
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DPS TRANSPORTATION The Office of Health, Physical Education and Safety will provide the transportation assignments and decide when buses are to be shared with other teams. No vans are to be used to transport student athletes.
The use of practice buses or taxicabs for transportation must:
Be requested in writing Have approval of the Office of Health, Physical Education and Safety Be ordered by the Administrator In-Charge.
When an event is cancelled and transportation has been assigned by the Office of Health, Physical Education and Safety, the Home-School’s Administrator In-Charge must call all involved parties before 12:30 p.m. or earlier on the day of the event.
Calls should include notification to: Office of Health, Physical Education and Safety Visiting School’s Administrator-In-Charge If the visiting school’s Administrator In-Charge cannot be reached-the “event cancellation” message should be left with the Visiting School’s Principal or Health & Physical Education Office.
Weekend Transportation
Use of Detroit Public School buses for weekend transportation call 313-945-8600. Office of Health, Physical Education and Safety will secure transportation arrangements for all Michigan High School Athletic Association events.
Ordering Taxi Cabs
Secure permission from the Office of Health, Physical Education and Safety to order cabs. Call Taxicab company to secure an account number. Submit cab company’s invoice, fill out form AC-24A and completed Data Entry Sheet. Send to the Office of Health, Physical Education and Safety.
Transportation Numbers:
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Detroit Public Schools Office of Transportation: 313-945-8600 Obtain “Seasonal Vendor” lists from The Office of Health, Physical Education and Safety call 313-873-7762
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
TRAVEL ON BUSES
The official registered “Head-Coach” must accompany the team on the bus. Prior approval from the Principal (or designee) is required for any different accompaniment or travel arrangement.
A specific destination must be written on the trip ticket. Do not write “as per directed” or other non-specific destination on the trip ticket. Any deviation from the original destination must have the approval of the Administrator In Charge and The Office of Physical Education, Health and Safety
All trip tickets must be completely filled out with: Time of departure Time of return Number of athletes transported Signature of the Head-Coach
The Coach must turn in a copy of the signed trip ticket to the Administrator In-Charge prior to departure.
Coaches may not direct the bus driver to make intermediate stops during the trip. All individuals who leave the school on the bus must return to the school on the bus.
Coaches are to ensure all personnel who traveled to the competition on the bus re-board the bus as soon as possible after conclusion of the competition.
In the event a parent intercedes and insists that their child not accompany the team back to the school, coaches must request the parent/guardian sign a waiver releasing the school and DPS from any responsibility.
Coaches are to ensure every effort is made not to exceed the five-hour allotment for local bus transportation.
Administrators In-Charge should monitor trip tickets to ensure conformance to the bus transportation time allotment. Schools that exceed the five-hour allotment for league games will pay for the additional bus/transportation expense.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
__________________
__________________
__________________
__________________
__________________
__________________
__________________
__________________
__________________
__________________
__________________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
_____________
CITY/ZIP
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
ADDRESS
____________________ TOTAL
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
____________________
AMOUNT RECEIVED
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
__________
CHECK #
_________________________________________________________________ Athletic Coordinat or's Signature
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
SIGNATURE
COMPETING SCHOOL __________________________________________
HOME SCHOOL _____________________________________
AC-24: pv
DIRECTIONS: The School is to prepare this form in duplicate, record check number, obtain payees' signature and social security numbers on both copies, obtain the Athletic C oordinator's approving signature and send the original copy to the Off ice of Health and Physical Education, Albert Kahn Bldg., 7430 Second - 3rd Floor.
__________________
__________________
_____________
_____________
SOCIAL SECURITY NUMBER
SERVICE
DATE __________________________
SPORT __________________________________
DETROIT PUBLIC SCHOOLS
RECEIPT FOR PAYMENT FOR ATHLETIC GAME SERVICE
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS
Student's I.D. #
ADDRESS CITY/ZIP CODE (Please print legibly)
Athletic coordinator __________________________________
(Please print/sign legibly)
STUDENT'S SIGNATURE
pv AC-24a Revised 10/03
The school is to prepare this form by obtaining the payee's signatures and student identification number, obtain coach's signature and athletic coordinator signature, and send the original copy along with your request for reimbursement on an Date Entry Worksheet to the rd Office of Health, Physical Education and Safety (Albert Kahn Bldg. - 3 Floor). By their signature, the coach and athletic coordinator are substantiating the validity of these expenditures. The Office of Health, Physical Education and Safety will indicate its approval and forward all forms to the Accounting Department for reimbursement.
Signatures: Coach ___________________________________________
Directions:
12.
11.
10.
9.
8.
7.
6.
5.
4.
3.
2.
1.
SERVICE
Amount Received
TYPE OF EVENT/CONTEST___________________
SCHOOL _____________________
The undersigned hereby certify that payments were made to the individuals whose signatures appear below, for the above mentioned activity.
DATE OF EVENT/CONTEST_____________________________
SPORT ___________________________
RECEIPT FOR PAYMENT FOR STUDENT REIMBURSEMENTS
TICKET PROCEDURES Junior Varsity League Contests Football, Baseball, Swimming, Track and Volleyball
Ticket procedures to be determined by the Detroit Board of Education and local school policy. Local school policy regarding admission should be: Posted at the contest entrance. Communicated to the visiting school prior to contest.
Championships for all Sports
The Office of Health, Physical Education and Safety will request special tickets for championship games. The Office of Health, Physical Education and Safety will distribute the tickets to participating schools. Tickets for championship events may be purchased at the gate. Ticket prices will be determined for each event.
Ticket Takers/Ticket Sellers
Ticket takers and ticket sellers are an essential element to the success of our sporting events. The ticket seller is authorized by the administration to sell and collect monies for admissions. A ticket taker is the “gatekeeper” to the schools sporting event. As such, he/she is responsible for admitting only those who hold valid tickets.
Ticket Sellers Duties and Responsibilities
All tickets will be properly numbered with beginning and end ticket numbers recorded. If the sale is at the event, seller should be located in a secure, clearly visible area. Proper placards, specifying the admission price should be provided. Document all income and keep accurate records. A $100 check will be drawn from the athletic activity fund at the beginning of the school year and will be used for the cash box start up at events. Do not cash checks for anyone! At the conclusion of the sale of tickets for the event, the ticket seller will reconcile the cash box with the beginning and ending ticket numbers. After reconciliation of the cash box, a ticket seller’s report will be verified by an administrator who will then take control of the collected ticket money.
Ticket Takers Duties and Responsibilities
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Be courteous and pleasant but firm. Be aware of the only type of ticket to be accepted for admission. Tickets must be torn in half so that they can not be resold. Collected tickets must be kept in a safe place for accounting purposes.
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS
TICKET SALES REPORT FORM SCHOOL___________________________________________ EVENT_____________________________________________
Date_____________
Amount of change at Opening $_________ Cash Received
$_________
ADULT TICKETS Beginning Roll
# ________
End Roll
# ________
Total Number Sold
# ________
@ ___________ $ ____________
STUDENT TICKETS Beginning Roll
# ________
End Roll
# ________
Total Number Sold
# ________
@ ___________ $ ____________
GRADE TICKETS Beginning Roll
# _________
End Roll
# _________
Total Number Sold
# _________
@ ___________ $ ____________
Total Cash Received Less Change
___________ ___________
Total Receipts Turned In __________ _________________________________________ Print Ticket Supervisor Name
________________________________________ (Signature) Ticket Supervisor
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
1-35
FUND RAISING PARENT AND FAN SUPPORTIVE INVOLVEMENT In today’s economic climate, the role of fund-raising and the supportive involvement of parents and fans can help enrich a school’s participation in sports extracurricular activities. As active supporters of the student athletes, they assist in the development and funding of athletic programs and related sports extracurricular activities at the school.
The specific goals should include:
Raise and distribute dollars for program development to help existing teams buy equipment, clothing, special consultants, and other items that are not eligible for city funds but make a difference to athletes and coaches.
Raise visibility and support for healthy high school students by encouraging everyone to become involved in sports and to take academics seriously.
Support tutoring programs, team celebrations, awards nights, college nights, and purchase of safety equipment.
Promote gender equity by increasing athletic opportunities for girls (Title IX).
Build a strong foundation for team sports at the high school by creating and enhancing ninth grade sports opportunities.
Support the athletic fan clubs of individual teams.
Sponsor recognition activities for student athletes and coaches.
Foster civic participation by students, athletes, parents, staff, and other interested community members.
Encourage and support the academic achievements of student athletes.
NOTE: Reference and adherence to the Detroit Public Schools Policy Manual, Policy 5.14 “Fund raising Activities” is mandatory.
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DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
15 TIPS FOR FUND RAISING SUCCESS
Decide how much money your group needs to raise This will help you evaluate products and programs that will be ideal for your group.
Watch for hidden costs Don’t let your group’s profits disappear because of hidden costs (ex. shipping, prizes).
Give yourself & your group lots of time to prepare Select your fund raising program early and give yourself lots of time to plan. Include your fund raiser on the school or community calendars and newsletters.
Scheduling of fund raising events Stagger the various fund raisers to avoid flooding your potential consumers and to avoid competing with other fund raisers.
Set up specific dates and stick to them
Try to conduct fewer but more effective fund raising programs This will help maintain motivation and avoid “fund raising fatigue”.
Rely on your fund raising company’s expertise Ask lots of questions & use your fund raising company’s suggestions & advice.
Stay motivated throughout the program Some organizers tend to lose interest once the program is under way. Put a 10-12 day time limit on order taking. It’s easier to stay motivated with clear goals and deadlines.
Communicate clearly before, during & after the program is put in place Keep energy levels high by reminding parents, teachers and other volunteers of the fund raising goals and deadlines.
Avoid shipping and ordering problems Work closely with volunteers to make sure order forms are legible and filled out correctly.
Keep copies of the order forms Always keep copies of the order forms before sending to the fund raising company.
Recruit adult volunteers ahead of time This will make the distribution of the products to the volunteers more efficient.
Double-check products received against your order forms This needs to be done before the products are given to the volunteers to ensure that nothing is damaged or missing.
Keep absent volunteers informed Don’t forget to communicate the program’s kick off and other important meetings to absent volunteers.
Have Fun!
DPS Athletic Manual - Section 1- Administrators and Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS
INTERSCHOLASTIC MANUAL
SECTION 2 COACHES 38 40 41 42 44 49 50 51 52 60 61 62 63 64 65 67 68 69 70
Coaching Guidelines Coaches Duties and Responsibilities Assistant Coaches Non-Faculty Coaches Non-Faculty Coach Application Coaches Code of Conduct Athletic Code of Conduct Proper Conditioning of Athletes Techniques for Conditioning, Strength and Weight Training Rules for Specific Sports Minimum Students for Teams MHSAA State Competition Itinerary Guidelines Sports Divisions League Alignment Team Roster Information Championship Play-off Format Membership 2004-05 Varsity Football League Schedule QEP Standards Report for Junior and Middle School Athletic Teams End of Season Report
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
COACHING GUIDELINES FOR PROPER INSTRUCTION The Coach is an official “front-line” representative of the school at Interscholastic Athletic Activities. In this critically important capacity, the following standards for instruction must be maintained and practiced.
DPS Coaching Qualifications
All coaches, assistant coaches and other coaching personnel must be approved annually by the school principal and registered in writing with the DPS Office of Health, Physical Education and Safety. Coaches may or may not be a DPS employee. Must be at least 18 years of age and not a current high school student. Coaches must show proof of competency in first aid (i.e., a course or workshop) All coaches should have a certificate of completion in a C.P.R. class Coaches should take a course or workshop in the prevention and care of athletic injuries Coaches must contact the Office of Health, Physical Education and Safety for information on PACE Coaches must show proof of completion of PACE - Program for Athletic Coaches Education (coach education program designed and endorsed by the Michigan High School Athletic Association, Michigan Interscholastic Athletic Administrator Association, and the Youth Sports Institute of Michigan State University).
Coaches must belong and provide proof of membership to the National Federation of High School Coaches’ Association (NFHSCA). Subject to a criminal background check. Teachers in both the girls and boys interscholastic athletic programs are obligated to coach at least one sport each semester (two sports per school year) if requested to do so. However, teachers of after-school modern dance classes will not be obligated to coach more than one sport per year. The latter coaching assignment will occur at a time mutually satisfactory to all parties.
All DPS coaches must:
Teach players strict adherence to game rules and contest regulations. All coaches must adhere to Detroit Public Schools work rules. Allow time to meet with student athletes before and after events and competitions. Determine the age and experience level of the team and adjust drills and training techniques accordingly. Praise and encourage student athletes for hard work and effort. Encourage student athletes to grow through competition. Work with student athletes to promote good character and leadership. Never conduct punishment drills. Develop, model and teach fair, unprejudiced relationships among all squad members. Allow athletes to fairly compete for team positions each season. Do not automatically base team selection on previous season or off-season activities. Allow and encourage athletes to develop skills and interests in other (school and community) athletic and non-athletic activities. Understand and communicate to athletes, students, parents and other stakeholders, the relationship between interscholastic athletics and the general education scheme. DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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Coaches must:
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Attend all required meetings, keep abreast of DPSAL & MHSAA policies regarding their sport as well as rules of eligibility and contest regulations, particularly: The MHSAA Regulation I, Section 1-13 (Eligibility) The 2.0 GPA Detroit Board of Education Rule
Call
Complete reports to the Office of Health, Physical Education and Safety, including: Verification of Physicals Quality Enhancement Plan (QEP) Reports for QEP Teams
Ensure each participating student has: Taken and passed a qualifying physical exam for the current school year Obtained a signed, dated, physician and parent/guardian-certified letter, clearing the student for interscholastic athletics before allowing a student to try-out, practice, use or obtain athletic/team equipment.
Inventory, issue and periodically check all equipment. Provide a list of collected, inventoried and stored equipment and supplies to the school’s Administrator In-Charge, within two weeks of completion of the season.
in scores to the Office of Health, Physical Education and Safety: Lafayette Evans 313-873-7761 Free Press 313-222-6661 Detroit News 313-222-2260 Michigan Chronicle 313-963-5522
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
COACHES DUTIES AND RESPONSIBILITIES Coaches Duties
Carefully supervise all levels of their sports teams. Present a clean and professional image with personal appearance and dress.
Rules and Regulations
Inform staff at all levels of the current rules and regulations pertaining to their sport. Make sure all athletes understand training rules set by the district, school and team. Report all training rule violations to the school principal. Assist the school principal in the following: Placement of personnel Budgeting Scheduling Transportation Awards
Equipment and Facilities
Care, maintenance and preparation of facilities for practice and games. Submit equipment needs to the Principal. Inventory of equipment. Issue and receive equipment. Hold athletes accountable for proper use and care of equipment. Care and maintenance of equipment. Care and prevention of injuries. Properly secure all doors and turn off lights when leaving.
Proper Conduct and Supervision
Confirm clearance of all student athlete participation in all sports programs. Be responsible for the overall conduct in each sport. Make sure student athletes represent the district, school and team properly during away contests. Instruct all assistant coaches of their responsibilities Organize, oversee, and conduct all practice sessions. Make sure athletes are properly supervised at all times.
Publicity and Recordkeeping
Cooperate with media regarding publicity and information about their sport. Keep statistics for school records.
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ASSISTANT COACHES Assistant coaches are assigned by the coach, with the approval of the school principal.
Responsibilities
Perform delegated duties set forth by the coach. Follow all school policies. Assist in preparing facilities. Help issue equipment, check equipment and take inventory. Assist in supervision. Adhere to DPS work rules.
NON-FACULTY COACHES Volunteer and Non-Faculty coaches may only be used to assist Faculty Coaches in providing instruction and supervision. Because these volunteer and non-faculty coaches are not certified teaching staff members, it’s imperative that strong recruitment, selection, orientation and supervision skills be utilized in their selection and continuance.
Assignment and Qualifications
May or may not be a DPS employee. Encouraged to complete the MHSAA’s Program for Athletic Coaches’ Education (PACE) Must be approved by the Principal to coach. Must have their names submitted by the Principal to the DPS Office of Health, Physical Education and Safety. Must be at least 18 years of age and not a current high school student. All coaches will be subject to a criminal background check Must Adhere to DPS work rules.
Duties and Responsibilities
Assist faculty coaches in providing instruction and supervision. Must be aware of MHSAA eligibility and contest regulations and the rules of competition for the sport the person is assigned to coach. Must abide and emphasize the philosophies, goals and objectives of the athletic department. Must attend all staff meetings. Must follow all procedures specified in the faculty coach’s job description. Must allow time to meet before or after practices with individual student athletes. Must establish communication with parents and student athletes. Must be loyal to the school, its traditions, and supporting all of the programs by attending as many athletic contests as possible.
Non-Faculty Athletic Coaches Application available on DPS Website www.detroitk12.org
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS
NON-FACULTY ATHLETIC COACH APPLICATION
__________________________________________________________________________________________ LAST NAME
FIRST
MIDDLE
__________________________________________________________________________________________ HOME ADDRESS
__________________________________________________________________________________________ CITY
STATE
ZIP
PHONE
__________________________________________________________________________________________ EMPLOYER
OCCUPATION
__________________________________________________________________________________________ BUSINESS ADDRESS
__________________________________________________________________________________________ CITY
STATE
_______________________
Sex:
M
F
ZIP
PHONE
(please circle)
BIRTH DATE
__________________________________________________________________________________________ DRIVER’S LICENSE NUMBER
MICHIGAN STATE ID NUMBER
In case of emergency notify __________________________________________________________________________________________ NAME
RELATIONSHIP
TELEPHONE
Circle highest level completed: High School
9
10
11
12
College
1
2
3
4
Diploma _____________
GED _______________
Advanced Degrees_____________________________
Sports Experience ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________
Sample form download from DPS Website www.detroitk12.org DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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Please check any or all areas of interests:
____Tutor
____ Classroom Assistance
_____ Bathroom Monitor ____ Lunchroom Assistance
____ After School Programs _____ Greeter _____ School Beautification _____ Office Assistance
_____ Contacting Parents ______ Field Trips
_____ Playground Assistance ______ School Safety
____ Assist with Bus Arrival/Departure
_____ WDTR
Location Preference ___________________________________________________________________________________ SCHOOL NAME
Please circle where you would prefer to volunteer:
Northwest
Northeast
Southwest
Southeast
Please circle how you learned about volunteer opportunities at Detroit Public Schools:
Newspaper
Employer
Self-Inquiry
Friend/Family
School
Alumni
Criminal History Information
Have you ever been convicted of a felony? ____Yes _____No
Have you ever been convicted of child neglect or abuse? ____Yes
Other than the above, are there any facts or circumstances involving you or your background that would call into question you’re being entrusted with the supervision, guidance, and care of young people? ____Yes _____No
_____No
(If yes explain) ________________________________________________________
By signing this form, applicant agrees to a background check by answering yes to any questions listed above.
I understand and give my consent that: The information that I have provided may be verified.
I release Detroit Public Schools from any liability associated with obtaining and relying upon said information.
_____________________________________________________________________________ SIGNATURE
Please return to: Office of Health, Physical Education and Safety 7430 Second Avenue . 3rd Floor . Detroit, MI 48202 Document will be forwarded to the Office of Community Outreach.
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
______________ DATE
COACHES CODE OF CONDUCT
Preamble The Detroit Public Schools believes that athletic competition should be fun, but that it must also be a significant part of a sound educational program. Those who coach student athletes are teachers that promote important life skills and development of good character. The highest potential is achieved when teacher-coaches Teach, Enforce, Advocate and Model the following values.
I understand that I must act within the following 38 codes:
Trustworthiness 1.
Trustworthiness - be worthy of trust in all I do and teach student athletes the importance of integrity, honesty, reliability and loyalty.
Integrity - model high ideals of ethics and sportsmanship and always pursue victory with honor; teach, advocate and model the importance of honor and good character by doing the right thing, even when it’s unpopular or personally costly. Honesty - don ‘t lie, cheat, steal or engage in or permit dishonest or un-sportsmanlike conduct. Reliability - fulfill commitments. I will do what I say I will do; be on time. Loyalty - be loyal to my school and my team; put the team above personal glory.
2.
Primacy of Educational Goals - be faithful to the educational and character-development missions of the school and assure that these objectives are not compromised to achieve sports performance goals; always place the academic, emotional, physical and moral well being of athletes above desires and pressures to win.
3.
Counseling - be candid with student athletes and their parents about the likelihood of receiving a college athletic scholarship or playing professionally. Counsel them about the requirement of many colleges preventing recruitment of student athletes that do not have a serious commitment to their education, the ability to succeed academically or the character to represent their institution honorably. Avoid any appearance of undue influence with college recommendations.
4.
College Recruiters - be honest and candid with college recruiters about the character and academic abilities and interest of student athletes.
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Respect 1.
Respect - treat all persons with respect at all times and require the same of student athletes.
2.
Class - be a good sport, teach and model; be gracious in victory and accept defeat with dignity; encourage student athletes to provide fallen opponents a hand; compliment extraordinary performance, and show respect in pre- and post game rituals.
3.
Taunting - don’t engage in or allow “trash-talk”, taunting, boastful celebrations, or other actions that demean individuals or the sport.
4.
Respect Officials - treat contest officials with respect; don’t complain about or argue with official calls or decisions during or after an athletic event.
5.
Respect Parents - treat the parents of student athletes with respect; be clear about your expectations, goals and policies and maintain open lines of communication.
6.
Profanity - don’t engage in or permit profanity or obscene gestures during practices, sporting events, on team buses, or any other situation where the behavior could reflect badly on the school or the sports program.
7.
Positive Coaching - use positive coaching methods to make the experience enjoyable; increase self-esteem and foster a love and appreciation for the sport; refrain from physical or psychological intimidation, verbal abuse, and conduct that is demeaning to student athletes or others.
8.
Effort & Teamwork - encourage student athletes to pursue victory with honor; to think and play as a team; to do their best and continually improve through personal effort and discipline; discourage selfishness and put less emphasis on the final outcome of the contest, than upon effort, improvement, teamwork and winning with character.
9. Professional Relationships - maintain appropriate, professional relationships with studentathletes and respect proper teacher-student boundaries. Sexual or romantic contact with students is strictly forbidden. Verbal or physical conduct/contact of a sexual nature directed to or in view of student athletes is forbidden.
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
Responsibility 1.
Life Skills - always strive to enhance the physical, mental, social and moral development of student athletes and teach them positive life skills that will help them become well-rounded, successful and socially responsible adults.
2.
Advocate Education - advocate the importance of education beyond basic athletic eligibility standards and work with faculty and parents to help student athletes set and achieve the highest academic goals possible for them.
3.
Advocate Honor - prominently discuss the importance of character, ethics and sportsmanship in materials about the athletic program and vigorously advocate the concept of pursuing victory with honor in all circumstances.
4.
Good Character - foster the development of good character by teaching, enforcing, advocating and modeling high standards of ethics and sportsmanship and the Six Principles of Character.
5.
Role-Modeling - be a worthy role-model, always be mindful of the high visibility and great influence you have as a teacher-coach and consistently conduct yourself in private and coaching situations in a manner that exemplifies all that student athletes should be.
6.
Personal Conduct - refrain from profanity, disrespectful conduct, and the use of alcohol or tobacco in front of student athletes or other situations where your conduct could undermine your impact as a positive role model.
7.
Competence - strive to improve coaching competence and acquire increasing proficiency in coaching principles and current strategies, character-building techniques, first aid and safety.
8.
Knowledge of Rules - maintain a thorough knowledge of current game and competition rules and assure that student athletes know and understand the rules.
9.
Positive Environment - strive to provide a challenging, safe, enjoyable and successful experience for the student athletes by maintaining a sports environment that is physically and emotionally safe.
10. Safety & Health - be informed about basic first aid principles and the physical capacities and limitations of the age-group coached. 11. Unhealthy Substances - educate student athletes about the dangers and prohibit the use of unhealthy and illegal substances including alcohol, tobacco and recreational or performanceenhancing drugs. 12. Eating Disorders - counsel students about the dangers of and be vigilant for signs of eating disorders or unhealthy techniques to gain, lose or maintain weight. 13. Physician’s Advice - seek and follow the advice of a physician when determining whether an injured student athlete is ready to play.
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14. Privilege to Compete - assure that student athletes understand that participation in inter scholastic sports programs is a privilege, not a right and that they are expected to represent their school, team and teammates with honor, on and off the field. Require student athletes to consistently exhibit good character and conduct themselves as positive role models. 15. Self-Control - control ego and emotions; avoid displays of anger and frustration; don’t retaliate. 16. Integrity of the Game - protect the integrity of the game; don’t gamble. Play the game according to the rules. 17. Enforcing Rule - enforce Code of Conduct in all sports-related activities and venues even when the consequences are undesirable. 18. Protect Athletes - put the well-being of student athletes above all other considerations and take appropriate steps to protect them from inappropriate conduct. 19. Access - help make your sport accessible to all diverse communities. 20. Improper Commercialism - be sensitive to and avoid unwholesome commercialism including inappropriate exploitation of their name or the name of the school and undue financial dependence on corporate entities. Make sure any affiliation or association with a corporate entity is approved by school and district officials.
Fairness 1.
Fair and Open - be fair in competitive situations; selecting a team, disciplinary issues and all other matters, and be open-minded and willing to listen and learn.
Caring
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1.
Safe Competition - put safety and health considerations above the desire to win; never permit student athletes to intentionally injure any player or engage in reckless behavior that might cause injury to themselves or others.
2.
Caring Environment - consistently demonstrate concern for student athletes as individuals and encourage them to look out for one another and think and act as a team.
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
Citizenship 1.
Honor the Spirit of Rules - observe and require student athletes to observe the spirit and the letter of all rules, including the rules of the game and those relating to eligibility, recruitment, transfers, practices and other provisions regarding interscholastic competition.
2.
Improper Gamesmanship - promote sportsmanship over gamesmanship, don’t cheat. Resist temptations to gain a competitive advantage through strategies or techniques such as devious rule violations, alterations of equipment or the field of play or tactics designed primarily to induce injury or fear of injury. Do not violate the rules, disrespect the highest traditions of the sport or change the nature of competition by practices that negate or diminish the impact of the core athletic skills that define the sport.
I have read and understand the requirements of this Code of Conduct. I will act in accordance with this Code. I understand that school and district officials as well as the league officials will and should expect that I will follow this code.
___________________________________________________ Teacher-Coach Print Name
___________________________________________________
______________
Teacher-Coach Signature
Date
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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ATHLETIC CODE OF CONDUCT (From the MHSAA Codes for the Administration of Athletics)
The Coach is the official representative of the school at interscholastic athletic activities. In this important capacity, these standards should be practiced: Develop an understanding of the role of interscholastic athletics and communicate it to studentathletes, parents and the public. Develop an up-to-date knowledge of the rules, strategies, precautions, and skills of the sport and communicate them to the athletes and parents. Develop, communicate and model policies for athletes’ conduct and language in the locker room, at practice, during travel, during competition and at other appropriate times. Develop fair, unprejudiced relationships with all squad members. Allow athletes to prove themselves anew each season and do not base team selections on previous seasons or out-of-season activities. Allow athletes to develop skills and interests in other athletic and non-athletic activities provided by the school and community groups. Give the highest degree of attention to athletes’ physical well being. Teach players, by teaching and example, respect for school authorities and contest officials, providing support for them in cases of adverse decisions and refraining from critical comments in public or to the media. Teach athletes strict adherence to game rules and contest regulations. Present privately, through proper school authorities, evidence of rule violations by opponents; and counteract rumors and unproven allegations of questionable practices by opponents. Attend required meetings, keep abreast of MHSAA policies regarding the sport, and be familiar with MHSAA eligibility and contest regulations. Present a clean and professional image in terms of personal appearance and act as a positive role model in terms of personal habits, language and conduct. Use of tobacco within sight of athletes and spectators and use of alcohol any time before or immediately after a contest on the day of the contest is not acceptable.
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
PROPER CONDITIONING OF ATHLETES The coach, above all others, must properly prepare and condition the student athletes. Physical conditioning of your players, both generally and specifically for the sport in which they are participating is fundamental. It is the first step in lowering the chance of injury to your student athletes. Proper conditioning is a slow, regimented, step by step procedure that will bring the student athlete to the proper physical level required to perform well and to reasonably insure the physical safety of the individual.
Conditioning Key Points
Always start slow and progress Always include a warm-up and stretching period before participating in the game activity. Emphasize fitness in the off season. Keep records of conditioning progress. Follow all the safety rules and regulations. Remember that conditioning is both general and specific. Proper conditioning is more than physical conditioning. Instruct your student athletes about nutrition, rest and organizing their time. This includes emphasizing the need to report injuries. Stay abreast of current conditioning information
Proper Instruction High school athletic coaches face a wide variety of issues, but none is more critical than the failure to exercise reasonable care in the prevention of student athlete injuries. In this regard, a coaches’ responsibility is to teach fundamentals and protective skills for their particular sports.
Coaches Responsibilities:
Teach all student athletes: appropriate protective skills training in safety rules the proper method of play Determine the age and experience level of the team adjust the drills and techniques accordingly teach the fundamentals of progression from simple to complex teach the fundamentals of progression from known to unknown shape individual skills to develop more complex capabilities Praise and encourage student athletes for: hard work and effort partial mastery and improvements Do not: Conduct punishment drills Teach overly aggressive techniques
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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TECHNIQUES FOR CONDITIONING, STRENGTH AND WEIGHT TRAINING Pre-Season Conditioning
Impress on student athletes the need for maintaining a reasonably high level of fitness during the off season. Emphasis should be put on the development of flexibility, endurance and strength. Conditioning program should be carefully increased in intensity Student athletes should be taught how to determine their individual training threshold by exercising at a rate of at least 60% of their adjusted maximum heart rate.
Key Points of Proper Conditioning
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Strength and conditioning are means to reduce and/or prevent injuries. This has been proven in soccer, football and hockey. However, goal setting, good coaching and supervision are keys to success. Young student athletes need to learn how to lift properly. This is a motor skill as with any other sport. Technique is critical. Student athletes must be supervised in their training. Training until there is fatigue is not a desired goal. The more fatigued the athlete becomes in training, the longer the required recovery period. Overtraining can cause reduced sports performance, insomnia, fatigue, loss of appetite, irritability and a loss of desire to train. Neck strengthening can reduce concussions by slowing the acceleration/deceleration forces of the head during a tackle or collision. The training of a student athlete requires the selection of exercises that allow the body to be trained as a whole or as one unit. Bodybuilding training attempts to isolate body parts. Body part training does not allow the student athlete to train the body as an entire unit. The student athlete needs to realize that the training program must be followed to achieve the desired result. The volume (sets and reps) may be manipulated so that a desired effect on the intensity can be achieved. There are isolated case reports of young student athletes having injuries involving the growth plates near the wrist. These student athletes were unsupervised in training. Strength and conditioning can improve sports performance, but the program must be designed with a goal in mind. Horseplay cannot be allowed in the weight training environment. The risk of serious injuries outweighs problems of monitoring and supervising the weight room. Young student athletes are not advanced weight lifting team members. Their ability to withstand a greater load does not exist yet. They also may not have the psychological ability to withstand the rigors of advanced lifting programs.
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
RULES FOR SPECIFIC SPORTS SQUAD SELECTION It is our goal to strive to maximize the athletic opportunities for our students without diluting the quality of our sports programs. We encourage as many students as possible to participate in athletics. Although coaches are expected to keep as many students as they can without unbalancing the integrity of their sport, some factors such as time, space, facilities equipment, etc. will place limitations on the most effective squad size for a particular sport.
Responsibilities
Only the coach of a particular sport can choose the members of the squad. Non-varsity coaches must take into consideration the policies established by the head coach for their particular sport when selecting final team rosters. Prior to squad selection, the coach will provide candidates with the following; Extent of try-out period. Criteria used to select the team. Number of student athletes to be selected. Practice commitment if student athlete makes the team. Game commitments.
Procedures
When a
squad “cut” is necessary, the process will include the following; Each candidate will have competed in a minimum of 5 practice sessions. Each candidate will have performed in at least one intrasquad game. Each candidate will be personally informed of the cut by the coach and given the reason for the action. Cut lists will not to be posted. Coaches will discuss alternative possibilities for participation in the sport or other areas of the activities program(s). If a coach anticipates difficulties arising as result of squad selection, it should be discussed with the Principal. If the student athlete appeals the selection process as being unfair, they may be granted one day of additional try-out.
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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BASEBALL The National Federation of State High School Athletic Association Baseball Rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1950-1960). A. When baseball practice is held in the gymnasium, the use of equipment is limited to ball and gloves and the following safety precautions must be strictly followed: I. There may be no more than 2 players pitching and 2 players catching at the same time. II. No other players or spectators may be on the gymnasium floor while the pitching and catching is in progress. III. Pitching and catching will not be in line with entrance or exit doors. IV. The area directly behind the catcher will be protected with mats, nets, or canvas drops with a minimum width of 9 feet and a minimum height of 10 feet. V. The baseball coach will always be on the gymnasium floor when the activity is in progress. (1960-61) B. Games are to be of 7 innings duration, except in case of a tie. A tie game is to be continued until the tie is broken, unless it is necessary for the umpire to call the game due to inclement weather or the 6:15 p.m. time limitation. C. No inning is to be started after 6:15 pm Any inning started before 5:45 p.m. will be completed. Coaches and umpires are to synchronize their watches before the game starts. (1996-97) In case it is necessary to postpone a game because of inclement weather, the game will be played the following school day (including Saturday) that weather permits. It is understood that no postponed game is to interfere with the regular schedule. It is necessary that the Office of Health, Physical Education and Safety be notified of the postponement (1958-59). A rescheduled postponed game is considered a regular scheduled game. D. 10 minutes batting practice and 5 minutes fielding practice is the maximum time allotted to each team after 3:30 p.m. Games will start promptly at 4:00 p.m. (1996-97) The visiting team will take its practice from 3:45 p.m. until 4:00 p.m. E. A pitcher may pitch no more than 30 outs in a three-day period. Each coach will sign Form MHSAA Handbook Regulation II Pitching Limitations 2003 Form at the conclusion of the game. (1991) F. A student may participate in no more than 2 games per school day. (1989-90) G. Each team will furnish one new ball to the umpire before the game begins. All other balls need to be furnished by the home team. (1958-59) H. Only coaches in uniform will be allowed in coaches’ boxes. I. Championship date will not be altered. The team that has completed their schedule or with the best percentage will represent the league in the championship play. (1979) J. State baseball games take precedence over scheduled games. K. Disciplinary action may be taken against teams that fail to compete in MHSAA/DPSAL Tournament events. L. Coaches must monitor all equipment and keep a written record of equipment checked in or out to student athletes. (1986-87)
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
BASKETBALL The National Federation of State High School Athletic Association’s Basketball Rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1959-60). Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A.
Coaching of the team, use of facilities and teaching are not to conflict in any way with the Physical Education program (girls or boys) or with players who may be participating in other varsity sports. B. All varsity team games will start promptly at 4:00 p.m. C. Schools must have adult-trained staff (teachers, volunteers), members to serve as timers and score keepers for all varsity games. D. Coaches must monitor all equipment and keep a written record of equipment check in and out to student athletes. (1986-87)
CHEERLEADING MHSAA eligibility rules will be followed. Refer to current MHSAA Girls Competitive Cheer Rules and Regulations Manual. A. B. C. D. E. F. G.
H. I. J.
K. L. M.
A cheerleading squad is basically a service organization with great potential for the development of sportsmanlike attitudes and a spirit of cohesiveness within the student body. A yearly physical examination for each squad member must be on file with the eligibility chairperson before the student begins practice. Cheerleaders should compete for a position on the squad each year. Try-outs are open to males and females. Full team practice with the coach will start on the same date as fall sports practice begins and will end March 31st of each year. Cheerleading is permitted at spring sports events. The cheerleading coach must attend all games with his/her squad at which the cheerleading team cheers. At league basketball games, cheerleaders may stand and cheer only before the game, during the time-outs and at half time. There is no standing cheering when play is in progress. I. During time-outs, cheer teams will alternate, with the visiting team cheering at the first time-out. II. Between quarters, the visiting team cheers between the first and second quarter and the home team cheers between the third and fourth quarter. III. At half time, each squad has a maximum of 2 minutes to do the “Hello” cheer, with the visiting team cheering first. Cheerleading should always cheer in a positive manner. It is inappropriate to cheer against the other team or to cheer in response to an opposing player’s mistake. Cheers and chants with suggestive words and/or motions will not be used. A maximum of 10 cheerleaders (Basketball and Varsity Football), a minimum of 10 on cheer squad including mascots, may be dressed in uniform at any game/event sponsored by the DPS Office of Health, Physical Education and Safety. Cheerleaders must cheer for Varsity Football and Basketball There are to be no mounts in any DPS athletic event. This is a safety guideline to which the squad must adhere. As a representative of the school, appropriate grooming, behavior and attire will be required. No jewelry of any type is to be worn. DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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CHEERLEADING continued... N.
O.
P.
Cheerleaders are required to arrive with a sufficient amount of time before home games begin. The duties should include: I. Meeting and greeting the visiting cheerleaders and making them feel welcome. II. Assisting cheerleaders with questions such as where they are to be located during the game, where they can put their coats, etc. III. Providing leadership for the spectators as they arrive. IV. Allowing adequate time for their warm-up period. When the official signals for the game to begin after a time-out, the cheerleaders must leave the floor at once. Cheerleaders should stay clear of the playing area during the game so as not to interfere with the players or officials or increase the possibility of injury. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
CROSS COUNTRY The National Federation of State High School Athletic Association Track & Field Rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1959-60). A. B. C. D. E. F.
Coaching of the team is not to conflict in any way with Physical Education program (girls or boys) or with players who may be participating in other varsity sports. In Dual, Triangular or Quadrangular meets, any number of contestants that is mutually agreed upon by the competing schools may compete. Only 5 from each school will count. (1958-59) New records may only be made in the league or final city championship meet. (1959-60) It is recommended that coaches do not hold practice in school hallways. Teams will participate only in meets sanctioned by the MHSAA or the DPSAL. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
GOLF The United States Golf Association rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1959-60). Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education Handbook for additional details. A.
B.
C. D. E.
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There will be a City Championship Tournament (Medal Play). (1958-59) I. No golfer may practice on the course to be used for the match or tournament on the day of the match or tournament. (1958-59) The Detroit Parks and Recreation Department will determine when and where teams will tee off in dual matches. I. Practice round must be paid for; league matches and the league championship is played without charge. (1989) Dual matches will be decided by medal play. Players must wear school colors when competing in a match. (1993) Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
VARSITY FOOTBALL The National Federation of State High School Athletic Association Football Rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures. (1959-60) Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A.
B. C.
A player may participate in the Public School Football League and wear glasses, provided that these glasses are made of laminated or case-hardened lenses, mounted in suitable protective goggles or athlete wears contact lenses. He also must have signed permission from his parents and physician. (1959-60) It is recommended that all sideline personnel wear sideline passes issued by the Administrator In-Charge. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
JUNIOR VARSITY (JV) FOOTBALL A. B. C. D. E.
Only 9th and 10th graders at the high school are eligible. A student athlete cannot participate in any JV sport in which he/she turns 17 years of age during that season. The 1st game is played on Monday following the 2nd game date with all other games played on Mondays unless otherwise stated at 4:00 p.m. The varsity schedule is to be followed. Two coaches per team are allowed. JV coaches will not be assigned coaching duties with the varsity team. The JV team and varsity team will practice at the same site for 2 hours. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
ELIGIBILITY A. B. C.
D. E. F. G. H. I. J.
JV participants cannot be 16 years of age before September 1st of the current year. Eligibility list for JV teams must be in the DPS Central Office before the first contest/game is played. JV participants must meet QEP Guidelines for: I. GPA II. Attendance III. Code Violations QEP Report must be in Central Office by February 1st of the current school year. JV participants must meet all eligibility requirements of the DPSAL and the MHSAA. A player cannot play on a PAL team and a high school team in the same season. A player listed on the varsity eligibility list cannot participate on the JV team. A JV player cannot dress for a varsity contest/game until the completion of her/her season. When a JV player moves from the JV to the varsity, he cannot move back to JV. When a JV player is moved from the JV team to the varsity team, an addition to the master eligibility list must be kept in the Central Office.
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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SOFTBALL The National Federation of State High School Athletic Association Softball rules will be followed, except as modified by the MHSAA and the Public School League. Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A.
B.
C.
D.
E.
F. G. H. I. J. K. L.
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When softball practice is held in the gymnasium, the use of equipment is limited to balls and gloves, and the following safety precautions must be strictly followed: I. There may be no more than 2 players pitching and 2 players catching at the same time. II. No other players or spectators may be on the gymnasium floor while the pitching and catching is in progress. III. Pitching and catching will not be in line with entrance or exit doors. IV. The area directly behind the catcher will be protected by mats, nets, or canvas drops with a minimum width of 9 feet and a minimum height of 10 feet. V. The softball coach will always be on the gymnasium floor when the activity is in progress. (1960-61) Games are to be of 7 innings duration except in the case of a tie. A tie game is to be continued until the tie is broken unless it is necessary for the umpire to call the game due to inclement weather or the 5:45 p.m. limitation. No inning is to be started after 5:45 p.m. Any inning started before 5:45 p.m. is to be completed. Coaches and umpires are to synchronize their watches before the game starts. (1958-59) In case it is necessary to postpone a game because of inclement weather, the game will be played the following school day (including Saturday) that weather permits. It is understood that no postponed game is to interfere with the regular schedule. It is necessary that the Office of Health, Physical Education and Safety be notified of the postponement. (1958-59) A rescheduled postponed game is considered a regular scheduled game. 10 minutes batting practice and 5 minutes fielding is the maximum time allotted to each team after 3:00 p.m. Games will start promptly at 4:00 p.m. (1958-59) The visiting team will take its practice from 3:45 - 4:00 p.m. A student may participate in no more the 2 games per school day. Each team will furnish one new ball to the umpire before the game begins. All other balls needed will be furnished by the home team. (1958-59) Only coaches in uniform will be allowed in coaches’ boxes. Championship date will not be altered. The team that has completed their schedule or with the best percentage will represent the league in championship play. (1979) The home team provides bases and pitching rubber. Teams that fail to compete in MHSAA/DPSAL Tournament events will be denied the right to compete the following school year. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
SWIMMING The National High School Rules, as contained in the National Collegiate Swimming Guide will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1959-60). Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Swimming Pool Safety Handbooks for additional details. A. B.
C.
D.
E.
F.
Coaching of the team is not to conflict in any way with the Physical Education Program (girls or boys) or with players who may be participating in other varsity sports. City High School records may be made in any Preliminary, or Final meet when held in any regulation swimming pool. There must be the required number of officials according to the National Collegiate Swimming Guide. The pool must be certified. (1958-59) City Championship meet records may be made only in the Preliminary or Final meet. There must be the required number of officials according to the National Collegiate Swimming Guide. The pool must be certified. (1958-59) When Dual Swimming meets are held in pools over 75 feet in length, the following rules must be observed: I. Contestants in the Individual Medley must swim 2 lengths of each stroke. II. In the 200-Yard Medley Relay, each swimmer swims 2 lengths of the pool. III. In the 400-Yard Free Style Relay, each swimmer swims 3 lengths of the pool. (1958-59) All swim coaches are required to have and maintain a valid lifeguard-training certificate. In so doing, swim coaches must pass a Lifeguard Training class every 3 years and Professional Rescuer class yearly. These validations must be obtained through DPS and American Red Cross sponsored classes. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
TENNIS The United States Tennis Association Rules and Regulations will be followed, except as modified by the MHSAA adoptions and league administrative procedures. Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A.
B.
C. D. E.
Each team will furnish balls to be used in matches. (1958-59) At the championship, each contestant/student athlete is directed to bring 2 new balls to his/her first match. At the conclusion of the match, the winner will advance to the next matches with the 2 unused balls. The minimum number of players for a team of student athletes is 10. If a team carries less than the minimum number, it will be disbanded. The school’s Administrator In-Charge will notify, in writing, the Office of Health, Physical Education and Safety and each school on its schedule. Rainouts should be made up on the next available day, whenever possible. Coaches will exchange position sheets with lineup prior to the dual meet. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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TRACK & FIELD The National Federation of State High School Athletic Association Track and Field Rules will be followed, except as modified by the MHSAA adoptions and league administrative procedures (1959-60). Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A.
B.
C.
D. E. F. G.
Coaching of the team, use of facilities and teaching are not to conflict in any way with the physical education program (girls or boys) or with players who may be participating in other varsity sports. City Track and Field Championship Meet records may only be made at League or Final Championship Meets. A record, to be accepted, must comply with all the National Federation of High School Track and Field Rules. Schools are required to participate in and complete ALL SCHEDULED MEETS. If schools do not participate and complete in all scheduled meets, they will forfeit the right to participate in the Championship Meet. It is recommended that student athletes under 15 years of age not compete in the 3200-meter individual events. (1986-87) A runner can only participate in 3 races of a distance of 800 meters or greater. Practice in school hallways is strictly prohibited. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
VOLLEYBALL Refer to DPS Physical Education Safety Handbook and DPS Office of Health, Physical Education and Safety Handbook for additional details. A. B.
For Varsity, a match will consist of the best 2 out of 3 games. (1990-91) For JV, a match will consist of the best 2 out of 3 games. JV matches will be played prior to the Varsity matches. (1990-91) C. Exposed steel cables through the bottom of the net must be covered. (1990-91) D. A coach from each team must turn in a roster and line-up before the match begins. (MHSAA 1990-91) E. Uniforms must have regulation-size numbers. F. Each coach must have a scorebook. G. Each coach must provide line judges. Line judges will hold the same positions relative to the court throughout the match. Both schools must provide line judges 15 minutes prior to game time. H. Scorers are not paid from the Athletic Revolving Fund. (1990) I. JV players must be less than 16 years of age as of September 1 of the current school year. They must also adhere to all other eligibility rules. J. A 2 inch center line is required. (MHSAA 1993-94) K. QEP Volleyball will be played in season. L. If a Girls Varsity match is completed after 2 games, a third game will be played if approved by both coaches. M. Coaches must monitor all equipment and keep a written record of equipment checked in and out to student athletes. (1986-87)
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
MINIMUM STUDENTS FOR TEAMS Interscholastic athletic teams must consist of the following minimum and maximum number of participants at the beginning of the 1st contest or your specific sport(s) will be canceled and no coaches compensation will be approved:
Minimum No. of Participants
Sport
10 10 8 10 10 15 15 15 15 15 15
Cheerleading Cross Country Golf Swim Tennis Track and Field Baseball Softball Basketball* Football** Volleyball
* Maximum 30 ** Maximum 60 - Every participating student must have required protective equipment.
Any questions concerning this requirement call: Lafayette Evans, Director of Athletics Office of Health, Physical Education and Safety 313-873-7761
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS
OFFICE OF HEALTH AND PHYSICAL EDUCATION MHSAA STATE COMPETITION ITINERARY GUIDELINES All athletes, coaches and managers competing in MHSAA competition must use transportation, lodging and meal allotments as prescribed by the Office of Health and Physical Education and Safety for this purpose.
School_______________________________________________ Date of Competition __________________ Sport______________________________________________________________________________ Event _____________________________________________________________________________ Place of Competition _________________________________________________________________ City ________________________________________________________________________ Location/Site _________________________________________________________________ Lodging will only be provided by the Office of Health and Physical Education and Safety for athletes, coaches and managers who use transportation arranged through this office. The Board of Education is not responsible for telephone calls, pay per view television or any other incidental room charges made by individuals.
Place __________________________________________________________ Address ________________________________________________________ Phone Number _________________________________________________ Number of Nights _________________ Number of Rooms _________________ Method of Payment ______________________________________________ Meal allotment ___________________________
Person(s) in charge _________________________________________________ _________________________________________________ _________________________________________________
REMEMBER: Athletes and coaches are representing our school system during travel, lodging and competition
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
DPS SPORTS DIVISIONS The following sports are scheduled into Divisions on a Seasonal and Annual Basis as listed below:
ATHLETIC ACTIVITIES By Season
FALL Basketball
(Girls)
Cross-Country Football Golf
(Boys/Girls)
(Boys)
WINTER
SPRING
Basketball
(Boys)
Baseball
Volleyball
(Girls)
Golf
Swimming
(Boys)
Swimming Tennis
(Girls)
Softball Tennis
(Boys)
(Boys)
(Girls)
(Boys)
Track & Field
(Girls)
(Boys/Girls)
(Girls)
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TWO-LEAGUE ALIGNMENT Baseball, Cross-Country, Softball, Volleyball, Golf
EAST LEAGUE Cass Tech Kettering Central King Murray-Wright Crockett Northern Denby Osborn Douglass Pershing Finney Southeastern
WEST LEAGUE Chadsey Cody Communication Cooley Detroit City Henry Ford Mackenzie
Mumford Northwestern Redford Renaissance Rodgers Southwestern Western
FOUR-LEAGUE ALIGNMENT Baseball, Cross-Country, Softball, Volleyball, Golf EAST Denby Finney Kettering Osborn Pershing Southeastern Northern
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WEST Cody Cooley Henry Ford Mackenzie Mumford Redford
BCD Communication Crockett Detroit City Douglass Renaissance Rogers
SOUTHEAST Cass Central King Murray Wright Northwestern Southwestern Western
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS
TEAM ROSTER INFORMATION Principal _______________________________ School___________________________________________ Department Head ______________________ Head Coach______________________________________ Sport__________________________________ Assistant Coach_________________________ JV Coach________________________________________ DARK NUMBER
LIGHT NUMBER
NAME
HEIGHT
WEIGHT
POSITION
CLASS
______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
_____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
_____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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CHAMPIONSHIP PLAY-OFF FORMAT FOUR LEAGUES FOOTBALL TWO LEAGUES Two League Championship Play-offs
EAST BRACKET (East) First Place Team Fourth Place Team
(West)
(West)
Second Place Team Third Place Team
( East)
WEST BRACKET (West) First Place Team Fourth Place Team
(East)
(East) Second Place Team Third Place Team (West)
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
FOUR LEAGUES Basketball Play-Off Format
Yearly Play-off rotation assignments are made according to 1st place finish. (League Champion - vs. - League Champion)
2nd Place teams in each league will be placed in the opposite bracket from the 1st place teams in their league in quarter-final round play.
No team shall play another team in its league—except in the finals.
2002-2003 1 1 1 1
East Southeast BCD West
vs. vs. vs. vs.
2003-2004 2 East 2 West 2 East 2 Southeast
1 1 1 1
East Southeast West BCD
vs. vs. vs. vs.
2004-2005 2 West 2 BCD 2 East 2 Southeast
1 1 1 1
East West Southeast BCD
vs. vs. vs. vs.
2 Southeast 2 BCD 2 East 2 West
Ticket Purchases for Basketball and Football League Games
Advance: $2.00 Gate: $3.00 (Junior Varsity Football and Basketball Games cannot exceed $2.00)
All coaches’ passes will be honored at League Games, whenever possible.
Students must be allowed to purchase Advance Tickets.
At all games that are anticipated sell-outs, the host school must adhere to the 60-40 formula of actual seating capacity.
All gate receipts will go to the host school.
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC LEAGUE
MEMBERSHIP Cass Tech Crockett King Pershing
Central Denby Mackenzie Redford
Chadsey Detroit City Mumford Renaissance
Cody Douglass Murray-Wright Rodgers
Communication Finney Henry Ford Northern Northwestern Southeastern Southwestern
LEAGUES AND DIVISIONS
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DIVISION I
DIVISION II
DIVISION III
DIVISION IV
Cass Tech
Cody
Chadsey
Central
Denby
Cooley
Douglass
Crockett
King
Henry Ford
Finney
Renaissance
Mumford
Mackenzie
Kettering
Southeastern
Osborn
Northwestern
Murray-Wright
Southwestern
Pershing
Redford
Northern
Western
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
Cooley Kettering Osborn Western
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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Friday, September 24, 2004 ____________________________________________________________________________________________________ DIVISION I-A DIVISION II-A DIVISION I-B DIVISION II-B Kettering at Cass Central at Cody Northern at Osborn Western at Northwestern King at Denby Redford at Mackenzie Renaissance at Finney Southeastern at Chadsey Murray-Wright at Pershing Ford at Crockett Mumford at Cooley Southwestern at Douglass
Friday, September 17, 2004 - LEAGUE COMPETITION BEGINS_______________________________________________________________ DIVISION I-A DIVISION II-A DIVISION I-B DIVISION II-B Cass at Murray-Wright Cody at Mackenzie Osborn at Cooley Northwestern at Southwestern Kettering at King Central at Ford Northern at Renaissance Southeastern at Western Denby at Pershing Crockett at Redford Finney at Mumford Chadsey at Douglass
Friday, September 10, 2004 - DIVISION NON-LEAGUE GAMES_______________________________________________________________ Southwestern at Cass Western at Pershing Ford at Mumford Douglass at Kettering Northwestern at Murray-Wright Mackenzie at Renaissance (rev. 6-18-04) King at Chadsey Cooley at Cody Redford at Finney (rev. 6-18-04) Denby at Southeastern Crockett at Osborn Northern at Central __________________________________________________________________________________________________________________________________
Thursday, September 2, 2004 - DIVISION NON-LEAGUE GAMES_____________________________________________________________ Cass at Renaissance Mumford at King Western at Ford Kettering at Finney Murray-Wright at Northern Northwestern at Mackenzie Cooley at Denby Chadsey at Cody Southeastern at Redford Pershing at Osborn Crockett at Douglass Southwestern at Central
Thursday, August 27, 2004 - NON-LEAGUE DATE_______________________________________________________________ DIVISION I-A DIVISION II-A DIVISION III-B DIVISION IV-B Cass Tech Cody Cooley Chadsey Denby Central Finney Douglass King Crockett Mumford Northwestern Murray-Wright Henry Ford Osborn Southeastern Kettering Mackenzie Northern Southwestern Pershing Redford Renaissance Western
All games will begin at 3:30 pm unless otherwise specified
2004-2005 VARSITY FOOTBALL LEAGUE SCHEDULE
DETROIT PUBLIC SCHOOLS
DETROIT PUBLIC SCHOOLS
QEP STANDARDS REPORT FOR JUNIOR AND MIDDLE SCHOOL ATHLETIC TEAMS SPORT______________________________SCHOOL_________________________________
STUDENT’S NAME ( Please print legibly)
ID NUMBER
ATTENDANCE * Number of Absences
GPA
CODE OF CONDUCT VIOLATIONS TOTAL Number Listed by Code number
* Record homeroom attendance only. If school does not have a homeroom, report attendance for nd nd nd the 2 hour. If student does not have a class 2 hour, report attendance for the 2 class on the student’s schedule.
Coach’s Name__________________________Coach’s Signature_____________________ Administrator in Charge__________________________ Principal______________________________________
NOTE: Use information for the end of semester card marking. Reports are due February 1, (of the current year). Return all forms to: Lafayette Evans, Athletic Director
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DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
END OF SEASON REPORT School________________________________________________
Year ______________
Coach _________________________
Assistant ___________________________________________
Sport __________________________
Level
___________________________________________
Season Record ______________________________________________________________________ League Record ______________________________________________________________________ League Standing _____________________________________________________________________ Date, Time and Location of Banquet:____________________________________________________ ____________________________________________________________________________________
Trophy award winners: The cost of all trophies may be taken from the equipment budget or booster club funds. You may choose to solicit a sponsor for a trophy or award. Please list below trophy award winners. 1. _______________________________________
2. _______________________________________
3. _______________________________________
4. _______________________________________
5. _______________________________________
All League State association awards: ___________________________________________________________________________________ ___________________________________________________________________________________ Fund-raising activities for this school year: ___________________________________________________________________________________ ___________________________________________________________________________________ Suggestions for next year: ___________________________________________________________________________________ ___________________________________________________________________________________ Anticipated equipment needs for next year (approximate costs): ___________________________________________________________________________________
DPS Athletic Manual - Section 2 - Coaches, 9/1/2004
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DETROIT PUBLIC SCHOOLS
INTERSCHOLASTIC MANUAL
SECTION 3 ATHLETIC EQUIPMENT AND INVENTORY CHECKLISTS
71 72 73 74 75 76 77 78
Athletic Equipment and Related Facilities Baseball Equipment Form Basketball Equipment Form Cross Country/Track Equipment Form Football Helmet Inventory Individualized Uniform Inventory DPS Athletic Inventory Individual Uniform Check-out Sheet
DPS Athletic Manual - Section 3 - Equipment, 9/1/2004
ATHLETIC EQUIPMENT AND RELATED FACILITIES Athletic Equipment
Coaches should ensure sports equipment is in good repair and is appropriate for the activity, practice or game. Facilities related to sport activities should not be used in ways for which they were not designed or in any way that could be a safety hazard. Do not leave equipment out in unsupervised areas. If equipment is, or appears to be, unsafe, do not use - report immediately to office and complete defective equipment form. Post safe use of equipment reminders in plain sight. Inspect all equipment prior to use. Take periodic inventory of equipment and record the condition of the equipment. Keep protective window guards/screens in place and in good repair. Do not fasten ropes or nets to screens. Do not use items such as desks, chairs, pianos, and tables in the gym or pool area. Contact a coach to arrange for removal should any of these items be in the gym or pool area.
Supplies and Team Equipment
All purchases of interscholastic team supplies and equipment are to be done according to the procedures in the Local School Purchase Handbook. Inquire about a copy from your local school Bookkeeper. The Local School Purchase Handbook indicates procedures for completing a Purchase Summary Log at end of May. Sample forms are included in the handbook. There is no procedure to purchase emergency athletic equipment or supplies through the Office of Health, Physical Education and Safety.
Related Facilities
Secure facilities when they are not in use. Carefully inspect all areas for safety before allowing student-athletes access. Ensure sufficient buffer zones for safety, i.e., boundary line 6 feet from walls. Exercise care with the simultaneous opening/closing of all doors into the gym or hall. Do not allow a ball(s) lodged in high places to be retrieved by students. Only coaches or assigned staff may use whiting for lining for marking a field. Keep pool doors locked when not in use. Electrical equipment, including portable lighting, that operates from electric wall outlets are prohibited from the swimming pool, locker room and shower room areas.
DPS Athletic Manual - Section 3 - Equipment, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
BASEBALL STUDENT ATHLETE EQUIPMENT FORM
School___________________________________________________ Eligibility_________________
Year__________
Parental Permission_________________
Physical Exam Insurance __________________________________________________
Name__________________________________________________________Grade_________________ Address ______________________________________________________________________________ Home Phone_________________________________
BASEBALL EQUIPMENT
ISSUED
DATE
RETURNED
Practice Sweats __________________
_____
_____
______
______
Jacket No.
_____
_____
______
______
__________________
_____
_____
______
______
Practice Pants __________________
_____
_____
______
______
Practice Shirts __________________
_____
_____
______
______
Under Shirt
__________________
_____
_____
______
______
Sanitary Socks __________________
_____
_____
______
______
Belt
_____
_____
______
______
_____
_____
______
______
Uniform No.
Other
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__________________
__________________ __________________
DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
DATE
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
BASKETBALL STUDENT ATHLETE EQUIPMENT FORM
School ___________________________________________________ Eligibility_________________
Year__________
Parental Permission_________________
Physical Exam Insurance________________________________________
Name__________________________________________________________Grade_________________ Address ______________________________________________________________________________ Home Phone_________________________________
BASKETBALL EQUIPMENT
ISSUED
DATE
RETURNED
Practice Jersey No. _______________
_____
_____
______
_____
Practice Shorts No. _______________
_____
_____
______
_____
Game Uniform No. ______________
_____
_____
______
_____
Practice Shoes
______________
_____
_____
______
_____
Game Shoes
_______________
_____
_____
______
_____
Travel Bag No.
______________
_____
_____
______
_____
Other
______________
_____
_____
______
_____
DPS Athletic Manual - Section 3 - Equipment Checklists , 9/1/2004
DATE
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
CROSS COUNTRY/ TRACK STUDENT ATHLETE EQUIPMENT FORM
School___________________________________________________ Eligibility_________________
Year__________
Parental Permission_________________
Physical Exam Insurance___________________________________
Name__________________________________________________________Grade_________________ Address ______________________________________________________________________________ Home Phone_________________________________
CROSS COUNTRY/TRACK
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EQUIPMENT
ISSUED
DATE
RETURNED
Practice Sweats __________________
_____
_____
______
Game Sweats No._________________
_____
_____
______
______
Game Top No. ___________________
_____
_____
______
______
Game Shorts No. _________________
_____
_____
______
______
Spikes ___________________________
_____
_____
______
______
Flats ____________________________
_____
_____
______
______
Other __________________________
_____
_____
______
______
DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
DATE
______
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
FOOTBALL HELMET INVENTORY SCHOOL______________________________________________________ ATHLETIC DEPARTMENT__________________________________________ YEAR_______________________
LEVEL______________________
INVENTORY COMPLETED BY_______________________________________________
A separate inventory should be filled out for Varsity, JV, Freshman, and Middle School Teams. Helmet Number
Size
Mfg
Year Purchased
Recondition
97 98 99 00 01 02 03 04 05 06 07
DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
INDIVIDUALIZED UNIFORM INVENTORY ATHLETIC DEPARTMENT________________________________ SPORT: ___________________________
YEAR_____________
LEVEL Var. J.V. Frosh MS 8
COACH________________________________
7
_____________________________________________________________________________________ HOME JERSEY (TOP) SIZE GOOD
QUANTITY FAIR REPLACE
COMMENTS
XS S M L XL Other NUMBERS: Place an ‘X’ through the numbers on the jerseys in your inventory 0 25 51 77
00 1 2 3 4 5 6 7 8 9 26 27 28 29 30 31 32 33 34 35 52 53 54 55 56 57 58 59 60 61 7 8 79 80 81 82 83 84 85 86 87
10 36 62 88
11 37 63 89
12 38 64 90
13 39 65 91
14 40 66 92
15 41 67 93
16 42 68 94
17 43 69 95
18 44 70 96
19 45 71 97
20 46 72 98
21 22 23 24 47 48 49 50 73 74 75 76 99
OTHER NUMBERS: ____________________________________________________________________________________________________ AWAY JERSEY (TOP) SIZE GOOD
QUANTITY FAIR REPLACE
COMMENTS
XS S M L XL Other NUMBERS: Place an ‘X’ through the numbers on the jerseys in your inventory 0 26 52 78
3-76
00 27 53 79
1 2 3 4 28 29 30 31 54 55 56 57 80 81 82 83
5 32 58 84
6 7 8 9 33 34 35 36 59 60 61 62 85 86 87 88
10 37 63 89
11 38 64 90
12 39 65 91
13 40 66 92
14 41 67 93
15 42 68 94
16 43 69 95
17 44 70 96
18 45 71 97
19 46 72 98
DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
20 21 22 23 24 25 47 48 49 50 51 73 74 75 76 77 99
DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
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2004-05 Purchase Inventory 1998-99
Purchased 1999-2000 Inventory Purchased Inventory 1998-99 1999-2000 2000-01 2001-02
NOTE: 1. All equipment must be counted by the Coach in order to submit the inventory. 2. Any item where the previous inventory plus purchase for the year does not tally, the Coach must give the rationale for the discrepancy.
Description of Equipment
Purchased 2002-03
Inventory 2002-03
Coach Signature____________________________________________
Coach_____________________________________________________________
Item No.
Date_________________________
School_____________________________________________________________
DPS ATHLETIC INVENTORY
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
INDIVIDUAL UNIFORM CHECK-OUT SHEET SCHOOL_________________________________________________
Student Name ____________________________________________________________________________ Sport _____________________________________________________________________________________ Date ________________________________________________________________________ Type of Uniform ______________________________________________________________ Uniform Number (top)__________________________________________________________ Uniform Number (bottom) ______________________________________________________
I agree to be solely responsible for the above described uniform issued to me by the ____________________________________ Athletic Department. In the event that the uniform is lost, stolen, destroyed or damaged, I will pay the replacement costs of $______________. I also understand that if I wear the uniform at any time other than at the athletic contest in which I’m participating, I will be forfeiting the right to retain the use of the uniform.
________________________________________
_______________________________________
Print Student Athlete
Student Athlete Signature
_________________________________________
_______________________________________
Print Parent/Guardian
Parent/Guardian Signature
NOTE: These uniforms should be washed in warm water, mild soap and no bleach.
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DPS Athletic Manual - Section 3 - Equipment Checklists, 9/1/2004
DETROIT PUBLIC SCHOOLS
INTERSCHOLASTIC MANUAL
SECTION 4 EMERGENCY PROCEDURES HEALTH ISSUES SPORTS SAFETY CHECKLISTS
79 80 81 82 83 84 85 89 91 92 93 94 95 99 100 101 102 103 104
105 106 107 108 109 110 111
Emergency Procedures Form 48 Report of Unusual Incidents Occurring at Interscholastic Contests Emergency Management Checklist Ten Commandments of an Injured Athlete Crowd Control and Spectator/Fan Management Dangers of Anabolic Steroids and Performance Enhancing Aids Asthma Management and the Student Athlete Diabetic Student Athletes Coaching Student Athletes with the Sickle Cell Trait Sports Safety Concerns and Checklists Locker Room Procedures Locker Room Safety Checklist Annual Athletic Checklist Home Athletic Contest Checklist Field Activities Checklist Gymnasium and Indoor Activities Checklist Baseball Safety Checklist Basketball Safety Checklist Cheerleading Safety Checklist Cross Country Safety Checklist Golf Safety Checklist Varsity Football Safety Checklist Junior Varsity Football Safety Checklist Softball Safety Checklist Swimming Safety Checklist Tennis Safety Checklist Track and Field Safety Checklist Volleyball Safety Checklist
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
EMERGENCY PROCEDURES Injuries to student athletes will happen regardless of the number and kind of precautions in effect. Coaches and staff need to recognize and properly administer first aid or get the injured student athletes to the proper medical personnel. For more information refer to the DPS Safety Manual, the DPS Crisis Response Handbook, DPS Office of Health, Physical Education and Safety Handbook and the DPS Office of Health, Physical Education and Safety Swimming Pool Safety Handbook.
MEDICAL EMERGENCY AND SAFETY Responsibilities
No member of the coaching staff should exceed his/her capability or scope of responsibility to attempt to treat or diagnose an injury. In other words - know what to do and know what not to do! Coaches or assigned staff are responsible to have a complete sanitary first aid kit at every practice and game. Certain sports like football and swimming require that a stretcher be available on the sidelines at all games and meets. The availability of a stretcher is a must during practices for these 2 sports. All incidents whether they result in injury or not must be reported to the Office of Risk Management at 313-873-0880.
Emergency Procedures
Check for consciousness, vital signs and abnormally displaced or misshapen body parts. If athlete is unconscious, assume there may be spinal injury. Keep movement of the injured student athlete to a minimum. Keep the injured student athlete as warm and comfortable as possible (except with heat related illness). If there is any question about the seriousness or nature of the injury, seek professional medical help immediately! Post emergency phone numbers in the locker room, locker room offices, and press box (if any). Notify the parents of the injured student athlete immediately. If the parents are not available, a member of the coaching staff, an administrator or principal must accompany the injured athlete to obtain the necessary medical attention. The coach or staff should continue to try to reach the parents.
Accident/Injury Reporting Procedures
The coach must complete an Athletic Injury Report Form immediately following the incident. The original form must be submitted to the Principal’s office no later than the following day, and the coach retains a copy for record keeping. A copy of the report must be sent to the parents. Coaches are to follow-up on all injuries by making personal contact with the parents. Fill out Form 48 if a DPS employee has been injured. A sample of the form is on the following page and can be downloaded at www.detroitk12.org
Return to Participation
Student athletes who have been out of action for a time because of illness or injury and were under the treatment of a physician must have a written statement allowing return to competition.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
REPORT OF UNUSUAL INCIDENTS OCCURRING AT INTERSCHOLASTIC CONTESTS
School_____________________________________________________ Date_____________________
Activity_____________________________________________________
School or Site of Incident _______________________________________________________________ Description of Incident______________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________
Did serious injuries occur? ___________________________________________________________________ Were police involved?_________ If so, what Precinct?____________________________________________ Name of Commanding Officer_______________________________________________________________
____________________________________________ Print Principal’s Name
____________________________________________ Principal’s Signature
MAIL OR FAX TO:
Detroit Public Schools Office of Health, Physical Education and Safety 7430 Second Avenue, 3rd Floor Detroit, Michigan, 48202 c/o Eunice Moore, Director Lafayette Evans, Athletic Director Phone: 313-873-7735
Fax: 313-873-7886
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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EMERGENCY MANAGEMENT CHECKLIST
Is there a licensed physician or EMT on site?
Yes
No
Are all personnel currently certified in CPR and First Aid? _____________________________ ____________________________
Yes
No
Certified staff names
Is there an ambulance on site? Yes No If not, do you know how to contact paramedics, ambulance, fire department, police, etc.?
Is there a cell phone or phone on site with access to outside lines? Yes No If not, where is the nearest phone? Make sure they work! ________________________________
Is there unobstructed emergency vehicle access to your location?
Yes
No
Are all gates unlocked?
Yes
No
Do you have insurance information and emergency release forms for each student?
Yes
No
Do you have necessary First Aid supplies?
Yes
No
Is there fresh water available?
Yes
No
Do you know the address or nearest cross road of your practice or game site? _________________________________________________________
Yes
No
Address or cross roads of practice or game site
Can you describe the condition of the student athlete? Yes No ______________________________________________________________________________________ ______________________________________________________________________________________
Who will travel with the injured student to the clinic/hospital? _______________________________
Who will notify parent/guardian and school administrator(s)? _________________________________
(parent, assistant coach, school administrator, volunteer)
Have you completed the proper injury report forms?
Yes
No
No
Copies should be placed in the student athletes file, the coaches office, and the Risk Management Office.
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Follow-up with the injured student athlete and their parents at the hospital and/or at home.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
Yes
TEN COMMANDMENTS OF AN INJURED ATHLETE 1. The injured athlete requires personal understanding and medical attention. 2. The injured athlete is not a routine concern - this is an individual case requiring individual evaluation and treatment. 3.
The injured athlete is deserving of the most courteous and attentive treatment we can provide.
4.
The injured athlete is not an interruption of our work - this is the purpose of our work.
5.
The injured athlete is here because of a need to be - not necessarily because of a preference.
6.
The injured athlete is not a cold statistic - the athlete is a flesh and blood human with emotions and feelings like our own.
7.
The injured athlete is not someone with whom we should argue or match wits.
8.
The injured athlete deserves to be fully rehabilitated so that he/she may return safely and promptly to competition.
9.
The injured athlete is deserving of professional treatment by personnel who keep abreast of the latest knowledge and techniques of modern medical research as it relates to sports medicine.
10. The injured athlete is the most important person in our mission.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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CROWD CONTROL AND SPECTATOR/FAN MANAGEMENT The safety of student athletes, coaches, staff, administrators and fans allows for the true enjoyment of any game or contest. Athletic rivalries should never cancel out the primary objective of the game itself. Good sportsmanship must become a common goal. Coaches bear the greatest burden of responsibility for sportsmanship. The coaches’ influence on the attitudes and behavior of their athletes, the student body and the community is unrivaled. It is this reason why coaches are looked upon to set a god example for others to follow. Nowhere is this more important than in the area of crowd control and spectator/fan management. Game management guidelines for having a safe event are listed below.
Before the Game
DPS security must be notified of each sports schedule. The Detroit Police must be notified of each sports schedule. Encourage parental involvement in crowd control activities. Facility should be clean and comfortable. Provide separate entrances/ticket booths for visiting teams/spectators/fans. A minimum of one staff member from each school should be at the gate at least 45 minutes before the game. Staff members should check student identification cards. Designate specific seating areas with opposing student bodies in a block and separated from the home team. Review proper timing of cheers with cheerleaders/spirit teams. Do not permit lights to be turned off for pre-game events. Post regulations/disciplinary actions in plain sight. Officials should have dressing facilities separate from both teams.
During the Game
The home school must provide adequate supervision of students and facilities. The visiting school must assume responsibility for supervision of their students. Eliminate any banners/signs which might be offensive or negative in tone to the visiting team. Plan an interesting half-time program. Do not permit the lights to be turned off for player introductions or half-time shows. If concession stands are available - use extra help to avoid long lines/waits. Arrange security facilities to prevent fans from areas that are off limits (field, etc). Instruct P.A. announcer to give location of restrooms, concessions, lost and found, etc. Provide the necessary First Aid supplies.
After the Game
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Develop a plan of exit for teams, officials and spectators/fans. Do not permit all of the lights to be turned off . Direct the route for both visiting and home team buses. Use the P.A. system to: Caution spectators about not walking on floors or field Give directions for leaving the area Caution spectators/fans to drive safely Provide directive supervision for cars leaving the parking area.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DANGERS OF ANABOLIC STEROIDS & PERFORMANCE ENHANCING AIDS Of great concern to all levels of athletics are the use of anabolic steroids and other performance enhancing aids. It is important to note that Federal Law dictates that anabolic steroids are available by prescription only. In the past few years, there has been increased debate and controversy regarding the use of so-called performance enhancing aids/supplements. The pressure on student athletes to either improve performance or to “keep up” with competitors is immense. Student athletes need to understand that the FDA does not regulate these performance enhancing substances because unlike anabolic steroids, they are labeled as dietary supplements and based on a 1994 law (currently being re-reviewed), are beyond the jurisdiction of the FDA.
Coaches, athletic assistants and staff need to address the dangers of using anabolic steroids and other performance enhancing aids at every opportunity to both parents and athletes.
The following pages contain required reading as a means of identifying, understanding and teaching the risks involved in taking anabolic steroids and other performance enhancing aids.
Anabolic Steroids
Anabolic steroids are not nutritional supplements or vitamins. Anabolic steroids are dangerous, powerful medicines that responsible physicians can prescribe only with great caution.
Creatine
Endurance athletes have been shown to decrease performance when using Creatine. Risks of worsening of pre-existing kidney disease. Poor performance resulting from dehydration.
Andro
Broken down by the liver into testosterone and cause decreases in the natural production of testosterone. Can lead to testicular atrophy. High levels of testosterone increase hair growth. Causes premature closure of bone growth plates leading to short stature. May have adverse effects on the liver. May have adverse effects on cardiovascular system.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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AWARENESS OF ANABOLIC STEROID & PERFORMANCE ENHANCING DRUGS
The Definition of Anabolic Steroids
Anabolic steroids are testosterone or testosterone-like drugs, which produce anabolic and androgenic properties. Some effects are: protein-building or tissue-building, deepening of the voice, growth of facial hair, balding pattern, enhancing secondary sexual characteristics in males.
There are 3 Major Classes of Anabolic Steroids
Oral or sublingual tablets Injectable oil-based liquids Injectable water based preparations
The Most Popular Anabolic Steroids with Athletes
Oral which includes Anvar, Dianabol, Winstrol, Maxibolin, Halotestin, and Adroyd Intra-muscular injection which includes Deca Durabolin and Primobolin
Steroids in the United States
Obtained through illegal sources Underground laboratories Foreign sources
Student Athletes Can Get Anabolic Steroids from Various Sources
Large illegal network of dealers selling steroids in gyms and locker rooms Coaches and Doctors Through Internet on their computer
Why Anabolic Steroids are Popular
Perceived increase in lean muscle mass Secondary strength when used in conjunction with training Anabolic steroids can cause a 10%-25% weight gain within 3 months of consumption Increased aggressiveness and stamina
Anabolic Steroids Can Cause Injuries
May impair the immune system causing the body’s inability to heal injuries and fight infections Reduce the levels of stress hormone in the body Reduced endurance
The Major Health Risks Associated with Anabolic Steroids
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Liver Cardiovascular Reproductive system Emotional health
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
SYMPTOMS OF ANABOLIC STEROID USE & WITHDRAWAL Chest
Extremities
Rapid heart beat Female breast tissue on male pectorals Decrease of breast size in female
Head
Headaches Hair loss Puffy cheeks Frequent unprovoked nosebleeds
Psychological Effects
Strained relationships with friends and family Disturbed sleep patterns Uncharacteristic hostility or aggressive behavior Feelings of frustration and anxiety without provocation Psychotic symptoms - paranoia, delusions, hallucinations
Skin
Joint stiffness, pain, swelling Tendon damage
Genitals
Testicles decrease in size Female clitoris enlarges
Nervous System
Hyperactivity - restlessness, insomnia, irritability Hypoactivity - usually upon withdrawal from steroids (depression, lethargy, drowsiness)
Vocal Chords
Deepening of voice in females
Abdomen
Liver tumors Stomach pains
Acne Edema Flushed or yellowish cast Bruising, even with small injuries Purple or red spots on body, inside of mouth or nose Increased perspiration Hives Oily skin Pronounced stretch marks Facial and chest hair on females
Psychological Effects of Withdrawal
Severe depression Feelings of inadequacy and weakness as body size decreases Suicidal thoughts Lethargy and listlessness Lack of interest in exercise or sports Desire to go back on steroids
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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HOW TO HELP STUDENT ATHLETES WHO ABUSE PERFORMANCE ENHANCING SUBSTANCES Parents:
Provide emotional support Believe in them Praise their accomplishments - no matter the level - win or lose Be there for children Advise - “If it sounds too good to be true, it probably is”
Coaches:
Encourage safe methods of improving speed, strength and technique Communicate the values of athletic effort, sportsmanship and integrity Encourage student athletes to do their best while discouraging an attitude of “winning at all costs” Advise - “There is no short cut to excellent performance - it takes hard work!”
NOTE: Coaches and their assistants should be cautious in the surveillance of their student athletes since students can purchase these performance enhancing substances without supervision or parental consent. It is urged that all coaches educate their student athletes regarding these substances and most importantly, prohibit their use.
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DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
ASTHMA MANAGEMENT AND THE STUDENT ATHLETE Asthma is a chronic, inflammatory disease of the airways. The disease is triggered when pollen, exercise, secondhand smoke, etc. irritates the airways and causes swelling in the lining of the airways. The athlete finds it difficult to catch their breath and breathe easily.
Questions To Ask the Student Athlete with Asthma
Do you have an asthma action plan? Do you use a rescue inhaler for quick relief of symptoms? (i.e. Albuterol [Ventolin] or pirbuterol [Maxair])
Asthma Triggers
Exercise - Running or playing hard, especially in the cold Upper Respiratory Infections - Colds or flu Laughing or crying hard Allergens - Pollen, mold, dust, animal dander, cockroaches Irritants - Cold air, weather changes, cigarette and tobacco smoke, strong smells and chemical sprays including perfumes, paint, cleaning solutions, chalk dust, lawn and turf
Acute Symptoms Requiring Prompt Action
Coughing or wheezing Difficulty in breathing Chest tightness or pressure reported by the student athlete Other signs, including low peak flow readings as indicated on the asthma management plan.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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ASTHMA PREVENTION AND EMERGENCY PROCEDURES How Can Coaches Help Prevent an Asthma Attack?
Know the athletes triggers such as pollen, animal dander, grass, etc. Recognize the athlete’s symptoms of an asthma attack. Asthma attacks do not just occur; there are warning signs that lead up to an attack (i.e. coughing, wheezing, low peak flow reading, clammy hands, upset stomach, runny nose or headaches). Have the student athlete use their peak flow prior to every practice and game. Have the student athlete use their bronchodialator inhaler (rescue med, Abuterol) 15 minutes prior to working out. Have the student athlete warm up gradually. Have the student athlete rest when necessary and then return to the game or activity.
What to do if an Asthma Attack Occurs:
Stop the student athlete’s current activity. Follow the athlete’s asthma management/action plan. Help the athlete use his/her medications (Abuterol, etc.) immediately. Encourage athlete to relax with slow breaths. Offer sips of warm water to relax and refocus athlete. Observe for effect.
Get Emergency Help if:
The athlete fails to improve. Any of the symptoms listed on the athlete’s asthma plan as emergency indicators are present. Call 911 if any of the following symptoms are present: Athlete is hunched over, with shoulders lifted and straining to breathe. Athlete has difficulty completing a sentence without pausing for breath. Athlete’s lips or fingernails turn blue.
When To Return To Play Participation in a practice session or competitive event should only resume if the student athlete can breathe easily and is free of any symptoms. If symptoms do not go away immediately, or if they return upon resumption of the activity, the athlete should be excused from practice or game for that day or be pulled from the competition. Suspension of practice or competition should be presented to the student athlete as a question of safety - not of punishment. Reassure the student athlete that they can participate in sports; however, this flare-up of their disease must be evaluated to ensure they can practice and compete safely.
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DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DIABETIC STUDENT ATHLETES
COACHING THE DIABETIC STUDENT ATHLETE A student athlete with either type diabetes can compete at the highest levels if proper care is taken. However, even diabetes that is thought to be under control has the potential to cause serious health problems. The primary concern for the student athlete who thinks her/his diabetes is being successfully managed is hypoglycemia (low blood sugar). It is possible for a student athlete to overdose on insulin or under eat in relationship to the caloric needs. In that case he/she could experience unusual hunger, sweating, loss of concentration, heart palpations, and nausea. With younger student athletes or even on away games, the coach has to be prepared with the same type of food that can be given in an emergency.
Knowledge Coaches must go to any length to ensure they know of any health issues about their student athletes. In the case of an student athlete with diabetes, coaches must know: What type of diabetes their student athletes have. What medications their student athletes take. Their student athlete’s diet considerations, both in relationship to day to day activities, and in the case of drastic increases in caloric expenditures related to sport participation The possible side effects caused by their student athlete’s medications.
The Effects of Stress on the Diabetic Student Athlete A coach of a student athlete with diabetes should also be aware of the unique relationship between increased levels of stress and hormonal changes in the body. In the non-diabetic individual, one of the basic effects of stress (even good stress such as increased excitement prior to an important match) is an increase in some hormonal levels which may result in elevated glucose levels. There is no reason to believe that a student athlete who has diabetes would react any differently. Unfortunately, the sudden increase in hormones may work against the athlete. Knowledge of this phenomenon by both the coach and the student athlete will assist both in dealing with the medical challenge as well as Hyperglycemia. Elevated blood sugar is not only a symptom of both types of diabetes, but can be exacerbated by exercise in some cases. Over time, uncontrolled hyperglycemia can, in addition to aforementioned problems, cause ketoacidosis or an increase in ketones in the blood. In either situation of high levels of glucose or ketones in the blood, the athlete should not participate in exercise or athletic events until both are controlled by medical staff.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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COACHING STUDENT ATHLETES WITH THE SICKLE CELL TRAIT Approximately 8 to 10 percent of the U.S. black population has the Sickle Cell Trait, while less than 1 percent exhibit sickle cell anemia. The Sickle Cell Trait is found in non-black student athletes, as well as black student athletes, although, in a much lower frequency. It is present in student athletes at all levels of competition, including professional and Olympic. The Sickle Cell Trait is not a barrier to outstanding athletic performance. In general, the Sickle Cell Trait is a benign condition that does not affect the longevity of the individual.
Guidelines While there is controversy in medical literature concerning whether the Sickle Cell Trait increases the risk of sudden death associated with exercise, there have been no studies concerning student athletes. Acknowledging that no sports medicine body currently suggests any restrictions for the athlete with the Sickle Cell Trait, the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports has determined that the following points be considered by athletics health-care providers:
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Team physicians and athletic trainers should familiarize themselves with the medical literature concerning the Sickle Cell Trait.
Serious medical problems associated with the sickle cell trait are rare even during athletics competition. No unwarranted restrictions or limitations should be placed on the student athlete with Sickle Cell Trait.
If screening is done, it should be done on a voluntary basis with the informed consent of the student athlete and should be offered to all student athletes, since the Sickle Cell Trait is found in both black and non-black individuals. If a test is positive, the athlete should be offered genetics counseling for concerns such as family planning, and an explanation of a remote and unclear risk involved with physical exertion and altitude. This consultation should be documented in student athletes medical records.
All student athletes, including those with the known Sickle Cell Trait, should be counseled to: Avoid dehydration and acclimatize gradually to heat and humidity. Condition carefully and gradually for several weeks before engaging in exhaustive exercise regimens. Acclimate to altitude over an appropriate amount of time. Refrain from extreme exercise during acute illness, especially one involving fever.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
SPORTS SAFETY CONCERNS AND CHECKLISTS Locker Room Procedures The locker room procedures, responsibilities and rules that follow should be discussed with the assigned coaching staff and student athletes and posted in an open area.
Locker Room Safety Guidelines
Always practice “good housekeeping”. Do not wedge or block doors open. Keep aisles and stairs clear. Keep areas around emergency equipment (i.e. fire extinguishers, pull stations, etc.) clear of obstructions. Do not allow someone to “tailgate” behind you when entering restricted areas. Correct unsafe conditions when you are able to and/or report them to your supervisor or principal. Develop and maintain safe work practices and encourage staff members to do the same. Use proper personal protective equipment at all times (i.e. safety glasses, helmets, etc.). Staff locker rooms with a coach, attendant or security personnel.
Security
Locker room must be supervised by a coach or assigned staff. The coach or assigned staff will see that lights and showers are turned off, doors are locked, equipment is locked up and locker room is left as neat as possible. Each coach or assigned staff will keep a numerical and alphabetical record of the locks and lockers that are used by his/her team/squad. A copy of this record should be made available to the school principal’s office.
Key Control
All keys are only issued to coaches. All coaches will return the keys on the final day of school unless other arrangements (i.e., summer use) have been pre-arranged. Coaches are not to give student athletes their keys at any time. If keys are lost, the coach must report this to the school principal immediately.
Student Athlete Rules
Roughhousing and throwing towels or other objects in the locker room is prohibited. Hazing of other players is not allowed. All showers must be turned off after showering. No one, except coaches, assigned staff or players is allowed in the locker room. Admittance to the locker room facility for family, media or fans must have prior approval from the coach or athletic department. No glass containers are permitted in the locker room. No running in the locker room or shower room. No swinging or hanging on locker doors, bars, etc. No eating or drinking in the locker room. No standing on bleachers.
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
LOCKER ROOM SAFETY EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Safety Code
Thoroughfare
_______________________ _______________________
Electrical
Locker Room
Proper grounding of: plugs, receptacles, dryers public address system Lights and P.A. powered by emergency generator
_______________________
_______________________
Lockers
Corrosion free _______________________ Free of bent or jagged metal _______________________ Supervision by coach or _______________________ assigned staff member
Shower Area
Easily modified temperature _______________________ controls Non-skid floor surface _______________________ Posting of safety rules _______________________
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Litter free Non-skid surfaces (in locker rooms and hallways)
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
ANNUAL ATHLETIC CHECKLIST DATE _______________ R = Ready
CONTEST_____________________________________________
NA = Not Applicable
O = Not Ready
NR = Needs Repair
MAY ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
Develop fall sports schedule. Prior to closing of school set up date and time for physicals (fall sports). Notify coaches and announce school wide. Participation list sent to State Athletic & Activity Office. Inform coaches to attend all District and regional drawing meetings (Spring sports) End of season report to spring season sports coaches. Order awards letter for the following school year. Weekly check of contests, officials, workers, and transportation. Year end thank you letters to media workers; boosters, coaches and faculty. End of season conference with coaching staff (evaluation). Spring sport awards program.
JUNE-JULY A. Football (checks and repair) ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
Bleachers Restroom and concession stands Press box and PA system Scoreboard (replace bulbs) Irrigation system functional Keep grass cut Field liner operational Fences Stadium lights (clean and replace) Assignment of lockers (fall sports)
______ Print band schedules (fall sports) ______ Directory information for State Association ______ Develop football and fall sport program
______ ______ ______ ______ ______
Advertisements Pictures (set dates, make at least five (5) copies) Order fall sport equipment and supplies Develop transportation schedule Set athletic admission policies (tickets, passes etc.)
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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AUGUST _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______
Check eligibility of athletes Double check June-July list Purchase equipment for winter sports Team roster and schedule to opponents (at least one week prior to game) Contact workers for fall sports games Security Ticket takers and sellers P.A. system and scoreboard operator Concession stand workers Arrange for buses for away games: JV and Varsity Use field checklist for games Attend Athletic Directors’ meeting Team picture and roster for all fall sport playoffs, to playoff communities Extra rosters and schedules to other schools, include directions to sites Complimentary tickets and pre-sale tickets to opponents Fall sports physicals Parents signatures - State rules for sports, parents’ permission slips to participate Collect insurance fees and fall sport fees Coaches to attend all fall sport rules and parent conferences or meetings
SEPTEMBER _______ _______ _______ _______ _______ _______
Athletic Directors’ meeting Arrange date and time for winter sports physicals Develop winter sports schedules Weekly check of contest, workers, officials and transportation Meet State tournament requirements (entry forms/fees etc.) Plan fall sport senior parent recognition event
OCTOBER _______ _______ _______ _______ _______ _______ _______ _______
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Athletic Directors’ meeting Check basketball scoreboard and PA system Practice schedules for gyms Order spring sport equipment Arrange buses for away trips Parent signatures -State rules and regulations and parent permission to participate Collect insurance fees for winter sports Winter sports coaches to attend rules meetings and departmental pre-season meetings
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
NOVEMBER _______ _______ _______ _______ _______ _______ _______ _______ _______ _______ _______
Athletic Directors’ meeting Complimentary tickets for opponents Rosters and schedules to other schools Winterize football stadium Check eligibility for winter sports Set date for team pictures 5 copies) Arrange for gym workers Ticket sellers and takers Security P.A. system and scoreboard operators Concession stand workers
DECEMBER _______ _______ _______ _______ _______ _______ _______ _______
Athletic Directors’ meeting Team photos and rosters to invitational tournament committees Team rosters and schedules to opponents one week prior to game National Athletic Directors Conference Develop holiday practice and schedules Weekly check of contest, officials, workers and transportation End of season conference with coaching staff (evaluation) Use gym checklist for games
JANUARY _______ _______ _______ _______
Athletic Directors’ meeting Weekly check of contest, officials, workers and transportation Check eligibility for next season File winter tournament forms
FEBRUARY _______ _______ _______ _______ _______ _______ _______ _______ _______
Athletic Directors’ meeting Set up date for spring sport physicals Assignment of locker rooms for spring sports Develop spring sports schedules Parents signatures State rules and regulations and parent permission Collect Insurance fees for spring sports End of season report for winter sports Schedules for winter tournaments
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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MARCH _______ _______ _______ _______ _______ _______ _______ _______ _______
Athletic Directors’ meeting Check spring sport eligibility Order equipment for fall sports Keep grass cut Open stadium for spring sports, check other outdoor facilities Winter sport awards programs End of season conference with coaching staff Weekly check of contests, officials, workers and transportation Review spring sport contracts
APRIL _______ _______ _______ _______
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Athletic Directors’ meeting Keep grass cut Weekly check of contests, officials, workers, and transportation Sport tournament schedules
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
HOME ATHLETIC CONTEST CHECKLIST DATE _______________
R = Ready
______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
CONTEST_____________________________________________
NA = Not Applicable
O = Not Ready
Information to visitors (bus parking, tickets, seating, locker rooms etc.) Officials notified of game time (contracts) Checks and receipts for officials Officials room ready Facility ready (seating, game equipment, team bench, flags, etc) Ticket supervisor notified and prepared Press boxes ready Timer Scorer Scoreboard controls are ready Security P.A. system setup P.A. Announcer notified Medical coverage Game equipment ready Ushers, usher coats, armbands and attendants Custodian Supervisor Concessions Filming, video provisions Newspaper, radio, TV, media provisions Visitor parking Parking supervision Traffic regulations Half time program Programs ready Visitors host Flag, flag control, national anthem Visiting team’s locker rooms, phones, seating
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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FIELD ACTIVITIES CHECKLIST
DATE _______________
R = Ready
CONTEST_____________________________________________
NA = Not Applicable
O = Not Ready
Pre-Game ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
Workers for game Checks for officials Checks for security Equipment for gym (P.A. system and scoreboard) Tickets for visiting games Ticket sales at school Pep rally Announcements - promote game etc. Video tape for game taping Pre-game and half time activities (band, dance teams, cheerleaders etc.) Locker room assignments and security (visiting teams, officials)
Game ______ ______ ______ ______ ______ ______
Pay officials Pay workers Pay security Ticket sales (change and tickets) Crowd control and awareness Seating awareness
Post Game ______ ______ ______ ______ ______ ______
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Game report (financial) Comments on game Call in score (win or lose) Go to bank (night deposit) after game Secure building Crowd control for fans, teams and officials dispersal
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
GYMNASIUM AND INDOOR ACTIVITIES CHECKLIST DATE _______________
R = Ready
CONTEST_____________________________________________
NA = Not Applicable
O = Not Ready
Pre Game ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______
Workers for game Checks for officials Checks for security Equipment for gym (P.A. system and scoreboard) Tickets for visiting games Ticket sales at school Pep rally Announcements - promote game etc. Video tape for game taping Pre-game/half time activities (band, dance teams, cheerleaders etc.) Locker room assignments (visiting teams, officials)
Game ______ ______ ______ ______ ______ ______
Pay officials Pay workers Pay security Ticket sales (change and tickets) Crowd control and awareness Seating awareness
Post Game ______ ______ ______ ______ ______ ______
Game report (financial) Comments on game Call in score (win or lose) Go to bank (night deposit) after game Secure building Crowd control for fans, teams and officials dispersal
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
BASEBALL SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Playing Equipment
Protective Equipment
Current NOCSAE Certification Properly fitted Proper wearing
_______________________ _______________________ _______________________
Bats
Splintering _______________________ Metal stress on aluminum bats _______________________
Sliding Pads
Proper fit Proper wearing
_______________________ _______________________
Shoes
Proper cleat length
_______________________
Filled holes/pits Secured Base Posts Receptacles free of debris
_______________________ _______________________ _______________________
Chain Link Fence
Wire Repaired Top of fence capped
_______________________ _______________________
Batting Cage & Backstop
Mesh in good repair Use orange ball indoors Posting of rules for use
_______________________ _______________________ _______________________
Light Poles
Located outside field fence, or padded at base of pole
_______________________
Pitching Machine
Grounded plug Accuracy/dependability of machines pitches Posting of rules for use
_______________________ _______________________
Field Condition Playing Field & Field Equipment
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_______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
BASKETBALL SAFETY CHECKLIST
EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Backboard & Rims
Bottom edge and corners of board
_______________________
Ceiling Suspension
Cable stress
Electrical Equipment
Public address scoreboard, wall plugs, record player, facility lights in sockets
P.A. and lights powered _______________________ by emergency generator Grounded plugs _______________________ Ground fault _______________________ interrupter Control panels _______________________ recessed
Floor & Bleacher Area
Boards or artificial surface
Metal stress at ceiling _______________________ attachment Motor in good repair _______________________
Storage
Barrier free playing area
Padded
Handrails in place; defined aisles to seating areas Splinters, cracks or board replacement Free of debris Adequate safety space to walls, bleachers and between courts or padded danger areas. Recessed fire extinguishers, fountains, thermostats
_______________________
_______________________ _______________________ _______________________ _______________________
_______________________ _______________________
Adequate space for _______________________ bulk items such as _______________________ portable baskets, _______________________ trampolines, gymnastic apparatus or wrestling mats
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
CHEERLEADING SAFETY CHECKLIST Refer to the most current edition of the Detroit Public Schools, Office of Health, Physical Education and Safety - Safety Handbook - AEROBIC/CREATIVE MOVEMENT/DANCE & TUMBLING/APPARATUS.
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
CROSS COUNTRY SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Facility
Track/Course
Free of debris Fill holes Adequately separated from spectators
_______________________ _______________________ _______________________
Jumping, vaulting areas
Free of debris Landing pad covers and foam in good repair Fill holes in runways
_______________________ _______________________
Equipment
_______________________
Throwing areas
Free of debris Fill holes Proper caging in good repair
_______________________ _______________________ _______________________
Hurdles
Locked at specific height
_______________________
Shoes
Proper cleat length Cleat wrenches
_______________________ _______________________
Uniforms
Ventilated properly _______________________ Appropriate for temperature _______________________ extremes
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
GOLF SAFETY CHECKLIST
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EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Indoor Nets & Driving Range Nets
Mesh
Prevents passage of ball
_______________________
Sign
Posting of safety rules _______________________ or indoor range
Club shaft
Metal stress
_______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
VARSITY FOOTBALL SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Fields
Playing Area
Holes, pits, debris Adequate safety space from spectator areas
_______________________ _______________________
Field Equipment
Pylons, flags
Soft and pliable Brightly colored
_______________________ _______________________
Goal posts
Padded
Removed from end line (competitive and practice goals)
_______________________
Yard marking
Sideline markers soft, pliable Lines, non-corrosive material
_______________________
Sanitation
Player Equipment
Helmet
Receptacle with biohazard _______________________ container for blood refuse
Current NOCSAE certification Legal chin strap Proper fitting Proper wearing
_______________________ _______________________ _______________________ _______________________
Protective padding and mouth guard
Proper fitting Proper wearing Sanitary use of mouth guard
_______________________ _______________________ _______________________
Uniform color
_______________________
Adequate contrast for competition Adequate ventilation
Proper cleat length
_______________________
Weld all broken leafs _______________________ and stunts Replacement of broken _______________________ springs and sleeves Replacement of torn pads _______________________ Metal stress _______________________
Shoes Practice Equipment
_______________________
Charging sled
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
_______________________
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
JUNIOR VARSITY (JV) FOOTBALL SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Fields
Playing Area
Holes, pits, and debris Adequate safety space to spectator areas
_______________________ _______________________
Field Equipment
Pylons and flags
Soft and pliable, Brightly colored
_______________________ _______________________
Goal posts
Padded
Removed from end line (competitive and practice goals)
_______________________
Yard marking
Sideline markers soft, pliable Lines, non-corrosive material
_______________________
Player Equipment
Sanitation
Receptacle with biohazard container for blood refuse
_______________________
Helmet
Current NOCSAE certification Legal chin strap Properly fitted Proper wearing
_______________________
Practice Equipment
_______________________ _______________________ _______________________
Protective padding and mouth guard
Properly fitted Proper wearing Sanitary use of mouth guard
_______________________ _______________________ _______________________
Uniform color
_______________________
Adequate contrast for competition Adequate ventilation
Shoes
Proper cleat length
_______________________
Charging sled
Weld all broken leafs and stunts Replacement of broken springs and sleeves Replacement of torn pads Metal stress
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_______________________
_______________________
_______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
_______________________ _______________________ _______________________
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
SOFTBALL SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
Playing Equipment
Protective Equipment
Current NOCSAE Certification Properly fitted Proper wearing
_______________________ _______________________
Bats
Splintering Metal stress on aluminum bats
_______________________ _______________________
Sliding Pads
Properly fitted Proper wearing
_______________________ _______________________
Shoes
Proper cleat length
_______________________
Playing Field
Filled holes and pits Secure base posts Receptacles free of debris
_______________________ _______________________ _______________________
Chain Link Fence
Wire Repaired Top of fence capped
_______________________ _______________________
Backstop & Batting Cage
Mesh in good repair Use orange ball indoors Posting of rules for use
_______________________ _______________________ _______________________
Light Poles
Located outside field fence, or padded at base of pole
_______________________
Pitching Machine
Grounded plug Accuracy/dependability of machines pitches Posting of rules for use
_______________________ _______________________
Field Condition & Field Equipment
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
CORRECTIVE ACTION _____ NEEDED_______ _______________________
_______________________
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
SWIMMING SAFETY CHECKLIST
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EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Emergency Equipment
Spine Board w/runner Rescue tube Ring buoy First aid kit-24 unit Blood Pathogen kit Resuscitation mask Shepherd’s hook Whistle
Availability daily Remove, Repair, Replace
_______________________ _______________________
Aquatic Facility
Deck
Free of clutter
_______________________
Regulations
Posted in plain view
_______________________
Light switches
Grounded
_______________________
Telephones
Daily testing
_______________________
Pool chemicals
Accessible to authorized personnel only
_______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
TENNIS SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Field Condition & Field Equipment
Playing Field
Fill holes and pits Secure base posts Keep receptacles free of debris Court boundary lines clearly defined
_______________________ _______________________ _______________________
Net Standards
Chain Link Fence
Wire repaired Top of fence capped
_______________________ _______________________
Light Poles
Located outside field fence, or padded at base of pole
_______________________
Cables
Marked with bright material Frayed cable
_______________________
Net Poles
Player Equipment Racquets/Balls
_______________________
Ground Mounts
_______________________
Anchor plates secured to ground
_______________________
Inspect regularly for breakage Check for proper grip
_______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
_______________________
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DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
TRACK & FIELD SAFETY CHECKLIST EQUIPMENT
COMPONENTS
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Facility
Track
Free of debris Filled holes Adequately separated from spectators
_______________________ _______________________ _______________________
Jumping, vaulting areas
Free of debris Landing pad covers and foam in good repair Filled holes in runways
_______________________ _______________________
Equipment
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_______________________
Throwing areas
Free of debris Filled holes Proper caging in good repair
_______________________ _______________________ _______________________
Hurdles
Locked at specific height
_______________________
Shoes
Proper cleat length Cleat wrenches
_______________________ _______________________
Uniforms
Ventilated properly Appropriate for temperature extremes
_______________________ _______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
DETROIT PUBLIC SCHOOLS ATHLETIC DEPARTMENT
VOLLEYBALL SAFETY CHECKLIST EQUIPMENT
COMPONENTS
Backboards
CHECK FOR:
CORRECTIVE ACTION _____ NEEDED_______
Retracted
_______________________
Electrical Equipment
Public address scoreboard, wall plugs, record player, facility lights
P.A. and lights powered by emergency generator, grounded plugs, ground fault interrupter in sockets, control panel recessed
_______________________ _______________________
Floor & Bleacher Area
Boards or Artificial Surface
Handrails in place Defined aisles to highest seating areas Repaired splinters and cracks or replacement boards Free of debris Adequate safety space to walls, bleachers and between courts or padded danger areas Recessed fire extinguishers, fountains, and thermostats
_______________________ _______________________
_______________________ _______________________
_______________________
Storage
Barrier-free playing area
Adequate space for bulk items _______________________ such as portable baskets, _______________________ trampolines, gymnastic apparatus or wrestling mats
Net Standards
Cables
Marked with bright material Frayed cable
Net Poles
Floor Mounts Pole Pads
Anchor plates secured to floor, secure pole pads
_______________________
Nets
Tension Cable
In place, frayed cable, worn pulleys
_______________________
Judges Stand
Padding anchorage
Protective pads in place Stand securely anchored
_______________________ _______________________
DPS Athletic Manual - Section 4 - Emergency, Health and Safety, 9/1/2004
_______________________
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DETROIT PUBLIC SCHOOLS
INTERSCHOLASTIC MANUAL
SECTION 5 LAW AND LIABILITY FOR ADMINISTRATORS AND COACHES 112 113
116 117 119
Student Right to Privacy Policy and Procedures Law and Liability: Coaches and Administrators Title IX Gender Equity Student Athletes Athletes Training Rules and Responsibilities Glossary - Federal and State Statutes General Glossary References and Bibliography
DPS Athletic Manual - Section 5 - Law and Liability, 9/1/2004
STUDENT RIGHT TO PRIVACY POLICY & PROCEDURES Subpoenas for Records Subpoenas for documents, such as personnel or student records, should be refered to the Office of the General Counsel, Room 618, Schools Center Building. If the records are located at your school, you may be required to produce them for copying.
Communication from Attorneys - Requests for Student Records Copies of student records may be provided to attorneys if the attorney has provided a written authorization or release from the parent. If the requester is someone other than an attorney, please contact the General Counsel’s office.
Access to School Records, Teachers, the Student, etc. Each natural parent of a student is entitled to review and receive copies of the student’s educational records, such as attendance, report cards, transcripts, etc. This is true regardless of which parent has legal custody of the student. The only exception is if there is a personal protection order or other court order prohibiting such access. Teachers and other school staff are not required to meet with parents who do not have legal custody of their children. However, if the custodial parent has no objection, such meetings are permissible.
A parent or legal guardian is responsible for the care and custody of a student enrolled in the school district. They can review the curriculum, textbooks, and teaching materials of the school in which the student is enrolled at a reasonable time and place, in a reasonable manner, and be present to a reasonable degree, and at reasonable times, and subject to reasonable restrictions, controls, and limits, to observe instructional activity in a class or course in which the pupil is enrolled and present. “Instructional activity” does not include testing. For additional information, see the General Counsel section of the 2002-2003 Handbook of Operational Guidelines & Procedures.
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
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LAW AND LIABILITY FOR COACHES AND ADMINISTRATORS This information has been developed for practicing athletic administrators and coaches. As such, it is intended to enhance the health and safety of student athletes while alerting program administrators to various legal issues and constitutional requirements. This information should be utilized as a focal point for thoughtful staff discussions and for development of local policies, methods and school-specific safety checklists. The material is not an exhaustive document nor, is it comprehensive for every school or athletic situation. Most importantly, this information should not be used as a substitute for legal advice in developing local school policies and guidelines. Athletic administrators are strongly encouraged to seek the advice and expertise of Detroit Public Schools and/or the state activities association legal counsel.
TITLE IX DPS Policy Statement It is the policy of the Detroit Public School Board of Education to provide a safe and nurturing educational environment for all of its students. Harassment of students is prohibited, and will not be tolerated. This policy applies to all athletic services, activities and events sponsored on or off DPS property. The prohibited conduct includes racial/religious/sexual harassment and racial/religious/sexual violence and hazing. Harassment is defined as inappropriate conduct that is of a continuous or serious enough nature, that it negatively impacts the educational, physical or emotional well being of a student participating in a DPS sponsored service, activity or event. This would include harassment based on any of the legally protected characteristics, such as sex, race, color, national origin, religion, height, weight, marital status or disability. This policy, however, is not limited to these legal categories and includes any harassment that would negatively impact a DPS participant. This would include such activities as stalking, bullying, namecalling, taunting, hazing and other disruptive behaviors. This harassment can be demonstrated between parties of the opposite sex or the same sex.
Applicability of Title IX Under Title IX of the Education Amendments of 1972 and its implementing regulations, no individual may be discriminated against on the basis of sex in any education program or activity receiving Federal financial assistance. Sexual harassment of students is a form of prohibited sex discrimination under the circumstances described in the Guidance. The following types of conduct can constitute sexual harassment:
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1.
Schools are required by the Title IX regulations to have grievance procedures through which students can complain of alleged sex discrimination, including sexual harassment.
2.
This guidance, grievance procedures also provide schools with an excellent mechanism to be used in their efforts to prevent sexual harassment before it occurs.
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
Grievance Process 1. The Detroit Public Schools Board of Education expects that all employees of the Detroit Public Schools will continue to act responsibly and will work to establish and maintain a discrimination-free working environment for every student. Any participant who believes he/she has been the victim of harassment, should immediately report the situation. 2. Complaints of harassment, retaliation and intentionally false reports may result in disciplinary action and will be investigated in accordance with DPS Board of Education policies and governing Collective Bargaining Agreements.
GENDER EQUITY DPS Policy Statement It is the position of the DPS that its member schools must monitor their athletic programs to ensure that athletic offerings are equitable and meet the interests and abilities of student athletes. While the DPS does not have the authority to provide specific interpretations or to rule on compliance issues regarding Title IX, it does believe that all concerned should take steps to ensure the spirit and intent of gender equity is met. Adopted May 1, 1995.
Gender Equity: MHSAA Position Statement The MHSAA believes that gender and ethnicity equity is more than being in compliance with the law. It is a spirit. It is a personal ethic. It is a commitment to do what is right and fair for all athletes, officials, coaches and athletic administrators. It means creating an atmosphere and an environment where opportunities and resources are distributed fairly to all. An atmosphere where no person experiences discrimination on the basis of gender or ethnicity. It is the position of the MHSAA that its member schools monitor their athletic programs to ensure that athletic offerings are equitable and meet the interests and abilities of student athletes. While the MHSAA does not have the authority to promote specific interpretations or to rule on compliance issues regarding Federal and State laws, it does believe that all concerned should take steps to promote the spirit and intent of gender and ethnicity equity.
STUDENT ATHLETES DPS Policy on Disorderly Conduct For the purposes of this policy, the term “disorderly conduct” shall mean any unlawful student assemblage; or group act of violence, disruption, vandalism, or building seizure; or interference with the functioning of school personnel or any student or group of students. The Board of Education recognizes the importance of safeguarding a student’s constitutional rights, particularly when subject to the DPS disciplinary procedures. 1.
Policy Statement DPS students may not endanger the safety of others, damage property or impede the orderly conduct of the school program while at school, at a school-related activity, on a school bus, or en route to or from school.
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
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2.
Enforcement and Sanctions The Detroit Public Schools Board of Education’s Student Code of Conduct for interscholastic athletics’ program shall maintain high standards of conduct and citizenship. Athletes found to be in violation of the athletic code will be subject to consequences that should result in a hearing. Depending upon student honesty, and the severity and/or number of violations, penalties can include: restitution, suspension or dismissal from the team, and may include school discipline as well.
3.
Disciplinary Action and Due Process A decision to short term suspend, administratively transfer or long term suspend can be appealed through the Attendance Office, the CEO, and finally, the Detroit Board of Education. At each hearing level, the appeal process must be provided. Appeal letters must be filed within one to five days following the appropriate hearing. There is no appeal right for a student who is suspended pending expulsion.
ATHLETES TRAINING RULES AND RESPONSIBILITIES Detroit Public Schools expectations for participating athletes are: 1. To be a student athlete, one must meet school and classroom behavior and student academic responsibilities. Recognize that MHSAA eligibility requirements are the minimum requirements. 2. To be a good citizen by making productive and lawful choices. Violations of laws and ordinances (other than minor traffic offenses) do not require conviction to be in violation of the athletic code of conduct. 3. To avoid hazing activities of any type, recognizing that they are inconsistent with responsible education. Hazing is any willful act performed by a student (individually or in connection with others) to another student/s for the purpose of promoting or causing humiliation, physical abuse or threats of abuse, shame, or other social ostracism. 4. To avoid fighting and to understand that fights in practice or contest may also be penalized by the Student Code of Conduct. 5. To understand there is no place for drug/tobacco/alcohol use in the student athlete experience. Student athletes must not be in possession of and/or use or distribute alcohol, tobacco (including chewing tobacco), illegal drugs (including but not limited to those substances defined as “controlled substances”), steroids, human growth hormones or other performance-enhancing drugs. 6. To be in school on the day of a practice or a contest or have appropriate exceptions approved.
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7.
To be in attendance at practice sessions, knowing that practice is necessary to prepare mentally and physically for contests and that team responsibilities and performance are improved by this commitment.
8.
To follow any team specific rules established by the team’s head coach and approved by administration.
9.
To demonstrate that good conduct is expected not only during the season but out of season as well, and on or off campus. DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
GLOSSARY FEDERAL AND STATE STATUTES A.
Title VII of the Civil Rights Act of 1964 Prohibits discrimination or harassment against members of protected classes in any of the following: 1. age 2. race 3. ethnic origin 4. gender (sexual orientation) 5. religion
B.
Title IX of the Education Amendments Act of 1972 Species the need to make equal opportunities available to male and female athletes as related to practice time, competitive times and opponents, uniforms and equipment, coaching expertise and compensation, transportation, and various support services such as access to the training room and sports medicine specialists, training tables, counseling services and strength/conditioning programs.
C.
Individuals with Disabilities Education Act (ADA) This legislation specifies the need to develop individualized education plans for individuals meeting the criteria for various disabilities as defined by this legislation.
D.
Section 504 of the Rehabilitation Act of 1973 Defines the need to make reasonable accommodations for individuals with disabilities as defined by this legislation and the Individuals with Disabilities Education Act (IDEA). This legislation also specifies the penalties and sanctions for non-compliance.
E.
Americans with Disabilities Act (ADA) Intended initially to remove physical barriers to buildings, facilities, and programs for the disabled, the law has been the basis of several challenges concerning athletic participation and eligibility. Generally, students cannot be guaranteed a position on a team because of multi-disciplinary issues. DPS recommends the involvement of the student on a team and the candidate with special needs must qualify for membership during regular try outs as a regular candidate.
F.
Fair Education and Right to Privacy Act (FERPA) Records, information and proceedings contained in a student’s school record may not be released without written authorization by the student and the student’s parent/guardian.
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
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GENERAL GLOSSARY 1.
Sexual Harassment The Equal Employment Opportunity Commission (EEOC) guidelines define sexual harassment as unwelcomed sexual advances, requests for sexual favors, and other verbal and physical conduct of sexual nature constitute sexual harassment when: A. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s use of or benefit from DPSAL’s services, programs and/or activities; B. Submission to or rejection of such conduct by an individual is used as the basis for affecting an individual’s use of and/or benefit from DPSAL’s services, programs and/or activities. Such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment. Sexual Harassment may include, but is not limited to: A. Verbal harassment or abuse; B. Pressure for sexual activity; C. Repeated remarks with sexual or demeaning implications; D. Unwelcome touching; E. Sexual jokes, posters, cartoons, etc.; F. Suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one’s grades, safety, job, or performance of public duties.
2.
Bullying Intimidation of others by acts such as, but not limited to: A. Threatened or actual physical harm; B. Unwelcomed physical contact; C. Threatening or taunting, verbal, written, or electronic communications; D. Taking or extorting money or property; E. Damaging or destroying property; F. Blocking or impeding student movement.
3.
Hazing Any type of initiation procedure for any DPSAL related activity, which involves conduct such as but not limited to: A. Illegal activity, such as drinking or taking drugs; B. Physical punishment or infliction of pain C. Intentional humiliation or embarrassment; D. Dangerous activity; E. Activity likely to cause mental or psychological stress; forced detention or kidnapping; F. Undressing or exposing initiates body parts.
4.
Accident An unpredictable and uncontrollable set of circumstances that cause loss or harm without negligence or carelessness by supervisors. For legal purposes, an accident is also called an Act of God. A set of circumstances beyond control, e.g., an earthquake.
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DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
6.
Assumption of Risk A traditional defense against negligence allegations. A player accepts some risk by participating in athletic programs of their free will. This defense is no longer widely accepted as a mitigating circumstance.
7.
Attractive Nuisance Equipment of facilities that are naturally appealing to young people but when unsupervised are also inherently dangerous, e.g., an unlocked and unsupervised swim pool, weight room or gymnasium.
8.
Breach of Duty Failure of a supervisor to carry out a responsibility or action that results in injury or loss.
9.
Commission Reference to an unsafe act that results in injury or loss, e.g.; players suffered heat stroke when the coach committed an unsafe act by requiring the football team to run wind sprints in full equipment for 30 minutes in high temperatures and humidity.
10.
Comparative Negligence A provision of law that attributes a percentage of responsibility to the plaintiff and/or the defendant in determination of liability for injury or loss.
11.
Contributory Negligence Behavior on the part of the injured individual that contributed to an injurious event.
12.
Duty An obligation or responsibility, e.g., coaches have duty to maintain a hazard free practice and competitive environment by conducting regular inspections.
13.
Foresight Ability An identifiable physical condition or hazardous practice that could lead to harm or loss, e.g., it is foreseeable that athletes could be injured when playing soccer on fields that have deep ruts.
14.
Liability An obligation to compensate for damages or loss.
15.
Proximate Cause The primary cause of an injury or loss. Example: A player is struck by a car and injured while crossing the street to practice. Several factors will be considered as the potential proximate cause. These include the player’s actions, the driver’s condition or the condition of the automobile, weather/visibility, directions given to the player by the coach and the age of the player.
16.
Safe Place Several states have adopted legislation that requires higher levels of inspection and scrutiny in creating safe environments for spectator or other large group activities.
17.
Violence/Recklessness An emerging concept that alleges failure of a coach or athletic administrator to control the unthinking and violent actions of an athlete or failure to supervise spectators so as to prevent violent confrontations during and after a contest. DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
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REFERENCES AND BIBLIOGRAPHY Federal Statutes
20 20 29 29 42 42
U.S.C. U.S.C. U.S.C. U.S.C. U.S.C. U.S.C.
Section 1681, Title IX of Education Amendments Act Section 1701 et seq., Equal Educational Opportunities Act of 1974 Section 504, Rehabilitation Act of 1973 Section 794, Rehabilitation Act of 1973 Section 2000 et seq., Civil Rights Act of 1964 12101 et seq., The Americans with Disabilities Act of 1990
Applicable Michigan State Law
Revised Education Code M.C.L.A. 380.1306 Child Protection Act, M.C.L.A. 722.621 et. seq. The Handicappers’ Civil Rights Act, M.C.L.A. 37.1101 et seq. The Elliott-Larsen Civil Rights, M.C.L.A. 37.2101, et. seq. Policies on Bullying, Michigan State Board of Education, 7-19-01
Athletic Associations and Publications
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Michigan High School Athletics Association (MHSAA) Athlete’s Code of Conduct, 2003-2004 Handbook Detroit Board Of Education, Student Athlete’s Eligibility Requirements American Academy of Pediatricians Committee on Sports Medicine Recommendations for Participation in Competitive Sports Pediatrics 81 (5): 737, 1988 American Family Physician, The athlete with type 1 DIABETES: managing insulin, diet and exercise, v53 n5 p1611(9) California Interscholastic Federation California Interscholastic Federation - Heath and Safety Committee Report Detroit Public Schools Clubs and Sports Information Detroit Public Schools - Physical Education Safety Handbook Detroit Public Schools - Policy Manual - Secondary & Middle Schools, 2001-2002 Detroit Public Schools - How to Create a Clean and Safe School Environment Indiana High School Athletic Association (IHSAA) Athletic Code of Conduct, 2003-2004 Handbook Los Angeles High School District, Athletic Assistant Handbook Memorandum - Certified Swim Teachers and Coaches Michigan High School Athletic Association - Girls Competitive Cheer Manual, 2003-2004 Handbook National Federation of State High School Associations, Interscholastic Athletic Administration, NFHS P.O. Box 20626, Kansas City, Missouri National Federation Workbook for Athletic Directors, By Fred L. Allman NCAA Guideline 3c, The Student-Athlete, with Sickle Cell Trait, October 1975, Revised June 2001 NFL Drug Education Series, (1988) National Interscholastic Athletic Administrator Association, Athletic Administration, A Comprehensive Guide; By Kendall Hunt Publishing Co. Office of Physical Education, Health and Safety - Swimming Pool Safety Handbook, Sept. 2003
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
Ohio High School Athletic Association (OHSAA) Athletic Code of Conduct Handbook Open to All - Title IX at 30 Pediatrics, Sickle Cell Trait and Competitive Athletics: Is There A Risk? 2003-2004 Officials Guidebook The Merck Manual Retrieved January 29, 2003 from http://www.merck.com/pubs/manual/section2chapter 13/13b.htm The New England Journal of Medicine, Sickle Cell Trait as a Risk Factor for Sudden Death in Physical Training 317 (13): 781-787, 1987, The Risks of Sickle Cell Trait- Caution and Common Sense 317 (13): 830-831, 1987 U.S. Congress - Education Amendments of 1972 Pre-participation Physical Evaluation. American Academy of Family Physicians, American Academy of Pediatrics, American Medical Society of Sports Medicine, American Orthopedic Society of Sports Medicine and American Osteopathic Academy of Sports Medicine. 1992 (8880 Ward Parkway, Kansas City, MO. 64114)
DPS Athletic Manual - Section 5 - Law and Liability, References and Bibliography, Glossary, 9/1/2004
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ACKNOWLEDGEMENTS Goss Group Inc. Detroit Public Schools Office of Health, Physical Education and Safety Eunice Moore, Executive Director Lafayette Evans, Director of Athletics Detroit Public Schools Office of Risk Management Positive Impressions
DETROIT PUBLIC SCHOOLS Board of Education William C. Brooks Chairman Gerald K. Smith, Ed.D. Secretary Belda Garza Michael F. Tenbusch Tom Watkins Geneva J. Williams
Kenneth Stephen Burnley, Ph.D. Chief Executive Officer
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Board of Education of the school district of the City of Detroit that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. Contact the Office of Civil Rights,7430 Second Ave., Albert Kahn Building, 4th floor Detroit, MI 48202. (313) 873-7340.
