DEFENSE LOGISTICS AGENCY

HEADQUARTERS 8725 JOHN J. KINGMAN ROAD FORT BELVOIR, VIRGINIA 22060-6221

March 01, 2017 MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1234, Intra-Defense Logistics Agency Change to Update DLMS 832N to Support DLA Disposition Services Scrap Sales (Supply)

The attached change to DLM 4000.25, Defense Logistics Management Standards, is approved for implementation. The updated DLMS Implementation Conventions (IC) will be posted to the Enterprise Business Standards Office Web at http://www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp, within 10 days from the above date. Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, or Mr. Eric Flanagan, MILSTRIP Alternate, email: [email protected]. Others must contact their designated Supply PRC representative available at http://www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp.

DAVEREDE.HEID I.M.1120053600

Digitally signed by DAVEREDE.HEIDI.M.11200 53600 Date: 2017.03.01 13:29:27 -05'00'

HEIDI M. DAVEREDE Program Manager Enterprise Business Standards Office Attachment As stated cc: ODASD (SCI)

Attachment to ADC 1234 Intra-Defense Logistics Agency Change to Update DLMS 832N to Support DLA Disposition Services Scrap Sales Information 1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: a. Technical POC: Tonja Daniels, Enterprise Business Standards Office (DLA J62KC), DSN 661-5227, COMM 269-961-5227, [email protected] b. Functional POC: Russell Manuel, DLA Disposition Services, J5, DSN 661-5464, COMM 269-961-5464, [email protected] 2. FUNCTIONAL AREA: a. Primary/Secondary Functional Area: Supply/Logistics b. Primary/Secondary Functional Process: Issue 3. REFERENCES: a. 10 U.S.C. § 2562 b. 22 U.S.C. § 2403(g) c. Defense Logistics Manual 4000.25, Volume 2, Chapter 16 Disposition Services. d. DOD Manual 4160.21, Volumes 1, 2, 3, Defense Materiel Disposition e. Defense Reutilization and Marketing Service (DRMS) Instruction (DRMS-I) 4160.14, Operating Instructions for Disposition Management. f. Approved DLMS Change 412, Intra-DLA Change-Establish New DLMS Supplement 846C, DLA Disposition Category Update Transaction and Procedures for use by DLA Disposition Services under Reutilization Business Integration (RBI) (Supply) (Staffed as PDC 436), dated February 21, 2012. g. Approved DLMS Change 447, Intra-DLA Revisions to the DLMS Supplement 832N, Catalog Data Support and Associated Procedures under Reutilization Business Integration (RBI) (Supply), dated November 7, 2011. h. Approved DLMS Change 456, Intra-DLA Sales Contract Catalog Data Support Transaction under Reutilization Business Integration (RBI), dated November 23, 2011. i. Approved DLMS Change 457, Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support Directed Release of Materiel (Post-Post Action) by DLA Disposition Services Field Offices under Reutilization Business Integration (RBI), dated December 21, 2011.

Attachment, ADC 1234 Page 1

j. Approved DLMS Change 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification (Finance/Supply), dated September 18, 2013. k. Approved DLMS Change 1123, Revised Procedures for Management Control Activity (MCA) Validation of Government Furnished Material (GFM)/Contractor Furnished Material (CFM) Requisitions and Contractor DoDAAC Assignment (Supply/ MILSTRIP/DoDAAD), dated December 2, 2015. 4. APPROVED CHANGE(S): a. Brief Overview of Change: (1) This change updates the DLMS 832N Catalog Data Support transaction to support DLA Disposition Services Scrap and Salvage Recycling contracts, which will replace the existing Scrap Venture contract. (2) This change adds the disposition sub-category code, and the contract start, effective, expiration, and extension dates to the existing data elements in the DLMS 832N. DLA Disposition Services (using DLA Enterprise Business Systems) (EBS)) will send the DLMS 832N to DLA Disposition Services Field Offices as an inbound transaction in the Distribution Standard System (DSS). (3) This change establishes a new Disposition Sub-Category, Scrap and Salvage Recycling (SR), which will be used in both the DLMS 832N and the DLMS 511R Requisition. b. Background: (1) In the past, DLA Disposition Services maintained a partnership with one Scrap Venture firm to manage the receipt, marketing, and sale of surplus scrap material generated at DOD installations. DLA Disposition Services now maintains contracts with multiple contractors, and scrap material can be issued to multiple contractors from the same scrap pile. As a result, new processes must be developed to allow DLA Disposition Services to associate a sales order to the appropriate scrap sales contractor. (2) Current Scrap Venture Process: (a) DLA Disposition Services sends a DLMS 832N containing the intraDLA sales contract number 1 to DLA Disposition Services Field Offices prior to issuing scrap material to the Scrap Venture contractor. DLA Disposition Services also sends a DLMS 846C when material is eligible for sourcing to the Scrap Venture contract. The DLMS 846C contains the Disposition Category Code for Sales (SL), the Disposition Sub-Category Code for Scrap Venture (SV), the LSN, and the contract expiration date. The information in the DLMS 846C allows the DLA Disposition Services Field Office to issue scrap material to the contractor.

1

This is a sales contract number and is not required to conform to contract numbering rules for acquisition under the FAR. See ADC 456 (Reference 3.h) for associated procedures. Attachment, ADC 1234 Page 2

(b) The DLA Disposition Services Field Office generates an internal DLMS 940R Materiel Release Order (MRO) (MILSTRIP Document Identifier Code (DIC) A5_) when a scrap sale occurs, which also triggers a DLMS 511R DLA-Directed MRO (MILSTRIP DIC C0_) that the field office sends to DLA Disposition Services. The DLMS 511R contains the disposition sub-category code and the quantity (by weight) of the scrap material that was removed by the contractor as a result of a scrap sale. DLA Disposition Services creates a sales order with this information and bills the contractor. The DLA Disposition Services Field Office subsequently sends a DLMS 945A Materiel Release Confirmation (MILSTRIP DIC AR_) to DLA Disposition Services containing the weight and corresponding document number. DLA Disposition Services uses the information in the DLMS 945A to post the goods issue against the sales order created by the DLMS 511R. (c) The existing Scrap Venture process is problematic when sourcing scrap material to multiple contractors. For example, a DLA Disposition Services Field Office cannot associate contract expiration and catalog information in the DLMS 846C with the appropriate contract since it receives the sales contract number in a DLMS 832N at a different time. Also, the DLMS 511R generated after the scrap sale does not contain the sales contract number. Therefore, DLA Disposition Services cannot associate the contract information and weight of the scrap material removed to the appropriate contract. Furthermore, an audit review found that the quantity balances of scrap material were based on the estimated and not actual weight being removed. (3) Scrap and Salvage Recycling Process: (a) The Scrap and Salvage Recycling term contracts, which will replace the Scrap Venture contract, will be supported by the new Disposition Sub-Category Code SR (Scrap and Salvage Recycling). DLA Disposition Services Field Offices will concurrently run the Scrap Venture and Scrap and Salvage Recycling processes for an unspecified period of time until the former process is phased out. (b) Under the Scrap and Salvage Recycling process, DLA Disposition Services will exclusively use the DLMS 832N to transmit contract and catalog information to the DLA Disposition Services Field Offices. The DLMS 832N will include the disposition subcategory code, contract effective date, contract expiration date, and contract extension date, in addition to the existing data elements. Disposition Services will no longer need to send a DLMS 846C for scrap sales as a result of the additional data elements. The DLMS 511R will contain disposition sub-category (SR) and the sales contract number. The sales contract number will allow DLA Disposition Services to bill the correct contractor based on a percentage of its gross revenues from the scrap sales. The quantity will be based on the exact weight instead of an estimate. (c) Scrap material is defined as recyclable waste and discarded materials derived from items that have been rendered useless beyond repair, rehabilitation, or restoration such that the item’s original identify, utility, form, fit and function have been destroyed. Salvage material is defined as material that has value greater than its basic material content but for which repair or rehabilitation is clearly impractical and/or uneconomical.

Attachment, ADC 1234 Page 3

c. Approved Change in Detail: (1) Update the DLMS 832N to include the following new data elements: (a) Contract Effective Date: The date on which the scrap material is authorized to be issued to the contractor. (b) Contract Expiration Date: The date on which the scrap material is going to expire on a scrap sales contract. The date listed will be the last day that the item is valid for the contract. (c) Revision Date: The revised contract expiration date based on a contract extension. (d) Contract Start Date: The date on which the contractor is authorized to pick up scrap material. (e) Disposition Sub-Category Code: The type of sales order within a disposition category (e.g., Sales). (2) The addition of these new data elements in the DLMS 832N will eliminate the requirement for DLA Disposition Services to send a DLMS 846C transaction in support of scrap sales. This change deletes references to the existing Disposition Sub-Category Code SV (Scrap Venture) from the DLMS 846C. (3) New Disposition Sub-Category Code: Scrap and Salvage Recycling (SR): (a) This change establishes the Disposition Sub-Category Code (SR) to identify Scrap and Salvage Recycling sales orders. The disposition sub-category code determines which type of sales order is created when DLA Disposition Services receives a DLMS 511R with Disposition Category Code SL (Sales). Disposition Sub-Category Code CV (Commercial Venture) creates DLA internal sales order category code ZDCO, while Disposition Sub-Category Code SV (Scrap Venture) creates DLA internal sales order category code ZDSO. (b) New DLA internal sales order category code ZDSD will support the Scrap and Salvage Recycling process. Disposition Sub-Category Code SR will initiate the Scrap and Salvage Recycling internal sales order while using the existing IDOC structure. (c) DLA Disposition Services will run the Scrap Venture and Scrap and Salvage Recycling processes in tandem until the former process is completely phased out. (4) Update the DLMS 511R to add qualifier FCN (Assigned Contractor Number), which will be used to convey the sales contract number for scrap and other public sales. d. Updates to DLM 4000.25 Manuals: (1) Refer to Enclosure 2, Updates to DLM 4000.25, Volume 2, Chapter 16.

Attachment, ADC 1234 Page 4

(2) Refer to Enclosure 3, Updates to the DLMS 511R, 832N, and 846C. e. Approved Transaction Flow: For a visual depiction, refer to Enclosure 1, Transaction Flows and Scrap and Salvage Recycling Sales. (1) DLA Disposition Services will transmit a DLMS 832N to the Disposition Services Field Office when a new scrap sales contract is established. (2) When a scrap sale occurs, the DLA Disposition Services Field Office user will select the appropriate contract and enter the quantity (by weight) of scrap material removed by the contractor. This action triggers an internal DLMS 940R, which allows DLA Disposition Services to issue the material. (3) The DLA Disposition Services Field Office will send a DLMS 511R containing the sales contract number and exact weight of the scrap material removed to DLA Disposition Services. Receiving the sales contract number will allow DLA Disposition Services to associate the contract with the sales order so that proper billing can occur. (4) The DLA Disposition Services Field Office will subsequently send a DLMS 945A containing the quantity of the material issued and the document number to DLA Disposition Services. f. Alternatives: No acceptable alternatives are available at this time. 5. REASON FOR CHANGE: This DLMS change allows DLA Disposition Services to support multiple scrap sales contracts. Proper billing can occur since the sales contract number and exact weight will be communicated after scrap material is issued. Both EBS and DSS will remain in-sync under the new procedures. 6. ADVANTAGES AND DISADVANTAGES: a. Advantages: DLA Disposition Services will be able to support multiple Scrap and Salvage Recycling contracts and achieve audit readiness goals. b. Disadvantages: None identified. 7. ADDITIONAL COMMENTS TO CONSIDER: This change supports DLA’s audit readiness and regulatory compliance with DODM 4160.21 (Reference 3.d.). 8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation date is June 2017 to support critical requests for changes (RFCs) and auditability. 9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION OF THIS CHANGE: None.

Attachment, ADC 1234 Page 5

10. IMPACT: a. New DLMS Data Elements: Add the following data elements to the Logistics Data Resources Management System (LOGDRMS). (1) Contract Effective Date (2/DTM01/0300) indicates the effective date of a contract. (2) Contract Expiration Date (2/DTM01/0300) indicates the expiration date of a contract. (3) Revision Date (2/DTM01/0300) indicates a revised contract expiration date due to a contract extension. (4) Contract Start Date (2/DTM01/0300) indicates the start date for actions to be executed under a contract. b. Changes to DLMS Data Elements: This change updates the Disposition SubCategory Code to include an additional value, SR (Scrap and Salvage Recycling). It also removes code SV (Scrap Venture), which is not a part of the new Scrap and Salvage Recycling process, from the DLMS 846C transaction. c. Automated Information Systems (AIS): (1) DLA must make coding changes in DSS and EBS to properly recognize, map, process, and accommodate the changes identified in this approved change. (2) Other DOD Components: No impact. d. DAAS: DAAS must update the DLMs 832N translation maps. e. Non-DLM 4000.25 Series Publications: (1) DLA Disposition Services must update the standard operation procedure and business process analyst training manual. (2) The appropriate DLA office must update DRMS-I 4160.14, Operating Instructions for Disposition Management to include publication and maintenance of the code set for the new DLA Disposition Services Contract Numbers for SV. This is necessary to establish the code source for the ASC X12 qualifier. DRMS-I 4160.14 is not under the purview of the Enterprise Business Standards Office; the requirement to update DLA Disposition Services publications are noted as a courtesy. 11. PDC 1234 Response/Comment Table: Component

Component Responses Received

DLMS Response

Air Force

Concur without comment.

Noted. Attachment, ADC 1234 Page 6

Army USMC Navy DLA DAAS USTRANSCOM

Concur without comment. Concur without comment. Concur without comment. Concur without comment. Concur without comment. Abstains

Noted. Noted. Noted. Noted. Noted. Noted.

Attachment, ADC 1234 Page 7

Enclosure 1 Transaction Flows for Scrap and Salvage Recycling (SR) Sales EBS

DSS

Scrap Property Sales Contract Creation Scrap Sales contract created in EBS

DSS records contract information and authorized scrap quantity (by weight)

1. DLMS 832N Catalog Data Support

Scrap Property Sales Order Process

EBS triggers Scrap Venture sales order and the contractor is billed. EBS triggers Scrap and Salvage Recycling sales order and the contractor is billed. EBS posts the goods issue against the order created from the DLMS 511R.

DSS generates internal DLMS 940R MRO to allow scrap materiel to be issued within the system. 2. DLMS 940R (A5_)** Materiel Release Order

Scrap Venture (SV)

Disposition SubCategory Code

3. DLMS 511R (C0_) DLA Directed Materiel Release Order

Scrap and Salvage Recycling (SR)

4. DLMS 945A (AR_) Materiel Release Confirmation

DSS sends DLMS 511R DLA-Directed MRO containing scrap sales contract number. DSS sends MRC containing quantity of materiel issued against the original document number. Internal DSS Transaction**

Enclosure 1, ADC 1234 Page 1

Enclosure 2, Updates to DLM 4000.25, Volume 2, Chapter 16 Changes are identified by bold red italics and strike-through text. C16.7.6 DLA Disposition Services Public Sales C16.7.6.1. Public Sales Contracts. Contracts for public sales are maintained at DLA Disposition Services. The DLMS 832N, Catalog Data Support transaction (Catalog Purpose Code SC) will be used to communicate sales contract catalog data to the field offices. This prepositioned information will be used by the field office to facilitate the receipt process for turnedin property/DTIDs or DTIDs and suffixes initially assigned Disposition Category Code SL– Sales. A separate transaction will be used for each field office, since specific site data and material contract information is maintained at the line item level. A detail line is required for each combination of property, sales contract, and sales contract line item. Each transaction may contain one or more detail lines. The following detail level data will be included: sales contract number, sales contract line item number, generic name/description, DLA Disposition Services Field Office, remaining authorized quantity, unit of measure, and the catalog transaction purpose code used to indicate whether the line item record will be added, changed, or deleted. C16.7.6.2. Sales Category (SL) Sub-Category Scrap and Salvage Recycling (SR). DLA Disposition Services has partnerships with scrap sales contractors to manage the receipt, marketing, and sale of surplus scrap material generated by DoD installations. The scrap material is stored at DLA Disposition Services Field Offices by Scrap Classification (SCL) code. DLA Disposition Services will send a DLMS 832N to the DLA Disposition Services Field Offices when a new Scrap and Salvage Recycling contract is established. The DLMS 832N will convey contract and catalog information for Scrap and Salvage Recycling contracts, which the DLA Disposition Services Field Offices will use to generate an internal DLMS 940R Materiel Release Order to issue scrap material to the contractor. The DLA Disposition Services Field Office will subsequently send a “post-post” DLMS 511R (DLA Directed MRO) to DLA Disposition Services containing the applicable sales contract number and weight after the contractor has picked up the scrap material. Intervening Text Not Shown C16.7.8.3.2.2. Sales Category (SL) Sub-Category Scrap Venture (SV). DLA Disposition Services has a partnership with a scrap venture firm to manage the receipt, marketing and sale of surplus scrap property generated by DoD installations. DLA Disposition Services will identify property categorized for SV and send the DLA Disposition Services Field Office a DLMS 846C Disposition Category Update to initiate SV processing. The field office will send DLMS 511R (post-post directed MRO) transactions to DLA Disposition Services for all inventory issued to the SV customer (see C16.7.8.5.). Intervening Text Not Shown C16.7.8.1. Assignment of Disposition Category Code. The Disposition Category Code assigned to a DTID number or DTID number and suffix determines how the property is processed subsequent to receipt; (e.g., reutilization, disposal, etc.). In addition, the category will determine the field office stow process, and which activity will be responsible for the issue of DTID number or DTID number and suffix property. DLA Disposition Services will be responsible for issuing DTID number or DTID number and suffix records with Disposition Enclosure 2, ADC 1234 Page 1

Category Codes of RU or SL, except when the SL Disposition Category Sub-Category Code is CV (Commercial Venture), or SR (Scrap and Salvage Recycling), or SV (Scrap Venture). The Disposition Services Field Office will be responsible for issuing DTID number or DTID number and suffix records with a disposition category of Disposal (DS), or Sales (SL) with a Disposition Category Sub-Category Code CV or SRSV. Intervening Text Not Shown C16.7.8.2. DTID, or DTID and Suffix Property Issued by DLA Disposition Services Field Offices. The DLA Disposition Services Field Office will issue DTID number or DTID number and suffix property based on the Disposition Category Code and additional data reflected in the DLMS 846C. For these issues, the field office will create an internal DLMS 940R (either Redistribution Order or Materiel Release Order, as appropriate). For materiel release to customers of Disposition Category Code DS materiel, or Disposition Category Code SL materiel with subcategory CV or SRSV, see C16.7.8.5. For relocation/redistribution of Disposition Category Code DS materiel to another DLA Disposition Services Field Office, (see C16.7.5). Intervening Text Not Shown C16.7.8.3.2. Update/Changes to a Controlled Property Rule. If DLA Disposition Services updates/changes a controlled property rule, the Disposition Category Code of the DTID numbers, or DTID numbers and suffixes affected by this change may be updated. This can occur prior to or during the RTD screening cycle. DLA disposition category codes can be changed among DS (Disposal), RU (Reutilization) or SL (Sales). If the property goes through the complete RTD cycle and is not requisitioned, it will be assigned Disposal Category Code DS or Disposition Category Code SL-Sales via generation of the DLMS 846C update transaction by DLA Disposition Services. This transaction will contain data required by the DLA Disposition Field Office to construct internal MROs. Items assigned a disposal category are processed as described above. Some DTID number or DTID number and suffix property assigned Disposition Category Code SL–Sales are further identified by a disposition sub-category code in the DLMS 846C as being eligible for CV or SV contracts and are processed as described below. Intervening Text Not Shown C16.7.8.5. Post-post Requisitions. Post-post requisitions from the DLA Disposition Services Field Office will be identified by disposition category code and disposition subcategory code. A Disposition Category Code DS indicates the materiel has already been issued. As discussed above, Disposition Category Code SL (Sales) with the Disposition Sub-Category Code CV (Commercial Venture) indicates the property was issued to the commercial venture customer. Use of Disposition Category Code SL with Disposition Sub-Category Code SR SV indicates the property was issued to a scrap sales venture customer. Intervening Text Not Shown C16.7.8.8. DLA Disposition Services Post-Post Scrap Sales SV Orders. The DLA Disposition Services Field Office will send DLMS 511R DLA Directed MRO (post-post requisitions) using Disposition Sub-Category Code SRSV to DLA Disposition Services each time scrap sales contractors SV customers remove property for a scrap UCN, DTID number or DTID number and suffix from a DLA Disposition Services Field Office. The DLMS 511R DLA Directed MRO will include the sales contract number and the quantity (by weight) of the scrap material removed. The addition of the sales contract number and weight allows DLA Enclosure 2, ADC 1234 Page 2

Disposition Services to identify the contract associated with the sale and support back-end billing. DLA Disposition Services will create a post-post sales order for each DLMS 511R DLA-Directed MRO transaction received from the Field Office. DLA Disposition Services will assign DTID number or DTID number and suffix, associated with the materiel on the post-post order based on First In-First Out (FIFO) order, limiting selection to DTID numbers with an available quantity on the DTID Table. DLA Disposition Services will first add a new record to the Sales Order DTID Table and include: DTID number or DTID number and suffix, post-post order number, quantity, date, and order type; and then update the inventory record by decreasing the available quantity for the DTID. Intervening Text Not Shown C16.7.8.10. Billing for Materiel. The DLMS 511R transactions for scrap sales and commercial venture will indicate non-Interfund billing to the contractor (Fund Code XP) and the customer will be billed prior to removal of the materiel. The DoDAAC of the commercial or scrap venture firm will be identified as both the ordered-by and ship-to activity. For DLMS 511R transactions, the Signal Code M indicates there will be no billing. In addition, the DoDAAC of the disposal customer will be identified as both the ordered-by and ship-to activity. When a unit of use LSN is being issued, the DLMS 511R will carry both the unit of use LSN and the cross-reference NSN. The unit of use Indicator defines the quantity and unit of measure applicable to the Unit of Use.

Enclosure 2, ADC 1234 Page 3

Enclosure 3, Updates to Defense Logistics Management Standards Data Elements #

Location

1.

DLMS Introductory Note

2.

2/N901/020

DLMS 511R Requisition (Change identified by bold text or double strikethrough) Add ADC to DLMS Introductory Notes: - ADC 1234, Intra-Defense Logistics Agency Change to Update DLMS 832N to Support DLA Disposition Services Scrap Sales (Supply) Add Qualifier FCN FCN Assigned Contract Number

3.

2/LQ01/140

Reason To identify DLMS changes included in the DLMS IC.

To identify appropriate contract for each scrap sales order.

DLMS Note: For DLA Disposition Services public sales, use to identify the sales contract number. (Field length equal to 10 characters.) Refer to ADC 1234. To identify Update Qualifier DCS appropriate contract for each scrap sales DCS Disposition Sub-Category Code order. DLMS Note: 1. Use with Disposition Category Code SL (2/LQ01/140 Code DCT) to identify the appropriate Disposition Sub-Category Code. Only the following 2/LQ02/140 codes are applicable: CV – Commercial Venture SR – Scrap and Salvage Recycling SV – Scrap Venture 2. Use on the DLMS 511R DLA-Directed MROs (DIC C0_) applicable to DLA Disposition Services inventory. Refer to ADC 457. 3. At this time a local code DCS is established for use in 511R, version 4010. A data maintenance action has been for establishment of DCS – Disposition Sub-Category Code in a future version.

Enclosure 3, ADC 1234 Page 1

#

Location

1.

DLMS Introductory Note

2.

3.

DLMS Introductory Note

2/LIN02/0100

DLMS 832N Catalog Data Support (Change identified by bold text or double strikethrough) Add new DLMS Intoductory note and remumber existing note: 10. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system. DLMS procedures may not have been developed. Components must coordinate requirements and business rules with Defense Logistics Management Standards Office prior to use. 11. This DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Changes (ADCs) listed. PDCs and ADCs are available from the DLMS Program Office Web site: http://www.dla.mil/j6/dlmso/elibrary/Changes/processchanges.asp Add ADC to DLMS Introductory Notes: - ADC 1234, Intra-Defense Logistics Agency Change to Update DLMS 832N to Support DLA Disposition Services Scrap Sales (Supply) Modify DLMS Note:

Reason To insert a new introductory DLMS note 10 and move the existing one to a new DLMS note 11.

To identify DLMS changes included in the DLMS IC.

To clarify the use of the LSN.

SW Stock Number

4.

2/DTM/0300

DLMS Note: 1. Use to identify the Local Stock Number. 2. Authorized for use by DLA Disposition Services to identify scrap material issued under a scrap venture or scrap and salvage recycling contract. Refer to ADC 1234. Open DTM Segment and add the following segment level DLMS Note:

Open Segment 2/DTM/2300 for use in the 832N.

DLMS Note: DLMS enhancement; see introductory DLMS note 10.

Enclosure 3, ADC 1234 Page 2

#

Location

5.

2/DTM01/0300

DLMS 832N Catalog Data Support (Change identified by bold text or double strikethrough) Open DTM01 as must use, and add Qualifiers 093, 097, 171, 276 and DLMS notes: 092 Contract Effective DLMS Note: Use to identify date the of the contract award. Refer to ADC 1234.

Reason To add Contract Start, Contract Expiration, and Contract Extension Date to support the Scrap and Salvage Recycling process.

093 Contract Expiration DLMS Note: Use to advise the DLA Disposition Services Field Office which scrap items are going to expire on the scrap sales contract. The date listed will be the last day that item is valid for the contract. Refer to ADC 1234. 171 Revision DLMS Note: Use to advise the DLA Disposition Services Field Office of any authorized contract extensions for scrap sales contractors. Refer to ADC 1234. 276 Contract Start Date

6.

2/DTM02/0300

DLMS Note: Use to advise the DLA Disposition Services Field Office the authorized start date for scrap sales contractor pick-up. Refer to ADC 1234. Open DTM02 and at 373 Date Qualifier:

To include the date expressed as CCYYMMDD

373 Date 7.

2/N101/2300

To identify the scrap sales contractor.

Modify DLMS Note: SU Supplier/Manufacturer

8.

2/N103/2300

DLMS Note: 1. Identifies the manufacturer/supplier of part-numbered items assigned to an LSN where the manufacturer’s CAGE is not known or not assigned. Use N102 for the text name allowing up to 25 positions. 2. Use to identify the scrap sales contractor. Use N102 for the clear text name of the contractor. Refer to ADC 1234. Add Qualifier 10: 10 Department of Defense Activity Address Code (DODAAC)

The scrap sales contractor’s DoDAAC.

Enclosure 3, ADC 1234 Page 3

#

Location

9.

2/LQ01/3400

DLMS 832N Catalog Data Support (Change identified by bold text or double strikethrough) Add Qualifier DCS:

Reason

DCS Disposition Sub-Category Code DLMS Note: DLA Disposition Services uses the Disposition Sub-Category Code to indicate how the DLA Disposition Services ICP will process a release order based on the subcategory code passed. Disposition Sub-Category Codes authorized for use in this transaction are: CV, and SV, and SR. The code value will be conveyed in 2/LQ02/3400. Explanations for the codes are as follows: CV Commercial Venture SV Scrap Venture SR Scrap and Salvage Recycling #

Location

1.

DLMS Introductory Note

2.

2/DTM01/1000

DLMS 846C Disposition Category Update (Change identified by bold text or double strikethrough) Add ADC to DLMS Introductory notes:

Reason To identify DLMS changes included in the implementation convention.

- ADC 1234, Intra-Defense Logistics Agency Change to Update DLMS 832N to Support DLA Disposition Services Scrap Sales (Supply) Update DLMS Note 093 Contract Expiration

3.

2/LQ01/3760

Used to identify contract type as SV (Scrap Venture) or SR (Scrap and Salvage Recycling).

DLMS Note: Use to advise DSS which Scrap Venture items are going to expire on the SV contract. The date listed will be the last day that item is valid for the contract. Update DLMS Note DCS Disposition Sub-Category Code DLMS Note: 1. DLA Disposition Services uses the Disposition Sub-Category Code to indicate how DLA Disposition Services ICP shall will process a release order based on the sub-category code passed. The Disposition Sub-Category Codes authorized for use in this transaction isare: CV and SV. The code value iswill be conveyed in 2/LQ02/3760, where 2/LQ01/3760 conveys DCS. Explanations for the codes are as follows:

To remove references to scrap venture (SV) from the DLMS 846C IC.

To remove references to scrap venture (SV) from the DLMS 846C IC.

CV Commercial Venture SV Scrap Venture 2. At this time a local code DCS is established for use in 846C, version 4030. A data maintenance action has been as been Enclosure 3, ADC 1234 Page 4

#

Location

DLMS 846C Disposition Category Update (Change identified by bold text or double strikethrough) submitted for establishment of ‘DCS Disposition Sub-Category Code’ in a future version.

Reason

Enclosure 3, ADC 1234 Page 5