DataStore Effective Health and Safety Management

May 2011

DataStore

DataStore is Capita Symonds’ on-line solution for effective health and safety management of properties/ assets and construction projects Designed by health and safety/ property professionals Facilitates compliance with health and safety legislation Central repository/ portal for health and safety information GIS mapping interface available for clients with a network of assets Remotely accessible via a simple and secure user interface

DataStore

Developers/ construction clients Construction project teams

DataStore supports your information needs for the effective health and safety management of properties, assets, networks and construction projects

Contractors

Fund managers

DataStore

Health and safety managers

Asset/ network managers

Property/ estate managers Facility managers

Background

The initial concept for DataStore started in 1994 following the introduction of the CDM Regulations and the potential need for electronic storage of H&S Files. Initially disc based, we developed and managed the H&S File storage system for a leading retailer and their UK stores from 1994 onwards. By 2002 our H&S File information was accessible on-line by all consultants and contractors working on our client’s projects. The last few years have seen other modules and interfaces created, including CDM DataStore, Supply-Base Manager, Workload-Incident Manger and Property DataStore.

DataStore Modules

SupplyBase Manager CDM DataStore A specific CDM module which provides clients with an end-to-end CDM management system for all duty holders on projects

Allows clients to actively manage their competent supply chain, providing competence records and performance information on designers, consultants, CDM co-ordinators and contractors

DataStore Modules

Workload-Incident Manager Real time collation and statistical analysis of accident and incident data collated via an on-line portal

Property DataStore Management of property related information including H&S files, drawings, O&M manuals, survey information, asbestos information, fire safety, lease management information

Our Clients

Marks and Spencer M&S has used DataStore since its inception back in 1994 to help them in the safe management of their construction projects and stores. The system has grown with time and various modules have been added. DataStore has proved invaluable to M&S in their recent asbestos court case, as we have been able to provide M&S with records of information dating back many years.

Our Clients

Metropolitan Police Service In 2004 Capita Symonds won a commission with the MPS for Property DataStore to store and manage all of its property safety information across its property portfolio. Our user interface and data backup protocols passed the various security checks required by the Met Police. Transport for London In 2010 we won a major commission with TfL for the development and implementation of CDM DataStore to manage their London construction projects at street level.

CDM DataStore      

End to end CDM management for construction projects Facilitates compliance with the CDM Regulations Suitable for notifiable and non-notifiable projects Designed by H&S professionals Adapted to suit Client’s CDM management process H&S consultant led, not IT/software led

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Central repository/ portal for project H&S information Allows pre-construction information to be fluid and always available to the project team – not a static document Automates processes (e.g. F10 Notification generation and issue) Allows easy collation and ongoing management of H&S Files Minimises admin time – allows team to focus on risks

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CDM DataStore     

GIS mapping interface (perfect for clients with a network of assets) Easy retrieval of residual risks Requires input from all duty holders Reduces paperwork Fully auditable process

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24hr technical support available H&S support available (from our UK wide team of consultants) Ability to search and link in with other systems Easy and secure on-line access for users Easy to upload information Simple search facility

CDM DataStore

CDM DataStore

SupplyBase Manager    

Management of a Client’s competent supply chain Facilitates compliance with CDM – the appointment of competent designers, contractors, CDM co-ordinators Designed by H&S professionals Can be adapted to suit Client’s supply chain management process

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Provides a CDM Stage 1 approved suppliers list Links to SSIP to obtain relevant information Records information on past performance Secure on-line access

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H&S support available to assess supply chain and maintain the information

SupplyBase Manager

Workload-Incident Manager  

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Real time collation and analysis of accidents and incidents in the workplace Construction industry module available for clients/ contractors with multiple construction sites Requires daily or weekly upload of data from each workplace/ construction site via secure on-line access Records all accident book/ RIDDOR data and more Records incident reports and other follow up information Conforms to Data Protection Act requirements Real time analysis of data – a variety of statistical and graphical interpretations available at a click

Workload-Incident Manager

Property DataStore     

Management of property related health and safety information Facilitates compliance with H&S legislation Designed by H&S and property professionals Adapted to suit Client’s property management process H&S consultant led, not IT/software led

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Manages H&S Files, drawings, property risk assessments, O&M manuals, survey information, asbestos management information, fire safety information, lease management information and much more

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Allows for easy updates to ensure information is current Secure on-line access H&S support available (from our UK wide team of consultants)

Property DataStore

Links to other databases and management systems

SAP

DataStore has the ability to link to and retrieve information from a variety of other management systems and databases:

Asset Management Systems

Others

DataStore

Shine Asbestos Management

SharePoint

SSIP

Our team

James Hiom – Client Liaison Manager (Capita Symonds Health & Safety)  Client liaison – ensure we are meeting expectations  Manages the overall commission Andy Minter – Technical Manager (Capita Symonds Health & Safety)  Responsible for identifying and meeting client requirements  Works closely with client to understand their requirements/ processes  Identifies and arranges future developments/ updates  Liaises with Development Manager to ensure programme is met Nathan Boyd - Development Manager (Capita Symonds Innovations)  Responsible for software development team and infrastructure

Contact Details

James Hiom Associate Director Capita Symonds Ltd 1 Procter Street London WC1V 6DW

Andy Minter Technical Director Capita Symonds Ltd Penrhos Manor Oak Drive Colwyn Bay LL29 7YW

Tel: 07825 843934 [email protected]

Tel: 07798 746141 [email protected]

www.capitasymonds.co.uk