City Council ~ Agenda ~

City Hall, Second Floor Rockford, IL 61104

Regular Meeting

http://www.rockfordil.gov/

Monday, March 16, 2015 6:00 PM The following represents, in general, the chronological order of proceedings at the City Council meeting: I.

II.

III.

CALL TO ORDER

1.

Invocation and Pledge of Allegiance

2.

Roll Call

3.

Acceptance of the Journal

PUBLIC SPEAKERS 1.

Rev. Derrick Shelby

2.

Roland Poska

3.

Jim Buckingham

4.

Toby Haldeman

5.

John Brantley

PETITIONS AND COMMUNICATIONS

A.

Planning and Development Committee 1.

B.

Memorandum regarding the Rockford Area Convention and Visitor's Bureau (RACVB) 2014 4th Quarter Report. Referred to Planning and Development Committee.

Code and Regulation Committee 1.

Zoning Board of Appeals Agenda for the meeting to be held on March 17, 2015 and minutes from that meeting for consideration at the Codes and Regulation Committee meeting on March 23, 2015. Referred to Code and Regulation Committee.

2.

Liquor and Tobacco Advisory Board Agenda for the meeting to be held on March 17, 2015 and minutes from that meeting for consideration at the Codes and Regulation Committee meeting on March 23, 2015. Referred to Code and Regulation Committee.

3.

Rockford Traffic Commission minutes from the meeting held on March 11, 2015. Referred to Code and Regulation Committee.

Generated 3/13/2015 3:46 PM

Regular Meeting

Monday, March 16, 2015 4.

C.

IV.

6:00 PM

Memorandum from Julia Valdez, Director Human Resources, regarding Special Events Costs. Referred to Code and Regulation Committee.

Finance and Personnel Committee 1.

Memorandum from George Davis, Executive Director Human Services Department regarding Pre-Kindergarten Grant Application. Referred to Finance and Personnel Committee.

2.

Memorandum from George Davis, Executive Director Human Services Department regarding Early Head Start/Child Care Partnership Contracts. Referred to Finance and Personnel Committee.

3.

Memorandum from Matthew Vitner, City Engineer, regarding the Local Agency Agreement for Federal Participation between the City and State involving reconstruction of North Rockton Avenue and Custer Avenue intersection. Referred to Finance and Personnel Committee.

4.

Memorandum from Matthew Vitner, City Engineer, regarding Stipulated Agreement with Illinois Commerce Commission, the Illinois Railway, the City of Rockford and Illinois Department of Transportation for improvements to Airport Drive Railroad Crossing. Referred to Finance and Personnel Committee.

5.

Memorandum from Matthew Vitner, City Engineer, regarding a City-State Agreement for South Alpine Box Culvert between City and IDOT (State of Illinois).

6.

Memorandum from Joanne Lewis, Director Head Start, for Head Start Non-Federal Share Waiver Request. Referred to Finance and Personnel Committee.

NEW COMMITTEE REPORTS - SUSPEND RULES

A.

Planning and Development Committee 1.

B.

Proposed 18 month Extension to Mortgage Agreements for the West State Street Shopsteads Non-Compliance- 1718 West State Street owned by Shelia and Khalid Zerouali and 1720 West State Street owned by Dorothy and Curtis Redd.

Code and Regulation Committee

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Regular Meeting

Monday, March 16, 2015

6:00 PM

1.

ZBA Recommends APPROVAL for (A) SPECIAL USE PERMIT for a fast food restaurant with drive-thru that includes site, parking and landscaping plans with deviation from the regulations; APPROVE a (B) VARIATION to the required eight (8) feet in height monument style freestanding business identification free-standing sign; APPROVE the (C) VARIATION to increase the maximum allowable square footage for a free-standing sign from sixty-four (64) square feet to 108.6 square feet and APPROVE a (D) VARIATION to increase the number of allowable business identification wall signs from two (2) to four (4) subject to conditions in a C-3 General Commercial Zoning District at 241 North Phelps. Subject to conditions.

2.

ZBA recommends approval for a SPECIAL USE PERMIT for a motor vehicle repair shop in conjunction with a gas station and convenience store; and a VARIATION to reduce the required off-street parking from 18 parking spaces to 10 spaces in a C-2, Limited Commercial Zoning District at 3135 North Rockton Avenue (GP Petroleum, Inc.,/Applicant). Subject to conditions.

3.

LTAB recommends approval for a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-2, Limited Commercial Zoning District at 3135 North Rockton Avenue (GP Petroleum, Inc., d/b/a GP Petroleum, Inc.,/Applicant). Subject to conditions.

4.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 4106 Harrison Avenue (GPM Midwest LLC d/b/a Road Ranger #5142/Applicant). Subject to conditions.

5.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 3302 11th Street (GPM Midwest LLC d/b/a Road Ranger #5222/Applicant). Subject to conditions.

6.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-2, Limited Commercial Zoning District at 3429 North Main Street (GPM Midwest LLC d/b/a Road Ranger #5218/Applicant). Subject to conditions.

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Regular Meeting

C.

Monday, March 16, 2015

6:00 PM

7.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 3730 North Alpine Road (GPM Midwest LLC d/b/a Road Ranger #5208/Applicant). Subject to conditions.

8.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 5330 East State Street (GPM Midwest, LLC dba Road Ranger5202#/Applicant). Subject to conditions.

9.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 172 South Bell School Road (GPM Midwest, LLC dba Road Ranger#5201/Applicant). Subject to conditions.

10.

Settlement in Elder v. City of Rockford in Case No. 13AR542, in the amount of $24,750.00 with a release to be obtained.

Finance and Personnel Committee 1.

License Agreement between Swedish American Foundation and City of Rockford, Illinois for the Use of 1233 Revell as a Police Department Community Resource Center.

2.

Fine Reduction Request: 1321 Garrison Avenue Staff recommends reducing fine to $1,000.00.

3.

Vouchers in the amount of $5,318,122.03 as approved at the Finance and Personnel Committee meeting on March 9, 2015.

V.

OFFICERS REPORTS

VI.

APPOINTMENTS LAID OVER 1.

Re-appointment to the Mechanical Board of James Zweep term ending June 2016.

2.

Re-appointment to the Mechanical Board of Mike Sabin term ending June 2018.

3.

Re-appointment to the Mechanical Board of Mark Buckner term ending June 2016.

4.

Appointment to the Mechanical Board of Raed A. Salem Term Ending June 2019.

5.

Appointment to the Mechanical Board of Richard R. Beck term ending June 2017.

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Regular Meeting VII.

Monday, March 16, 2015

6:00 PM

MOTIONS AND RESOLUTIONS - VOTE.

A.

B.

Code and Regulation Committee 1.

Special Event Permit for the YMCA Heritage Run on April 26. 2015

2.

Special Event Permit and an "S" Permit for Hooters Swimsuit Pageant Scheduled on May 21, 2015.

3.

Special Event Permit for Northern Illinois Food Bank Rockford Marathon, Half Marathon and 10K Run on May 31, 2015.

4.

Special Event Permit for the Rockford Public Library Summer Reading Kick Off on June 6, 2015.

5.

Special Event Permit for the Rockford Public School District 2.05 Fun Run on June 6, 2015.

6.

Special Event Permit for Rockford MELD Organization Classic July 4th Run and Walk.

7.

SP Permit for Rock River Development Partnership for Downtown Rockford Vintage Markets on June 20th, July 18th and August 15th, 2015.

8.

Special Event Permit and Liquor Permit for Rock River Development Partnership for the North End Farmers Market on Saturday's from 9:00 am to 1:00 pm beginning from May 16, 2015 through October 31, 2015.

Finance and Personnel Committee 1.

Award of Bid: City-Wide Grounds Maintenance to Jose Rodriguez $22,830.00, A & A Lawn Care - $35,325.00, Reyes Rodriguez $18,525.00, RCS Grounds Maintenance - $6,900.00, and Jose Rodriguez for $3,300.00.

2.

Award of Bid: Gray Iron Sewer Castings to Neenah Foundry Company, of Neenah, Wisconsin for their bid of $93,815.00.

3.

Award of Bid: Gateway Landscaping Contract to Chuchna & Son Services, of Rockford, Illinois for their bid of $30,760.00.

4.

Award of Bid: Tree Purchase to Fox Ridge Nursery, of Harvard, Illinois in the amount of $42,426, Ack Ack Nursery, of Loves Park, Illinois in the amount of $11,340, Ivanhoe Nursery, of Mundelein, Illinois in the amount of $31,224, Goodmark Nurseries, of Wonderlake, Illinois in the amount of $24,000, and J. Carlson Growers, of Rockford, Illinois in the amount of $27,978.00.

5.

Award of Bid: City-Wide Sidewalk and ADA Repairs Package 1 to Campos Construction, of Rockford, Illinois for their bid of $82,404.00.

6.

Award of Bid: City-Wide Sidewalk and ADA Repairs Package 2 to Campos Construction, of Rockford, Illinois for their bid of $81,704.10.

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Regular Meeting

Monday, March 16, 2015

6:00 PM

7.

Award of Bid: City-Wide Street Repairs Group 1 - 2015 to William Charles Construction, of Loves Park, Illinois for their bid of $1,422,142.44.

8.

Award of Bid: West State Street Streetscape to Sjostrom & Sons, Inc., of Rockford, Illinois for their bid of $592,143.60.

9.

Award of Bid: Montedera Drive Drainage Improvements - 2015 to Fischer Excavating, Inc., of Freeport, Illinois for their bid of $40,531.50.

10.

Award of Joint Purchasing Contract: Public Safety Building HVAC System Upgrades to Mechanical, Inc., of Freeport, Illinois in the amount of $278,130.00.

11.

Engineering Agreement: South Main Street Construction Inspection to Fehr-Graham & Associates, of Rockford, Illinois in the amount of $118,400.00.

12.

Engineering Agreement: Column and Beam Repairs for Jefferson Street Bridge to HR Green, of Rockford, Illinois for a contract amount of $57,627.43.

13.

Take Bids for Demolition of Training Tower at Fire Station 1, funding source: Fire Department Operating Budget.

14.

Change Order: Grant Administration for Rivers Edge Redevelopment Zone (RERZ) Grant Services with Ellen Burgeson, Inc. For An Amended Amount Of $35,000.00 and a new contract total of $64,000.00.

15.

Local Agency Agreement: ITEP Grant - IR Bridge across Rock River Rails to Trails Path. Grant funding amount not-to-exceed $740,000.00.

16.

Resolution Authorizing the Central Services Manager and Finance Director with the assistance of Rock River Energy Services to negotiate and enter into a wholesale electric supply contract for Street Lighting for the City.

17.

Resolution Urging Governor and General Assembly to Protect Full Funding of Local Government Distributive Fund Revenues.

VIII. NEW BUSINESS (ORDINANCES)

A.

Planning and Development Committee 1.

B.

18 month Extension to Mortgage Agreements for the West State Street Shopsteads Non-Compliance- 1718 West State Street owned by Shelia and Khalid Zerouali and 1720 West State Street owned by Dorothy and Curtis Redd.

Code and Regulation Committee

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Regular Meeting

Monday, March 16, 2015

6:00 PM

1.

ZBA recommends approval for a (A) SPECIAL USE PERMIT for a fast food restaurant with a drive-thru that includes site, parking and landscaping plans with deviations from the regulations; APPROVE the (B) VARIATION to the required eight (8) feet in height monument style free-standing business identification sign to a 25 feet in height pylon business identification freestanding sign; APPROVE the (C) VARIATION to increase the maximum allowable square footage for a free-standing sign from 64 square feet to 108.6 square feet; and APPROVE a (D) VARIATION to increase the number of allowable business identification wall signs from two to four in a C-3, General Commercial Zoning District at 241 North Phelps Avenue(Jeffrey Linkenheld, Representative/DRM, Inc.,/Applicant). Subject to conditions. (THE REQUEST IN SUBSECTION (D), THE VARIATION FROM 2 TO 4 WALL SIGNS, WAS A REVERSAL OF ZBA, SO IT WILL REQUIRE A SUPER MAJORITY VOTE TO APPROVE).

2.

ZBA recommends approval for a SPECIAL USE PERMIT for a motor vehicle repair shop in conjunction with a gas station and convenience store; and a VARIATION to reduce the required off-street parking from 18 parking spaces to 10 spaces in a C-2, Limited Commercial Zoning District at 3135 North Rockton Avenue (GP Petroleum, Inc.,/Applicant). Subject to conditions.

3.

LTAB recommends approval for a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-2, Limited Commercial Zoning District at 3135 North Rockton Avenue (GP Petroleum, Inc., d/b/a GP Petroleum, Inc.,/Applicant). Subject to conditions.

4.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 4106 Harrison Avenue (GPM Midwest LLC d/b/a Road Ranger #5142/Applicant). Subject to conditions.

5.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 3302 11th Street (GPM Midwest LLC d/b/a Road Ranger #5222/Applicant). Subject to conditions.

6.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-2, Limited Commercial Zoning District at 3429 North Main Street (GPM Midwest LLC d/b/a Road Ranger #5218/Applicant). Subject to conditions.

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Regular Meeting

C.

Monday, March 16, 2015 7.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 3730 North Alpine Road (GPM Midwest LLC d/b/a Road Ranger #5208/Applicant). Subject to conditions.

8.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 5330 East State Street (GPM Midwest, LLC dba Road Ranger5202#/Applicant). Subject to conditions.

9.

LTAB recommends approval for a REQUEST FOR THE SALE OF PACKAGED LIQUOR in conjunction with a gas station and convenience store; and a REQUEST FOR THE SALE OF TOBACCO PRODUCTS in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 172 South Bell School Road (GPM Midwest, LLC dba Road Ranger#5201/Applicant). Subject to conditions.

Finance and Personnel Committee 1.

IX.

License Agreement between Swedish American Foundation and City of Rockford, Illinois for the Use of 1233 Revell as a Police Department Community Resource Center.

INFORMATION ONLY 1.

X.

6:00 PM

Emerald Ash Borer Information Update

ADJOURNMENT

THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU

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