birthday party Checklist Thank you for choosing Life Time for your birthday party. Here you will find all the forms you need to plan your child’s special day for you and your guests. Prior to filling out the forms, please call the Activity Center desk for available dates and times. Party is not booked until confirmed by Activity Center staff. Once date and time is confirmed, please complete the forms below and return to the Activity Center desk.
For parents of birthday child: Birthday Party Guidelines Birthday Party Agreement Participation Waiver (for birthday child) Climbing Waiver* (for birthday child) Paid in Full
For your guests: Participation Waiver Climbing Waiver* Please include with the invite and bring with day of party. * Only applicable if your party will include rock climbing.
©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
birthday party options & fees PARTY OPTIONS Party durations can be two or three hours booked within the following times: • Fridays, 4:00 p.m. – 9:00 p.m. • Saturdays, 12:00 p.m. – 10:00 p.m. • Sundays, 12:00 p.m. – 6:30 p.m. Other days and times may be available upon request. Call your Activity Center for more information. • Parties are tailored for 12 or more participants • Ages 1–4 years: One-and-a-half-hour party (45 minutes activity play in gym/45 minutes in the party room) • Ages 5–12 years: choose from two- or three-hour party Choose between the following themes (ages 5–12)** Classic Themes: • Splash Bash: With fantastic games, relays and fun swim time, this pool party is sure to be a splash. • Rock On!: Take your party to new heights with games and activities all involving our rock climbing wall. • Life Time Games: Turn a birthday into a field day with a track-and-field–style event course in the gym. • It’s My Party: Give the club a workout with this party—choose a mix of all the different activities possible! • Pre-K B-day: Just for 1- to 4-year-olds, this party makes fitness fun with a special celebration. Specialty Themes: (Additional $100 fee applies. Includes paper products, table cloth & special gift for Birthday girl/boy.) • All Dolled Up: Pamper little princesses with this party, which can include nail painting or a tiara-worthy up-do! • Escape with a Cape: This superhero celebration can involve an obstacle course, scavenger hunt and more! **Themes vary by location. Additional fees may apply.
A la carte offerings:*** • Paper products: plates, napkins, tablecloth, utensils and cups: $25 • Balloon display: $10 each • Bounce house: $50/hour • Additional staff member $25 ***Not available at all locations. Based on minimum party participants; swimming parties require one adult to every 3 non-swimmers. Life Time will provide staff for an additional fee. Other fees may apply.
fees One-and-a-half or two-hour Party Package for 12 • $225 Parties with less than 12 participants will be charged for 12.
Includes 2 slices single-topping pizza and 1 juice box per child Additional participants: $20 classic theme, $30 specialty theme Three-hour Party Package for 12 • $275 Parties with less than 12 participants will be charged for 12.
Includes 2 slices single-topping pizza and 1 juice box per child Additional participants: $25 classic theme, $30 specialty theme ©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
birthday party agreement *Party date is not booked until confirmed by Activity Center staff.
Party Theme: –––––––––––––––––––––––
_______________________________________________________________________________________________________________________ Party Date Party Time Number of Participants Email
____________________________________________________________________________________________________________________ Parent Name Member Number Phone Number ____________________________________________________________________________________________________________________ Child Name Age Celebrating Gender Activities:
Rock Climbing
Swimming List: ––––––––––––––––––––––––––––––––– Fee: –––––––––––––––––––––
Gym Games
For swimming parties:
Other — List: ––––––––––––––––––––––––––––––––– Fee: ––––––––––––––––––––– List: ––––––––––––––––––––––––––––––––– Fee: –––––––––––––––––––––
Approximate # of swimmers: ––––––––
Non-swimmers: ––––––––
A la carte add-ons:
Bounce house: $50/hour
Additional staff member $25.00 (swimming parties only)
Total: $___________
Balloon display: $10 each
Paper products: plates, napkins, tablecloth, utensils and cups: $25
Free smoothie card for the birthday child. How did you hear about Life Time Kids Birthday Parties?
Walk-in
Postcard
Email
myLT.com
In-Club Marketing
Attended Party or Referred by Friend
guidelines • Payment is due at time of registration and is nonrefundable. Fee: –––––––– • Minimum of 12 participants. An additional per-child fee applies for over 12 participants. Fee: –––––––– • Parties may bring one adult for every three children. This ratio is required for parties using the pool. A fee applies for additional adults. Fee: –––––––– • Swimming parties: swim test will be given to all participants. One parent chaperone must be in the water during the swim test. Non swimmers will be given a black wristband. One adult must be in the water – within 10 ft. – for every three non swimmers. If parent or chaperones do not want to swim with non swimmers they must inform Activity Coordinator two weeks prior to the party and pay $25.00 for each staff member needed for the swimming portion of party. Party coordinators do not get in the water for the party. • All participants must fill out a Participation Waiver in advance. Signature of parent or legal guardian is required. • Rock Climbing participants must be five years of age or older. Parent or legal guardian must complete and sign a Climbing Waiver before child may climb. • You may arrive 15 minutes prior to your party time – no earlier please. Life Time staff is available to assist in pre-party setup. • Parties will transition to each activity at the allocated times (each activity is scheduled for one hour, unless you choose two hours of one activity) – party rooms are not reserved for the entire duration of the party. • Life Time will provide LifeCafe pizza and beverages. Additional menu items available for an additional fee. • You supply cake and paper products needed for serving pizza, cake and beverages. Life Time can provide paper products for an additional fee. • Parties using the pool must comply with all pool rules, including safety breaks. Pool time cannot be guaranteed as situations may occur the day of the event requiring the pool to close. In the event of a pool closure, gym activities will be organized as a backup. • Parties do not have exclusive use of the pool, climbing wall, education center, party room, studios, or gym. • Life Time staff will not assist any participant in the use of the bathroom. • Cameras and video equipment are permitted – shots must include party participants only. • Facility damages not the fault of Life Time will be charged to participant. • Party duration is 1.5 or three hours depending on party selected. Participants must exit promptly at conclusion of event. I hereby understand the contents of the Life Time Birthday Party Agreement and agree to conform to the outlined party arrangements and guidelines. If not, my party may be immediately terminated. __________________________________________________________________________________________________________________________________ Participant Signature Date __________________________________________________________________________________________________________________________________ Department Head Signature Date Office use only:
Payment amount: ––––––––––––––––––––– Team Member Authorization: ––––––––––––––––––––– ©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
birthday party guidelines Parent Copy guidelines • Payment is due at time of registration and is nonrefundable. Fee: –––––––– • Minimum of 12 participants. An additional per-child fee applies for over 12 participants. Fee: –––––––– • Parties may bring one adult for every three children. This ratio is required for parties using the pool. A fee applies for additional adults. Fee: –––––––– • Swimming parties: swim test will be given to all participants. One parent chaperone must be in the water during the swim test. Non swimmers will be given a black wristband. One adult must be in the water – within 10 ft. – for every three non swimmers. If parent or chaperones do not want to swim with non swimmers they must inform Activity Coordinator two weeks prior to the party and pay $25.00 for each staff member needed for the swimming portion of party. Party coordinators do not get in the water for the party. • All participants must fill out a Participation Waiver in advance. Signature of parent or legal guardian is required. • Rock Climbing participants must be five years of age or older. Parent or legal guardian must complete and sign a Climbing Waiver before child may climb. • You may arrive 15 minutes prior to your party time – no earlier please. Life Time staff is available to assist in pre-party set up. • Parties will transition to each activity at the allocated times (each activity is scheduled for one hour, unless you choose two hours of one activity) – party rooms are not reserved for the entire duration of the party. • Life Time will provide LifeCafe pizza and beverages. Additional menu items available for an additional fee. • You supply cake and paper products needed for serving pizza, cake and beverages. Life Time can provide paper products for an additional fee. • Parties using the pool must comply with all pool rules, including safety breaks. Pool time cannot be guaranteed as situations may occur the day of the event requiring the pool to close. In the event of a pool closure, gym activities will be organized as a backup. • Parties do not have exclusive use of the pool, climbing wall, education center, party room, studios, or gym. • Life Time staff will not assist any participant in the use of the bathroom. • Cameras and video equipment are permitted – shots must include party participants only. • Facility damages not the fault of Life Time will be charged to participant. • Party duration is 1.5 or three hours depending on party selected. Participants must exit promptly at conclusion of event.
Reminders parents Camera
kids
Cake*, cake cutter, candles Cups, paper plates, silverware, napkins** Serving utensils
Towel Athletic shoes
Tablecloths**
Swimsuit under gym clothes and clothes for after swimming (if swimming)
Decorations**
Participation Waiver
Matches/lighter
Climbing Wall Waiver (if climbing)
*Ask us about healthy cake options. **Life Time can provide these items for an additional fee. Please let us know one week prior to party.
Party Date:
––––––––––––––––––––––––––––
If you have any questions, call:
Party Time:
––––––––––––––––––––––––––––
––––––––––––––––––––––––––––––––––––––––––––––––––
©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
Participation waiver
_______________________________________________________________________________________________________________________ Participant First Name Participant Last Name _______________________________________________________________________________________________________________________ Address _______________________________________________________________________________________________________________________ Telephone Number Email Address _______________________________________________________________________________________________________________________ Emergency Contact Contact Telephone Number
I, the undersigned (“Participant”), in consideration for Life Time Fitness, Inc. (“LTF”) allowing my participation in a Life Time Fitness group event or birthday party (the “Programs”), agree to the following:
waiver of liability Participant understands that although the facilities, equipment and services of LTF and the Programs are designed to provide a safe level of beneficial exercise and enjoyment, there is an inherent risk that use of such facilities, equipment, services and participation in the Programs may result in injury. Therefore, Participant agrees to specifically assume all risk of injury for Participant while Participant is using any of LTF’s facilities, equipment, services or participating in the Programs and hereby waives any and all claims or actions that may arise against LTF or its owners, employees, contractors, volunteers as a result of such injury. These risks include, but are not limited to: (1) Injuries arising from Participant’s use of any equipment in connection with the Programs, whether occurring inside or outside of LTF, (2) Injuries arising from Participant’s transportation to and from a site that is a part of the Programs, (3) Injuries or medical disorders arising from Participant’s participation in the Programs, whether occurring within or outside of LTF, and (4) Actions taken or decisions made by LTF, its staff members, volunteers or chaperones regarding medical or survival procedures for Participant.
assumption of risk Participation in the Programs naturally may involve the risk of injury, whether Participant or someone else causes it. As such, the undersigned agrees that he or she understands and voluntarily accepts this risk on behalf of Participant and agrees that LTF will not be liable for any injury, including and without limitation, personal, bodily or mental injury, economic loss or any damage to Participant resulting from the negligence or other acts of LTF or anyone else using the facilities or participating in Programs. If there is any claim by anyone based on any injury, loss, or damage described herein, which involves Participant, the undersigned agrees to (i) defend LTF against such claims and pay LTF for all expenses relating to the claims, and (ii) indemnify LTF for all obligations resulting from such claims. I have read the Waiver of Liability and Assumption of Risk thoroughly and understand the terms. My participation in the Programs and my execution of the Waiver of Liability and Assumption of Risk are both purely voluntary and I elect to do so in spite of the risks. _______________________________________________________________________________________________________________________ Signature of Participant Date
IF PARTICIPANT IS UNDER 18 YEARS OF AGE, A PARENT OR LEGAL GUARDIAN MUST COMPLETE THE FOLLOWING:
I, the undersigned parent or legal guardian of the Participant, hereby execute the foregoing Waiver of Liability and Assumption of Risk for and on behalf of Participant and agree to bind myself, Participant and any heirs, next of kin, assigns or personal representatives to the terms of the Waiver of Liability and Assumption of Risk. I represent that I have full legal authority to act for and on behalf of Participant, and I agree to indemnify and hold harmless LTF for any expenses, claims or liabilities that may arise as a result of any insufficiency of my full legal authority to execute the foregoing Waiver of Liability and Assumption of Risk. _______________________________________________________________________________________________________________________ Signature of Parent or Legal Guardian Print Name of Parent or Legal Guardian Date
©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
climbing waiverAGREEMENT CLIMBING ACTIVITIES This Agreement affects your legal rights. Please read it carefully before signing.
____________________________________________________________________________________________ ______________________________ Participant #1 Name
Participant #1 DOB
____________________________________________________________________________________________ ______________________________ Participant #2 Name
Participant #2 DOB
_____________________________________________________________________________________________ ______________________________ Participant #3 Name
Participant #3 DOB
__________________________________________________ __________________________________________ _________________ ________________ Address
City
State
Zip Code
_________________________________________________ __________________________________________________ Emergency Contact Name
Emergency Contact Phone Number
In consideration of the use by me or my minor child or ward (“Minor Child”) of the climbing cavern, walls, structures, equipment, facilities and/or activities (“Climbing Activities”) of Life Time Fitness, Inc., its subsidiaries, affiliates, owners, officers, directors, employees, agents or volunteers (collectively, “Life Time”), I agree to the following terms and conditions: 1.
ASSUMPTION OF RISK. I understand that Climbing Activities involve inherent dangers, hazards and risks (“Risks”) that may result in major or minor harm, disability, damage, loss, death or other injury (“Injuries”) to me, my minor child, other members on my membership, or my guests (“Participants”). I understand that these Risks include but are not limited to Injuries from falls, slips, trips, collisions, or loss of footing or balance; equipment failure, malfunction, misuse or improper set up or use; property theft, loss or damage; or other accidents or incidents. I understand that Risks and Injuries in the Climbing Activities (collectively, “Risks of Injury”) may be caused, in whole or in part, by the NEGLIGENCE OF LIFE TIME; me; my Minor Child; other Participants or persons in the climbing area such as members, guests or contractors; or third parties such as the designers, manufacturers, installers or providers of equipment used in the Climbing Activities. I FULLY UNDERSTAND, AND VOLUNTARILY AND WILLINGLY ASSUME, THE RISKS OF INJURY.
2.
WAIVER OF LIABILITY. On behalf of myself, my Minor Child, spouse/partner, parents, guardians, heirs, next of kin, personal representatives, estate, heirs and assigns (all of whom shall be bound by this Agreement), I hereby voluntarily and forever release and discharge Life Time from, covenant and agree not to sue Life Time for, and waive, any claims, demands, actions, causes of action, debts, damages, losses, costs, fees, expenses or any other alleged liabilities or obligations of any kind or nature, whether known or unknown (collectively, “Claims”) for any Injuries to me or my Minor Child in the Climbing Activities which arise out of, result from, or are caused by any NEGLIGENCE OF LIFE TIME; me; my Minor Child; other Participants or persons in the climbing are, such as members, guests or contractors; or third parties, such as the designers, manufacturers, installers or providers of equipment used in the Climbing Activities and, if in Canada, any breach by Life Time of the Occupiers’ Liability Act (Ontario) (collectively, “Negligence Claims”). A.
Negligence Claims. I understand that Negligence Claims include but are not limited to Life Time’s (1) negligent design, construction (including renovation or alteration), repair, maintenance, operation, supervision, monitoring, or provision of Climbing Activities (2) negligent failure to warn of or remove a hazardous, unsafe, dangerous or defective condition; (3) negligent failure to provide or keep premises in a reasonably safe condition; (4) negligent provision of or failure to provide emergency care; (5) negligent hiring, selection, training, instruction, certification, supervision or retention of employees, independent contractors or volunteers; (6) negligent misrepresentations or misstatements by employees; or (7) other negligent act(s) or omission(s).
B.
Life Time’s Fees and Costs. I specifically agree that, if I (on my own behalf or on behalf of another, including an estate) assert a Negligence Claim against Life Time and/or breach my agreement not to sue Life Time, I will pay all reasonable fees (including attorneys’ fees), costs and expenses incurred by Life Time (“Life Time’s Fees and Costs”) to defend (1) the Negligence Claim(s) and (2) all other Claims based on the same facts as the Negligence Claim(s).
3.
DEFENSE AND INDEMNIFICATION. On behalf of myself, my Minor Child, spouse/partner, heirs, next of kin, personal representatives, estate, heirs and assigns (all of whom shall be bound by this Agreement), I agree to defend, indemnify and hold Life Time harmless to the fullest extent permitted by law from and against any Claim (including any Negligence Claim) asserted against Life Time by any other person (including but not limited to any other Life Time member, guest or contractor; any of my family members who is not a Life Time member; or any other third party) arising out of, resulting from, or caused by the use of Climbing Activities by me or my Minor Child. My agreement to defend Life Time means that I will pay all of Life Time’s Fees and Costs incurred to defend the Claim from the date the Claim is asserted. My agreement to indemnify and hold Life Time harmless means that I will pay any settlement, judgment, or other damages, fees or costs of any type incurred by Life Time to resolve the Claim.
4.
PARENT OR GUARDIAN AGREEMENT. If I am the parent or legal guardian of a Minor Child, I acknowledge and represent to Life Time that I have the right and authority to make decisions concerning the care, custody and control of my Minor Child, including but not limited to the right and authority to execute this Agreement on the Minor Child’s behalf. By signing this Agreement, I am binding each of my Minor Member(s) to its terms, including but not limited to the ASSUMPTION OF RISK, WAIVER OF LIABILITY, DEFENSE AND INDEMNIFICATION provisions.
5.
AGREEMENT APPLIES AFTER DEATH OR DISABILITY. In the event of the death or disability of me or my Minor Child, I agree that all terms and conditions (including specifically the ASSUMPTION OF RISK, WAIVER OF LIABILITY and DEFENSE AND INDEMNIFICATION provisions) will be binding on my estate, heirs, next of kin, assigns, personal representatives, executors, administrators and/or guardians, all of whom are obligated to respect and enforce my agreements herein.
6.
AGREEMENT TO FOLLOW CLIMBING RULES. I agree to follow at all times all written, posted and spoken rules, requirements, policies, procedures, guidelines, instructions and directions applicable to the Climbing Activities (“Climbing Rules”). I agree to review the Climbing Rules at www.lifetimefitness.com or obtain them from Life Time staff. Life Time reserves the right, in their sole discretion, to change, modify,
©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
climbing waiver CLIMBING ACTIVITIES AGREEMENT This Agreement affects your legal rights. Please read it carefully before signing.
or otherwise alter their Climbing Rules at any time. Modifications to written Climbing Rules will become effective immediately upon web or club posting. If I violate the Climbing Rules, Life Time may terminate my climbing or bouldering privileges and/or my membership. I understand that I may not enter, climb or boulder in the climbing cavern unless an approved Life Time Fitness team member is present. Life Time’s Climbing Rules also provide, in part, as follows: i.
Age and Weight Limits. All climbers must be at least five (5) years old to enter the climbing cavern. No climber under the age of twelve (12) may top-rope belay or lead belay or lead climb.
ii.
Minor Child Supervision. A parent or legal guardian must directly and actively supervise all minor children at all times unless enrolled in a Life Time-supervised program. Direct and active supervision means that the parent or guardian visually observes and physically attends to the minor child at all times while in the climbing area, including performing the pre-climbing equipment double checks below.
iii.
Climber Orientation/Certifications. All climbers new to Life Time must receive from a Life Time team member an initial climbing area orientation, including an automatic belayer (“auto belay”) orientation. Those who wish to manually belay must pass a certification test/check-out with a Life Time team member, demonstrating safety and competence in top-rope belaying or lead belaying/climbing. If such skills are learned in a Life Time class, the climber must wait at least 24 hours before taking the certification test/check out.
iv.
Climbing. Before climbing, the climber and belayer must double check each other’s equipment, including but not limited to harnesses, clips or karabiners, knots, brakes, anchors and ropes. Both must exchange confirmation that the other’s equipment is properly prepared and functional. Climbers may climb only on designated routes, may not cross routes, may not hang on ropes, and may not touch or climb on video cameras, belay equipment, lead route anchors (except for anchoring during lead climbing) or other non-climbing equipment. The belayer must pay attention to the climber at all times, keeping in a constant line of sight. Selfbelaying is not permitted (e.g., with a Gri-Gri). Lessons in progress have priority on routes. While bouldering, climbers must have at least one spotter at all times and may not boulder above the shoulder height of whomever is shorter—the climber or the spotter.
7.
SEVERABILITY, INTEGRATION. I agree that if any provision of this Agreement is found to be invalid or unenforceable the remainder will continue in full force and effect. I agree that any invalid or unenforceable provision of this Agreement will be modified or partially enforced to the maximum extent permitted by law to carry out the purpose of this Agreement, which is to establish the broadest assumption of risk, release of liability, and indemnification and defense agreements enforceable under the law. No oral representations, statements or other inducements to sign this Agreement have been made apart from the terms and conditions contained herein.
8.
CERTIFICATION. I certify that I or my Minor Child is physically and mentally capable to safely and competently participate in Climbing Activities, and that I am fully responsible for the safety and functionality of any personal equipment I use during Climbing Activities. I am at least eighteen (18) years old. I have read this Agreement thoroughly before signing it, fully understand its contents and legal effect, and knowingly, voluntarily and willingly choose to participate (or permit my minor’s participation) in Climbing Activities subject to its terms and conditions.
_________________________________________________________________________ ____________________________________ Participant #1 Signature (if Participant is 18 or older)
Date
_________________________________________________________________________ ____________________________________ Parent/Legal Guardian’s Signature (if Participant is under 18)
Date
____________________________________________________ Printed Name of Parent/Legal Guardian
_________________________________________________________________________ ____________________________________ Participant #2 Signature (if Participant is 18 or older)
Date
_________________________________________________________________________ ____________________________________ Parent/Legal Guardian’s Signature (if Participant is under 18)
Date
____________________________________________________ Printed Name of Parent/Legal Guardian
_________________________________________________________________________ ____________________________________ Participant #3 Signature (if Participant is 18 or older)
Date
_________________________________________________________________________ ____________________________________ Parent/Legal Guardian’s Signature (if Participant is under 18)
Date
____________________________________________________ Printed Name of Parent/Legal Guardian
©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
birthday party AGENDA Child Name
––––––––––––––––––––––––––––––––––––––––––––––
Parent Name
––––––––––––––––––––––––––––––––––––––––––––
Party Date
––––––––––––––––––––––––––––––––––––––––––––––––
Party Location
Party Time
––––––––––––––––––––––––––––––––––––––––––––––––
Party Supervisors
Party Theme
Agenda 1st
–––––––––––––––––––––––––––––––––––––––––––– ––––––––––––––––––––––––––––––––––––––––
––––––––––––––––––––––––––––––––––––––––––––––
Menu
(Activity/Time)
––––––––––––––––––––––––––––––––––––––––––––––––––––––––
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
2nd
–––––––––––––––––––––––––––––––––––––––––––––––––––––––
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
3rd
–––––––––––––––––––––––––––––––––––––––––––––––––––––––
––––––––––––––––––––––––––––––––––––––––––––––––––––––––––––
A La Carte Items
Extra Payments (Day of Party)
Paper products: Paid:
yes
no
Enter final child head count ________________
Balloon display: Paid:
yes
no
Fee for extra participants $______________
Bounce house: Paid: Additional staff: Paid:
yes yes
no no
Fee for a la carte items $______________ Collect payment for extra participants (over 12) ClubTab – get signature and member number
Before Party Check for signed Party Agreement
Credit Card – get signature and expiration date
Inform Front Desk, Aquatics and Climbing Wall staff (if climbing) Amount due: –––––––––––––––––––––––––––––––––––––––––
Reserved Party Spaces Tables / chairs set up Beverages purchased or requested through LifeCafe
Member number: ––––––––––––––––––––––––––––––––––––– ClubTab*
Credit Card*
Check
Cash
LifeCafe Pizza ordered and confirmed Collect signed Participation Waivers; and Climbing Wall Waivers (if climbing)
After Party Give birthday child his or her smoothie card
Check/card number:––––––––––––––––––––––––––––––––––– Expiration date:––––––––––––––––––––––––––––––––––––––– Signature: –––––––––––––––––––––––––––––––––––––––––––– *Signature required.
Party room cleaned and vacuumed; pick up trash, tidy tables and chairs; clean windows Gym, pool and climbing area cleaned Receipts turned in to Department Head ©2014 LIFE TIME FITNESS, INC. All rights reserved. KICO134818_hiMTK
