2015 CCAA Women’s Basketball National Championship March 18th – 21st 2015 Vancouver Island University Nanaimo, BC CHAMPIONSHIP INFORMATION PACKAGE 1.

ORGANIZING COMMITTEE

Address: Fax: Phone: E-mail: Web Site:

900 5th Street, Nanaimo, BC, V9R 5S5 (250) 740-6487 (250) 740-6413 [email protected] www.ccaa/womens-basketball-championship

Name

Tournament Responsibility

Telephone

Cell

Email

Bruce Hunter

Tournament Chair

250-740-6402

250-751-4004

[email protected]

Brent Dunlop

Media Relations

250-740-6403

250-713-7238

[email protected] Rebecca.burgoyne2@g mail.com

Rebecca Burgoynne Claudette Dodd

Floor Manager Hospitality & Transportation

250-740-6413

[email protected]

Danielle Hyde

Facilities Supervisor

250-740-6431

[email protected]

Claudette Dodd

Banquet & Accreditation

250-740-6413

Mireille Beland

CCAA National Convenor

514-744-7500

[email protected] belandm@vaniercollege. qc.ca

Leigh Goldie Sandra MurrayMacDonell

CCAA Executive Rep

780-539-2987

CCAA Executive Director CCAA Communications and Events Coordinator CCAA Marketing and Sponsorship Coordinator

613-937-1508 613-937-1508 x3 613-937-1508 x2

Rodney Wilson Brandon Stone

250-668-5636

[email protected] 613-360-2409

[email protected] [email protected] [email protected]

CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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SCHEDULE OF EVENTS

Tuesday, March 17th Afternoon and evening

Teams arrive in Comox, BC and the Nanaimo airport. Shuttle buses will meet the teams and transport them to the host Inn. Accreditation is upon arrival at host Inn.

Wednesday, March 18th am – pm 6:00pm 6:30pm – 9:00pm 9:30pm – 10:30pm

Team practices, VIU Gymnasium (55min) Media Conference – Coast Bastion Inn All-Canadian Banquet/Opening Ceremonies – Coast Bastion Inn Coaches Meeting - Coast Bastion Inn

Hospitality suite at Coast Bastion Inn - 9:00pm to Midnight

Thursday, March 19th am Game 1 Game 2 Game 3 Game 4

1:00pm 3:00pm 6:00pm 8:00pm

Team practices, VIU Gymnasium (30min)

Hospitality suite at Coast Bastion Inn - 9:00pm to Midnight

Friday, March 20th am Game Game Game Game

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1:00pm 3:00pm 6:00pm 8:00pm

Team practices, VIU Gymnasium (45min)

Hospitality suite at Coast Bastion Inn - 9:00pm to Midnight

Saturday, March 21st 11:00am – 1:00pm Game 13 team practices, Game 9 10:00am Game 10 12:00pm Game 11 2:00pm Game 12 Bronze 5:30pm Game 13 Gold 8:00pm Awards Presentations and Closing Ceremonies will take place immediately following the final match at the Vancouver Island University Gymnasium.

Sunday, March 22nd Teams depart from the Coast Bastion Inn and are transported to their appropriate airport via shuttle bus.

CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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COMPETITION SCHEDULE

4.

PRACTICE SCHEDULE

Wednesday, March 18 – 55min 8:30-9:30am 9:30-10:30am 10:30-11:30am 11:30am12:30pm 12:30-1:30pm 1:30-2:30pm 2:30-3:30pm 3:30-4:30pm

Thursday, March 19 – 30 min 8-8:30am Game 1 Low Seed 8:30-9am Game 1 High Seed 9-9:30am Game 2 Low Seed 9:30-10am Game 2 High Seed

Friday, March 20 – 45 min Game 7 low seed 9-9:45am 9:45-10:30am Game 7 High Seed 10:30am – Game 8 Low Seed 11:15am 11:15am – 12pm Game 8 High Seed

Saturday, March 21 – 55 min 11-11:55am Game 13 Low Seed 12:00-12:55pm Game 13 High Seed

10-10:30am 10:30-11am 11-11:30am 11:30am – 12pm

Game Game Game Game

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Low Seed High Seed Low Seed High Seed

CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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5.

PARTICIPATING TEAM FUNCTION/SPECIAL EVENTS

ALL CANADIAN BANQUET Date: Site Cost: Dress: Additional Tickets: R.S.V.P. before: 6.

Wednesday, March 18th, 6:30-9:00pm Coast Bastion Inn, 11 Bastion Street, Nanaimo PH: 250-753-6601 $50.00/person Semi-Formal Contact Claudette Dodd [email protected] March 10, 2015

MEETINGS

CCAA policy A8, S10, 10.8:

It is required that colleges attending the event stay at the designated host Inn. Coaches must insist on being assigned to the same floor as their team when booking rooms. Bookings must be done before Host’s established deadline date. Unless there is no vacancy before the established deadline, teams, which do not say at the host Inn shall be subject to a fine of $500/ team.

CCAA Policy 8.10.1 All participating teams must identify a Head of Delegation, who will be an official representative of the institution. The Head of Delegation's responsibilities include attending the Coaches Meeting with the coaching staff, providing a cell phone number where they can be reached for the duration of the championship, and ensuring all traveling representatives have reviewed the CCAA Code of Ethics/ Participating Team Responsibilities/ and have been made aware of the behaviour/ conduct expectations of the CCAA, the MC and their institution, both on and off the court (field) prior to, during and following the championship.

CCAA Policy 8.10.8 Head coaches must attend the Coaches Meeting at the date and time announced. Failure to attend shall result in a $50 fine payable to the CCAA. Upon completion of the meeting and prior to the team's first game, the Coach must meet with his/her student-athletes to clarify roles, responsibilities and obligations. This list can be found in the CCAA Code of Ethics 1.3 and will be provided at the Coaches Meeting.

COACHES MEETING Date: Wednesday, March 18th, 9:30-10:30pm Site: Coast Bastion Inn OFFICIALS MEETING Date: Thursday, March 19th, 10:00am Site: Vancouver Island University Gymnasium Room 115 7.

CHAMPIONSHIP INN

CCAA policy A8, S10, 10.6: It is required that colleges attending the event stay at the designated host Inn. Coaches must insist on being assigned to the same floor as their team when booking rooms. Bookings must be done before Host’s established deadline date. Unless there is no vacancy before the established deadline, teams, which do not say at the host Inn shall be subject to a fine of $500/ team.

COAST BASTION INN 11 Bastion Street Nanaimo, BC, V9R 6E4 www.CoastInns.com T 250.753.6601 F 250.753.4155 Please mention “CCAA Women’s Basketball Nationals” when making your booking.

COST: $132.00 per night CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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VEHICLE RENTAL

Enterprise Car and Truck Rental Please see attached Information sheet for everything you need to know about renting vehicles for the Championship. Standard Size: Full Size: Minivan:

$33.24/day or $170.99/week $37.99/day or $180.49/week $66.49/day or $284.99/week

Booking Tips  Credit Card: each renter must present their own valid credit card for payment of the rental charges.  Book in advance: to ensure availability book as far in advance as possible to ensure you get a vehicle.  Preferred Booking Method: Online with above links.  Damage Waiver/Insurance: Rental rates do not include damage waiver or insurance. Each renter must purchase from the rental company or provide proof of their own coverage. For any specific questions and help with reservation contact Jessica Prokop with Enterprise and National Car Rental [email protected] or (604)514-5343 9.

REGISTRATION & TEAM ACCREDITATION

CCAA policy A8, S10, 10.12:

Participating teams must bring to the championships, a cheque for their accreditation fees. This cheque is to be given to the host at registration/accreditation if not already received. Failure to do so may result in a fine of $100 to the offending institution(s).

Location: Coast Bastion Inn Time: Upon arrival Accreditation Fee: $50 Please make cheque payable to: VIU ATHLETICS Further information will be provided to the participating teams upon qualification for the championship. 10.

TECHNICAL INFORMATION

10.1

FACILITIES: The competition will take place at: Vancouver Island University. Team room details: Teams will be provided with a room prior to each match which will have a whiteboard and warm up bikes. A separate change room will be provided for post-match meetings.

10.2

EQUIPMENT: Game ball: Spalding TF 1000 Legacy

10.3. THERAPY / MEDICAL SERVICES: CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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Physiotherapists and Athletic Training students will be on site throughout the tournament to provide injury management and taping services. A signup sheet will be available for physiotherapy service. Full detail provided in coach’s binder. 

LAUNDRY: The VIU gymnasium will provide laundry services for one set of team uniforms/day at no cost for the duration of the Championship. Please provide a laundry bag and sign-in uniforms with the Gym front desk staff using the form provided in the coach’s binder. We require a minimum of 8 hours to have uniforms laundered before your next game.

10.5 HOSPITALITY ROOMS (VIP, OFFICIALS, COACHES, ETC.):

10.6

Site: Date: Schedule:

Coast Bastion Inn Wednesday, Thursday, and Friday evenings 9:00pm to midnight

Site: Date: Schedule:

VIU Gymnasium Upper Floor Thursday, Friday & Saturday 12-9pm Thursday & Friday, 9am – 10pm Saturday

MEDIA & VIDEO SERVICE: All games will be taped as required by the CCAA. An elevated area will be provided where teams can set their own cameras up.

10.7

DRUG TESTING & DOPING CONTROL: A drug testing location with a private bathroom and waiting room will be set-up in the Gymnasium.

10.8

SOUVENIRS: Championship apparel will be available for pre-order only through a Big Kahuna on-line store.

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CHECKLIST: Ensuring all traveling representatives have reviewed the CCAA Code of Ethics / Participating Team Responsibilities / and have been made aware of the behaviour / conduct expectations of the CCAA, the PCAA and their institution, both on and off the court (field) prior to, during and following the championship. Attendance, with the coaching staff, at the Coaches Meeting. Providing to the host and host Inn front desk, a cell phone number at which the Head of Delegation can be reached for the duration of the championship. Actively assisting host and CCAA personnel with the orderly conduct of the championship.

CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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12.

SPORT INFORMATION REQUIREMENTS

Below is a list of items the championship host office must receive from participating schools on Monday, March 10th, 2015. CCAA policy A8, S10, 10.4.1: Teams who attend national championships and who have not submitted the information by the date required by the host may be subject to a $100 fine. ALL FILES ARE TO BE COMPLETED ON THE ATTACHED EXCEL FORMS AND UPLOADED TO THE DROPBOX FOLDER ASSIGNED TO YOUR TEAM. To gain access to your dropbox folder you must email: [email protected] DEADLINES: o

Team Photo & Individual Player Photos o Team & individual photos must be of high quality (.tif or .jpg), Must be in full color, 300 DPI minimum. Individual photos are for accreditation badges required for entry & participation.

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Team Banquet Slideshow Requirements o 8 quality team action photos, 5 quality photos of your institution and 250 word summary of your season leading up to Nationals

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Team Logo o Team logos must be of high quality (.tif or .eps), Must be in full color, 300 DPI minimum.

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Team Roster o Please Identify on the Team Roster the Head of Delegation for your institution  CCAA policy A8, S10, 10.1:  All participating teams must identify a Head of Delegation, who will be an official representative of the College / Conference. The Head of Delegation’s responsibilities include but are not limited to:

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Accreditation and Banquet Form o Complete attached form and submit by March 10, 2015

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Medical Form o Complete attached form and submit by March 10, 2015

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Car Rental & Hotel Form o Complete attached form and submit by March 10, 2015

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Tickets Form o Complete attached form and submit by March 10, 2015

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VIP & All-Canadian Form o Complete attached form and submit by March 10, 2015

CCAA Women’s National Basketball Championship | Vancouver Island University | March 18 -21, 2015

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