12th European Mountain Running Championships Borovets 2013

TEAM MANUAL 12th European Mountain Running Championships www.borovets2013.eu

6 July 2013 Borovets, Bulgaria

12th European Mountain Running Championships Borovets 2013 CONTENTS 1. GENERAL INFORMATION 1.1 Host City Borovets 1.2 Business Hours Shops, Government Offices, Banks 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of Bulgarian Athletic Federation 2.5 Local Organising Committee 2.6 Competitio n Organisatio n 2.7 Participating Federatio ns 3. ARRIVALS 3.1 Arrival by Air 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 5.1 Bus Service 5.2 Return to Airport / Train Statio ns 5. ACCOMMODATION 5.1 General Informatio n 5.2 Information Desk 5.3 Official Hotels 5.4 Costs and European Athle tics Quota 5.4.1 Payment Procedures 5.5 Meals 5.6 Meeting Room for Teams 6. ACCREDITATION 6.1 General 6.2 Accreditatio n Procedure 6.3 Access Areas for Teams 6.4 Loss of Accreditation 7. TECHNICAL INFORMATION 7.1 The Course 7.2 Technical Informatio n Centre (TIC) 7.3 Technical M eeting 7.3.1 Technical Meeting Agenda 7.4 Inspection of the Competitio n Venue 7.5 Dressing / Physiotherapy Rooms 7.6 Training 8. COMPETITION REGULATIONS 8.1 Entries 8.1.1 Final Entries 8.2 Final Confirmatio n 8.2.1 Wit hdrawal 8.3 Starting Positio ns 8.4 Scoring 8.5 Competitio n Bibs 8.6 Competitio n Clothing

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12th European Mountain Running Championships Borovets 2013 9. COMPETITION PROCEDURE 9.1 Tim etable 9.2 Warming up Before Events 9.3 Assembly and Call Room Procedures 9.4 Event Presentatio n Format 9.5 Competitio n Preparatio n 9.5.1 Starters Commands 9.5.2 False start 9.6 Refreshment Statio ns 9.7 Tim ing 9.8 Leaving the Course after the Competit io n 9.9 Protests and Appeals 9.10 Interview s 9.11 Doping Control 9.11.1 General Informatio n 9.12.1 Sele ction of Athletes 9.11.1 Additional Controls 9.12 Fun race 10. MEDICAL SERVICES 10.1 General 10.2 Medical Services in the Hotel(s) 10.3 Medical Services at the Competit ion Venue 10.4 Physiotherapy 10.5 Insurance 11. SECURITY 12. CEREMONIES 12.1 Opening Ceremony 12.2 Flower Ceremonies 12.3 Victory Ceremonie s 12.4 Closing Ceremony 12.5 Closing Banquet 13. DEPARTURE 14. CONTACT DETAILS 15. APPENDICES Appendix 1 – General Programme Appendix 2 – Competit ion tim etable w it h Call Room reporting times Appendix 3 – Course Map Appendix 4 – Course Profile s Appendix 5 – Plan of the Start Area Appendix 6 – Plan of the Finish Area Appendix 7 – Accreditation System

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12th European Mountain Running Championships Borovets 2013 1. GENERAL INFORMATION Bulgaria Borovets

Populatio n about 7 million inhabitants; Capital city – Sofia. Main religio n is Christian Orthodox . Borovets, is a mountain resort on the northern slo pes of Rila Mountain at an altit ude of 1350 m. It is the starting point for trekking up the highest peak on the Balkan Peninsula - M usala peak, 2925 m. Borovets is the biggest skiing centre in the country in terms of length and capacity of ski runs and lifts. The resort offers ex celle nt condit ions for winter and summer sports and recreatio n.

Official language

Bulgarian; Cyrillic alphabet is used for reading and w rit ing in Bulgarian

Currency

BGN - Bulgarian Lev (lv ); 1 EUR = 1.95 lv (fixed rate)
 1 lv = 0.48 € There are many ex change bureaus offering a range of ex change services. You should be careful though to choose a bureau with clearly displayed rates on the front and make all transactio n inside the office. Never trust anybody on the street! Better ex change your money in a bank office.

Money exchange

Time zone

GMT + 3 hours in summer

Elect ricity specifications

220V 50 Hz Plug w it h two paralle l round prongs (Type C & F) Internatio nal country code for Bulgaria: +359

Telephon e code Shop opening hours

Most shops are open from 9:00 to 19:00; it is recommended to check the opening hours displayed in the shop.

Bank opening hours Tap water

9:00 – 16:00 Safe to drink

Some words and phrases in Bulgarian language Hello, Hi

Zdravey / zdrasti (Здравей, здрасти)

Good Bye

Dovizhdane / chao (Довиждане, чао)

Thank you

Blagodarya /Mersi (Благодаря, мерси)

How are you?

Kak si? / Как си?

Good morning

Dobro utro (Добро утро)

Good afternoon

Dobar den (Добър ден)

Good evening

Dobar vecher (Добър вечер)

Good night

Leka nost (Лека нощ)

Water

Voda (вода)

Ice

Led (лед)

How much does it cost?

Kolko struva tova? (колко струва това?)

Where is …?

Kade e…?(Къде е ...?)

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12th European Mountain Running Championships Borovets 2013 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Coun cil President Vice Presidents

Hansjörg Wirz (SUI) José Luis de Carlos (ESP) Karel Pilny (CZE) Jean Gracia (FRA) Christian Milz (SUI) Franco Arese (ITA) Sylvia Barlag (NED) Jonas Egilsson (ISL) Liam Hennessy (IRL) Frank Hensel (GER) Dobromir Karamarinov (BUL) Toralf Nilsson (SWE) Erki Nool (EST) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Salih M unir Yaras (TUR) Vadim Zelichenok (RUS) Lamine Diack (SEN) Carl-Olaf Homén (FIN)

Direct or General Council D elegate

IAAF President (ex officio member) European Athle tics Honorary Life President 2.2 European Athletics D elegates Council Delegate Technical Delegate Doping Control Dele gate

Gabriela Szabo (ROU) Christoph Seiler (SUI ) Zoran Vrbanac (CRO)

Jury of Appeal will be appointed at the Technical Meeting. 2.3 European Athletics Office European Athle tic Association Avenue Louis-Ruchonnet 18 1003 Lausanne, Sw it zerland Tel: +41 21 313 43 50 Fax : +41 21 313 43 51 E-mail: [email protected] Web: www.euroepan-athle tics.org

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12th European Mountain Running Championships Borovets 2013 2.4 Executive Board of Bulgarian Athletic Federation President Vice President Vice President Board Member Board Member

Dobromir Karamarinov Asen Hristov Ruen Panchev Zlatin Yonkov Rumen Yonkov

2.5 Local Organising Committee President Honorary President General Secretary Coordinator Protocol / Hospitality Press / Media Finance Transport / Accommodation Marketing / Promotion Medical & Anti-Doping Websit e

Dobromir Karamarinov Vladimir Georgiev, M ayor of Samokov Municipality Deyan Nikolov, M anaging Director Borosport Ltd Event Galia Puhaleva Velina Tsekova Plamen Valkov Valia Manova Joanna Dochevska Petar Georgie v Dr. Vasil Popov Georgi Puhalev

2.6 Competition Organisation Competit ion Director Technical M anager Technical Information Centre Call Room Referee Referees Manager Chief Tim ekeeper Start Coordinator Starters Competit ion Secretary Announcers Security

Hristo Krumov Ivan Slavchev Ivan Slavchev Emil Zdravkov Hristo Krumov Departim ing Emil Zdravkov, Andrey Rangelov Petko Delegimov, Andrey Rangelo v Teodor Gaidarov Anne Buckley, Ilia Ilie v, Alex andar Vangelo v Petar Georgie v

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12th European Mountain Running Championships Borovets 2013

2.7 Participating Federations (according to the preliminary entries)

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

Senior (M)

Senior (W)

Junior (M)

Junior (W)

Albania Austria Belgium Bulgaria Croatia Czech Republic France Great Brit ain & NI Georgia Germany Greece Hungary Ireland Israel Italy FYR of M acedonia Malt a Lux emburg Norw ay Poland Portugal Romania Russia Slovenia Serbia Spain Sw eden Sw itzerland Turkey Ukraine

Austria Bulgaria Croatia Czech Republic France Great Brit ain &NI Germany Greece Hungary Ireland Italy FYR of M acedonia Malt a Norw ay Poland Portugal Romania Russia Slovenia Serbia Spain Sw itzerland Turkey Ukraine

Austria Belgium Bulgaria Croatia Czech Republic Great Brit ain & NI Germany Ireland Italy FYR of M acedonia Norw ay Poland Portugal Romania Russia Slovenia Sw itzerland Turkey

Austria Belgium Bulgaria Croatia Czech Republic Great Brit ain & NI Germany Ireland Italy FYR of M acedonia Norw ay Poland Portugal Romania Russia Slovenia Turkey

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12th European Mountain Running Championships Borovets 2013 3. ARRIVALS 3.1 Arrival by Air The official airport is Sofia Airport which is sit uated 73 km from Borovets. Upon arrival at Sofia Airport, the teams will be met by volunteers. The Welcome Desk is situated in the arrivals area of Terminal 2 and will be open according to the arriv al times of the teams. After collecting luggage, team members will be escorted to the official buses by the welcome desk staff and taken to the team hotel, approx im ately 85 minutes drive from the airport. 3.2 Arrival by Train There w ill be no Welcome Desk at the main railw ay station in Sofia. Teams arriving by train will be met by LOC representativ es and taken to the team hotel, according to the arrival tim es given in the final entry system. 3.3 Arrival by Road Teams arriv ing by road are kindly asked to go directly to their hotels, w here representativ es from the LOC will welcome them. 3.4 Visa Requirements Countries requiring visas to enter Bulgaria should obtain them from the Bulgarian Embassy or Consulate in their country. The following countries require visas to enter Bulgaria: Albania*, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina*, FYR M acedonia*, Georgia, Moldova, Montenegro*, Russia, Serbia*, Turkey and Ukraine. Those federatio ns should contact the LOC well in advance and send a long list of participants, containing the names and passport data of all persons who could potentially be part of the team coming to Bulgaria. The LOC w ill then send a visa invit ation le tter and will assist the visa issuance procedure. *Citizens of Albania, Bosnia and Herzegovina, FYR of Macedonia, Montenegro and Serbia who have bio metric passports are allowed to freely enter Bulgaria. Those w ho have the older type of passport (not containing biometric informatio n) are still required to apply for Bulgarian visa. Holders of valid Schengen visas can freely enter Bulgaria wit hout addit ional Bulgarian visa. In case of problems please contact the Local Organising Committee. Galia Puhaleva Tel: +359 2 988 5462 Fax : +359 2 988 0714 Mob: +359 888 566 6003 E-mail: galia@bulathle tics.info [email protected]

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12th European Mountain Running Championships Borovets 2013 4. TRANSPORT 4.1 Bus Service All team members will be accommodated in Hotel Rila located only 50 meters from the start area so it will not be necessary to use a bus service. Participants can use the Gondola lift up and down the mountain course for free. The Gondola ill be operating daily from 08:30 to 18:30. On the competitio n day, 6 July 2013 it will start operating from 07:30. Last boarding from the base station is at 17:30 and at 18:00 from the upper station. 4.2 Return to Airport / Train stations Transport w ill be arranged according to the flight/train schedules submitted by the teams. Further information will be available at the Information Desk.

5. ACCOMMODATION 5.1 General Information One 4-star hotel in Borovets, providing full board accommodatio n, is reserved for all teams. 5.2 Information Desk An LOC Information Desk will be lo cated in the lobby of the hotel w it h qualified personnel offering relevant information about all aspects of the European Mountain Running Championships. The Information Desk opening hours w ill be as follows: 4 5 6 7

July 2013 July 2013 July 2013 July 2013

13:00 09:00 09:00 09:00

– 19:00 – 19:00 – 19:00 – 15:00

5.3 Official Hotel All team members w ill be accommodated in Hotel Rila: Hotel Rila****, 2010 Borovets Tel.: (+359 750) 32 295/32 658 Fax : (+359 750) 32 533 Web: http://www.rilaborovets.com/en E-mail: [email protected] 5.4 Costs and European Athletics Qu ota According to point 1110.4 of the European Mountain Running Champio nships Regulatio n European Athletics shall bear the board and lodging expenses at the venue of the competit ion for a max imum period of not more than 3 (three) days for a max im um of 3 (three) male and 3 (three) female athletes in each category. The number of team officials in the hereunder chart is also eligible for fixed price accommodatio n and other benefit s, how ever European Athletics w ill not cover these officials’ accommodation costs

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12th European Mountain Running Championships Borovets 2013 Number of Athletes From – to

Number of Team Officials (in ratio) (1) :

1–3 4–6 7 – 10 11 – 15 16 – 20

1 2 3 5 7

Maximum number of additional officials (out-of-ratio) (2) : 1 1 2 3 3

The following rates (per person/night) must be paid for “out of quota” athletes and team officials during the competitio n period (3 nights) as well as for all team members on additio nal nights: Team Members

Single room

Twin room

Athletes outside the quota and in ratio -officials

80 EUR

75 EUR

Officials outside the ratio

80 EUR

75 EUR

Additional nights (Athletes and Officials)

80 EUR

75 EUR

All prices include meals and VAT. Each team w ill be allo cated a minim um number of single rooms equivalent to 10% of the total number of athletes and in ratio officials entered in the final entrie s. Addit ional single rooms can be requested and will be giv en according to availability. The price for the additio nal single room is 80 EUR for the full board accommodation for all days. Cancellation policy The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reductio n in the actual numbers of athletes and/or officials. 5.4.1 Payment Procedures An invoice w ill be sent to each Federatio n detailing the amount they owe based on their final entrie s. Federations are kindly encouraged to make an advance payment before arriv ing to Borovets Advance Payments should be made in EUR by bank transfer to the follow ing account: Beneficiary: Bulgarian Athletic Federation Address: 75 Vasil Levski blvd. 1040 Sofia, Bulgaria Bank: First Investment Bank Bank address: 10, Stefan Karadzha Str. 1000 Sofia, Bulgaria IBAN: BG70 FINV 9150 1214 8224 04 BIC: FINVBGSF Note: A copy of the bank transfer w ill be required on arrival.

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12th European Mountain Running Championships Borovets 2013 The balance of the payment must be paid on-site by the Team Leader upon arriv al at the Accreditation Centre. Payment can be made by credit card or by cash in Euros. The team leader must settle any extra charges (bar, laundry, tele phone, etc.) at the hotel receptio n desk, before departure. The team leader may be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. These payments must be made in Bulgarian le va. 5.5 Meals All meals w ill be served in the hotel main restaurant. The restaurant opening tim es on precompetit ion days are: Breakfast Lunch Dinner

07:00 – 10:00 12:00 – 15:00 19:00 – 22:00

On the competitio n day, Saturday 6 July the meals w ill be served as follow s: Breakfast Lunch Dinner

05:00 – 10:00 12:00 – 15:00 19:00 – 22:00 (dinner w ill be served at the Closing Banquet)

Accreditation cards will allow access to meals. Bottled water will be available to team members free of charge in the LOC office in the lobby. All other drinks have to be paid for. 5.6. Meeting Room for Teams Arrangements can be made for a team meeting room through the Information Desk in the Team hotel. Requests shall be made 12 hours in advance.

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12th European Mountain Running Championships Borovets 2013 6. ACCREDITATION 6.1 General Each team member w ill receiv e an accreditatio n card, w hich must be worn at all tim es and should be clearly visible. Security personnel will control all areas. The accreditatio n is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accredit atio n card system. 6.2 Accreditation Procedure Accreditation cards w ill be prepared in advance, based on the informatio n provided by the Member Federation in the final entry submitted trough the Teams On-Line Entry System. No changes w ill be accepted after the final entry deadline. Accreditation cards w ill be distributed in the Accreditatio n Centre. The Team Leader will be responsible for collecting the team’s accreditation cards. Team Leaders are requested to take the athle tes’ passports to the Accreditatio n Centre in order to allow verificatio n of Junior participants’ age. 6.3 Access Areas for Teams All team accredit atio n cards will allow access to the warm-up area, changing facilitie s and Gondola lift. Only athletes w ho are directly involved in the competitio n w ill have access to the call room and to the course. The Head of Dele gation from each team is invited to the VIP Hospit alit y and will be given the necessary access number on the accredit atio n card. Separate cards will be issued for the Team Leaders, for access to the information available in the Technical Informatio n Centre (TIC). Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additio nal pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. 6.4 Loss of Accreditation Any lost or damaged accredit atio n cards should be reported to LOC or the Accreditation Centre. Duplicate cards can be obtained w here proof of identity can be established.

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12th European Mountain Running Championships Borovets 2013 7. TECHNICAL INFORMATION 7.1 The Course The 12 th editio n of the European M ountain Running Championships w ill be disputed on an uphill course. The start for Senior Men, Senior Women and Junior Men is right in front of Hotel Rila, w here all participants will be accommodated. The course follows first a mountain path, then a ski track up to Yastrebets peak near the end of the Gondola lift line. Senior Men will make an additio nal loop close to the end of the course. The start for Junior Women is at the middle station of the Gondola lift. Their course is entirely on a ski track. It is short in distance, but very steep. The finish line is the same for all age groups. The surface is dirt road, mountain path and grass. No asphalt at all. Surpassing is possible everywhere. The distances and amounts of ascent/descent per race are as follows: Category

Distance

Ascent

Descent

Junior Women

~ 3.5 km

+ 530 m

0

Junior Men

~ 8.8 km

+ 1027 m

0

Senior Women

~ 8.8 km

+ 1027 m

0

Senior Men

~ 11.8 km

+1152 m

- 151m

The detailed map and profile of the courses are available in appendix 3 and 4 of this manual. 7.2 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communicatio n between each Team Delegates, the LOC, the European Athletics Technical Delegate and the Competitio n Management regarding technical matters. The TIC is lo cated in the cable car building close to the finish line and will be open on Saturday 6 July 2013 from 9:00 to 13:30. A sub-TIC will operate on the pre-competit ion days from (9:00 to 19:00) in the Accreditation Centre in Hotel Rila to settle any query coming from the teams. The TIC will be linked to all Information Desks set up for this event and shall be responsible for the following: • Settlement of technical enquiries from dele gations • Competit ion information • Recovery of items confiscated at the Call Room • Applications for addit ional doping control tests • Urgent notices – collection and deliv ery of any urgent w rit ten notices to the Team Delegations from Technical Delegates, European Athletics and LOC • Publication of result s • Receipt of appeals from the teams All technical informatio n regarding the competit ion w ill be distributed to each dele gation in a special mailbox given to each team. This information w ill also be displayed on informatio n boards.

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12th European Mountain Running Championships Borovets 2013 Access to the information in the pigeon boxes will be controlled by a separate entry card, not by the accredit ation card. TIC cards will be giv en to each Team Leader. 7.3 Technical Meet ing The Technical M eeting w ill be held on 5 of July 2013 at 15:30, in Hotel Rila. Each team may be represented by a max im um of 2 (two) team delegates and, if necessary, an interpreter. It is very im portant that all teams are represented at the Technical M eeting. All questio ns related to the Technical M eeting must be presented in w rit ing, preferably in English, at the Accreditation Centre before 14:00 on 5 of July . The Technical Meeting w ill be held in English. The Technical M eeting w ill be attended by: • European Athle tics President • European Athle tics Council Dele gate • European Athle tics Technical Delegate • European Athle tics Doping Control Dele gate • Jury of Appeal • Representatives of the Organising Committee • National Competit ion Officials • TIC Manager • European Athle tics Project Co-ordinator Teams that are not able to attend the Technical Meeting, under ex treme circumstances, can collect their information material from the LOC office after the technical meeting. 7.3.1 Technical Meeting Agenda The prelim inary agenda of the Technical Meeting includes: • • • • • • • • •

Welcome by the President of the Organising Commit tee Welcome by the European Athletics President Presentatio n of the Internatio nal Officials Presentatio n of the Competit ion Officials Informatio n brie fing by the Technical Delegate on matters not covered by the Team Manual Presentatio n of the competitio n and warm-up venues Informatio n brie fing by the Doping Control Dele gate Ceremonies and Closing Banquet Answering of questio ns submitted in writing by federatio ns

7.4 Inspection of Competition Venue There w ill be no organised tour along the course. The presentatio n regarding the competit ion and w arm-up areas will be giv en at the Technical M eeting. 7.5 Dressing Tents Dressing tents are located near the start areas. 7.6 Training The marked Course will be open for training on 4 and 5 of July .

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12th European Mountain Running Championships Borovets 2013 8. COMPETITION REGULATIONS 8.1 Entries Every European Athletics Member may enter 1 (one) team for each event. In accordance w ith European Athle tics Regulation 1102.6, each European Athletics M ember Federatio n may enter a max imum of 6 (six ) athletes of w hich a max im um of 4 (four) may participate, in the follow ing conditio ns: • •

No athlete aged less than 16 (sixteen) years on 31 December of the year of the competit ion may participate in the European Mountain Running Champio nships; No athlete aged less than 18 (eighteen) years on 31 December of the year of the competit ion may participate in the Senior races.

Each athlete may only be entered in one race of the Champio nships and he/she can only compete in the race for which he/she was entered. Although the European Mountain Running Championships are basically a team competit ion, individual entries may be accepted. 8.1.1 Final Entries Final entries shall be made through the European Athletics online entry system. The online entry system will be accessible on the European Athletics websit e: www.europeanathletics.org in the section “Member Federations Z one/Competition”. M ember federations should use the already known ID and password. Final entrie s indicating the names of the athle tes and the names of officials must be submitted not later than 10 (ten) days before the event. According to the regulations the deadlines for the final entrie s are: • Opening of the final entrie s: • Deadline for the final entries:

11 June 2013 24:00 (CET) 26 June 2013 24:00 (CET)

8.2 Final Confirmation Team Leaders or their representatives must confirm the names of those competit ors already entered who w ill actually take part in the competitio n. Forms for the final declaratio n and confirmatio n w ill be distributed to each delegatio n during accreditatio n. These forms must be completed and returned immediately or no later than 19:00 on Thursday 4 July 2013. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’ participation via email to competition @european-athletics.org. Final start lists will be ready for colle ction together w it h the bibs after the Technical M eeting. 8.2.1 Withdrawal Withdrawal of any confirmation must be indicated to the sub-TIC in the Accreditation Centre in hotel Rila in writ ing on the official withdrawal form.

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12th European Mountain Running Championships Borovets 2013 8.3 Starting Position s The starting posit ions for each event will be allocated based on the respective team standings (scoring teams only) of the previous edit ion of the European Mountain Running Championships. Each team shall be lined up behind each other at the start of the respective race. All other teams will be posit ioned behind in alphabetical order. The Technical Delegate has the power to alt er the above starting posit io ns in special circumstances. The allo cation of the starting posit ions will be announced at the technical meeting and displayed at the Information Desk in the team hotels as w ell as on the start gantry at the course 8.4 Scoring Each race shall be scored separately . Each team’s score shall be determined by the aggregate of the places of its 3 (three) best placed athletes. Teams shall be classified according to their scores, the team in each race having the lowest score being the winner, and so on. A tie shall be decided in favour of the team w hose last scoring athlete finishes nearest to first place. A team with fewer than 3 (three) finishing athletes shall not be counted in the teams’ classification. No adjustments to teams’ places shall be made in respect of non scoring team members or athle tes participating as indiv iduals. 8.5 Competition Bibs Each competitor receives 3 competit ion bibs. The bibs shall be worn according to IAAF Rule 143. The competit ion bibs may not been cut, bent or covered in any way. The teams w ill be provided w it h the competit ion bibs im mediately after the Technical Meeting. 8.6 Competition Clothing Competit ors must wear the Federation’s official team clothing. IAAF Rule 8 & 143 will be strictly applie d. Ple ase make sure to follow the latest version of the IAAF Advertising Regulatio ns in force at the tim e of the event. Clothing and it ems not conforming to this rule and the current IAAF Advertising Regulations w ill be removed or taped at the Call Room. European Athletics has a record of the Team vests of all Member Federations on the European Athle tics website. If the uniform displayed on the websit e differs from your current official uniform, a full set of photographs must be provided to the European Athle tics Office by 26 June 2013 the latest (preferably in an electronic version): • JPEG file, max im um resolutio n and size 300 dpi / 500KB • Compressed ZIP file, if possible • Mail to: competitio [email protected] • Otherwise, the ex isting records will be used as reference Team clothing must be uniform. A competit or wearing any other clothing will have no access to the competit ion area and will not be allowed to compete. This rule applies both to competit ion clothing (vest, shorts and tights) as well as to tracksuits.

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12th European Mountain Running Championships Borovets 2013 9. COMPETITION PROCEDURE 9.1. Timetable The competit ion tim etable will be as follows: Start time

Category

9:00

Junior Women

9:15

Junior Men

9:45

Senior Women

10:30

Senior Men

9.2 Warming Up Before Events Warming up w ill take place around the start area. At the end of the w arming up the athle tes shall prepare for the race and w ill put the removed clothing in dedicated bags identified with the respective country code name (one for each Federation). These will be transported by the LOC staff from the start to the post event area at the finish. 9.3 Assembly and Call Room Procedures It is the responsibility of the Team leaders to ensure that their athletes are aw are of the last check-in times for entry to the Call Room. Athletes arriving late may be ex cluded from participatio n in the event. All athletes must report to the Call Room starting 30 minute before their respective event, but no later than 10 minutes before the start. Call room reporting tim es for each event are show n in appendix 2. The following checks w ill be carrie d out on equipment that must comply wit h IAAF Advertising and Competitio n Rules: • Competit ion clothing • Bags • That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are not brought infield. On leaving the call room, athle tes will be directed into the start area to prepare for the race. A w arning signal w ill be given 5 minutes, 3 minutes and 1 minute before the start of the race.

9.4 Event Presentation Format The top athletes will be presented on the start line. 9.5 Competition Preparations 9.5.1 Starter Commands All instructions w ill be giv en in English. The command is: “On your marks!” followed by a shot from the starter’s gun. 9.5.2 False start In the event of the false start, the starter w ill fire a second shot and officials will raise a tape across the course, 100 m from the start line.

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12th European Mountain Running Championships Borovets 2013 9.6 Refreshment Stations Refreshment Statio ns w it h w ater and sponges w ill be located on the 4 th, 7 th, 9 th (for Junior Men, Senior Women, Senior Men) and 11 th km (for Senior Men) of the course. There will be no refreshment statio n on the Junior Women’s course. Personal refreshment may be handed over to athletes by their coaches or other team members on the official Refreshment Station s only. An athlete w ho collects refreshment from a place other than the refreshment stations renders himself liable to disqualificatio n by the Referee. 9.7 Timing The official timing w ill be provided by Departim ing using chip timing system and the result s will be displayed on the info board near the finish line. 9.8 Leaving the Course after the Competition After the competitio n, athletes shall leave immediately the course and the finish line area through the mixed zone where media interview s w ill be carrie d out. Athletes attending the flower ceremony w ill be accompanied directly to the Flower Ceremony zone. The clothes left in the Call Room before the race w ill be brought to the post event area. 9.9 Protests and Appeals Protests are permit ted and will be processed in accordance wit h IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete him self/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made w it hin 30 minutes of the official announcement of the result of that event (posted on the TIC informatio n board). Any w rit ten appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athle te and submit ted to TIC w it hin 30 minutes after the official announcement of the decision made by the Referee. When submit ting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit w ill not be returned. The Jury’s decision w ill be provided in writing at the TIC. 9.10 Interviews Immediately after the competit ion, the flash interview group w ill interview the winning athletes. These interview s will be distributed on informatio n sheets to the media. In the mix ed zone, all athletes meet the media: first TV, then radio and finally the w rit ten press. It is for the athlete to decide w hether he/she will giv e an interview.

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12th European Mountain Running Championships Borovets 2013 9.11 Doping Control 9.11.1 General Information Doping control shall be conducted in accordance w it h IAAF Rules and Regulatio ns under the supervisio n of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected im mediately before, and during, the Champio nships. Athletes sele cted for doping control shall be informed by anti doping officials. Athle tes will be required to sign a confirmation of notification. Athle tes w ho are to be tested may invite a team official to accompany them to the Doping Control Station (DCS). 9.11.2 Selection of Athlet es The sele ction of athle tes for control will be made on a final posit ion and/or random basis under the supervision of the European Athletics Doping Control Delegate. In additio n, the selectio n of further athle tes may be ordered at the discretion of the European Athletics Doping Control Dele gate. A selected athlete should report im mediately to the DCS unless there are valid reasons for delay. All selected athletes w ill be accompanied by a trained chaperone or Doping Control Officer from the tim e of notificatio n until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualificatio n and may lead to further disciplinary actio n. Athletes w ho are required to use prescribed medicatio n for the treatment of a medical condition should ensure that they have registered their medicatio n, w here necessary, through the Therapeutic Use Ex emption system prio r to attending the Championships. 9.11.3 Additional Controls Additional athle tes may present themselv es for testing. These athletes must report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Statio n. The cost of this control w ill be paid by European Athletics and w ill be deducted from the member federatio n’s European Athletics subventio n after the Champio nships.

9.12 Fun race A Fun race open to the general public will be organised by Borosport on 6 July at 16:00 at the start area in front of the hotel. Athletes and other team members are welcome to attend. A variety of fun games and competitiv e activit ies w it h small prizes w ill entertain the audie nce and raise the awareness for mountain running.

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12th European Mountain Running Championships Borovets 2013 10. MEDICAL SERVICES 10.1 General The medical service is in charge of any medical assistance to teams, the competitio n organisation, the personnel, the honorary guests as well as, during the competit ion, to the spectators. In case of an emergency please contact the nearest medical first aid statio n or Dr Angel Lozanov at: +359 884 402 145 w ho is in charge of the medical service. 10.2 Medical Services in the Hot el For medical or emergency needs Team Leaders shall contact the Information Desk in the Team hotel (medical informatio n and phone numbers available on sit e). 10.3 Medical Services at the Competition Venu e A medical tent w ill be active near the Finish line for acute medical assistance. First aid team of the Mountain Rescue Service marked wit h Red Cross, supervised by a doctor, w ill be positio ned on the 7 th km of the lo ng course. They will be able to transport severely injured athletes to the ambulance waiting on standby near the start area. An addit ional mountain rescue team w ill be positio ned near the finish line to attend the Junior Women’s race and casualties occurring in the upper part of the long course. One more doctor on а mountain bike (quad) will be posit ioned at the 4 th km and w ill be able to quickly reach the lower part of the course. The lo cal medical service will be responsible for any proble m concerning the athletes’ health both at competit ion and warming up areas. In case of injuries, only the official physician w ill be admit ted to the course. The respective physician will decide on the further treatment of the injured athlete. Team doctors w ill have access to the medical service facilities w hen an athlete of his/her ow n team is hurt or is in need of other medical attention. 10.4 Physiotherapy There are w ell equipped physiotherapy facilitie s in the hotel. The physiotherapy rooms are equipped with massage table s and will be available on 5 and 6 of July 2013. Please reserve treatments at the Physiotherapy rooms or in the LOC office. The team physio therapists and doctors may use the equipment in the physio therapy rooms in co-operation wit h the medical staff. 10.5 Insurance According to the Regulation 1110.9 the participating Member Federatio ns are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these requirements well in advance.

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12th European Mountain Running Championships Borovets 2013 11. SECURITY Instructio ns giv en by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditatio n card must be worn at all times. If an accreditatio n is lost, this should be reported immediately to any LOC informatio n desk. The emergency phone number is 112 (police, ambulance and fire department). If necessary, the police can be contacted via the TIC or the Information Desk in the Team hotel.

12. CEREMONIES AND SOCIAL PROGRAMME 12.1 Welcome Dinner A w elcome dinner w ill be hosted by the M unicipalit y of Samokov at 19:00 on Friday, 5 July in restaurant Iskar on the ground floor of Hotel Rila. Two persons from each team w ill be invit ed to attend. Invitatio n cards will be included in the welcome bags. 12.1 Opening Ceremony The Opening Ceremony w ill take place on Friday 5 July 2013 at 18:00 at the start area in front of the hotel. All team members are invited to take part in the Opening Ceremony by gathering at 17:30 at the Gondola Base station. They w ill then march in a flag parade along the main street of Borovets. Volunteers w ill be available to organise and assist them. 12.2 Flower Ceremony The Flower Ceremony for the indiv idual medallists will take place on Saturday 6 July 2013 immediately after the finish of each race near the finish line. 12.3 Victory Ceremonies The Victory Ceremonie s for the w ining athle tes and teams w ill take place on Saturday 6 June at 19:00 at the start area in front of the hotel. The athle tes must wear the official team clothing for the ceremonie s. 12.4 Closing Ceremony A short Closing Ceremony w ill follow immediately after the award ceremonie s and will consist of European Athletics flag handover to France, who will host next year’s edit io n of the European Mountain Running Championships in Gap 2014. 12.5 Closing Banquet The Closing Banquet will take place on Saturday 6 July 2013 at 19:30 in the main restaurant of Hotel Rila. Everyone with accredit ation or an invit ation is welcome to attend.

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12th European Mountain Running Championships Borovets 2013 13. DEPARTURE Teams will be asked to provide full travel details on the on line entry system. Teams will also receive a departure form, w hich should be comple ted and returned to the LOC Informatio n Desk in the hotel, at le ast 24 hours before departure, especially if there are any changes to the prelim inary confirmed details. Departure tim es of the shuttle buses from the hotel w ill be provided and displayed at the LOC Informatio n Desk. All outstanding fees, charges and possible other ex penses must be settle d w it h the hotel receptio n before departure.

14. CONTACT DETAILS For further details about the European Mountain Running Champio nships in Borovets 2013 please contact: Mrs. Galia Puhale va Event Coordinator tel: +359 2 988 5462 fax : +359 2 9880 714 mobile : +359 888 566603 e-mail: [email protected]; [email protected], bulathle [email protected]

15. APPENDICES Appendix Appendix Appendix Appendix Appendix
Appendix
Appendix

1 – General Programme 2 – Competit ion tim etable w it h Call Room reporting times 3 – Course Map 4 – Course profiles 5 – Plan of the Start Area 6 – Plan of the Finish Area 7 - Accreditatio n system

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12th European Mountain Running Championships Borovets 2013 Appendix 1

General Programme Thursday 4 July 2013 all day

Teams arriv al, accreditation, training

Friday 5 July 2013 morning

Course inspection, training

15:30

Technical Meeting in hotel “Rila”

18:00

Opening Ceremony at the start area in front of the hotel

19:00

Welcome dinner for Team Leaders and VIP guests (by inv itation)

Saturday 6 July 2013 09:00

Start Junior Women's Race

09:15

Start Junior Men's Race

09:45

Start Senior Women's Race

10:30

Start Senior Men's Race

16:00

Fun race at the Start area

19:00

Award Ceremony and Closing Ceremony at the start area in front of the hotel

19:30

Final Banquet for all participants in hotel “Rila”

Sunday 7 July 2013 08:30-12:30

European Athletics Mountain Running Commission Meeting, hotel “Rila”

all day

Teams departures

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12th European Mountain Running Championships Borovets 2013

Appendix 2

Timetable Call Room reporting times & course details

Saturday, 6 July 2013 Call room open

Call room close

Start time

Category

Distance

Ascent

Descent

08:30

08:50

09:00

Junior Women

~ 3.5 km

+ 530 m

0

08:45

09:05

09:15

Junior Men

~ 8.8 km

+ 1027 m

0

09:15

09:35

09:45

Senior Women

~ 8.8 km

+ 1027 m

0

10:00

10:20

10:30

Senior Men

~ 11.8 km

+1152 m

- 151m

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Appendix 3

Course map

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Appendix 4

Course profiles

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Appendix 5

Plan of the Start Area

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Appendix 6

Plan of the Finish Area

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Appendix 7

Accreditation system

Zones of access 1 2 3 4 5

VIP Area Course Ev ent Management Mixed zone Media centre

Accreditation Group

1

Access 2 3

1.

Team Member

2.

Organiser

3.

Volunteer

4.

Media

5.

Referee

x

x

6.

Medical staff

x

x

7.

VIP

8.

Technical Staff

9.

European Athletics Family

4

5

Colour green

x

x

x

x

x

orange

x

x

x

pink

x

x

yellow red

x

white

x x

dark blue x

x

x

x

violet x

x

10. TIC

separate pass

11. TV/Photographer

separate pass

12. Doping Control

separate pass

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light blue