Working with Endnotes in Microsoft Word for Mac 2011 By default, Microsoft Word allows you to place endnotes in one of two places: at the end of the document or at the end of each section of the document. Endnotes can be numbered continuously or can restart with each section. In the sample document, notes are numbered continuously and located at the end of the document. This tutorial demonstrates how to move endnotes to the end of each section or to the end of a single section.

Inserting Endnotes at the End of Each Section To insert endnotes at the end of each section (e.g., at the end of each chapter), you will need to insert section breaks where you want endnotes to appear. 1 Place your cursor where you want the section break. 2 Select Insert > Break. You will see two options for section breaks: (Continuous) or (Next Page). The Section Break (Next Page) option will force the next section onto a new page (the equivalent of inserting a page break between sections). The Section Break (Continuous) option will allow the new section to continue on the same page. Choose one.

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Tip: I recommend deciding on one section break type early on and using it consistently throughout the document. Trying to use both kinds together, especially trying to switch from one kind to another, can cause Word to do some unusual things.

3 Repeat this process for each section with endnotes, as shown in the sample document.

4 Once you have defined each section, highlight an existing endnote number in the manuscript. 5 Select Insert > Footnote, which opens the Footnote and Endnote dialog box. 6 In the Footnote and Endnote dialog box, select the following options: Endnotes: End of Section Numbering: Restart Each Section Apply Changes To: Whole Document

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7 Click Apply. The endnotes should now appear at the end of, and the numbering should restart with, each section. Note: If the endnotes appear at the end of each chapter and you’d like them to appear at the end of the document, simply follow steps 3–5, selecting the appropriate options from the Footnote and Endnote dialog box.

Placing Endnotes Together Before the End of a Document But what if you want the endnotes to appear grouped together before the end of the document (e.g., between the appendix and index, according to CMS 1.4)? You can place endnotes anywhere you like within the document using section breaks and Word’s Suppress Endnotes feature. 1 Give each section of notes a descriptive heading (e.g., Chapter 1 Notes) above the first note in each section but below the horizontal line Word automatically inserts to indicate endnotes. 2 Insert a section break at the end of the section in which you want the endnotes to appear. In the sample document, the endnotes should appear between the appendix and index, so a section break is inserted at the end of the appendix.

Tip: Step 1 is important if your notes are numbered non-consecutively. It saves time and is much less confusing when you group all of the notes together in a single section. If step 1 were skipped in the sample document, the final result would be two notes numbered 1 back-to-back­— confusing!

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Tip: Notice the endnote heading placement. If you add the endnote headings in the right place, they will move with the endnotes.

3 Place your cursor in the first section of the document. 4 Select Format > Document, which brings up the Document dialog box. 5 Select the Layout tab. 6 Select the following options: Suppress endnotes Apply to: This section Tip: If you select all the sections for which you want to suppress endnotes, you can apply changes to Selected sections, but this approach can be cumbersome in a lengthy manuscript.

7 Click OK. 8 Repeat steps 3–6 for each section of the document, except the one after which you want the endnotes to appear. In the sample document, endnotes are suppressed for the chapter 1 and 2 sections, but not for the appendix section break. The notes should now appear grouped together at the end of the specified section. You can add a heading titled ‘Notes’ and clean up the formatting, as in the finished version of the sample document. 4

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