Word II Microsoft Word 2010 This guide will walk through some intermediate features of Microsoft Word 2010. Before beginning this course, you may want to review some of the basic elements via Word I. In this handout you will find out how to (page numbers listed in parentheses): • • •

Create and manipulate WordArt (1-2) Find, insert, and adjust the features of Pictures (2-3) Add and manipulate Tables (3-5).

Using WordArt Once you have learned the basics of text manipulation, it’s nice to move onto WordArt, which allows you more creativity in how you present your information. To access WordArt, on the Insert tab, click on the WordArt icon in the Text group of the Ribbon.

A menu box will open, offering you the basic available options.

Once you have clicked on a sample, you will type in your text, select font, and have limited choices. However, after initially creating your WordArt, you can double-click on it and a more specific menu will appear in the Ribbon, generating many more available features.

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Your options will include: • Text: Alter the text itself or manipulate its appearance. • WordArt Styles: Change the style, color fill (including the use of pictures), and shape outline. • Shadow Effects: Add and design a shadow around your WordArt. • 3-D Effects: Manipulate the 3D effects of your image. • Arrange: Designate the position of your WordArt in regards to the surrounding text. Rotate and Group objects. Note: You can manually reposition the WordArt by clicking once on it, then clicking and holding and dragging it to the desired location. • Size: Apply specific parameters to the size of the WordArt. Note: You can also manually adjust the image size by clicking once on the WordArt, then moving your mouse to one of the selection tools (grey boxes), and once an arrow appears you can click and hold and drag to the desired size. Hint: To keep the image shape and dimensions, be sure to use a selection box in one of the corners.

Working with Pictures

There’s much more that you can do with images besides adding simple clipart. In order to access Word’s full range of image abilities, first you must find a desired picture. To do this you can certainly work with one you already have saved, or you can also go online to find one of the plethora of images abounding on the web. One place that is handy is Google Images.

TO FIND IMAGES ONLINE: 1. Go to http://www.google.com and click on the link “Images” (or go directly to http://images.google.com). 2. Type in a brief description of what you are looking for, then hit Enter (or click Search Images). If you need to limit your search to honor copyright laws, you can also use the Advanced Search feature which allows you to limit your search to images that are legally used in a particular situation. 3. Scroll through the thumbnails (small pictures) until you find the one you want. 4. IMPORTANT: Click once on the image, then to the right of the graphic, click “Full-size image.” You want the biggest picture possible so that if you must resize it, it won’t become pixilated (blurry). This will also give you the original URL so that you can credit the source appropriately. 5. Right click on the image, then click Save Picture As (Or Save Image As, depending on what web browser you are using). 6. Save it in the desired location with a relevant file name.

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INSERTING AN IMAGE 1. While in your Microsoft Word document, click the location on your page where you wish to place an image. 2. On the Insert Tab, select the Picture icon in the Illustrations group. 3. Find the image in the location that you saved it. 4. Double-click on the image to insert it.

ADJUSTING AN IMAGE To access the ability to manipulate an image, double-click on the desired picture so that a specific menu appears in the Ribbon.

Your options will include: • Adjust: Determine the Brightness, Contrast, and Coloring of images. You can also compress images to reduce file size. • Shadow Effects: Create and adjust shadows around your picture. • Border: Create and specify a border around your graphic. • Arrange: Designate the position of your picture in regards to the surrounding text. Rotate and Group objects. Note: You can manually reposition the picture by clicking once on it, then clicking and holding and dragging it to the desired location. • Size: Crop larger images to remove unwanted areas or designate a specific height and width for your image, but note that this may change the appearance of the graphic. Note: You can also manually adjust the image size by clicking once on the picture, then moving your mouse to one of the selection tools (grey boxes), and once an arrow appears you can click and hold and drag to the desired size. Hint: To keep the image shape and dimensions, be sure to use a selection box in one of the corners.

Utilizing Tables

Creating documents using Microsoft Word allows for the manipulation and display of text and other information. Tables, which are made up of rows and columns that form cells, can be utilized to organize information in your document. Formatting text, structuring your document, and adding a little bit of aesthetic appeal to your document are just a few ways in which you can use tables in Word. By using tables, you can turn an otherwise dull and unorganized document into a more welldesigned and laid-out project. There are different methods you can use to insert a table into your Word document. If you are less experienced with tables, then you might want to consider using the "Insert Table" option. Otherwise, you can use "Draw Table," which lets you make a table by scratch by drawing it freehand using the Draw Table tool.

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INSERT A TABLE 1. In your document, place your cursor where you wish to insert a table. 2. On the Insert Tab, click on Table in the Tables group. After you make this selection, your options will appear. 3. To create a simple and relatively small table, you can select the number of rows and columns by clicking on the available boxes. Note: A preview of the table will appear on your document to give you an idea of how it will appear. 4. You can also select more specific parameters by clicking on “Insert Table….” 5. Here you can select the number of rows and columns and designate the width and AutoFit features. "AutoFit" refers to the space that the table takes up in your document. For your initial table, you might want to set the "Fixed column width" to "Auto." This sets the width to all of the columns in your table to an equal amount, and the table itself will take up the entire width of the document. 6. When you have decided on all of your table options, click on the "OK". A basic table will appear that you can now manipulate further.

DRAW A TABLE If you'd like more flexibility with the initial creation, you may want to draw your own table from scratch. 1. In your document, place your cursor where you wish to insert a table. 2. On the Insert Tab, click on Table in the Tables group. After you make this selection, your options will appear. 3. Select “Draw Table.” 4. Using your mouse, first draw the box that that will outline your entire table. 5. Then, still using your mouse, designate lines for rows and columns. Word will intuitively create straight horizontal and vertical lines. 6. When you are finished, click anywhere outside your table to continue revising your document.

FORMATTING A TABLE To access the more specific features of tables, click anywhere in your table to access the Table toolbar in the Ribbon.

Under the Design tab, you will find the following options: • Table Style Options: Adjust features of specific row and columns. • Table Styles: Select pre-formatted table styles or adjust the shading and borders of particular rows, columns, or cells. • Draw Borders: Designate the style of border, add columns and rows by drawing, or erase the borders of a row, column, or cells.

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Under the Layout tab, you will find the following options: • Table: Select the entire table, view gridlines (if no border) and properties (where you can adjust height and width of cells, rows, columns, and the table, and adjust alignment). • Rows & Columns: Delete and insert rows and columns. • Merge: Merge or split cells or tables. • Cell Size: Adjust the selected cell’s size or AutoFit features, or distribute rows and columns equally so that they are all the same size. • Alignment: Adjust the alignment, text direction and cell margins. • Data: Sort the contents of your table alphabetically, designate a row that will appear as the header at the top of each page, convert a table to pure text, or enter formulas.

INSERTING TEXT AND CONTENT INTO A TABLE To begin adding text to a table, click your cursor in the cell where you want the text to be placed. Begin typing (or paste text from another source) into the cell. To move from one cell to another, hit the "Tab" button on your keyboard, and continue typing in the cell as needed. You can format the text within the cell using the Home tab or Mini-toolbar, just as you would edit any other text in Word. You can also insert images via the Insert Tab.

MANUALLY MODIFYING A TABLE Not only can you edit your table using the Table Tools menu in the Ribbon, but you can also use your mouse to physically alter a table. To move an entire table to a new location in your document, move your cursor over the table until you see the icon that appears in the upper left-hand corner of the table, shaped like a square with crosshair arrows inside.

When you see this icon appear, click and hold it. You will see that it selects the entire table. With the table selected, you can drag it to any new place in your document. To change the row and column height manually, you can do so by moving your mouse to the desired border until opposite arrows appear. Click, hold, and drag the border of the row or columns until you create the desired amount of space.

*** Some of this tutorial is taken from Barclay Barrios’ ([email protected]) online help at Rutgers Writing Program (http://getit.rutgers.edu/tutorials/word/media/word.doc).

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