Women Working in Corrections and Juvenile Justice “Setting the Pace for Success” October 2-5, 2016

Dear Friends and Partners, On behalf of the Commissioner of the Kentucky Department of Corrections, we are extremely honored for Kentucky to be the host state for the Women Working in Corrections and Juvenile Justice 16th National Conference, “Setting the Pace for Success.” We are pleased to bring the conference to the Downtown Marriott in Louisville, Kentucky. We are expecting over 500 enthusiastic corrections professionals from across the United States to attend and share in the WWICJJ experience. We would greatly appreciate your participation and support of the WWICJJ conference. We have many activities planned to support vendor/conference participant interaction and are anticipating an exciting event. You can participate in the conference by: • Exhibiting products and services your company provides • Becoming a Triple Crown, Kentucky Derby or Photo Finish Sponsor to receive special recognition • Sponsoring or co-sponsoring a planned event • Advertising in our conference program or website The attached Conference Events and participation forms will provide detailed information on size and cost for exhibit/ad space, levels of sponsorships, etc. Exhibit space will be assigned on a first-come, first-serve basis and, since the exhibitor space is limited to 40 vendors, we encourage you to return the form quickly. Online registration will be available on our website at www.WWICJJ.com. Please feel free to contact us at [email protected] or call (502) 782-2265 for assistance. We would like to thank you for your anticipated support and look forward to seeing you in the Horse Capital of the World in October 2016. Sincerely,

Lisa Lamb Conference Chair

EXHIBITOR INFORMATION Application for Space and Deadlines: The deadline for receiving the Agreement and full payment is August 1, 2016. All space assignments will be made on a first-come, first-serve basis. Vendor space is limited to 40 vendors. Applications for exhibit space and program advertisements are subject to approval by the WWICJJ Exhibit Committee. The exhibit costs are outlined in this packet. Special request(s) should be sent via email to [email protected]. Advertising: If your company has elected to advertise in the program booklet, please send your print ready ad to [email protected]. All ad copies should be provided in color or black and white, camera ready with 120-line screen to be published in the conference program or on the website. Ads may be submitted in Illustrator or JPG, gray format. Registration and Hotel: Each exhibiting company receives one complimentary registration package per exhibit. There will not be an additional charge for other representatives in each exhibit of the same company; however, participation in meal functions does require tickets for non-registered attendees. Extra tickets may be purchased at Vendor Registration. To make hotel reservations at the $139 conference rate for single/double occupancy, plus tax, call the Louisville Marriott Downtown at 1-800-2669432 before August 29, 2016 and be sure to mention you’re with Women Working in Corrections and Juvenile Justice. You may also make reservations by visiting www.WWICJJ.com. Door Prizes: Exhibitors are encouraged to provide door prizes, but must comply with all local, state, and national laws. Exhibitors are responsible for drawing mechanisms (tickets). This event will allot times to draw prizes. Event Sponsorship/Co-Sponsorship: Several events are listed in the packet to sponsor or cosponsor. These include, but are not limited to Keynote & Conference Speakers, meals, host committee shirts, etc. The sponsor will receive recognition for their sponsorship, as well as tickets to the sponsored event.

Exhibitor Space: Exhibits will be equipped with a 6’ x 30” skirted table and two chairs. Any other items must be ordered directly from the hotel (see www.WWICJJ.com). Shipment of Exhibits: The Louisville Marriott Downtown will hold your exhibits 3 business days prior to set up beginning Wednesday, September 28, 2016 through Saturday, October 1, 2016. The hotel requires a form if you chose to ship your exhibit. The form can be found on our website (www.WWICJJ.com). This hotel requires that all Incoming Shipments MUST Conform to this Label Specification: Louisville Marriott Downtown 280 West Jefferson Street Louisville, KY 40202 Attn: (Put your on-site contact name here) Group Name: WWICJJ Date of Event: 10/02/16 Deliver at: 12:00 pm (or later if you wish) Hotel Contact: Sarena Wills

Space Cancellations: In the event the conference is postponed or cancelled, due to any occurrence not occasioned by the conduct of WWICJJ, such as an Act of God or uncommon event, the performance of the parties under this agreement shall be excused from all debts and obligations. A refund by WWICJJ will occur, less a prorated share of expenses actually incurred by the WWICJJ. Should the exhibitor cancel space prior to August 29, 2016, 30 days prior to the opening of the exhibits, WWICJJ shall retain 50% of the exhibit fee. If the exhibitor cancels after August 29, 2016, within 30 days of the opening of the exhibit, WWICJJ will retain 100% of the exhibit fee. Liability: Exhibitors agree that WWICJJ and its respective agents shall not be responsible in any way for damages, loss, or destruction of any property of exhibitors, injury to exhibitor, or exhibitor’s representative(s), agency, employee(s), licensee(s) or guest(s). Exhibitor is responsible for maintaining appropriate property and liability insurance.

Women Working in Corrections and Juvenile Justice

“Setting the Pace for Success” October 2-5, 2016

Take this opportunity to put your company in the spotlight by becoming a Conference Event Sponsor. All sponsors will be recognized in our conference program, on the website and on signage at the Event. Please complete the form on the next page and include a copy with your payment.

Sponsorship Recognition* Triple-Crown Sponsorship: $5,000 or above Full Page recognition in the Conference Program Website recognition Special recognition at the Conference Banquet A computer generated list of conference attendees Two Conference Registration packets with event tickets, upon request

Kentucky Derby Sponsorship: $3,000 - $4,999 Half Page recognition in the Conference Program Website recognition A computer generated list of conference attendees Two Conference Registration packets with event tickets, upon request

Photo Finish Sponsorship: $1,500 - $3,000 Recognition in the Conference Program Two Conference Registration packets with event tickets, upon request *Recognition amounts are determined by combination of Conference Sponsorship, Exhibitions and Advertising

Events

Continental Breakfast (3) (Monday, Tuesday, Wednesday)

Luncheon (2) (Monday, Tuesday)

Opening Ceremony Dinner (Sunday evening)

Sponsor

- or - Co-Sponsor

$5,000 each

$2,500 minimum (6 co-sponsors)

$15,000 each

$5,000 minimum (6 co-sponsors)

$18,000

$6,000 minimum (3 co-sponsors)

Sponsorship Opportunities

Keynote Speakers

(Elizabeth Smart, Dr. Bobby Smith, 2 tba)

Amount

$20,000

Conference Speakers

$10,000

Host Committee Shirts (w/sponsor’s name)

$ 3,500

Appreciation gifts to Speakers

$ 2,500

Exhibit Space – Program/Website Advertisement

Amount

Exhibit Space only

$500.00

Exhibit Space & Quarter Page Ad

$550.00

Exhibit Space & Half Page Ad

$625.00

Exhibit Space & Full Page Ad

$750.00

Full Page Ad (program or website)

$275.00

Half Page Ad (program or website)

$150.00

Quarter Page Ad (program or website)

$ 75.00

Women Working in Corrections and Juvenile Justice

“Setting the Pace for Success” October 2-5, 2016

Exhibit - Sponsorship Registration Company Name: Address: City:

State:

Contact Name:

Zip: Contact Email:

Information for Program Booklet (1) Exhibitor Representative Name: Contact Number:

Contact Email:

(2) Exhibitor Representative Name: Contact Number:

Contact Email:

Product(s)/Service(s):

Event - Sponsorship - Exhibit Space Selections Event:

$ $ $

Sponsorship:

$ Exhibit Space /Advertising:

$ Total Amount Due: $

Would you like to provide a door prize? Yes

No

MAKE CHECKS PAYABLE TO: WWICJJ – Submit NLT August 1, 2016 WWICJJ c/o KY DOC P.O. Box 2400, Rm G46 Frankfort, KY 40602-2400 WWICJJ use only

Amount Due: Date Rec’d:

$

Payment Method:

Check No:

Ad Rec’d:

Booth No: