Wolverhampton City Council Job Description Post Designation:
Contracts Officer ‐ Social Care & Health and Education (6 posts)
Responsible to:
Category Manager
Grade:
PO b/c
Location:
At locations in the City to be determined
Job Purpose and Role To deliver innovative approaches to procurement, implementing new methods of delivery to achieve targeted procurement savings and best value in procurement across the whole Council. To deliver sound commercial management approaches and advice to the procurement of Social Care & Health and Education services and to work on strategic procurement exercises to ensure Value for Money is optimised and compliance with the Council’s Constitution, legislation and best practice. Responsibilities 1. To provide specialist professional contract and commercial advice and support to commissioning, operational and performance management units for social care & health and education services, supporting them in managing the market and in the commissioning, decommissioning and recommissioning of services. 2. To assist in delivering the developed strategies through the application of commercial management techniques and approaches which will ensure that best value and continuous improvement are achieved and efficiency targets optimised in compliance with the Council’s Constitution, legislation and best practice. 3. To review strategic analyses of markets and supplier trends and capabilities within relevant industries to ensure that procurement is based on best practice intelligence, and consequently identifying key areas for cost saving. 4. To deliver preferred options and approaches to contract and tender management by working with commissioning and monitoring colleagues in Service Departments to assist in delivering category sourcing plans and associated business plans. 5. Deliver an objective and robust value for money challenge mechanism to Service Departments to support their service delivery requirements and maximise their spend capacity by providing strategic procurement advice and guidance, ensuring that all appropriate market options and associated risks are considered in sourcing decisions.
6. Negotiate with suppliers where improved or continued service delivery is critical to ensure the delivery of the Council’s objectives or where dispute resolution procedures may need to be invoked. 7. To produce in a timely fashion all documents necessary for the tender process, including pre‐ qualification documents, terms and conditions of contract, service specifications/performance standards and tender evaluation, together with the maintenance of complete and accurate records for each procurement process through to award of contract for audit purposes and of contract details in the Corporate Contracts Register. 8. To ensure that all contracts and projects are managed effectively and in compliance with agreed deadlines and performance indicators. 9. Monitor and manage procurement compliance by Service Departments, addressing issues of non‐compliance by advising and guiding colleagues on best practice initiatives. 10. To ensure that procedures are in place to collect retrospective rebates from appropriate contracts. 11. To draft reports or management briefings that deal with commissioning, procurement and the recommendation for tender award. 12. To attend meetings with elected members, and other internal and external meetings as appropriate. 13. To undertake such other duties commensurate with grade as may be required from time to time. Health and Safety To operate safely with the workplace with regard to the Council’s health and safety policies, procedures and safe working practices. To be responsible for your own Health and Safety needs and that of other employees. Equality & Diversity To work within the Council’s Equalities and Diversity Policy, embracing through personal example, open commitment and clear action that diversity is positively valued, resulting in access for ally by ensuring fair treatment in employment, service delivery and external communications. Customer Care To continually review, develop and improve systems, processes and services in support of the Council’s pursuit of excellence in service delivery. To recognise the value of its people as a resource.
Training and Development To identify training and development needs with your manager, taking an active part in your Personal Development and Review Plan. To access development opportunities as they arise and share learning with others and where appropriate, actively encourage a learning environment and development within others. Policy To work at all times within the established policies and practices of the Council, within the framework established by the Council Constitution and associated guidance. Confidentiality To adhere to the Council’s policies and procedures on confidentiality and the management and sharing of information.
PERSONNEL SPECIFICATION JOB TITLE: Contracts Officer To deliver innovative approaches to procurement, implementing new methods of delivery to achieve targeted procurement JOB PURPOSE AND savings and best value in procurement across the whole Council. ROLE To deliver sound commercial management approaches and advice to the procurement of Social Care & Health and Education services and to work on strategic procurement exercises to ensure Value for Money is optimised and compliance with the Council’s Constitution, legislation and best practice. FACTORS ESSENTIAL DESIRABLE HOW IDENTIFIED Either: Relevant Degree Application form. Qualifications NVQ 4 in Management or Care Management Post Graduate diploma in Management Interview. or Certificates Completion of the Advanced Diploma in Purchasing and Supply or equivalent (NVQ etc) or Other appropriate qualification Evidence of continuing professional and Application form. Training managerial development. Interview. Certificates. Either: Experience of working with the public, Experience Considerable experience of working in one of the independent and voluntary social care following settings: sector Application form. Health, Social Care or Education Experience of working on education Managing in the Care sector service commissioning/contracts Interview or Evidence of effective multi‐ agency and Considerable procurement/contracting multi‐ disciplinary working experience. Operating within a Performance
Demonstrable proficient performance in carrying out duties and contributing to the delivery of Best Value procurement. Excellent inter‐personal skills Special Knowledge and Excellent presentation and report writing skills Skills Influencing and negotiating skills Computer Literate. Ability to meet challenging deadlines and balance competing priorities successfully
Personal Qualities
Interest/Commitment and Motivation to the Job
Clear thinking and analytical skills Good negotiator Self motivated Ability to be creative and innovative Team Player Solution focused Work in a professional and business like manner Commitment to multi‐agency working Commitment to producing effective high quality information Commitment to promoting a positive image Commitment to Equal Opportunities and anti‐ discriminatory practice.
Management framework Project Management
If experience/qualifications are in Social Care ‐ knowledge of evaluation techniques and knowledge of tendering processes If experience/qualifications are in Procurement ‐ knowledge of social care provision Ability to use information effectively, targeting the desired audiences Sound financial skills Able to manage conflict Leadership skills
Application form. Interview.
Commitment to evidence Performance Management
Application Form. Interview.
Application Form. Interview.
